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HomeMy WebLinkAboutMinutes - 19770622~+~D,7 MINUTES ORANGE COUNTX BOARD OF COMM255IpNERS JUNE 22, 1977 The Orange County Board of Commissioners met on Wednesday, June 22, 1977 to continue the budget discussions for the 1977-1978 Orange County budget. Those present were Chairman Richard Whitted, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Donald Willhoit. Staff members present were S. M. Gattis, County Manager, Neal Evans, Finance Director, and Agatha Johnson, Clerk to the $oard. Chairman Whitted called the meeting to order and referred to a sheet presented by the Finance director of the proposed changes made in the budget, which is a continuation of the sheet dated June 13, 1977. This sheet shows a balance of $9,664 required to balance the 1977-78 budget. The County Manager stated that $4,638 could be deducted from personnel which would leave a total of $5,026 to balance the budget. The Chairman asked that the Board hear from Rick Poole, Administrative Assistant in the Social Services Department, regarding a matter concerning the Frank Porter Graham School. Mr. Poole presented to the Board a letter of agreement for the Frank Porter Graham Day Care Contract under Title XX with the County. He stated that the Social Services Department had received verbally from the State notification that the State had approved up to $50,000 in 100 percent day care monies for this contract for the period of May 1, 1977 through September 30, 1977. These funds require no local match. This action will allow the Social Services Department to cut down on the budgeting of Title XX monies for next year. This agreement is an extension of the present contract until September 30, 1977, and is a modification of the existing contract to allow for the change in funding from Title XX to 100 percent monies. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to approve the letter of agreement for the Frank Porter Graham Day Care Contract under Title XX with the County. Chairman Whitted referred again to the budget and stated that there was $5,026 monies still unaccounted for. Commissioner Willhoit stated that he still would like to add $10,000 to the Municipal Support Recreation budget and $10,000 to the Planning Department. The Chairman reminded the Board that the Finance Officer had stated that there would be between $S,OOD and $10,000 left in the Municipal Support fund balance from last year. The Board had talked about reappro- priating the fund balance to the Municipal Support. Commissioner Walker stated that he would not agree to this, that he did not agree to putting monies into andther municipal over which the Bounty has no control. Commissioner Willhoit stated that this was not an ideal situation and that the County should work to bring about equity in funding recreation programs in the County as well as planning in the recreation area. The Chairman stated that a meeting would be scheduled with the Recrea- tion Advisory Council very soon. Commissioner Willhoit asked that the representatives from the two school systems comment regarding the proposed $350 per pupil and the current expense and capital outlay allocations. Dr. Norman Weatherly, Chairman of the Chapel Hill-Carrboro School Board, stated that the capital outlay cut would affect the long range planning for the school system. He spoke of the affect the cut would have on the schools' current expense budget, such as longevity pay for iG'!V teachers who are paid by lpcal funds, an affect on the ~~de~ h%xed ~n the school system. This cut would have an affect on the program for exceptional children which appropriation is based on the average daily membership. Dan Lunsford, a representative of the Orange County School System, stated that the capital outlay increase proposed is very pleasing to the County system, however, in current expense, it would be very valuable if the appropriation was $351 ox $352 per pupil. He added that the current expense appropriation would be very tight. Several interested citizens spoke in support of additional financial support of the two school systems. Commissioner Gustaveson stated that an additional 1 cent would get the County School System over a tight situation. He suggested that $10,000 be taken from capital outlay and divided amoung the two systems. Chairman Whitted suggested that to balance the per capital, $205 be added to the $5,026 leaving $5,231 necessary to balance the