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HomeMy WebLinkAboutAgenda - 12-01-1998 - 8aORANGE COUNTY Board of Commissioners Action Agenda Item No.~C~ Action Agenda Item Abstract Meeting Date: December 1, 1998 Subject: Contract Between OCHD and UNC School of Dentistry for Dental Resident Services Department: HEALTH Attachments(s): Contract Public Hearing Yes X No Budget Amendment Needed Yes X No Information Contact: Health Director's Office X2411 Telephone Number Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 Purpose: To contract with the iJNC School of Dentistry for the services of one dental resident to staffthe dental clinics in Hillsborough and Carrboro. Background: The Orange County Health Department (OCHD) annually contracts with the LJNC School of Dentistry for the services of one full-time equivalent dental resident for four and one- halfdays aweek. The residents provide services at both the Hillsborough and the Carrboro dental clinics. The total cost of the contract for July 1, 1998 through June 30, 1999 is $38,658. This amount was included in the 1998-99 approved budget. This contract could not be officially executed by the University until the state legislature passed their budget, hence the delay this year in executing this contract. Recommendation: The Manager recommends approval of the contract and authorize the Chair to sign. STATE OF NORTH CAROLINA COUNTY OF ORANGE AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL SCHOOL OF DENTISTRY FOR ITS DEPARTMENT OF DENTAL ECOLOGY AND ORANGE COUNTY HEALTH DEPARTMENT AMBULATORY CARE DENTAL SERVICE AND THE UNIVERSITY OF NORTH CAROLINA HOSPITALS THIS AGREEMENT, made and entered into this the 1st day of July, 1998, by and between The University of North Cazolina at Chapel Hill, School of Dentistry, hereinafter referred to as "The School of Dentistry", for its Department of Dental Ecology; and The Orange County Health Department hereinafter referred to as "The Health Department" for its Ambulatory Caze Dental Service, and The University of North Cazolina Hospitals, hereinafter referred to as "The University of North Cazolina Hospitals". WITNESSETH WHEREAS, The Health Department desires the services of one resident at the postgraduate year one level in the Ambulatory Caze Dental Service for the academic year 1998-99; WHEREAS, The Health Departmenfdesires to reimburse The School of Dentistry for the salary plus fringe of one resident at the postgraduate yeaz one level; WHEREAS, The School of Dentistry and The University of North Cazolina Hospitals wish to provide the services of one resident to The Health Department; NOW, THEREFORE, in consideration of the premises and of the following mutual promises, covenants, and conditions, The School of Dentistry, The University of North Carolina Hospitals and The Health Department agree as follows: 1. The Health Department will reimburse The School of Dentistry at the close of each quarter for 1/4 the total 2 salary ($33,000) and fringe benefits, Composite Benefits ($100.00), FICA ($2,525.00), Hospital Insurance ($2657.00), 3 Pazking ($276.00), Interns Permit ($100.00), Total Fringe ($5,658.00) of one postgraduate yeaz one resident beginning July 1, 1994 (quarterly totals -salary $8,250.00 fringe $1,414.50 grand total quarterly reimbursement $9,664.50 and for the total annual amount, $38,658.00). 2. The School of Dentistry will provide the services of one postgraduate yeaz one resident to The Health Depaztment for the purpose of rendering comprehensive dental services of 4 1/2 days/wk. 3. School of Dentistry will bill The Health Department at the close of each quarter for the salary/fringe of one postgraduate year one resident. 4. The Cooperating Institution must provide HIV and HBV testing for the source patient in the event of a bloodborne pathogen exposure. In the event the student is exposed to blood or body fluids, the Cooperating Institution will be responsible for providing an initial response, according to the Institution's Blood-Borne Pathogens Standazd. The student will be required to return to University of North Carolina Student Health Services for post-incident testing and counseling if feasible. In the event the student is unable to do so in a timely manner, the Cooperating Institution will provide access to testing and counseling for the student. The trainee will be responsible for the payment of services. UNC will reimburse trainee for testing and counseling only but not for any emergency treatment or medication administered. 