HomeMy WebLinkAboutMinutes - 19770816~y
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"2 have gone back and reconfirmed the recommended changes on Tax
Map 45-8-11, Sion Jennings/F. E. Strowd dor a value o£ $7,800,
Tax Map 45-8-9, Valera McFarland, $35,000, Tax Man 45--5-12,
Valera McFarland, $20,600 and Tax Map 45-8-10, Mr. Logan, $22,800.
These are the same values submitted on your fact sheets. The area
shown on the maps submitted by Mr. Jennings as flood way was really
flood-plain which can be used if filled one foot above flood stage.
The flood plain should be priced as other land ($9000 per acre) and
not $600 per acre. We also confirmed with Art Burner the area in
auestion of flood wav."
"The question of who the other lot located beside the Tolliver lot
belonged was Mrs. Argusta Edwards who died a while back. We will
find out who the administrator is and notify he or she, and ask that
they request a refund."
The meeting was adjourned.
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Ri a t^lhi to , Chairman
William Laws, Acting Clerk
ORANrE COUNTY BhARD OE' COP'~T42SSIONERS
AUGUST 16, 1977
The Orange County Board of Commissioners met in regular session on
Tuesday, August.l6, 1977, at 7:30 p.m., in the Commissioners' Room of the
Courthouse in Hillsborough, N. C.
Present were Chairman Richard P7kiitted, Commissioners Norman Gustaveson,
Jan Pinney, Norman Walker and Donald Willhoit.
Other present were staff personnel, S. M. Gattis, County Administrator,
Neal Evans, County Finance Director, and Agatha Johnson, Clerk to the Board.
William Blue was present representing the firm of [ainston, Coleman and.
Bernhols, County Attorneys.
Chairman Whitted referred to Item 1 on the Agenda: Persons not on
this agenda having business to transact with the Board should make their
presence known in order that an appropriate time for them to be heard
might be arranged.
The .Chairman recognized Pat Crawfoxd, a member of the Orange County
Planning Board who stated that she would like to present a resolution to
the Board fxom the Planning Berard.
Commissioner Willhoit asked that discussion regarding Azalea Drive
be added to the agenda, and that the Board discuss the resolution received
from the Carrboro Board of Aldermen concerning the use of Lincoln Gym,
The County Manager stated that William Blue, County Attorney, was
present to discuss Southern Bell Telephone System and the EMS System.
The County Manager also asked that the Board `consider approving a
budget amendment for the proposed 'Mental Health Center,
Item 2: Minutes of the Board Meetings held August 1, 1977, August -
4, 1977, and the August 9, 1977 minutes of the Board of Ea__uali.zat3,on
and Review.
The August 1, 1977 minutes were reviewed and Commissioner Willhoit
asked that a clarification be added to one section of the August 1st
minutes.
Upon motien of Cammi,ssioner Pinney, seconded by Commissioner
Gustaveson, the P_ugust 1, 1977 minutes were adopted.
The August 4, 1977 minutes were reviewed and upon motion oQ Commis
sinner Pinney, seconded by Commissioner Gustaveson, it Was moved and
adopted to approve the August 4, 1977 minutes.
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The August 9, 1977 minutes were reviewed and Commissioner Gustaveson
asked that a: letter from the Tax Supervisor, Bill Laws, of Auaust 12, 1977,
be added to the Auaust 9, 1977 minutes.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adopted to approve the minutes of August 9,
1977 and that the letter from Mr. Laws of August 12, 1977 be included in
the minutes.
Chairman Whitted referred to Item 3: Ms. Kathleen Fuller, President
of the Orange County Advisory Council for Cheeks, F'fland, Ceclar Grove and
Miller Road Communities to discuss Community Development Funds for a play-
. ground and recreation area.
The agenda attachment stated that the Advisory Council proposed that
the project be funded through' the Department of Housing and Urban Develop-
ment Community Development Block Grant Program. An agreement has been made
with Norman Hester to lease five acres of land for fifteen years to locate
the park. The purpose Qf the request is to provide a safer environment
for children to play, and to serve as a positive influence for the young
people.