budget. Commissioner Gustaveson asked Dr. Hanes, Superintendent of the Chapel Hill-Carrboro School System, what would be the effect of a cutback in capital outlay for that system. Dr. Hanes replied that the planned remodeling of the Senior High School would be delayed as well as the stretching out of small projects planned for the system. Commissioner Willhoit offered a proposal that the Board take an addi- tinal $25,000 from the Capital Improvement Fund with the idea that the mongy will be replaced next year. He suggested that the $25,000 be so distributed to bring the current expense of the two school systems up to $353 per pupil. This would bring the amount taken from the Building Fund to $75,000. The amount of $20,455 will bring the per pupil allocation to $353 and the balance of $4,545 will be deducted from the $9,664, which is the amount required to balance the budget. Commissioner Gustaveson stated that the Board had solved the budget problems for 1976-77 by doing essentially the same as they are doing now. He added that he felt it will be tougher next year to make decisions for tax increases than it is for this year. Chairman Whitted's response to this was that whether $50,000 is taken from the Building Fund or $75,000 that it would still mean an additional 1 cent tax increase. Commissioner Walker cited the difference between the Chapel Hill- Carrboro capital outlay and the County's capital outlay. He stated that Chapel Hill would be receiving $100,000 more in capital outlay than the County School System and both school systems are maintaining the same amount of buildings. Mr. Walker stated that it was hard for him to under- stand this action. Commissioner Gustaveson stated that the two differenct budgets showed the difference in the two school systems. Chapel Hill has listed more in their capital outlay budget than the County School system. Chairman Whitted summarized with the Finance Officer the cuts and additions just made in an attempt to balance the budget. Using the $9,664 figuxe, which is the amount shown on the sheet dated June 22, 1977, needed to balance the budget, $.4,638 is deducted from person- nel leaving a balance of $5,D26. Of this, $10,205 is added to the schools current expense, changing the balance to $15,231. $10,000~is then deducted from the school's capital outlay budget leaving a balance of $5,231. $4,545, which is the left over from the $25,000 taken from the Building Fund, is then deducted from the $5,231, leaving a balance of $686. The consensus opinion of the Board is that $6$6 is close enough to balance the budget. Chairman Whitted pointed out that this would leave the schools at $353 per capita with $220,000 capital outlay for the County and $320,000 capital outlay for the Chapel Hill-Carrboro system. This leaves the Health budget at $379,911 which is the total budget, including State funds. This budget also includes the three new programs recommended by the ~~~ Manager for Social Services, which are a transportation program, foster homes for children with special needs, and day care for adult :programs. Tony 5eaber spoke against the 10 cent tax rate ancrease. He suggested that the Board review the proposed budget and to arrive at not more than a 5 cent tax increase. Commissioner ~+7illhait pointed out that the school bond referendum accounted for 7 cents of the 10 cent tax increase. Marie Williamson spoke in support of the budget and applauded the _.. Board for the action they were about to take. Commissioner Willhoit moved that the proposed Manager's budget be --- adopted with the changes indicated on the summary sheets of June l3 and June 22, 1977, and with the changes proposed tonight in personnel, schools' current expense and capital outlay, and the building fund. Commissioner Gustaveson seconded the motion (For copy of the summary sheet of June 13 and June 22, 1977, see page 272 of this book.) William Dorsett questioned the salary increases in the proposed budget. Commissoner Gustaveson stated that he defended any part of this budget, that this budget was an attempt to make up for many years of neglect in the maintenance of County buildings. He added that in the administrative portion • of the budget, the County is responsible to hire .and keep competent employees. He stated that competent employees were an asset to the County and that employees had been reclassified according to the State Personnel recommenda- tions. Commissioner Gustaveson called for the question. Further