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HomeMy WebLinkAboutAgenda - 12-01-1998 - 8dORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 1, 1998 Action Agenda Item No. g...d SUBJECT: Budget Amendment #4 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/l~ Nc~ BUDGET AMENDMENT: (Y/N) ~Vv , ATTACHMENT(S): Budget Amendment INFORMATION CONTACT: Breast and Cervical Cancer Grant Project Donna Dean, extension 2151 Ordinance Smart Start Grant Project Ordinance TELEPHONE NUMBERS• • Intensive Home Visiting Grant Project Ordinance Hillsborough 732-8181 Information Technology Capital Project Ordinance Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To approve budget ordinance amendments, grant, and capital project ordinances. BACKGROUND: Department of Social Services 1) The Board of Commissioners approved a plan to implement the new children's health insurance program, NC Health Choice, in Orange County on November 4. Two new full-time equivalent positions were established for the program. Both positions are caseworkers -one is permanent full- time and the other is time-limited for one year from the date of filling. The caseworkers will provide outreach and intake for the estimated 1,000 or more uninsured children in Orange County. State and federal funds of $37,652, along with client enrollment fees of $5,000, $4,244 in currently budgeted DSS funds, and a Health Department grant of $1,497 (see #4, page 2 ofthis abstract) cover the full cost of the program including personnel, operating and capital outlay expenses. The attached budget amendment (column #l, page 3) provides for the unbudgeted DSS share of the budget for this new initiative. Health Department 2) On September I, the Board accepted additional funding of $45,334 from the Orange County Partnership for Young Children on behalf of the Orange County Health Department. Two programs received Smart Start funds -the Families in Focus: Intensive Home Visiting Program ($10,434) and the Dental Screening Program ($34,900). The attached Smart Start Grant Project Ordinance and Intensive Home Visiting Grant Project Ordinance provides for the receipt of these additional funds. • Smart Start funding for the Families in Focus: Intensive Home Visiting Program for the current fiscal year totals $45,612. This is $10,434 more than the original budget estimates received from the State last spring. The program targets families with children ages 3 or younger who are at 2 highest risk for child abuse and neglect because of either the parent's or the child's health or psychosocial problems. • A $34,900 Smart Start grant allows for County dental clinic staff to provide pre-school dental screening for children in daycare centers and daycare homes. During the 197-98 fiscal year, more than 1,450 children were served by this initiative. 3) The State recently awarded additional funds for Orange County's Breast and Cervical Cancer program. These funds are for screening services and outreach for women 50-64 years of age. The amount of additional funds is $1,718 and will be used to produce literature and brochures targeted for women those ages. The attached Breast and Cervical Cancer Grant Project Ordinance provides for the receipt of these funds. 4) As a part of the NC Health Choice agenda abstract that was approved on November 4, the Board of Commissioners accepted a State grant on behalf of the Orange County Health Department. The department plans to use this $1,497 grant to assist with the cost of outreach activities associated with implementation of the new children's insurance program. The attached budget amendment (column #4, page 3) provides the budget for this new initiative. Information Technology Capital Project Ordinance 5) In January 1998, the County awarded a contract to Atlantic Technologies, Ltd. to provide services and products for GIS development. Under the terms of the agreement with Atlantic, and an inter local agreement between the county and the Town of Chapel Hill (approved by the board in June 1998) the Town is entitled to acquire additional GIS products from Atlantic through the County, at the Town's expense. The Town has indicated its desire to acquire orthophotos and topographical and planimetric data at a cost of $154,117. The County will receive these funds and in turn pay the contractor. This amendment provides for the receipt of these funds from the Town and increases the appropriation in the County's Information and Technology Capital Project Ordinance to allow for these purchases. RECOMMENDATION(S): The Manager recommends that the Board of Commissioners approve the attached budget amendment, and grant and capital project ordinances. Orange County Proposed 