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HomeMy WebLinkAboutMinutes - 19770719~~' MINUTES ORANGE COUNTY'BOARD OF CONrM25S2ONERS TUESDAY, JULY l9, 1977 The Orange County Board of Commissioners met on Tuesday, July 19, 1977, at 7:30 p.m., in the Commissioners' room of the Courthouse in Hillsborough. Present were Chairman Richard E. ~~Ihitted, Commissioners Norman Walker, ~7an Pinney and Norman Gustaveson. • Absent was Commissioner Donald Willhoit. Staff personnel present were S. M. Mattis, County Manager, Nea]. Evans, Finance Director, and Agatha Johnson, Clerk. Goeffrey Gledhill, County Attorney was also present. Chairman Whitted referred to Item 1 on the Agenda: Persons not on this agenca having business to transact with the Board of Commissioners should make their presence known in order that an appropriate time for them to be heard might be arranged. Mr. Kenneth Strayhorn, a member of the New Hope Fire District, stated that he was present to request the Board's approval of the New Hope Fire District's map and boundary description in order to qualify for a fire district rating. Mss. Charles King stated that she and other citizens were present to request the County Board of Commissioners to accept roads in the Colonial Hills area for the property owners participation program. Rick Poole of the Social Services Department was present to request the Board's approval of a Title XX Contract. The Chairman asked Mr. Strayhorn to make his presentation to the Board at this time. hlr. Strayhorn stated that he was requesting of the Board approval of the New Hope Fire District's map and boundary description in order that the Fire Department Substation could secure a Class 9A rating, and thereby reduce their insurance premium. Upon motion of `Commissioner Finney, seconded by Commissioner [~Ialker, it was moved and adopted to approve the presented map and boundary des- cription of the New Hope Volunteer Fire Department Substation. .. Mrs. Charles King of the Colonial Hills Subdivision asked that the County Board consider roads in that area for the Raad Assessment Program. She stated that a petition was filed with the County Manager last fall for the paving of the roads. The County Manager stated that monies had been appropriated in the 1977-1978 budget for this program and that the Board of Commissioners needed to decide which roads in the County should be involved in the program. He added that the petition from Colonial Hills'Subdivision was the oldest petition on hand. Commissioner Gustaveson asked that a priority list be started and _ that letters regeived requesting participation in the road assessment program be placed on the list as they are received. ___.. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to direct the County Attorney to prepare the necessary document to develop the road paving project in the Colonial Hills Subdivision. Rich Poole of the Social Services Department presented to the County Commissioners a contract for a Orange County Council on Aging Homekeeper Coordinator project. This person coordinates the Homemaker Program through the Council on Aging and the Chore Service Program of the Department of Social Services. The total amount of the contract is $2,247 from federal 6.) . e? ~._ ~'~ funds and $749 of local funds. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopped to approve the Contract as submitted by Mr. Poole for a Homekeeper Coordinator. Commissioner Gustaveson referred again to the road project just dis- cussed. He recommended to the Board that the number two project on the priority list be the Morgan Creek Hills Development in southern Orange County. Discussion ensued concerning whether or not the State would pave certain roads on a participation basis. The Beard agreed to discuss this matter further with the Department of Transportation at a meeting to be scheduled. Chairman [~ihitted stated that Ben Lloyd has requested an opportunity to address the Board of Commissioners. Mr. Whitted also asked that the Board discuss a document concerning water conservation in the County. The County Manager stated that the Tax Supervisory had reauested that the Board schedule a Board of Equalization and Review meeting to discuss four appeals. Ben Lloyd stated that he was present to request of the Berard topics of the State recommendation of salaries for County Department Heads. The County Manager stated that he would provide Mr. Lloyd with this information. Chairman Whitted referred to Item 2: Minutes of the Board Meeting held July 5, 1977. The July 5, 1977 minutes were reviewed and certain corrections were pointed out. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adapted to approve the minutes of July 5, 1977. Item 3: Plats for Consideration. A. Paul Cook - This minor subdivision is located on Homestead Road. This plat proposes the division of a 4~ acre tract into 14 and 3~ acre tracts. An existing structure is located on the smaller lot and the Health Department has approved the larger lot. The planning Board has recommended approval with 100 foot set. back from Bolin Creek. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to approve the minor subdivision plat of Paul Cook'. Item 3-B - Plat of Tim Pepper was deferred. Item .4: A Resolution honoring Ms. Gatha:Lassiter. Chairman Whitted read the resolution of commendation for Gather Lassiter. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and adopted. to approve the resolution of commendation for Gatha Lassiter. (For copy of Resolution of Commendation see page 306 of this book) Chairman [~Thitted referred to Item 5: Appointments - A. The terms of David McFarland and Lucien Sellet on the Chapel Hill Board of Adjustment have expired. The Board was infox'med that both Messrs. McFarland and Sellet have agreed to serve another term on the Board of Adjustment. ~, - -- ~~_ Upon motion of Commissioner Gustaveson, seconded by Commissioner Finney, it was_moved and adopted to reappoint Messrs. David McFarland and Lucien Sellet to a three year term on the Chapel Hill Board of Adjustment. B. The term of office of the County Tax Supervisor, W. T. Laws, expired June 30th. Appointment is far a term of two years. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adotped to reappoint W. T. Laws, to the office of County Tax Supervisory for a two year term. C. The term of office of the County Tax Collector, Ms. Ortense Dickson, expired June 30th. Appintment is for a term of one year. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to reappoint Ms. Ortense Dickson to the Office of Orange County Tax Collector for a one year term. D. One Commissioner attending the annual meeting of the National Association of Counties should be named as the official voting delegate. Upon motion of Commissioner T4alker, seconded by Commissioner Pinney, it was moved and adopted that Commissioner Gustaveson be named the official voting delegate to the NACO annual conference. Item 6: The County Sheriff, Mr. C. D. Knight, will make same general comments about the proposed Central Dispatch Center. The Chairman recognized Sheriff Knight who stated that he was confused about the proposed operation of the EMS System. He stated that he was unsure of the capabilities of the system and would like to have some assur- once that if the system does not function as intended, he can resume his previous method of operation without delay. Commissioner Walker requested that Mrs. Flora Garrett, Infaxmation Officer for EMS, bring the Board up to date of the status of the EMS system. Mrs. Garrett preceeded to review with the Board the status of FMS. She stated that the latest change in the plan is tkiat the Dispatch Center is now to be located in Chpael Hill instead of in Hillsborough. Commissioner Gustaveson asked Mrs. Garrett to speak to the question of Sheriff Knight, that all the technical problems in the system would Katie been worked out before the system goes into operation. Mrs. Garrett responded that the Contract with the Motorola Company has a guarantee that before final payment is made that the system will wox'k. Also, the chief dispatcher will be hix'ed soon and other dispatchers will be hired so that a training program will begin in October of this year. She added