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HomeMy WebLinkAboutMinutes - 19770621~~~ MINU'S'ES ORANGE CO[JNTX BOARD OF COMMISSIONERS JUNE 21, 1977 The Orange County Board of Commissioners met in regular session on Tuesday, June 21, 1977, at 7:00 p.m., in the Commissioners' Room of the Courthouse in Hillsbozough, N. C. Those present were Chairman Richard Whitted, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker, and Donald Willhoit. Others present were 5. M. Gattis, County Administrator, Neal Evans, County Finance Director, Jeffrey GledhillF County Attorney, an'd Agatha Johnson, Clerk. The Chairman opened the meeting by referring tc Ttem 1 on the Agenda; Persons not on this agenda having business to transact with the Berard of Commissioners should make their presence known,. The Chairman recognized William Lindsey who read a°•statement expressing his concern regarding the tax structure of Chapel Hill and Orange County. Mr. Lindsey stated that the computation of taxes for a home property should parallel with the person's ability to pay. He requested that the Board search their hearts for understanding of this particular situation and to search their minds for a solution to the tax matter. He spoke of proposed legislation called a "Circuit Breaker Law" which allows that families not be taxed more than a set percentage of the gross annual income on a home resident. Items that are to be added to the Agenda are item 4--D; Appointment to the Carrboro Board of Adjustment and Commissioner Willhoit requested that the Board set a work session with the Planning Board and staff to discuss the Planning Staff's work plans.. The County Manager asked that the Board consider a second page, which had been handed to members of the Board, which is an additional budget amendment for adoption. The County Manager asked that the Board review the report on bid results for construction of a 30' X 60' metal maintenance building. The Chairman referred to Item 2: Minutes of the Board Meetings held June 1, June 2, June 6, and June l4, 1977 are submitted far the Board's consideration. Following a review of the June 1, 1977 minutes, and upon a motion of Commissoner Pinney, seconded by Commissioner Gustaveson, the June 1, 1977 minutes were approved. The June 2, 1977 minutes were reviewed and upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, the June 2, 1977 minutes were approved. The June 6, 1977 minutes were reviewed and upon motion of Commissioner Pinney, seconded by Commissioner Whitted, the June 6, 1977 minutes were approved. The June 14, 1977 minutes were .reviewed and upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, the June 14, 1977 minutes were approved. The Chairman stated that the time was 7:30 p.m., which is the time advertised for a public hearing to enlarge the South Orange Fire District. The County Attorney, Jeffrey Gledhill, stated that the purpose of the public hearing is to hear whether or not the South Orange Fire bistrict should be extended to include the area indicated on the presented map and as set forth in the application. xe presented to the Board a letter from the Carrboro Town Manager in support o~ the application to extend the Fire District. Mr. Gledhill stated that all necessary signatures required on the application had been secured. X58 Chairman Whitted asked if there were persons present who wished to speak in support of extending the South Orange Fire District. No one came forth. The Chairman asked if there were persons present who wished to speak in opposition to extending the South Orange Fire District. No one came forth. Upon motion of Commissioner Pinney, seconded by Commissiener Gustaveson, it was moved and adopted to approve the Resolution to enlarge the South Orange Fire District. (For copy of the Resolution see page 263 of this book.) The Chairman declared that the public hearing regarding enlarging the South Orange Fire District was closed. Commissioner Walker left the meeting at this time. Chairman Wt-itted referred to Item 4: Appointments. A. Ms. Rebecca Ringer has resigned from the Orange County Council on Aging. Commissioner Willhoit nominated Catherine Pearlman Stern as a member of the Council on Aging Board. Commissioner Willhoit moved that Ms. Stern be appointed and Commissioner Pinney seconded the motion and then moved that Ms. Stern be accepted by acclamation. All members of the Board voted aye and Ms. Stern was named to the Council on Aging Board. B. Caldwell Fire District Trustees: 1) Paul Gates, 2) James Hamlin, and 3) Phillip Walker. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted to appoint Paul Gates, James Hamlin, and Phillip Walker as trustees to the Caldwell Fire District. C- Cedar Grove Fire District Trustees: 1) James Sparks, 2) Melvin Beasley, and 3) Merritt Dixon. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it was moved and adopted to appoint James Sparks, Melvin Beasley and Merritt Dixon as the Cedar Grove Fire District Trustees. D. A vacancy exist on the Caxrboro Board of Adjustment. Commissioner Willhoit nominated Margaret Mason Brown to this vacancy. UPon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that Margaret Mason Brown be appointed to the Caxrboro Board of Adjustment by acclamation. Item S: The Department of Transportation has recommended Greenwood Circle be added to the State Highway System for maintenance. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it was moved and adopted to accept the Department of Transportation's recommendation to add Greenwood Circle to the State Highway System. Item 6: The Manager recommends adoption of a Resolution affording the Chairman authority to sign a "Resolution Authorizing Execution of an Annual Contributions Contract." This document will be executed in the County's capacity as the Orange County Housing Authority. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it was moved and adopted to authorize the Chairman to the Board to sign a Resolution Authorizing Execution of an Annual Contributions Contract. (For copy of Annual Contribution Can tract see page26~of this book.) Item 7: The Finance Officer recommends 1966 Insolvents be declared uncollectable. The Finance Director requests the Board of Commissioners to find the outstanding 1966 Insolvents in the amount of $6,246.32 to be uncollectable and to require the Tax Collector to release these and purge them from her records. Similar action was taken for all Insolvents more than 10 years delinquent an June 7, 1976. In 1976-77, $43-02 has been collected an the 1966 accounts, less than one percent. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to declare the 1966 Insolvents uncollectable. Item 9: The Manager recommends adoption of the budget amendment shown in agenda attachment IV. The agenda attachment stated that the budget amendment included needs to fund longevity pay for one employee in Animal Control, Civil Defense Supplies, EMS-Capital expenditure, Health advertising for an administrator, Registor travel expense, Agency Support for the Medical Bxaminer, Social Services need for Assistance to Adults funds, the cast of the additional metal building and the realloca- tion of Recreation revenues. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to approve the budget amendment as recommended by the County Manager. (For copy .of the budget amendment see page 266'of this book.) Chairman Whitted referred to the Report of Bid Results and Recommenda- tion for award which had been presented to the Board by the-.County Manager. Commissioner Gustaveson moved that the County Manager's recommendation be accepted and that the contract be awarded to Metal Building Construction, the low bidder, for $11,139. The County Manager stated that the construction of a 30' X 60' metal maintenance building was to refurbish the green boxes and to house other maintenance equipment. Commissioner Walker stated that he would like to see this construction job go to a local business which is the Company submitting the second bid. He also pointed out that the second bidder could contract the building in 60 days, where by Metal Building Construction will take 90 days. The Chairman declared the motion of Commissioner Gustaveson died for lack of a second. Commissioner Walker moved that the bid of Lloyd Equipment Company of $11,360 be accepted, since this is a local business. Commissioner Pinney seconded the motion. Chairman Whitted asked the County Attorney to state what basis a bid can be accepted other than a low bid, The County Attorney stated that other than a low bid, the County could not subvert a purposeful bidding process. A ]:ength of time can be con- sidered as a factor. The Chairman called for a vote on the motion of Commissioner Walker. Voting aye were Commissioners Pinney, Walker, Whitted, and Willhoit. Voting nay was Commissioner Gustaveson. The motion was declared passed. (For copy of Bids results see page 268 of this book':) The County Manager asked that the County Attorney comment on the appointments to the County Board of Health. The County Attorney stated that the question was when