5. The person whose services aze to be provided pursuant to the Agreement is, for all purposes, an employee of The University of North Carolina Hospitals. 6. While the University of North Cazolina Hospitals resident is on rotation at the Orange County Health Department, their professional liability insurance coverage will be provided by the School of Dentistry with coverage of at least $1 million, per incident, $3 million per year. 7. This Agreement shall run for a period of one yeaz, from the 1st day of July, 1998 to the 30th day of June, 1999, and shall be renewable thereafter. 8. This Agreement or its renewals may be terminated at any time without penalty by either party provided that written notice of such termination is furnished to the other party at least 90 days prior to termination. In the event of such termination any payment due shall be prorated to the date of termination. 9. In compliance with 42 U.S.C. 1395x (v)(1)(1) and implementing regulations, The .School of Dentistry and The Health Department agree, until the expiration of four years after the services aze famished under this contract, to allow the Secretary of the Department of Health and Human Services and the Comptroller General access to this contract and to the books, documents and records of The School of Dentistry and The Health Department necessary to verify the nature and extent of this contract. The School of Dentistry and The Health Department further agree that if any of the duties of this contract are carried out by a subcontractor of The School of Dentistry or The Health Department such subcontract shall contain a clause to the effect that, until the expiration of four years after the services are furnished under such subcontract, the Secretary of the Department of Health and Human Services and the Comptroller General shall have access to such subcontract and to the books, documents and records of the subcontractor necessary to verify the nature and extent of the costs of such subcontract. 10. The Health Department and The University of North Carolina Hospitals hereby agree with The School of Dentistry that, in its educational and/or employment practices The Health Department will comply with such non- discrimination laws as maybe applicable to it in the performance of this Agreement. 11. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. 12. The laws of North Carolina shall govern the validity and interpretation of the provisions, terms and conditions of this Agreement. IN WITNESS WHEREOF, the parties have hereunto signed this Agreement in their official capacities of the day and year listed below. FOR AND ON BEHALF OF: . .~{~5rmcer~ S~!rn~ ~ Health Directo _ ~ Date: ~~- This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Kenneth Chavious Director, Orange County Finance Date: Chairman, Orange County Board of Commissioners Date: FOR AND ON BEHALF OF THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HIL awes Ramsey Vice Chancellon~l~'versrly-T~easm~er. ~~d F' ce ~- ~u-c,+,c-cam {~/~.,t~ ~-~ Date: ~ 4 ~~ ~^ STATE OF NORTH CAROLINA COUNTY OF ORANGE AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL SCHOOL OF DENTISTRY FOR ITS DEPARTMENT OF DENTAL ECOLOGY AND ORANGE COUNTY HEALTH DEPARTMENT AMBULATORY CARE DENTAL SERVICE AND THE UNIVERSITY OF NORTH CAROLINA HOSPITALS THIS AGREEMENT, made and entered into this the 1st day of July, 1998, by and between The University of North Cazolina at Chapel Hill, School of Dentistry, hereinafter referred to as "The School of Dentistry", for its Department of Dental Ecology; and The Orange County Health Department hereinafter referred to as "The Health Department" for its Ambulatory Care Dental Service, and The University of North Cazolina Hospitals, hereinafter refer ed to as "The University of North Carolina Hospitals". WITNESSETH WHEREAS, The Health Department desires the services of one resident at the postgraduate yeaz one level in the Ambulatory Care Dental Service for the academic yeaz 1998-99; WHEREAS, The Health Department desires to reimburse The School of Dentistry for the salary plus fringe of one resident at the postgraduate year one level; WHEREAS, The School of Dentistry and The University of North Carolina Hospitals wish to provide the services of one resident to The Health Department; NOW, THEREFORE, in consideration of the premises and of the following mutual promises, covenants, and conditions, The School of Dentistry, The University of North Carolina Hospitals and The Health Department agree as follows: 1. The Health Department will reimburse The School of Dentistry at the close of each quarter for 1/4 the total salary ($33,000) and fringe benefits, Composite Benefits ($100.00), FICA ($2,525.00), Hospital Insurance ($2657.00), Parking ($276.00), Interns Permit ($100.00), Total Fringe ($5,658.00) of one postgraduate yeaz one resident beginning July 1, 1998 (quarterly totals -salary $8,250.00 fringe $1,414.50 grand total quarterly reimbursement $9,664.50 and for the total annual amount, $38,658.00). 