HomeMy WebLinkAboutAgenda - 12-08-1998 - 5aORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. _
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 8, 1998
SUBJECT: EXAMINATION OF BONDS
DEPARTMENT: Purchasing and Public Hearing: No
Central Services Budget Amendment Reqd? No
ATTACHMENT(S):
Bonds for
Sheriff
Register of Deeds
Finance Officer
Tax Collector
Blanket Bond for Employees
INFORMATION CONTACT:
PAM JONES,
ext. 2652
Telephone Number
-
Hillsborough
732 -8181
Chapel Hill
967 -9251
Mebane
227 -2031
Durham
688 -7331
PURPOSE: To examine bonds for officials pursuant to G.S. 109 -5.
BACKGROUND: G.S. 109 -5 reads as follows:
The bonds of the officers named in G.S. 109 -5 shall be carefully examined on the first
Monday in December of every year, and if it Appears that the security has been impaired,
or for any cause become insufficient to cover the amount of money or property or to
secure the faithful performance of the duties of the office, then the bond shall be renewed
or strengthened, the insufficient security shall be made good; but no renewal, or
strengthening, or additional security shall increase the penalty of said bond beyond the
limits prescribed for the term of office."
Bonds are written in the following amounts:
Sheriff $ 25,000
Register of Deeds $ 25,000
Finance Director $250,000
Tax Collector $ 30,000
All County Employees
(for faithful performance) $250,000*'
*"This coverage is part of the comprehensive policy through the County Commissioners
insurance pool. $250,000 is the standard limit.
There have been no incidents or claims during the past year that would impair the security of
these bonds. After discussion regarding the circumstances under which these bonds would be
called upon, it appears that the limits cited remain valid. Therefore it is recommended that the
bonding limits remain at their current levels for the aforementioned positions.
2
The insurer has indicated that the Register of Deeds bond was mailed on November 23, 1998,
however, at the time of this writing it has yet to be received by the County. A photocopy of the
bond has been included for review of the content. A second bond has been ordered by the local
insurance agent, David Ballard, and will be executed prior to the December 7, 1998 expiration of
Ms. Hayes' bond.
RECOMMENDATION: The Manager recommends that the bonds be maintained at current levels.
PUBLIC OFFICIAL BOND. TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA
FOR DEFINITE TERM Hartford, Ccnnecdcut 06183
BOND NO. 25 S 25044872 BCA
KNOW ALL MEN BY THESE PRESENTS, That we ALBERT L. PENDERGR&SS
of 400 SEVE1tIN STREET, CHAPEL HILL, NORTH CABOLZNA . as Prirnckpak
and TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, a corporation of Hartford. Connecbeut, as Surety
are held
XW flflydy bound unto ORANGE COMM, HILLSBOROUGH, NORTH CAROLINA
in the penal SM of TWENTY FIVE THOUSAND AND OOIIOD-------- --- - - - - -- -{$25,000.00 -- ) Dollars, I wllul
money of the UnfEed Stabs of America, for the paMON of which well and truly to be made, said prinepal binds
hirrrselttherself, his/her heirs, executors, adminWmbora and assigns, and said Surety binds Itself, its successors and assigns,
M* and severally, firmly by gnetise preserft
SEALED end dated Oft 24thday of NOVMER '19 98
WHERM the said piinoipef has been E) crm to the oflbe of SHBRIPF
for a definite hmr beginning DECMMM 1, 1998 and ending DICE 11BER t, 2002 and is required to
famish a bond for the thlt U perforrnance of the duties of the said office or position.
NOW, THEREFORE THE CONDMON OF THIS 013"TION is such that if the above bounden Principal shall (except as
114"m8tisr PmNWGM fis$Idu1y parlbmr the daft of his w said afflim or position during the said term, and shag pay over to
the persons nut wIzed by law b rev" the same all moneys that may came Into his/her hands during the =4 term without
fraud or delay. and at the egai,*b of sold term, or in case of his/her resignation or removal fnam office, shall hum over to
his/her suooesear all records and prop" which have come Into his/her hands, then this obigabon to be nuts and void;
ouwwise to remain in full force and eff a
PROVIIO, HOWEVER, that the above named Surety shell not be liable hereunder for any loss of any pubic h rid resulting
firorn the insoWncy of any bards or banks in which said funds are deposited; and, if the provision shall be held vo4 this entire
bond shah be void.