Commissioner Gustaveson suggested that there may be- other funds within
the Agriculture Department far rural recreation which might be a viable
approach to go.
The Chairman spoke of past experience the County has had with applying
for community development funds. He stated that these funds are usually
tied into rehabilitation of housing. Previous applications to HiTD have not
been granted, and the County decided last year to support the application
submitted by Hillsborough and the Town of Carrboro.
Other possible funding sources would be through the Plater Conservation
Program, Farm Bureau Grants and the Bureau of Outdoor Recreation (BOR).
The BOR grants are for land acquisition and development and are distributed
on a fifty-fifty match basis. Funding period are in September, April,
and June of each year.
Commissioner Gustaveson reminded the Board of the past public hearings
when the Berard had spoken of using a portion of the land on which the
Maintenance Garage is located as a park area. He suggested that the re-
quest from the Cheeks, Efland, Cedar Grove, and Miller Road Advisory
Council and the past suggestion of the use of the garage land be passed on
to the Recreation Advisory Council to decide whether to proceed along the
Community Development yr BOR route. He added that this request should be
in the context of assessing recreation needs of several parts of the
County.
Chairman Whitted stated the Recreation Dix'ector and the Recreation
Advisory Council would schedule public meetings to begin in September to
assess community needs and would give opportunity to put together a grant
application if funds appeared to be available for this project.
The feelings of the Board of Commissioners was to pass this recr_uest,
as well as the possibility of developing the garage area, on to the
Recreation Advisory Council for further study.
Chairman Whitted recognized Pat Crawford, a member of the Orange
County Planning Board. Mrs. Crawford presented the following resolution
to ;•Board of Commissioners.
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~~"In view of the good start of the Advisory Councils and of the
widespread interest from Orange County citizens, the Planning
Board reaffirms its recommendation that the County Commissioners
not act on further extension of the Subdivision Regulations or
Zoning Regulations before the Advisory Councils are established
and functioning. And specifically that the County Commissioners
delay consideration of the extension of the Subdivision Regula-
tions before January 1."
Commissioner Walker stated that he would like to adopt this same
resolution. Other members of the Board felt this was a resolution being
presented'to the Board and did not recxuire any action.
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Commissioner Gustaveson stated the Commissioners haei planned to dis-
cuss the extension of the Subdiv~sXon ?~ec~uJ.ati.on~ at th~?;x September 20th
meeting. He added that this resolution could be part o.f the input of that
discussion.
Commissioner Willhoit moved that the Resolution from the Planning
Board be received. Commissioner Gustaveson seconded the motion.
The Chairman stated that the September 20th meeting would be an
evaluation of how well the Subdivision Regulations have worked in Chapel
Hill and Eno Townships, progress of the Advisory Councils at that point,
and to see where the Board stands in terms of considering the timetable
for the extension of the Regulations.
Commissiener Gustaveson stated that as the Advisory Councils get
underway, the Planning Board and the Planning Staff not put this item --
in for discussion. The original intent of the Advisax'v Councils is to
provide input for the land use plan for their particular area. Ha stated
that the policy of this Board is to move ahead with the extension of the
Subdivision Regulations County-wide.
Pat Crawford stated that she hoped the outcome of discussions of the
Subdivision Regulations conducted. by the Advisory Councils would not be
either negative or positive, but would provide constructive criticism of
how to administer the regulations in areas where the regulations have
not been implemented.
Commissioner Willhoit stated his motion was to take the resolution
under advisement and to discuss further progress which has been made.
Commissioner Caalker stated that the resolution was the Planning Board''s
advise and that all Advisory Councils should be in place before the Sub-
division Regulations are entended. •
Commissioner Pinney called for the question.
Voting aye were Commissioners Gustaveson, T.9hitted, Caalker and Willhoit.
Voting nay was Commissioner Pinney.
The motion was declared passed.
The Chairman referred to the Mental Health Center Project Ordinance
which was requested to be added to the agenda.