that the system would be checked out and all would be satified that the system works.before it is put into operation. Commissioner Gustaveson stated that the other part of his question was the human element of the operation. He added that since training will begin in October, he felt the system would be ready for operation by January. Mrs. Garrett assured the Board that this is her understanding. _ The County Manager stated that the present dispatchers working in the Sheriff's Department would have a choice of moving into the system or re- maining in the Sheriff's Department as jailors. He added that a training program will be instituted by the r~[otorola Company. The FMS system is for emergency calls and is not designed to handle routine calls to the Sheriff's Department. The purpose of the dispatch center is to dispatch cars for emergencies. The Sheriff's Department will have the capabilities at all times to monitor all calls and to override the dispatch of cars. Chairman.Whitted stated that.in the event some problem arose, the pro- blem should be.brought to light as soon as possible to make the system work. He stated that it was important that dispatchers are properly trained, and the public is educated as to the use of the 911 number. Chairman Whitted referred to Item 7: The County Attorney will respond to the inquiry from Orange Water and Sewer Authority relating to possible restrictions in the use of water provided by that organization. ~~W Chairman Whitted distributed to the Board members recommendations pre- pared by Dr. Daniel Okun for the Towns of Chapel Hill and Carrboro regarding water conservation for the users of OWASA water service. He stated that these recommendations had been adopted by the Town Boards of Chapel Hill and Carrboro. The County has been asked to adopt these recommendations for those persons living in Orange County who are users of OT4ASA services. The County Attorney stated that his office was supposed to have been contacted by pWASA with a proposed ordinance. As of this date, his office has not been contacted, and the County Attorney does not'have any document prepared. Mr. Gledhill spoke further and stated that the County does have the power to adopt an ordinance to impose restrictions on the use of water. He stated that the Ordinance adopted by the two Towns are consistent with the proposal of Dr. Okun. The scheme of the proposal is that there are levels of emergencies, and the Mayors are appointed by the two Town Boards to proclaim the various levels of emergencies. The options of the County to implement this scheme is to (1) delegate this authority to OWASA, or (2) that the power to declare the stages of emergencies be within the County Government. Mr. Gledhill stated that this is his recommendation. As to who in the County should proclaim the levels of emergencies, this could be done by the County Manager or by the Board of Commissioners. Commissioner Gustaveson recommended that the Board direct the County Attorney to prepare an ordinance for the County relating to water conserva- tion, which will be presented later in the meeting. Commissioner Pinney stated that he felt the Chairman to the Board should be the person proclaiming the levels of emergencies. Chairman Whitted asked who would enforce the Ordinance and the reply was that the Sheriff would enforce County Ordinances. The Ordinance to be adopted by the County should include the same provisions as the Ordinance adopted by the Town of Carrboro. Item 8: Notice of a change in location of the August 4th meeting. The County Recreation Advisory Council has requested the meeting be moved from the County Commissioners' room to the Grady Brown Gymnasium. Item 9: The State Department of Transportation is ready to meet with the Board of Commissioners and review their prop sed Secondary Roads Improve- ment Program for the 1977-78 fiscal year. August 16, 1977 at 7:30 p.m., *-aas scheduled for a public hearing to review the proposed Secondary Roads Improvement Program for 1977-78. Item 10: A notice that the State Department of Transportation will conduct a public hearing at 2:00 