AND PROVIDED FURTHER, that the Surety may cancel bond at any time during the said term by ghring to the ow9se a
written notice of ft desire so to cancel and at the expiation of MV (30) days from the maw of such notice by the obwgee
the surety shah be C0rr1pId* released aS to al fmbi6ty hereafter accruing. If this provision sW be held void, this entire
bond shall be void.
VYITNES&
(SEAL)
(per
ALBERT L. PEND=RMS
TRAVELERS CAWALTY AND SURETY COMPANY OF AMERICA
BY
AA
T. N Aomey.in -Fad.
North Carolina
OFFICIAL BOND
KNOW ALL PERSONS BY THESE PRESENTS: Bond No. 68793590
That we Joyce H. Pearson
Of Hillsborough , North Carolina, as Principal, and WESTERN SURETY
COMPANY, a corporation duly licensed to do business in the State of North Carolina, as Surety, are held
and firmly bound unto State of North Carolina
in,the sum of Twenty -Five Thousand and 00 /100 DOLLARS ($ 25, 000. 00 ),
for the payment of which well and truly to be made, we bind ourselves and our legal representatives, jointly
and severally by these presents.
Dated this 11th day of November 1999
THE CONDITION OF THE ABOVE OBLIGATION IS'SUCH, That whereas, the said Principal has been
❑ appointed ® elected to the office of Register of Deeds
for the term beginning the 7th day of December 1998 , and ending the
7th day of December 2002 .
NOW THEREFORE, if the said Principal shall in all things faithfully perform the duties of his office and
shall punt for all moneys and effects that may come into his hands in his official capacity during
obligation to be void, otherwise to remain in full forme and effect.
��s e�ted by the Surety upon the following express conditions, which shall be conditions
pma to th � recovery hereunder.
a, KST: The shall not be liable for the less of any public moneys or funds resulting from the
fQijie. QG*dgf*ja1j0 ayment by any Banks or Depositaries in which any public moneys or funds have been
may be cancelled by the Surety as to future liability by giving written notice, by
certified mail, addressed to each the Principal and the Obligee at State of North Carolina
and thirty (30) days after the mailing of said notices by certified mail, this bond shall be cancelled and null
and void as to any liability thereafter arising, the Surety remaining liable, however, subject to all the terms
and conditions of this bond for any and all acts covered by this bond up to the date of such cancellation.
Witness to Principal
P
Witness to5 WESTERN SURETY COMPANY
By -- 11 - /-4&
-Stephen T. Pate, atdent
Countersigned North Carolina Resident Agent
Approved this day of ,
Form 1284M488
%W WeSteffl Surety COfl oanv
D
ERJE INSURANCE COMPANY
PubliC Official Bond
IritnoW All 3Ktn bg those f rese ttl, Bond No. 494. X3600 . X
That we. ...tris>tith ;l�ton� ,Q�sviou� ...... . .................. ............................... .
Of
nd Me EAiE INSUA/NNCt COfMPAfNY, s ....... ' ... * .. ' ' .... ' . ' ... as Pr tats of
corporation duly ineorpontad uehdw the laws of the gate of
Pennsylvarim having its prinppW office in the City of Erie in the no StM. and ikons" to do t1usiness in
the State of ... PGes ylvwm" ...... with offkea at .1 ..� ie , Istssaraosm Placs. Erie, Pa
TWO
a SUnRy. are hold and firmfy bound unto ....arm!. t7 d.�=, Ca�dssiaoats. .. .
......................................................... ............................... ........
in me sum of .... ". . tft.T. t2lOWi . .......... ............................... tars.
lawful nnon" of to Untied Bibs of Amersae, for the payment of l; iq wail and truly do be Waste, we
hind ouraelwe. our hairs. amaeutms. administramm succeeaors and aaaign& mm" and sr4woly. rimy
by the" 0 WOW
3W= WITH &A SMS and dMed Oft ..............tier of . - *.4vA bwtf 92.. .
WAairM, tfN above bounden ....ii<i=rth. Cmion
........ ...............................
was on the ....... Z3rd ........ dw at ..... OCtob�e ........... mm
Director Of lineesco ............ of the . comtt Dowd Of Ca mLmicnars
.. ............................... .. ...............................
for a term w"m " on go OC -Am ....... ............................... .