The Finance Director, Neal Evans, stated that the Project Ordinance
described what was approved at the August 1st Commissioner's Meeting for
the Mental Health Center. The 7?roject Ordinance does combine all extra
funds into a contingency fund, which is a safeguard against losing the
grant.
Commissioner Gustaveson moved that the Project Ordinance be adopted.
Commissioner Cillhoit seconded the motion.
Discussion ensued. Commissioner C~lalker stated that he would vote
against the motion to be consistent with prior action on motions regard-
ing the Mental Health Center.
The Chairman called for the vote on the motion. Voting aye were
Commissioner Ctithitted, Gustaveson, Willhoit, and Pinney. Voting nay was
Commissioner Clalker. '"he motion was declared passed. (For copy of Project
Ordinance, see page 343 of this book.)
Chairman Whitted stated that Commissioner Willhoit had reauestecl that
the Soard discuss road improvement to Azalea Drive, anc~ that the Board
would do so at this time.
The Chairman recognized Mr. Donald Francisco and Mr. Ed Grav. He
referred the Board to a letter distributed by Commissioner Willhoit.
Commissioner Willhoit stated that there is some urgency regarding
cost factors of improving Azalea and Sayberrv Drives.
Ms. Francisco stated that Azalea Drive was rapidly deteriorating,
A bid had been received from the Department of ?'ransportation to pave
the road to State standards at a cost of $21,193. The State will maintain
Azalea and Bayberry Drives after the paving is completed. The bid of
$21,193 is a good bid until November 19, 1977 and the Department of Trans-
portation has requested that funds for the improvement be submitted by
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November 1, 1977. After November, 1977, the bid will increase by ten
percent. P4r. Francisco stated that residents of the area would pay
approximately $11,000 of the cost and he recruested that the County pro-
vide $10,000 and then assess the residents through the road assessment
program.
The County Manager stated that the Commissioners have set aside
$3A,000 in their 1977-78 budget for the Road Assessment Program. The
Commissioners have agreed to use approximately $22,900 for paving of
roads in the Colonial Hills Subdivision through the Assessment Program,
and this will leave about $7,000 in the fund.
Discussion ensued regarding the requirement for the participation
program. It was pointed out the preliminary legal requirements would
take approximately two months.
Commissioner Gustaveson stated that he would like to move ahead on
this project to see if the deadline can be met. He askec? that the residents
of the area attempt to provide the additional $3,000 needed for the pro--
: ject. Commissioner Gustaveson then made a motion which was seconded by
Commissioner Pinney, that the County Attorney begin immediate procedures
for a participation program for Azalea Drive and Bayberry Drive.
All members of the Board voted aye on the motion and it was declared
passed by the Chairman.
Item 4: Plat for Consideration
A. Jimmie Robert Tuck: This plat proposes the division of a one
acre lot from an eight acre tract. The owner is recruesting a variance
from the requirements for access as he has only a twenty foot .right of
way of this property.
Chairman Whitted recognized Eddie Kirk from the Planning Staff. Mr.
Kirk stated that the plat of Mr. Tuck is located in the Colonial Hills
Subdivision in Eno Township, off of Lani Drive. The Health Department has
approved this plat.
Upon motion of Commissioner Pinney, seconded by Commissioner C^7alker,
it was moved and adopted to approve the t4inor Subdivision plat far Jimmie
Robert Tuck with a variance from the access requirement.
Item 5: Appointments
A. Youth Services Needs ^'ask Force: A County Commissioners should be
appointed to this group.
Commissioner Gustaveson moved that Commissioner [Talker serve as the
Commissioner's appointee to the Youth Service Needs Task Force.
Commissioner CTalker declined to serve in this capacity. He stated
that he had not followed the activities of the task force closely enough.
Commissioner Pinney volunteered to serve in this capacity.
Upon motion of Commissioner [calker, seconded by Commissioner T.9illhoit,
it was moved and adopted that Commissioner Pinney be appointed as the
Commissioner's appointee to the Youth Services TTeeds Task Force.
