HomeMy WebLinkAboutAgenda - 12-15-1998 - 9dA . v
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. 01-d_
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 15, 1998
SUBJECT: Disposal of Surplus Computers
DEPARTMENT: PURCHASING AND Public Hearing: Yes: No-
.-X-CENTRAL SERVICES BudgetAmendmentRegd ?Yes_X No
ATTACHMENT(S): INFORMATION CONTACT:
Resolution PAM JONES, ext. 2650
Telephone Number -
Hillsborough
732 -8181
Chapel Hill
967 -9251
Mebane
227 -2031
Durham
688 -7331
PURPOSE: To consider authorizing County staff to take the following action:
• Dispose of up to 20 computers that have been replaced in County
departments and are now surplus;
• Effect budget and accounting action to ensure no monetary impact is
experienced by the Literacy Council as a result of this action.
BACKGROUND: Commissioner Moses Carey recently requested that County staff
pursue means by which the County could transfer surplus computers to support the
literacy efforts of the NAACP. NAACP carries out their literacy initiative through
computer based instruction in various area churches.
In order to support the overall literacy effort in a coordinated, cooperative manner, the
Board is suggesting that the computers be transferred to the Orange County Literacy
Council. The Literacy Council, in cooperation with NAACP will place the computers in
critical areas where literacy goals can best be achieved. Both the Literacy Council and
the leadership of NAACP have discussed and agreed upon this alternative.
Disposal of public assets must be accomplished in one of five ways:
• Private negotiation and sale
• Sale by sealed bids
• Private sale with upset bids
• Auction
• Exchanges
2 . ilk, .
The Board in 1996 authorized the Director of Purchasing and Central Services to
dispose of assets whose value is less than $500 for a single item or group of items.
Surplus computers fall within those parameters.
The action requested by the Board is as follows:
• Declare up to 20 computers as surplus; and
• Authorize the Director of Purchasing and Central Services to enter into negotiations
with the Literacy Council to establish the sale price and to carry out legal
requirements incidental to the disposal of public assets; and
• Authorize the Directors of Budget and Finance to take the appropriate budget and
accounting action to ensure a neutral revenue position for the Literacy Council in this
transaction.
The Literacy Council will be asked to provide the County with a list of locations where
the computers will be placed. Up to 20 computers may be disposed of on a per
justifiable request basis. Computers must be used in direct service to the public to
promote literacy in order for the transfer to occur.
RECOMMENDATION(S): The Manager recommends that the Board:
• Declare up to 20 computers as surplus; and
• Authorize the Director of Purchasing and Central Services to enter into negotiations
with the Literacy Council to establish the sale price and to carry out legal
requirements incidental to the disposal of public assets; and
• Authorize the Directors of Budget and Finance to take the appropriate budget and
accounting action to ensure a neutral revenue position for the Literacy Council in this
transaction.
. +
Resolution Authorizing the Disposal of Surplus Computers to Literacy Council
WHEREAS, the Orange County Board of Commissioners has the statutory authority to
declare as surplus items no longer of use in County operations; and
WHEREAS, Orange County Commissioners have a desire to assist adults in their quest
for literacy; and
WHEREAS, Orange County Literacy Council has agreed to place computers which the
County may declare as surplus in areas which will facilitate the literacy goal of the
Orange County Commissioners;
THEREFORE BE IT RESOLVED THAT the Orange County Board of Commissioners
hereby authorize the Director of Purchasing and Central Services to enter into
negotiation with the Literacy Council to establish a fair market value for a maximum of
twenty (20) computers that the County shall declare as surplus; and
BE IT RESOLVED THAT the Director of Purchasing and Central Services shall be
authorized by the Orange County Board of Commissioners to effect those requirements
that may be incidental to the legal disposal of surplus assets owned by Orange County;
and
FURTHER BE IT RESOLVED THAT the Orange County Budget and Finance Directors
be authorized to execute budget amendments and accounting transactions that may be
incidental to the appropriation of funds for the Literacy Council to offset the cost of the
surplus computers.
This resolved on the 15th day of December, 1998.
Attest:
Chair
Beverly A. Blythe
Clerk to the Board
�a /s/98
Pte'
Resolution Authorizing the Disposal of Surplus Computers to Literacy Council
WHEREAS, the Orange County Board of Commissioners has the statutory authority to
declare as surplus items no longer of use in County operations; and
WHEREAS, Orange County Commissioners have a desire to assist adults in their quest
for literacy; and
WHEREAS, Orange County Literacy Council has agreed to place computers which the
County may declare as surplus in areas which will facilitate the literacy goal of the
Orange County Commissioners;
THEREFORE BE IT RESOLVED THAT the Orange County Board of Commissioners
hereby authorize the Director of Purchasing and Central Services to enter into
negotiation with the Literacy Council to establish a fair market value for a maximum of
twenty (20) computers that the County shall declare as surplus; and
BE IT RESOLVED THAT the Director of Purchasing and Central Services shall be
authorized by the Orange County Board of Commissioners to effect those requirements
that may be incidental to the legal disposal of surplus assets owned by Orange County;
and
FURTHER BE IT RESOLVED THAT the Orange County Budget and Finance Directors
be authorized to execute budget amendments and accounting transactions that may be
incidental to the appropriation of funds for the Literacy Council to offset the cost of the
surplus computers.
This resolved on the 16h day of December, 1998.
Atte
Chair Bey#rly A. Bfythe
C1 rk to the Board