Now. Thwelaw the ca+dhion of a* GwQ@ m N soft
that if the above bounden ......�..............................................................
ma i well and f dwuoy dMohe�Osl Mte �dullw of hie OMM an promptq aeooUrdfor and pay ow &N moneys
or property receive0 by Man as au0h oMloer, in @GoordenCe wit law, or M OWN eNeof, the parties exe-
cuting this undelfai"wo pay an de111egM Gomm and expMtes r WA" from man deftIAL not exam -
ng the sum abets AIenMOne L Mien tie ObllgiW" tO be void; Odlerw" W remain in 6A brae and effect.
This undar msy nee be chWWd Or modified orapy. NO change Or mcdifkstion OW be Offective
unless made or mom Mdomm"em is suo to form a part hereof
in *bb WNWSA laid Principel has herow"o set hie hand and seal and the IINIE INSURANCE
COMPANY has affixed ib corpora/e seal. -0-1 1 sd by the signature of ib duel sugxwi=d Attarn"- in'pea-
the day and yew first ab"o WORM. 10th �Cbevipm
Principal ........... 7L ........................
°ifErc�'r .
SF -n 7/81
ENE INSURANCE COMPANY
Public Official Bond
AnvivApt t__ %4Esp frPsputs' Bond No. Q91 .5360013 NC
r'
ThatWe. ...... Yi rginia B.. Rolfe ............................... ...............................
Of ............. Southern. Pines.. NC . ............................... as Principal.
and the ERIE INSURANCE COMPANY, a corporation duly incorporated under the laws of the State of
Pennsylvania, having its principal office in the City of Erie in the said Stab. and licensed to do business in
the State of .... PeaasTlvania , , .. , . with oMpa at 100. Erin . Insurance, place, Erie ,, Pa 16530
as Surety, are held and firmly bound unto .County of Orange, )forth Carolina
................. ...............................
................................................................... ...............................
in the sum of. Thirty. thousand------------------------ - - - - -- ($30,000.00)
.. ... ..... .. ..... .... ............ Dollars,
lawful money Of the Uhitad $btN Of America. for the payment Of whkh. well and truly t0 be made. we
bind ourselves, our heft executors. administrators. succaasors and assigns. jointly and severally. firmly
by then prNenft
smum wmm owl s sus and dated this .., ....3rd ................. day of
AGM the above bounden , ,Virginia .s.. Rolfe
.................... ...............................
was on the ..... 3rd............ day of ....... Ju17 ............. 19 ?S... duly appointeftealaslall
Tas Collector County of Orange
.............. ............................... nth................ ...............................
3rd day of July, 1995
for a term beginning on the ....................................... ...............................
Now, Therefore the condition of this obligation is such:
that if the above bounden ... Virginia 3..R0 . Ife
shall well and faithfully the duties of his office and promptly account for and pay over all monsys
or property rscsio by hIm as such offlow in accordance with law, or in default thereof, the parties exe-
cuting this undertOdng win pay all damages. c sb and expense resulting from such default not exceed -
ing the sum above mo illorw then this obfigation to be void; othsrwiss to amain in full force and affect.
This uncle -1110 g may not be changed or modified orally. NO change Or moditation shall be effective
unless Riede by wrftow andorsenwin issued to form a part hereof.
In Witness whereof, said Principal has hereunto to his hand and seal and We ERIE INSURANCE
COMPANY has affixed its corporate seal, stlesbd by the signature of its duly authorized Attorney -in -Fact,
the day and year first above written. ^'
` Principal .. !M! 4 . ...............
Virg is a. Rohe
1-4,t QMPMP11f z ..... ........... .
Edrar . M /
SF -22 7/81
Orange County
OR -067 -98 -CR
July 1, 1998 to July 1, 1999
SECTION IV
CRIME
CONTRACT DECLARATIONS
Coverage Agreements
1. Faithful Performance
Blanket Position Coverage
2. Loss Inside the Premises
3. Loss Outside the Premises
4. Money Orders and Counterfeit Paper Currency
5. Depositors Forgery
Deductible: $250.00 each occurrence
U
Limits of Liability
$250,000
$250,000
$250,000
$250,000
$250,000