Chairman [^mitted referred to Item 6: At a joint meeting with the
Recreation Advisory Council, the Board of Commissioners agreed to extend
the charge of this Council and to consider adding a Commissioner to its
membership. '
Upon motion of Commissioner Gustaveson, seconded by Commissioner
CTillhoit, it was moved and adopted to extend the Recreation Advisory
Council for one near from this date, August 16, 1978.
The Chairman asked that the Board next appoint a Commissioner to be
a liaison between the Advisory Council and the Board of. Commissioners.
Upon motion of Commissioner [Tillhoit, seconc?ec? by Commissioner
Gustaveson, it was moved and adopted that Commissioner Walker be appointed
as the Commissioner's appointee to the Recreation Advisory Council.
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The Clerk was instructed to inform the Chairman of the Advisory
Council of the extension of the Council, and also to reauest from
the Council a list of vacancies and recommendations to fill those
vacancies.
Item 7: The Tax.Collector has made a report of:
A. Tax Lien Sales held June 6, 1977 and
B. Tax Collector's Settlement on June 30, 1977.
The agenda attachment II certified that Ortense G. Dickson, Orange
County Tax Collector, authorized a sale of Tax Liens for 1976 and that
said sale was held on Monday, June 6, 1977 at 12 o'clock noon at the - -
Courthouse with Orange County being sole purchaser of all Tax Liens for
the amount shown plus interest and cost to the date of sale, with the
exception of two tax liens sold to private purchasers as listed below: ---
Cheeks Twp. Bid Coble, Heirs - Tract #200 - Map 31-A-1
Sold to Earl L. Harden
H'boro. Twp. UNKNO[~IN - Track #385 - Map_ 9-D-4
Sold to Farl L. Harden
Tax Collector's Settlement of 1976 Tax Levy
June 30, 1977
"Uncollected Accounts Secured by Liens on
*Uncollected Accounts Unsecured
Three ear Com a
1976 1975
Secured $301,217.13 $265,650.96
Unsecured 92,881.92 29,560.96
Real Property $301,217.13
92,881.92
rison
1974
$465,105.37
65,939.07
*The Tax Supervisory assessed for 1976, $72,978.88 against auto-
mobiles and miscellaneous personal property discovered through a
check of automobile registrations. Most of the owners of this pro-
perty had left Orange County before these assessments were made."
.The Manager recommends the Collector's Settlement be accented subject
to confirmation by the County Audit, now in process.
Upon motion of Commissioner Pinney, seconded by Commissioner G1Alker,
it was moved and adopted to accept the max Collector's Settlement subject
to confirmation by the County Auditors.
Item 8: The County Attorney wi17. propose a lease for office space
to house the data processing anc~ other County agencies.
The County Manager stated that t1~is item should not have appeared on
the agenda, as the Commissioners have already approved the lease of space
for the Data Processing Department.
Item 9: The Manager will report the results of bid openings for:
A. Office Equipment a
The County Manager stated that General Statutes require that the
results of bid openings be reported to the County Commissioners.
(For copy of the results of bid openings see page 345' of this book)
The Finance Officer informed the Board that the result of the bids
needed to be studied further before a recommendation is made to the Board.
B. Chairman Whitted stated.the next item for consideration was a re-
poxt of the bid opening results for Data Processing Eauiprtent. The agenda
attachment stated that in early June, the County submitted specifications
for an in-house computer system that would function in an on-line envizon-
ment and the interactive mode to fifteen vendors of computer hardware and
software. The system requested will enable the users (Register of Deeds,
Board of Elections, Finanace or Tax Department, etc.) to crease their own
data file (records) and to alter this file as transactions occur. This
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activity is carried out through the use of a tyx~ewritex like device
attached to a cathode ray tube. Transactions are pasted as they
occur and records are kept current almost to the moment. We received
responses to this proposal fxom National Cash Register Company, Distri-
butive Data Systems, Data general Corporation, ISM, Burroughs, and
Honeywell. The following, in summary form is the result of this
request for bids.