1998-99 Budget Amendment The 1998-99 Orange County Budget Ordinance is amended as follows: Bud etAmendment #3 12/1/1998 Budget As Amended Through BOA #3 #1 Budget for DSS Health Choice program #2 See attached Smart Start and Intensive Home Visiting Grant Project Ordinances #3 See attached Breast & Cervical Cancer Grant Project Ordinance #4 Budget for Health Department grant for NC Health Choice program #5 See attached Information Technology Capital Project Ordinance Budget As Amended Through BOA #4 General Fund Revenue Pro erty Taxes $ 60,684,571 $ - $ - $ - $ - $ - $ 60,684,571 Sales Taxes $ 12,679,650 $ - $ - $ - $ - $ - $ 12,679,650 License and Permits $ 801,106 $ - $ - $ - $ - $ - $ 801,106 Inter overnmental $ 11,033,284 $ 37,652 $ - $ - $ 1,497 $ - $ 11,072,433 Charges for Service $ 4,324,239 $ 5,000 $ - $ - $ - $ - $ 4,329,239 Investment Earnings $ 1,000,000 $ 1,000,000 Miscellaneous $ 250,835 $ 250,835 Transfers from Other Funds $ 550,000 $ 550,000 Fund Balance $ 1,788,800 $ 1,788,800 Total $ 93,112,485 $ 42,652 $ - $ - $ 1,497 $ - $ 93,156,634 FernPn~itnres Community Maintenance $ 1,047,939 $ - $ - $ - $ - $ - $ 1,047,939 General Administration $ 3,484,975 $ - $ - $ - $ - $ - $ 3,484,975 Tax and Records $ 2,280,755 $ - $ - $ - $ - $ - $ 2,280,755 Community Plannin $ 1,735,392 $ - $ - $ - $ - $ - $ 1,735,392 Human Services $ 21,380,316 $ 42,652 $ - $ - $ 1,497 $ - $ 21,424,465 Public Safety $ 8,555,485 $ - $ - $ - $ - $ - $ 8,555,485 Public Works $ 3,443,424 $ - $ - $ - $ - $ - $ 3,443,424 Education $ 32,372,172 $ - $ - $ - $ - $ - $ 32,372,172 Non D artmental: Outside A encies $ 1,463,686 $ - $ - $ - $ - $ - $ 1,463,686 Miscellaneous $ 909,573 $ - $ - $ - $ - $ 909,573 Debt Service $ 10,430,921 $ - $ - $ - $ - $ - $ 10,430,921 Transfers Out $ 6,007,847 $ - $ - $ - $ - $ - $ 6,007,847 Total (won Fund Annrnnriatinn $ 93.112.485 $ 42.652 $ - $ - $ 1.497 $ - $ 93.156.634 w 4 Families Intensive Home Visiting Program Grant Project Ordinance Project Number I1-648 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Intensive Home Visiting Demonstration Program as awarded to the Orange County Health Department by the North Carolina Division of Women and Children's Health, Department of Health and Human Services. The planned two-year project period continues until June 30, 1999. This grant provides funding for 3.5 permanent, time- limited positions through the grant period. The grant provides funds to decrease child abuse and neglect; improve parent-child interaction; ensure adequate use of preventive family support services; improve children's health and development; and improved the service delivery system in Orange County by decreasing fragmentation and duplication. The program is funded with State funds from the Department of Health and Human Services and Smart Start and Title XIX Medicaid revenues. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the rules and regulations contained in the grant document, the rules and regulations of the North Carolina Department of Health and Human Services and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Original Budget 1998-99 Amendments Total Amended Budget n ergovernmen a - , Intergovernmental (1998-99) , Total intergovernmental , Smart Start (1998-99) , Title XIX -Medicaid (1998-99) , Total Intensive Home Vsiting Revenue , Section 4. The following amount is appropriated for this project for the two-year period: Original Budget 1998-99 Amendments Amended Budget ntenstve ome asi rng - , Intensive Home Visiting (1998-99) , Intensive Home Visiting Appropriation , Unspent funds on June 30, 1999 will revert to the State. 5 Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0 full-time Equivalent Position -Public Health Nurse 2.0 full-time Equivalent Position -Social Workers 0.5 Full-time Equivalent Position -Office Assistant These positions are authorized through June 30, 1999. Section 9. This project ordinance is in effect until June 30, 1999 Adopted this 1 S` day of December 1998 M:\BUDGET19899\ORD S\GRANTS\inthome Smart Start Program (Department of Social Services, Health Department, Library, and Cooperative Services) Grant Project Ordinance 6 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health, Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children (OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: DSS - 1993-94 $77,119 rrte~~rrremrn~al (DSS) - 1994-95 $259,953 ntergarernrrental (DSS) - 1995-96 $347,780 ntergozemrrental (DSS) - 1996-97 $393,327 ntergatemrrental (DSS) - 1997-98 $201,079 nte~gvzemrrernal (DSS) - 1998-99 $118,813 rnergcnernrrerttal (Hezlth) - 1993-94 $43,777 ntergnernrrerual (Health) - 1994-95 $56,711 rrter~vze»nrental (Health) - 1995-96 $51,219 nter~vzernrrental (Health) - 1996-97 $77,787 ntergnzernrrrntal (Hoalth) - 1997-98 $48,532 ntergacemrrernal (Health) - 1998-99 $83,732 ruer~ozernrrental (Library) - 1993-94 $10,721 rrte~xrternrrrntal(CaoperatizeExtertsion)- 1994-95 $6,000 rrtergnze~rt»z~al (C,av~eratizeExtensior~ - 1995-96 $17,880 r¢ergnze»rrrerrtal(CaoperatizzExtension)- 1996-97 $17,522 rnergacemmryual (C.a~eratizeExtension) - 1997-98 $56,325 ota evenue 1,8 77 Section 4. The following prior years' grant funds have lapsed: ntergrnernmental (DSS) - 1993-94 $77,119 nte~gvzernrrental (DSS) - 1994-95 $259,953 nte>gozemrrtmtal (Health) - 1993-94 $43,777 ntergr~zemrrxratal (Health) - 1994-95 $56,711 ntergozernrrental (Library) - 1993-94 $10,721 ntergrnem»rntal (C,ooperatizeExtertsion) - 1994-95 $6,000 ntergozemmental (CooperatzzeExtension) - 1995-96 $17,880 ntergoze»anz~rtal (CorperatczeExtencion) - 1996-97 $17,522 ntergozemrrental (C,ooperatizeExteresion~ - 1997-98 $56,325 ota pse rants 546,008 Section 5. The following amounts remain appropriated for this project: amen Berates - DSS $1,060,999 urran Serrices -Health $261,270 ota emaznzng pproprzatzon 1,322,269 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 9. Positions authorized through this grant project include: 3.0 full time equivalent positions in the Department of Social Services as authorized by the Orange County Board of County Commissioners on February 15, 1994. .83 full time equivalent positions in the Health Department as authorized by the Orange County Board of County Commissioners on July 1, 1995. .50 full time equivalent in the Cooperative Extension Department as authorized by the Orange County Board of County Commissioners on June 30, 1997. funds. Funding for these positions is contingent upon the General Assembly's allocation of Smart Start Section 10. This project period begins January 18, 1994, and is valid through June 30, 1999. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 11. This ordinance supersedes all previous Smart Start Program Grant Project Ordinances. Adopted this 1st day of December 1998. M.•-budget19798-ordslgrantlsmart. dot Comprehensive Breast and Cervical Cancer Control Program Grant Project Ordinance Project Number 11-645 8 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Comprehensive Breast and Cervical Cancer Control Program as awarded to the Orange County Health Department by the Centers for Disease Control. The purpose of this grant is to provide screening and follow-up services for women in Orange County. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the Centers for Disease Control. Section 3. The following revenue is anticipated to be available to complete this project: Original Total Budget Amendment Budget Interg~rcemrrental - Breast ~ C.erciral Carxer~1998-99~ $23,708 $1,718 $25,426 Section 4. The following amount is appropriated for this project: Original Total Budget Amendment Budget Hamm Serrzces - Breast ~ Cerriral Ca~r~1998-99j $23,708 $1,718 $25,426 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: .125 full-time Equivalent Family Nurse Practitioner position This position is authorized through June 30, 1999. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9. This project period begins July 1, 199$ and goes through June 30, 1999. 9 Section 10. This ordinance supersedes all previous Comprehensive Breast and Cervical Cancer Control Program Grant Project Ordinances. Adopted this 15i day of December 1998. Information Technology Capital Project Ordinance Project Number 61-491 10 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to implement the first phases of the short term plan under the County's Information Technology Plan. This project will be financed with proceeds from the County's portion of the one-half cent sales taxes, State grant funds for the Department of Social Services, and intergovernmental revenue from the Town of Chapel Hill's participation in the aerial photography component of the plan. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1997-98 FI' 1998-99 Through FY 1998-99 Sales Tax 577,574 $564,040 $1,141,614 Bond Funds $0 $0 $0 Private Placement $0 $0 $0 Grant Funds $32,649 $0 $32,649 Other 0 $154,117 $154,117 Total Funding $610,223 $718,157 $1,328,380 Section 4. The following amount is appropriated for this project: Through FY 1997-98 F'Y 1998-99 Through FY 1998-99 Land/Building 0 $0 $0 Design $0 $0 $0 Construction 0 $0 $0 Other $610,223 $718,157 $1,328,380 Total Costs $610,223 $718,157 $1,328,380 Section 5. This ordinance supersedes all previous Information Technology Capital Project Ordinances. Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June 30, 1999. Adopted this 1~` day of December 1998.