should the appointments take place, and he recommended that the Board of Commissioners appoint the Interim Board of Health to became effective July 1, 1977. He informed the Board that the present ~.nterim Board could not take official action until they are formally appointed. This includes the adoption of Ordinances. The Board does have the power to readopt Ordinances which the District Board of Health has effected after July 1, 1977. Mr. Gledhill stated that there is a notice requriement of two weeks of publi.catian be- fore the Board can formally adopt Ordinances and the Ordinances be put into law. Aso Discussion regarding terms of the Health Board members ensued. The Beard of Commissioners agzeed that terms should be decided by the Health Board. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was maved and.advpted that the Interim Health Board, composed of Commissioner Donald Willhoit, Kathy Parker, Nancy Coleman, Evelyn Lloyd, Betsy McAdoo, Ruth Cooper, James Boyd, Dr. William Mayes, and Dr. William Nebel be officially appointed as the Orange County Board of Health to be effective July 1, 1977. The Board of Health was requested to make arrangements with either the Clerk of Court ox the Register of Deeds for the swearing in of office. Item 12: Scheduling of a Work Session with the Planning Board and staff and the County Commissioners. Commissioner Willhoit stated that he felt a ~loz~k sessa.on was needed w;.th the Planning Board and staff to discuss the goals and oFaj'ecti°ves which were set out at the December 14, 1975 meeting. Commissioner Willhoit proposed Wednesday, June 29, 1977, as the work session. Discussion ensued. The County Manager was requested to contact members of the Planning Board and the Planning Staff to see if this is a convenient date. Chairman Whitted referred to Item 3 on the agenda: Minor Subdivision Plat: The Planning Board has approved the minor suFadiv3~sion plat of E. A- Cameron and Norman Eliason. This plat proposes the division of 4.7 acres from a 94 acre tract. Both properties would front on State Road # 1175. Mr. Edwards stated that the plat shows most of this land in Bingham Township, however, the 4.47 acre tract is located in Chapel Hi11 Township. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson it was moved and adopted to approve the minor subdivision plat of E, A~ Cameron and Norman Eliason. Mr. Edwards presented a minor subdivision plat for Joel Cheek. This property is located on Jones Ferry Road in Chapel Hill Township, The owners have the Health Department's approval, This division of one acre being cut from a 40 acre tract. No streams crass the property and no drive- ways are located in the areas of this property. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson it was moved and adopted to approve the minor subdivision plat of Joel Cheek. Commissioner Willhoit asked that the minutes of the Planning Board meeting be supplied to the County Commissioners before seeking approval of minor subdivision plats or other plats in the future. Item 10: Continued budget discussion. Commissioner Willhoit offered the following proposal: He suggested that the Board start from the standpoint of the Manager's budget and with the schools additions at $353 per pupil, plus $340,000 in Capital Outlay 'for Chapel Hill and $250,000 for County Schools' Capital Outlay. Additions to this would be $20,300 for the Board of Elections, $36,000 for Recreation Municipal Support, $5,000 for agencies support, and $5,860 for Agriculture 4-H Aides. The total of these additions is $514,335 over the Manager's recommendation. Mr. Willhoit proposed that the Board subtract 3 cents (which is $212,760), the difference is $301,575. He then suggested that the Manager's budget of $12,157,110, subtract Exam that budget the revenues for particular line items which produce revenues or receive revenues from the State, so that you are looking at a net County appropriation from these items. After the revenues are subtracts, the balance would be around $g.9 millions. $301,575 from the $9.9 million taould be about 3 percent. Mr. Willhoit then suggested that all items in the budget be cut by 3 percent. Further, he suggested that the difference from the Orange County Capital Outlay be taken, as well as the $7,000 from the Sheriff's budget, which amounts to about $50,000 and could be spread across the other items where it is not possible to cut 3 percent. This proposal would call for a 10 cent tax increase. ~til Discussion ensued. Commissioner Pinney asked that Mr. Nassif, the architect