(For copy of Report of Bid Results for an in-house computer
system see page 346 of this book)
The Manager recommends the County accept the proposal of DDS, with
modifications:
A. Central Processor with 64K units of storage $61,900
B. 50MB of on-line disk storage 31,300
C. 300 line per minute printer 11,200
D. Magnetic tape unit 4,000
E. 11 terminals ' 45,700
F. Data Communications Coupler 385
Total $154,485
Annual maintenance on the hardware proposed is S12,876 ($1,D73 monthly)
Based upon a five year lease/purchase agreement, annual cost excluding
maintenance would be $38,707.80.
Based upon a seven (7) year lease/purchase agreement annual cost
excluding maintenance would be $29,982.60.
These lease pruchase agreemtns seemed based upon a financing cost of
approximately 9 percent. Inquiring at local banks x'eveals their willing-
ness to finance this equipment at a lower rate.
This system as proposed can process all foreseeable County applica-
tions with the exception of the Tax :Appraisal system. While this is one
of the most significant applications. the County will have, it is also
,.. the most complex system to program and make operational. The staff feels
other applications such as Finance, voter Registration, etc. should be
implemented first and when they became operational the Data Processing
Department will have time available to work in the appraisal area. At
that time, the basic computer can be upgraded by adding additional disk
and core. At current prices, this addition would cost (if finance through
a five year lease/purchase plan) about $1,300 per month. Currently, we
are budgeting nearly $2,000 a month to prc ess these records.
The Managex recommends the County purchase from DDS six software
application:
A. Finance $4,750
B. Payroll 2,750
C. Voter Registration 2,040
D. Food Stamps 3,000
E. Tax Collections 5,OOp
F. Indexing (Register of Deeds) 1,500
These systems will comprise the initial work to be processed through
the Data Processing Department. When fully operational personnel from the
department will look towards adding first a tax appraisal then other
systems,
The County Manager informed the Board that the Data Processing Depart-
ment head, Keith Brooks was present, as well as two vendors for NCR, and a
vendor from DDS.
Mr. Brooks stated that Erwin Danziger, the Director of the Data Pro-
cessing Department at the UniversXty of North Carolina, has looked at this
system and is convinced that the DDS system will "do what we want it to do".
He added that previous problems which Mr. Danzinger saw with the system
had been resolved.
The Recommendation for the DDS system falls well w3.thin the budget
approved for 1977-78. Mr. Brooks stated that he felt the system from
DDS is the best solutions for Orange County for the least amount of money.
The DDS system will allow for 32 users which will carry the County for
possibly as long as 5 years.
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The difference between the 5 and 7 year lease/purchasing is that
financing is spread out over two additional years. z~ the system is
paid for in 5 years instead of 7 years, there would be a savings of
approximately $16,000. The bid results as shown includes maintenance
and cost of the machine, with the DD5 System, the County would pay
$46,398 for five years. At the end of five years, the County would own
the equipment and maintenance would drop to $960. The difference in cost
is in the financing of the system.
The finance Officer recommended to the Board a five year lease with
an early conversion written into the contract with the Company.
Mr. Brooks stated that if contracts are finalized and signed in --
August, delivery of the system can be expected December 1, 1977.
He added that DDS is also in the business of selling hardware and
software. DDS will tailor software to. the County's specification. Money
is available in the budget for the purchase of the software package.
Further discussion ensued regarding the bid opening for .the Data
Processing equipment.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adopted that the Manager's recommendation
to accept the bid of Distributive Data System to purchase equipment and
software be approved and that the Manager should negotiate the best
financial arrangement with Distributive Data System and/or the third
party giving special attention to a possible. lease provision that would
allow the County of Orange to accelerate payments without a penalty. .
Chairman Whitted referred to Item 10 on the Agenda: The Board of
Commissioners should consider a resolution stating its position regarding
primary highways in Orange County. This resolution should be approved
prior to the Public Hearing, conducted by the Department of Transportation
in Burlington an August 23, 1977.