p.m., on August 23, 1977, in the Municipal Building of Burlington to receive input from the public to assist in re- viewing and updating its Highway Improvement Program relating to Primary Roads. Chairman Whitted stated that he would like to express concern about primary roads, Hwy. 86 between Hillsborough and Chapel Hill and Hwy. 54 East of Chapel Hill going into Durham. He stated that he wished the Board to discuss primary roads further before the August 23rd meeting, and to plan to attend the public hearing. Item 11: Report - Bids for renovation of the Northside School as a Mental Health Facility were opened duly 12th. An architectural evaluation of all bids received will be scheduled as part of the August 1, agenda, with a recommendation. (For copy of bids for renovation of Northside School-see page 307 of this Book.) Chairman Whitted referred to Item l2: The Board of Public Health has requested the Board of County Commissioners recommend to them a per diem rate for Health Board members compensation. The Chairman recognized Dr. William Mayes, Chairman of the County Health Board. Dr. Mayes presented to the Board a request that Health Board members be paid $20,00 per diem and that the Chairman of the Health Board be paid $25.00 per diem. Also, Dr. Mayes requested that Health Board members be reimbursed for travel to and from Board meetings at the rate of 15 cents per mile. Dr. Mayes stated that the reimbursement for travel does not include subcommittee meetings, ~'..:, Commissioner Pinney stated that he felt travel reimbursement should include-to and from 'travel for Subcommittee meetings. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and adapted that the Health Board members be raid $20.00 per diem and the Chairman of the Health Board be paid $25.00 per diem for regularly scheduled meetings and that travel expense of 15 cents per mile be paid to Board members for travel to regular scheduled meetings and sub- committee meeting. Item 13: The Manager recommends the Board of Commissioners approve a contract for the services of a Physical Therapist in the Health Department. Rick Bliss; staff assistant with the Health Department, stated that this service of a physical therapist is the same as was provided by the District Health Department. This therapist is not an employee of the Health Department and will provide services one day a week for a three month period, according to the Contract. He stated that monies were avail- able in the Health Depazihment budget for this position. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to approve the contract for services of a physical therapist in the Health Department. The Board of Commissioners scheduled Tuesday, August 9, 1977, at 7:30 as a Board of Equalization and Review meeting to review four appeals. Chairman Whitted stated that.Irvin Dobson, County Planning Director, was present to bring the Commissioners up to date of proaress made in establ- ishing Township Advisory Councils. Mr. Dobson stated that the County Planning Board had approved, at their July 18th meeting the following schedule of monthly meetings in the various townships: Bingham - Third Thursday, Started June 16 Cheeks - Second Tuesday, Started August 9 Eno - Second Thursday, Started August 11 Hillsborough - First Thursday, Started September 1 Cedar Grove - Third Tuesday, Started September 20 Little River - Fourth Thursday, Started September 22 Chapel Hill, -- Fourth Tuesday, Started September 27 The second meeting in Bingham Township is scheduled for July 21. The Planning Board, at its July 18th meeting, requested that the progress report scheduled for September 20 be deferred until October 3 by which time all Township Advisory Councils will be established. Chairman Whitted requested that the Planning Director inform the Board from time to time of what interest the Advisory Councils are con- centrating. Chairman Whitted referred again to the Ordinance relating to water conservation. The County Attorney stated that he had prepared an ordinance "Px•aviding for the Conservation of Water During a T~Jater Shortage and Restricting the Use of Water During Mare Severe Shortages" for the Board's consideration. The County Attorney stated that all members of the Board must be present and vote for the Ordinance in order that the Ordinance pass on the first reading. He recommended that the Ordinance be read and action be taken by the Board. The second reading of the Ordinance, the Ordinance can be passed by a majority vote, and a second reading is necessary since Commis- sioner Willhoit is not present. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney it was moved that the Ordinance "Providing for the Conservation of TMlater During a Water Shortage and Restricting the Use of Water During More Severe Shortages" be adopted. Commissioner Pinney requested that copies of the Ordinance be sent to members of the Board before the second reading. Chairman Whitted stated that he would encoux'age all individuals who are on OWASA's system within the County to adhere voluntarily to the man- datory restrictions that the Towns of Chapel Hill and Carrboro have passed. i ~~ The County Attorney stated that there would be a public proclamation which will declare certain levels of emergencies. Upon motion of Commissioner Gustaveson, th meeting wa adjourned. c / Richard E. FTh t ed, Ch rman Agatha Johnson, Clerk RESOLDrION OF C0,!5!{EFJUATI(~N FOB GATHA LASSITER (UHI=REAS, . Ga~:ha La.ba.ite.~~ ltaa ae~ved ;te~c eammuYU~y, ~lte Tacun a{r Ciiap~~. H.i.Q.~, arcd the Cauit-ty ai Oncu2ge 40~ nrarty yeahh ah a ded~.caied ~%v-%c--rnirtded .iYtdi.v.iduct~,, artd GJHcRcAS, Gotha Laaa.iten lcaa .c.rtg.ectenced the .P.%vel, og cauYtt2eaa tirtid-%v.Ldua.Ps 6,r hen acts og hu~.drte.aa and deep coneenrt, asld (UHEREAS, The. deeds ag b(rts. Laaa.iteh have earned gar hen .the reapee~ ug ~oea2. gover,~tment aggi.e,i.ata, .the e5te~rr a5 the cr%.#,i.zeYtis og Onartge. Cuurvtu artd .the adnr.uta~i.an og nrcuty ~lvcaugltaut the S~ate_ og Nantlt Ccvca.~.uta, arcd IVHtIZI~AS, Onar¢ge Caun~y necag4uzea the nurnenauh ach.Leverrer~ ag P•i-via. Laba.u:nJc -tY1 bath GLV.CC altd CGLUhC~t a_gga.u-~, NC(U, TH~RcFO'.E, 81= IT Rr~SOLVi'D, ~Gtat the Ohange Caun:ty Baand og Cammi~ia~.oitens .tafz~s ac~.,LoYt .through .ids rnernbeha, R%char~d (U;t.if~ed, No•tmcut Gu,6.tave.SO-t, JaYt P.%nne.1, Nonrrcut (Va.Lhen, artd ~artv_2d (V.i.Q.£.ha.%t, ~a express ~a Gotha Laaa.i~en .E.ts a.utce-'te appn2c.%at%oYt and deep gnaditwce .gar hen gai~hgu.~ a¢nu.%ce curd ~ncce decbcea~on, and cui,dhes ~a hen and hen gctmi.Qy Ever4~ ha1~p~.Yto~sa tint the yeana ~o came. Lv_.t a copy og ~lt.i~s reaa°ut,Lan be pnehertited ~o the .aa,Ld Gotha Lccaa.i..teh., aYtd .t{te ne.aa.2u~on be spread upon dice m.%rtu:4e~s o3 ~It.us rnee.t.%.rtg, flub the 19~h day og Ju.Y.y, 1977. ~_~ ~- RICHARD UIHITT~17, CHAIiL'.tAN ~~~'1 ~ ~ ~~Y t~ .~ ~... NOR,ti(AN GUSTAVESON ~'ti_ `~ ~~` 4 ~,q~ ' JAN PINNEy 111 A.,_ .. ~J .Y ~ '~S"'~-~ ~~'A Y f. F~:s-f~~ c ~ NO,.~.fAN wALKT<R ~.;~ DONALD (VILLF(OTT "s :~ -.'~. _- :... -,~,~ t e7 ~., . BTD REPORT NOkTH SIDE SCHOOL h1ENTAL HEALTH FACILITY GEPJERAL ALTERNATES BIDDER BASE BTD No.l No.2 flo.3 .Clancy &-Theys Construction $234,900 $50,500 $17,760 $14,510 Durham Construction 197,990 46,900 15,600 16,200 - James 0. Little Construction 230,000 47,000 18,000 15,000 Security Building Company 220,000 48,000 16,500 12,500 *Triad, Inc. 189,800 43,800 13,300 12,800 ELECTRICAL ALTERNATES .- BIDDER BASE BID Nv.l Na.2 No.3 Durham Electric Company $ 53,060 $ 9,200 Electrical Associates 60,945 9,400 Alodern Electric Campany 52,029 8,343 XPendergraph & Thomerson Elect. 49,883 8,724 4iatson Electric Construction Co. 49,980 9,170 HEATING ALTERNATES BIDDER BASE BID rio.l No.2 rlo.3 *Garolina Air Conditioning Co. $ $9,257 $12,200 Comfort Engineers 94,688 14,452 Flockaday Heating & - Air Conditioning Compnay 109,990 18,3D0 Air Conditioners 89,767 13,346 h1echanical Associates 94,440 13,890 . J '., .. Page 2 Bid Report Agenda Attachment Plorthside School Ment~1 H°alth, ~aeility BIDDER Brown Brothers Plumbing & * Heating Sparrow & Sons Suggs Plumbing & Heating PLUh;BIP;G ALTERPlATES BASE BID No.l No.2 $ 27,300 S &,000 27,540 7,980 32,090 11,$30 No. 3 NOTE: Apparent Loav Bidders