discussion ensued. Chairman Whitted stated that the Board had requested a review of the Department Heads responsibilities by the State Personnel Office. State Personnel had declared that salaries were out of line and recommended that some salaries be increased to bring them up to scale. Commissioner Willhoit called for the question. Commissioner Walker stated that he could not vote for this budget mainly because of the personnel portion of the budget. He stated that he disagreed with the employing of an energy officer and that too much money had been appropriated to the Health Department for no more services than the County will be receiving. Chairman Whitted responded by stating that there were items in the budget which all members of the Board would never agree on, however, this was a budget which all members of the Board had worked to put together and that all members of the Board must share in the responsibility of the .budget. Commissioner Pinney stated that he was not happy with this budget because of the energy officer and some areas of personnel. Commissioner Willhoit called far the question. The Chairman called for a vote on the motion of Commissioner Willhoit Voting aye were Commissioners Gustaveson, Whitted, and Nlillhoit. Voting nay were Commissioners Pinney and [nTalkez. The motion arcs declared - passed. (For copy of the 1977-1978 Budget Ordinance see page 276 of this book.) Dr. Weatherly, from the Chapel Hill-Carrboro School Board, and Dan Lansford, with the Orange County School system, expressed their appreciation to the Board for~the consideration given the request of the two,school'systems. Mr. Seaber asked the Board work toward a zero increase in the budget for the next year. The Board confirmed the date of Wednesday, June 29, 1977, as the date for a work session with the Planning Berard and staff, The meeting was adjourned. Richard E. Whi ted, Chairman 2'72 ORANGE COUNTY BUDGET 1977-78 PRDP05ED CHANGES TO DATE FROh1 MANAGER'S RECOMMENDATIONS Appropriations Elections Personnel: Precinct Administration Board Operations: Travel Rent Advertising Office Supplies Precinct Supplies `?•~ Register of Deeds Operations: Travel Print Out New Books Service Contracts Administration Operations: Travel Finance Operations: Data Processing Tax Collector Operations: Advertising Tax Supervisor Personnel: Lower Mapper Glassifications Part-time Data Processing Operations: Computer Rents June 13, 1977 13,325 1,000 1,500 2,575 300 • 100 500 1,000 20,300 (400) (1,800 (1,500, 600 (4,300) (500)* (1,000)* (800)* (1,728) (3,272) (z,oac r.~ ~ ~] Planning Personnel: _. 1 Intern (1,200} Speakers Forum (1,000) --~ Operations: Telephone (300) Printing & Graphics (1,250) Travel , (250) Advertising (250) Supplies (250) Other Expense 500 (5,000) Personnel Support Law Enforcement Retirement (1,000) Agricultural Extension Personnel- 2 4-H Aides 5,860 Equipment- 1 Typewriter (746)* Recreation Personnel- Part time Facility Coordinator (3,000) Operations: Travel (727) Supplies (8) Dues (15) (3,150) Schools Current Expense-Chapel Hill 191,310 Current Expense-County 165,865 Capital Outlay-Chapel Hill 90,000 Capital Outlay-County 50,000 397,175 Social Services Operations: Data Processing (2,835}* Agency Support Council on Aging ~ 3,000 JOCCA 2,000 5,000 Sheriff Personnel (20,000) Jail - State Detention (500}* Buildings & Grounds - Operations: Repairs (15,000) 2`74 Buildings & Rents Building Fund Contingency Total Appropriations Resources 1976 Tax (3¢) Health District Fund Balance Social Services Social Services-Donor Agreements Total Amount required to balance budget *"Miscellaneous Agencies" (50,000 (21,00[. 295,503 212,760 15,000 (1,836)* 9,300 235,224 60,279 %x'75 June 22, 1977 • ORANGE COUNTY BUDGET 1977-78 _ _ _ _ CHANGES PROPOSED ON 6/21 Balance required on 6/13/77 $60,279 Appropriati_ors Schools Current Expense (30,615) Capital Outlay - Chapel Hill (20,000) Capital Outlay - County 30,000 Recreation Chapel Hill - Carrboro 15,000 Libraries Carrboro (5,000) Health Miscellaneous personnel 15,000 Total appropriations 4,385 Resources Health District Fund Balance 15,000 Mebane Water System 40,000 Total resources 55,000 Amount required to balance budget 9,664* *An additional 10,000has been proposed to come from personnel 2~6 . ORANGE COUNTY, N. C_ 1977-78 BUDGET ORDINAP~CE Be it ordained by the Board of Commissioners of Orange County, N. C. in regular session assembled: Section I: The following amounts are hereby appropriated