2. The School of Dentistry will provide the services of one postgraduate year one resident to The Health Department for the purpose of rendering comprehensive dental services of 4 1/2 days/wk. 3. School of Dentistry will bill The Health Department at the close of each quarter for the salary/fringe of one postgraduate year one resident. 4. The Cooperating Institution must provide HIV and HBV testing for the source patient in the event of a bloodborne pathogen exposure. In the event the student is exposed to blood or body fluids, the Cooperating Institution will be responsible for providing an initial response, according to the Institution's Blood-Borne Pathogens Standard. The student will be required to return to University of North Cazolina Student Health Services for post-incident testing and counseling if feasible. In the event the student is unable to do so in a timely manner, the Cooperating Institution will provide access to testing and counseling for the student. The trainee will be responsible for the payment of services. UNC will reimburse trainee for testing and counseling only but not for any emergency treatment or medication administered. 5. The person whose services aze to be provided pursuant to the Agreement is, for all purposes, an employee of The University of North Cazolina Hospitals. 6. While the University of North Carolina Hospitals resident is on rotation at the Orange County Health Department, their professional liability insurance coverage will be provided by the School of Dentistry with coverage of at least $1 million, per incident, $3 million per yeaz. 7. This Agreement shall run for a period of one yeaz, from the 1st day of July, 1998 to the 30th day of June, 1999, and shall be renewable thereafter. 8. This Agreement or its renewals may be terminated at any time without penalty by either party provided that written notice of such termination is furnished to the other party at least 90 days prior to termination. ]n the event of such termination any payment due shall be prorated to the date of termination. 9. In compliance with 42 U.S.C. 1395x (v)(1)(1) and implementing regulations, The School of Dentistry and The Health Department agree, until the expiration of four years after the services aze furnished under this contract, to allow the Secretary of the Department of Health and Human Services and the Comptroller General access to this contract and to the books, documents and records of The School of Dentistry and The Health Department necessary to verify the nature and extent of this contract. The School of Dentistry and The Health Department further agree that if any of the duties of this contract aze can-ied out by a subcontractor of The School of Denrisiry or The Health Department such subcontract shall contain a clause to the effect that, until the expiration of four years after the services aze furnished under such subcontract, the Secretary of the Department of Health and Human Services and the Comptroller General shall have access to such subcontract and to the books, documents and records of the subcontractor necessary to verify the nature and extent of the costs of such subcontract. 10. The Health Department and The University of North Carolina Hospitals hereby agree with The School of Dentistry that, in its educational and/or employment practices The Health Department will comply with such non- discrimination laws as may be applicable to it in the performance of this Agreement. 11. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. 12. The laws of North Cazolina shall govern the validity and interpretation of the provisions, terms and conditions of this Agreement. IN WITNESS WHEREOF, the parties have hereunto signed this Agreement in their official capacities of the day and yeaz listed below. FOR AND ON BEHALF OF: 'i'~'I,ICr/~ ~~l ~ h/1/ Health j~ o _ ~ Date: This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act enneth Chavious Director, Orange County Finance Dt: airm ,Orange County Boazd f Commissioners Date: FOR AND ON BEHALF OF THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL. HIL ames Ramsey Vice Chancelloveersity~~eas~er . ->~usi~ee~d F' ce K~- ~ti~ ~`-~ ~'~ Date: ~ FOR AND THE UN~ES Eric B. Munson, iw