The Chairman read the resolution to the Board of Commissioners and
certain changes were recommended.
Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit,
it was moved and adopted to approve the resolution as amended.
(For copy of Resolution, see page 347 of this book)
The Chairman reminded the Board that the Department of Transportation
would meet with the Board of Commissioners on Wednesday, August 17, 1977
at a public meeting in the County Courthouse to discuss the Secondary
Roads program for 1977-78.
Ztem 12: The Manager will report results of a meeting with PRr.
James Wray of the State Department of Natural Economic and Resources
concerning the issue of water allocation from the Eno River Basin.
Chairman Whitted stated that during the August 1, 1977 meeting with
officials from the Orange Water-Sewer Authozity, the Board has talked
about some allocation system for water from Lake Orange. The County
Manager has since talked with Mr. Wray, who is the person who is con-
tacted when an area is declared to be at•capacity use in granting permits
for withdrawals of water in excess of 100,000 gallons per day.
The County Manager stated that the concept of th%s idea goes back to
the Water Conservation Act of 1967 which delegated responsibility to DNF.R
for planning and conducting a state-wide survey of all principle river
basins. A basic goal for this planning is to make a long range State Plan
forwater allocation from the principle river basins in the State, No
special funds have been appropriated from DNEW to carry out this program.
A schedule of the late 1980's had been set for the completion of the sur-
vey of all basins. Each river basin will be done separately with the ?vuese
River Basin as having priority on the list. The DNE~+1 will develop a plan
and public hearings will be scheduled.
Mr. Gattis stated that there was not much of a possibility of. accele-
rating the State schedule, but plans will ga through the normal stages.
If the County wants to develop any plan of water allocation itself, nNER
will meet with the County and will advise with planning.
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Chairman Whitted stated that since Orange County has agreed to allo-
cate water from Lake Orange to OWASA~ and if the Town of Hillsborough also
agreed to this, the County should decide how low Lake Orange should be
drawn by next summer. He added that he felt the County should proceed
with planning with Mr. Wray for an allocation system from Lake Orange.
Commissioner Willhoit suggested that figures and maps be gathered of
Hillsborough's distribution system and their extraterritorial jurisdiction.
Commissioner Gustaveson stated he felt it would be useful to work with
the State in developing criteria for not only water quality but also
criteria regarding water reserve and capacity which the County should have
regarding the growth in the area and the anticipated number of water lines
which should be in place during the next few years. He stated that it was
important to develop guidelines and criteria in terms of water resource
planning and also to determine who is responsible for allocating and plan-
ning for water resources in Orange County.
He reminded the Board that the Eno River Task Farce had recommended
that the Upper Eno and its tributaries be studied for future water needs.
He suggested that this recommendation be considered and to tie into the
Seven Mile Creek area. Commissioner (;ustaveson urged the Board to make
this water resources planning a priority.
Commissioner Whitted suggested that an Ad Hoc Committee of individuals
who are interested in water resources be appointed to plan with the State
some future allocation system for the area.
Commissioner Gustaveson suggested that the first step be to invite
the State to help the County develop guidelines and criteria for an interim
allocation plan. He recommended that suggestions be ready by the September
6, 1977 meeting of persons to serve on an Ad Hoc Committee. This committee
should be made up of one person from the ?'own of Hillsborough, Eno River
Association, Orange Water-Sewer Authority, one County Commissioner, a
member of the Orange/Alamance Water System, a member of the County staff,
one person appointed by the Agriculture Extension Chairman, who is interest-
ed in the matter of irrigation.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Willhoit, it was moved and adopted that such an Ad Hoc Committee should be
established. The staff was requested to write letters to these organiza-
tions informing them of the proposed Ad Hoc Committee.
Mr. Josephine Barbour suggested that the Board include some citizens
living along the Eno River on the Committee, a non member of the Eno River
Association.
Commissioner Gustaveson stated that the Agriculture Department would
appoint someone with an agricultural interest.