for the operation of County government and its activities far the fiscal year beginning July 1, 1977 and ending June 30, 1978, according to the following summary and schedules. FUND ESTIMATED INTERFUND BALANCE FUND REVENUE TRANSFERS APPROPRIATED APPROPRIATIOPI General 10,287,576 535,000 1,711,580 12,534,156 Debt Service 479,800 479,800 Facilities 23,000 23,000 Housing Authority 125,000 725,ODp Revaluation 1,500 40,000 77,727 119,227 Revenue Sharing 364,954 120,046 485,000 School Capital Projects 5,375,000 5,375,000 Utility 49,800 200 50,000 Special Districts Cedar Grove Fire 26,3D0 26,300 Chapel Hill Fire 3,200 3,200 Efland Fire 23,200 3,350 26,550 Eno Fire 23;400 3,000 26,400 Little River Fire 14,250 14,250 New Hope Fire 26,100 2,330 28,43D Orange Fire 23,100 3,250 26,350 Orange Grove Fire 19,500 2,800 22,300 South Orange Fire 25,000 25,000 Dogtiraod Sanitary 6,550 800 7,350 Chapel Hill School 1,138,000 1,13$,000 Section II: That for said fiscal year there is hereby appropriated out of the Funds below the following line items: FUND PERSONNEL OPERATIONS GP.PITAL TOTAL General-Community Maintenance County Commission Courts Elections Register of Deeds Soil & Water Cons. Council on Women General-General Administration Administration Finance Tax Collector Tax Supervisor 32,D28 47,306 500 79,834 0 9,100 1,000 10,100 52,839 9,450 1,100 63,389 74,471 30,590 1,500 106,561 18,612 1,394 20,006 3,550 90.0 4,450 66,357 5,100 1,000 72,457 66,233 10,400 250 76,$$3 55,589 12,6pD 300 68,489 145,238 60,200 6,100 211,538 2~~ Nage ~ z-Section II Cont'd FUND PERSONNEL OPERATIONS CAPITAL TOTAL Data Processing 46,500 58,650 10,300 115,450 Planning 123,000 16,8pD 10,300 150,100 Personnel Support 181,500 181,500 Central Services 83,5D0 54,500 138,000 General-Human Services' Agricultural Extension 71,074 9,350 1,5p0 81,924 Health 338,966 40,915 379,881 Library-Chapel Hill 51,Op0 51,000 Library-Orange 52,000 52,000 Mental Health 197,500 197,500 Recreation 77,800 122,519 19,495 219,814 Schools-Current Expense Chapel Hill 1,929,498 1,929,498 Orange County 1,672,867 1,672,$67 Schools-Capital Outlay Chapel Hi11 320,000 320,pOD Orange County 220,000 220,000 Social Services Administration 772,556 48,50p ~ 4,500 825,556 Chore Service 216,000 216,000 Boarding Home ~ 87,900 87,900 Daycare-AFDC 200,000 200,000 Daycare-WIN 12,000 12,p00 Foster Care-AFDC 33,000 33,000 Title XX 172,197 172,197 Income Maintenance $AA 136,080 136,080 AFDC 81$,400 818,400 Medicaid 91,389 91,389 Miscellaneous 20,873 2D,873 Support Enforcement 14,151 8,126 22,277 Veterans Service 11,880 647 350 12,877 Council on Aging 10,000 10,000 Historical Commission 3,000 3,000 ~OCCA 12,000 12,D00 Museum 4,OD0 4,000 RSVP 4,018 4,018 General-Public Safety Animal Control 22,220 9,445 4,800 36,465 Central Dispatch 86,500 21,500 18,500 126,500 Emergency Medical Services 128,Dp0 6,OOD 134,000 Sheriff 373,528 30,500 29,300 433,328 Jail 6,802 15,550 500 22,852 Civil Defense 3,000 3,000 Forest Service 15,575 15,575 Medical Examiner 6,000 6,OOp General-Public Works Buildings & Grounds 62,880 97,735 14,561 175,176 Motor Pool 16,53fi 53,250 1,000 70,786 Sanitation 13,272 37,594 11,500 fi2,366 Buildings & Rents 28,000 1,621,500 1,fi49,50Q Street Surfacing 30,000 30,000 _- Lake Orange 4,000 4,OD0 - x'78 Page ~3-Section II Cont' FUND PERSONNEL OPERATIONS CAPITAL TOTAL Contingencies 140,000 140,000 Total Appropriations 3,030,032 7,217,56$ 1,766,756 12,014,356 Transfers Oebt Service 479,800 479,800 Revaluation 40,000 40,000 Total Transfers 519,80D 519,800 Total General Fund 3,030,032 7,737,368 1,766,756 12,534,T56 Debt Service Principle 325,000 325,000 Interest 153,940 153,940 Fees 860 $60 Total Debt Service 479,800 479,800 Facilities Payment to General Fund 23,000 23,000 Total Facilities 23,000 23,000 Housing Authority Contract Services 125,000 125,000 Total Housing Authori ty 125,000 125,000 Revaluation Reserves 119,227 119,227 Total Revaluation 119,227 119,227 Revenue Sharing Tranfer to General Fund 485,000 485,000 Total Revenue Sharing 485,000 485,000 School Capital Projects Chapel Hill Projects 2,500,000 2,500,000 Orange County Projects 2,875,000 2,875,000 Total School Capital Projects 5,375,OOD 5,375,000 Utility Transfer to General Fund 50,000 50,OOD Total Utility 50,000 50,000 Section III: It is estimated that the following Fund Revenues & Fund Balances will be available during the fiscal year beginning July 1, 1977 and ending June 30, ' 1978 to meet the foregoing Fund appropriations: FUND RESOURCES AMOUNT- , General-Taxes Current Tax ~ 5,533,OOD Delinquent Tax 250,OOp Int. on Delinquent Tax 35,000 Late List Penalties 10,400 Payments in Lieu of Taxes 2,000 Sales lax 1,130,000 Total Taxes 6,960,400 27'9 Page n 4-Section III Gont'd FUND RESOURCES AMOUNT General-Licenses & Permits Dog Licenses 11,000 • Privilege Licenses 8,000 Building Inspections 30,000 Plumbing Inspections 7,OD0 Electrical Inspections 19,000 ' Total Licenses & Permits 75,000 General-Intergovernmental Intangible Tax 267,000 Beer & Wine Tax 70,000 Veterans Service . 