Chairman Whitted asked that the Board discuss a resolution received
from the Carx'boro Board of Aldermen regarding the Lincoln Gvmnasium and
Maintenance Facility be used for Recreation facility in Southern Orange
County.
Commissioner Willhoit stated that he hoped the County would consider
pursuing the idea of using Lincoln Gymnasium as a Recreation facility.
Commissioner Gustaveson moved that the Chairman direct a letter to
the Chapel Hill School Board requesting a meeting of repxesentatzyes of
their Board and the Commissioners to discuss the eventual use of the
Lincoln Gymnasium.
Commissioner Willhoit seconded the motion..
Commissioner Pinney stated that he felt the Chapel Hill Board of
Aldermen should make some official statement before the Commissioners take
action since they .are the Board that originated the idea.
Discussion ensued.
The Chairman called for a vote on the motion, Voting aye on the
motion were Commissioners Gustaveson, Plalker, Willhoit and Whitted.
Voting nay was Commissioner Pinney. The motion was declared passed.
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The Chairman recognized William Blue, from the County Attorney's
Office, who is to address the Board z•egarding the 911 Emergency Med~.cal
Service Telephone•.Number and the Southern Bell Telephone office.
Mr. Blue informed the Board that during the planning stages of the
COJEMS Project, the Chapel Hill Telephone Company had assured COJE.TM'.S
that a 911 telephone number would be available for the joint counties
use. In April of 1977, Mr. Gattis placed an order for 911 service with
Southern Bell Company. No reply was received to that request until
August 3, 1977 when a.letter was received from Southern Bell stating
that Company could not provide a 911 number, but could give a seven digit
number. The telephone company stated that they coulc? tell the County at
the first quarter of 1978 just when a 911 would be available. Southern
Bell said that a commitment had been made by the Chapel Hill Telephone
Company, but that now that service could not be provided. Following
newspaper coverage, the County Attorney and Chairman T~7~-iitted received
calls from Southern Bell Company officials who regUested a meeting. A
August 15, 1977 meeting was scheduled, and Southern Bell stated that a
mistake had taken place.
Southern Bell stated at the August 15th meeting that what was in-
volved was the need for some service selection which needed to be made.
Essentially, Southern Bell can provide either a 911 emergency medical
service, which is not the best possible 911 service available, because of
technical problems in Chapel Hill equipment oz they can provide a 411
information service with certain stipulations, Southern Bell. requested
that a meeting be scheduled with representatives from the Chapel I?il1-
Carrboro area to explain the misunderstanding and to come to some deci-
sion regarding which number to choose.
The County Manager stated that a meeting had not been scheduled due
to several conflicts, however, he had talked with the Chapel Hill Town
Manager and Mr. Jenne does endorse the 911 concept rather than an informa-
tion and one digit long distance system. The Chatham County Manager feels
that Chatham County would go along with whatever Orange County chooses.
Mr. Gattis will talk with John Temple from the University and members from
the Chapel Hi11 and Carrboro Boards of Aldermen as soon as possible.
Commissioner Gustaveson requested that the Board be notified of the
next meeting with Southern Bell Company.
Ben Lloyd asked to be notified of the meeting to be set with the
State Personnel Staff and the County Commissioners.
The meeting was adjourned.
Richard E. Whined, hairman
Agatha Johnson, Clerk
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ORANGE COUNTY, N. C.
MENTAL HEALTH CENTER
pRO~ECT ORDINANCE
WHEREAS The Board of Commissioners of Drange County has agreed to Gonstruct a
Mental Health Center, a project which involves the construction of a capital asset,
and, -
WHEREA5 sufficient funds are available to Orange County from the State of
•North Carolina and from the Orange County General Fund to provide a balanced
budget wherein revenues available for the project are equal to the appropriations.
NOW THEREFORE, The Board of Commissioners of Orange County, North Carolina,
in regular session assembled, do ordain; that:
1. The sum of three hundred sixty nine thousand five hundred forty
dollars .($369,540.00) be appropriated for construction contracts.
2. The sum of seven thousand one hundred twenty dollars ($7,120.OD)
be appropriated for contingencies.
3. The sum of three hundred fifty thousand dollars ($350,000.00)
is estimated to be available from the State of North Carolina; and
4. The sum of twenty six thousand six hundred sixty dollars
($26,660.00) is to be available by transfers from the General Fund.
5. This ordinance shall be entered into the minutes of the Board of
Commissioners of Orange County, and Gopies of the ordinance will be filed with
the Finance Officer, the Budget Officer, and the Clerk to the Board within five
days of its adoption.
Adopted this the Sixteenth day of August, 1977.
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ORANGE COUNTY
PRDPOSED
1977 78 BUDGET ORDINANCE
AMENDMENT
The 1977-78 Budget Ordinance of Orange County as adopted an June 22, 1977, and
subsequently amended, is hereby amended as follows:
Change the appropriation for the following line items in the funds indicated:
INCREASE
FUND - ITEM (DECREASE) TO TOTAL
General:
-~.~..Buildings & Rents-Mental Health (20,000) 0
Transfers-Capital Projects 26,660 26,660
Change the revenues and fund balances estimated to be available to meet the
foregoing appropriations in the funds indicated:
INCREASE
FUND - RESOURCE (DECREASE) TO TOTAL
General: ~ '
Fund Balance 6,660 1,718,240
Adopted this the _ L ~_ r day of / ~~T
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REPORT OF BID RESULTS
In early June we submitted specifications for an in-house computer
system that would function in an an-line environment and the interactive
made to fifteen vendors of computer hardware and software. The system.
requested will enable the users (Register of Deeds, Board of Elections;
Finance or Tax Departments, etc.) to create their own data file (records)
and to alter this file as transactions occur. This activity is carried
out through the use of a typewriter like device attached to a cathode
---~ --. .
ray-tube. Transactions are posted as they occur and records are kept
current almost to the moment. We received responses to this proposal
from National Cash Register Company, Distributive Data Systems, Data
General Corporation, IBM, Burroughs and Honeywell. I am submitting in
summary form the result of this request for bids.
' VENDOR HARDWARE LEASE/ ANNUAL 50FT4~
PRICE PURCHASE COST
NCR $119,615 5 Year $47,057
7 Year ~ 39,880 $16,(
DDS 139,0$5 _ 7 Year 38,604 19,1
Data General 146,658 5 Year 55,764
IBM 177,882 3 Year* 66,108
214,681 7 Year 59,748 .
Burroughs
Honeywell 229,390 6 Year 67,585
* Lease
j
RESOLUTION REGARDING PRTMP_Rl' ROAbS
IN ORA'VGE COUNTY
WHEREAS, The Orange County Board of Commissioners has a
responsibility and concern for all citizens of
Orange County to provide the best roads possible,
and
WHEREAS, The Orange County Board of Commissioners have dis-
cussed at great length the needed improvements to
primary x'oads within Orange County and those primary
roads leading into Orange County, and
WHEREAS, The Orange County Board of Car.~issioners recognizes
the need for improvements to the heavily traveled
primary roads, namely, Highway 86, between Chapel Hill
and Hillsborough, and Highway S4, East of Chapel Hill
and leading toward the Research Triangle area.
NOW, THEP.~'FOk'.E, BF. IT R_FSQLVBD THAT
The Prange County Board of Commissioners does encourage
improvements to primary roads in Orange County that are
designed and intended to meet local transportation needs.
Duly Adapted this the 16th day of August, 1977
County of Orange
State of North Carolina
I, Agatha Johnson, Clerk to the Orange County Board of Commis-
sioners, da hereby CERTIFY that the foregoing a.s a true and accurate
copy of a portion of the minutes of the Orange County Board of Cam-
miss3.oners' Meeting held on August 16, 1977.
WITNESS my Hand and Seal of Office this the 17th day of
August, 1977.
' ~ 1
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Aga Johns , Clerk to the
,~
~ ~ Orange County Board of Commissioners
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