1,000 ABC System 390,000 Alcoholic-Rehab 32,000 Recreation Grants 70,000 Fed. ~ State Aid to Social Serv. Administration 783,000 Boarding Home 36,450 Daycare-Adults 5,250 Daycare-AFDC 175,000 Daycare-WIN 12,000 Family Planning 3,800 Foster Care-AFDC 27,689 Foster Care-Special Needs 5,616 Income Maintenance - AFDC 689,079 SAA 685040 Support•Enfor-cement 16,504 _ Title XX-Contracts 152,248 Transportation 5,250 WIN/Medical 2,500 - State Aid to Health General Aid 44,000 Special Projects 75,000 Total Intergavernmental 2,871,426 General-Charges for Current Services Register of Deeds Fees 110,000 Officers Fees 19,000 Jail Fees 3,D00 Dog Program Fees 3,000 Recreation Fees 9,i5n Recreation Arts 15,000 Telephone 12,000 Elections 3,000 SOCIdl SP.rv1Ce5 9,300 Total Charges for Current Services 183,750 General Interest on Investments 100,000 Total Interest on Investments 100,000 Aso Page tr 5-Section III Cont'd FUND RE50.URCE5 Af40UNT General-Other Revenue Sales Tax Refund 7,500 -- Motor Fuel Refunds 4,500 Special Assessments 15,000 Rents SDO Re-sale Revenue 3,000 Fees-Court Facility Fund 23,000 Refunds-AFDC-IV-D 5,500 Refunds-Home Health 8,OD0 Health District 30,000_ 97,000 Total Revenues 10,287,576 Transfer from Revenue Sharing Fund 485,000 Utility Fund 50,000 535,000 Fund Balance 1 71~SQ - .' Total General Fund Resources 12,534,156 Debt Service Transfer from General Fund 479,80D Total Debt Service Resources 479,800 Court Facilities Court Fees 23,D00 - Total Court Facilities Resources 23,000 Housing Authority ~ Federal Grant 125,000 Total Housing Authority Resources 125,OOD Revaluation Interest Revenue 1,500 Transfer from General Fund 40,000 Fund Balance 77,727 Total Revaluation. Resources 119,227 Revenue Sharing Federal Revenue Sharing 354,454 Interest on Investments 500 Total Revenues 364,954 Fund Balance ~ 120,046 Total Revenue Sharing Resources 485,000 School Capital Projects Bond Proceeds 5,375,OOp ' Total School Capital Projects 5,375,000 Utility Town of Flillsborough 9,800 Town of Mebane 4D,000 Total Revenues 49,800 Fund Balance Pop Total Utility Resources 50,000 2s~ Page ~;6-Section III Cont'd Special Districts: • Current Delinquent Fund Total Tax Tax Interest Balance Resources Fire Cedar Grove 26,300 26,3D0 Chapel Hill 3;050 150 3,2D0 Efland 22;'000 1,000 200 3,350 26,550 Eno 22,50D 800 100 3,000 26,400 Little River 14,250 14,250 New Hape 24,400 1,500 2pp 2,330 2$,430 Orange 22,000 1,000 100 3,250 26,350 Orange Grove 78,000 1,400 100 2,$OD 22,300 South Orange 23,500 1,500 25,000 Dogwood Sanitary 6,300 200 50 80D 7,350 Chapel Hill School 1,098,000 40,000 1,138,000 Section IV: There is hereby levied f or the fiscal year ending June 30 , 1978 the following rate of taxes on each ($lOp) assessed valuation of taxable property as listed as of January 1, 1977 for the purpose of rais ing the revenues from current ye ar's property tax County wide and within the special d istricts as set forth in the foregoing estimates of revenues, and in order to finance foregoing appropriations: General Fund: General Levy x,75 Total County-wide rates ,7g District Taxes: Cedar Grove.Fire District .i7_ Chapel Hill Fire District .10 Efland Fire District _04 Eno Fire District _Dg Little River Fire District .10 New Hope Fire.District ,Og Orange Fire District .04 Orange Grove Fire District .08 South Orange Fire District .10 Dogwood Acres Sanitary District .18 Chapel Hill-Carrbora School District .255 Section V: On each open female deg (6) months of age or older a license costing X2.00 shall be required. On all other dogs a license costing ~I.DD shall be re- quired. Section VI: In accordance with Section B of the Revenue Act (Article 2, Chapter 5, of the General Statutes) and any other sections of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permitted on all businesses, trades, occupations, or professions 4rhich the County is entitled to tax. Adopted this the 22nd day of ,tune, 1977.