doing the design work for the Grady Brown Building and the Jail, discuss the proposed design of the jail in view of the new bill concerning the housing of prisoners. Mr. Nassif stated that the addition to the jail will be single cells. The existing cells in the jail will be made into that of a dormitory style which had been approved by the State. This will raise the level of occup- ancy. Mr. Nassif recommended the work go slow in determining whether the design of the jail will meet the requirements. He suggested that the Board wait until after July 1, 1977 to see what is required by .the State. He also suggested that the .bids be deferred a. short time on the jail, and if the Commissioners decided to delay one of the projects that it be the jail. Commissioner Gustaveson stated that he felt the County should move ahead with the Grady Brown project, and to have both projects ready to go as with the original concept. Then at that point, decide if we should wait on the jail or not. The Board proceeded to review the 1977-78 budget to determine the effect a 3 percent decrease would have on the various departments. During this discussion, it was pointed out the salaries of county employees accounted for 15 percent of the proposed budget. Another point made was that Recreation for Municipal Support would have a fund balance of between $5,000 and $10,000 at the end of June 30, 1977. The Board was informed that Carrboro had not included in their 1977-78 budget funding for a library at Carr Mills, therefore, the County could take $5,000 from the Hyconeechee Library budget. Marvin Silver, Chapel Hill Board of Alderman member, stated that Chapel Hill will match the County's added allocation to Council on Aging, and Chapel Hill has included some monies in their Contingency Fund for Joint Orange-Chatham Community Action. - Following the Board's review of the departments who could withstand a 3 percent decrease in funds, the Board agreed that this proposal was not as viable as it first appeared. The Board discussed the proposal of Commissioner Pinney to postpone capital improvements on the County jail. Chairman Whitted asked that the Board think about the Capital funds. He stated that 7 cents would produce roughly $500,000. This year's proposal is to put this into the County's capital outlay fund. When the bonds are fully issued, it will take 7 cents to retire the bonds. The Manager has recommended in his budget $145,000 aver the next two years to complete the capital program. Mr. Whitted stated that if the $500,000, which the 7 cents is producing, minus the $145,000, the balance would be $355,000. The Finance Director stated that it could possible take $355,000 as interest charge ,for the bonds. He added that it was likely that 6 million dollars of bonds would be sold next yeaz. The Finance Director presented to members of the Board sheets of the proposed changes to date from the Manager's recommended budget dated June 13, 1977. This sheet revealed that $60,279 is needed to balance the 1977-78 budget. This does not add any additional monies to Recreation, Municipal Support. Commissioner Willhoit asked that $36,000 be added to Recreation, Municipal Support and that $10,000 be added to the Planning Department's budget for the Intern I which had been cut. With these additions, $100,000 or more would be needed to balance the budget. Following a brief break in the discussion, Commissioner Pinney offered a proposal. He suggested that to get $60,279 cut from the budget, that both schools current expense be set at $350 per pupil. This means a $3.00 cut which will save $30,000. This will place the balance to be cut at $29,564. 262 Commissioner Gustaveson proposed that $20,000 be cut from the Chapel Hill capital outlay. Deduct $5,000 from the Cazrboro Liba:axy and the balance stands at $4,564. Chairman Whitted proposed that $15,000 be added to the Chapel Hill Municipal Support Recreation Budget, in lieu of the proposed $36,000. Commissioner Gustaveson suggested that the Health budget be looked at again and that some add be added to this budget. Commissioner Walker proposed that $50,000 be added to the County°s Capital Outlay budget. - Commissioner Gustaveson stated that he would agree tc the add--on if the Board would agree to another 1 cent tax increase. Commissioner Pinney offer this proposal. He asked that the Board go back to the $19,564 figure, after Mr. Whitted had added $15,000 to Municipal Support. He suggested that $30,000 be added to the County School's Capital Outlly, which will give a total of $49,564. He suggested that $10,000 be taken from personnel, and that if the Town of Mebane pro- vided $40,000, this would provide for the passing of the 1977-7$ budget. Commissioner Gustaveson proposed to add $15,000 to the fund balance in the Health Department's budget, but this does not change the present figures of the Board. Commissioner Willhoit asked that the Board consider adding additional monies in the areas of Planning and Recreation. Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, it was moved and adopted that the Board go into executive session to discuss salaries. Executive Session ensued. The meeting was then adjourned. ~ y~ .J. ~. -~'., Richard E. Whitted; Chairman Agatha Johnson, Clerk NORTH CAROLINA ORANGE COUNTY RESOLUT~CON WHEREAS,pursuant to N. C. Gen. Stat. §69-25.11 an application has been submitted to the Board of Commissioners of Orange Cvunt~ for inclusion of territory in the SOUTH ORANGE FIRE DISTRICT, which territory is described more particularly in a copy of the application which is attached to this Resolution and made a part of this Resolution, and WHEREAS, as required by N. C. Gen. Stat. 69-25.11, the. said application has been signed by a majarit~ of the property owners of the territory to be included in the SOUTH ORANGE FIRE DISTEtIC.y: I and WHEREAS, the Garrboro Eire Department provides fire protectio_ for the existing SOUTH ORANGE FIRE DISTRICT; and WHEREAS, as required b_y N. C. Gen. Stat. X69-25.11, the Board of Aldermen of the Town of Garrboro, acting as the IIoard of Directors of the Garrboro Fire Department, has approved the application far inclusion; and WHEREAS, as required bV N. C. Gen. Stat. §69-25.11, notice has been duly given of the fact that the Orange County Commis- sioners would consider the aforesaid application on June 21, 1977, which notice invited citizens to appear at this rmeetina; and WHEREAS, the 3aard of County Commissioners thinks there is a need for inclusion of the proposed territory into the SOUTH ORANGE FIRE DISTRICT: and WHEREAS, the Board of County Commissioners has c{iven all interested citizens an opportunity to be heard at this meeting; IT IS THEREFORE RESOLVED that the application for inclusion of territory inte the SOUTH ORANGE FIRE DISTRICT is hercbv approved. WINSTON, COLEMAN II AND 6ERNMOLZ ATTOpNEYS AT LAW CHAPEL HALL, N. C. NILL560ROUGN, N. C. ~s~ .. -- --.... I ! Upon motion duly made and seconded the foregoing Resolution i was passed by the following vote: ! Ayes: ~.cve (5) Noes - Norce (0 ) This the 21st day of June, 1977. T, Agatha R. Johnson, Clerk of the Orange County Board of j Commissioners DO HEREBY CERTIFY that the foregoing is a true ~ copy of so much of the recorded proceedings of the Orange County 1 - I Board of Commissioners held on June 21, 1977, as those proceed- ! ings relate to the Resolution hereinabove set forth. WITNESS my hand and the official seal of the said Board, z ra.t this day of June , 1977. 4 n `~ AGA A R. JOHNSON, Clerk of the Boar, of G'ounty Commiss' ners !. r YiINSTON, COLEMAN I .iND BERNHOLZ ATTt1iiNEVS AT LAW CHAPEL MILL, N. C, MILL580ROVCN. N• C. ~b5 AGEt~DA ATTACHMEPJT TI • 1:t:SOT.U'1'IDtb Ali'"ItARI2LtiC EXEi:CiTLC~' -- OF AtJ Ai~1~Ii~\L l'~O~tfRI1~111'IUAtS C(1C."!:~'~~L"1• ;dt;•-a<!•.as, the Orange County Housing Authority (herein .a:i.~ad th4 "Ft1A") proposes kn enter, into an _1rer:c;_~i f,;>~ctr;.'t•:':i.:.:: •._ .:--_t (herein cai',~d the "4onkrack") wikl~ t!r~: llciited Stat4s a ra:,~:r:ir:a, `'.,_ ..-... ::. .' Housing ae:d G_baz Dcvelapmer_t (herein called the "Gove:n:.~~~it~~), t\Ol•:, TrII:F:EsO1;L•`, 13E T'T Rl'sSDL;'ED b)• khe Pl{~1. as follo'.•r=.: Section 1-. The Contrsct, ncunbered l:ontract t{o. A-2903 as amended i _ - Chai ~trtan 0range County approved ar:d accepted both as to form crud substance and the Housing ~ut1]Ol'7•~)! is hexe'7y authorized and cji..ected to cx,~.cute said Contixac4 zn t:iE~ii..:.rr t" [=_i,'. Clerk, Orange County _ o£ the Fla, .^nd the __ Housing Aut Orl ty is hcrc:b)' o.u l.]rUr. i c:.G .,.... ~! i .... _. • . (Title of Ofizcer) to i.mpr~~s~ aaa aL'tc~st the official seal n£ the PItA on e~~-ch :~~.~ci~- c:c~u:it::r;: ~.:-t_ _:.•;! ~:n farsaaxd said executed counterparts ko the Gor-ernrnent togetht~r r,,il:•~ s:c.:r ~?tl::: ~=,•:::- ,a4nts evidencing the approval and authurizin4 the execution. th~z r..n~ :.a ~'.~v 17~= requixe3 by Che Go~•crnment', Orange County Section 2. T`ro Finance Director is hereby autho:i~c:c to r.'-_le ...tin (Title of Dfficer) the Governnent fro;; time to time, as mvnxes are required, requi_~lt.~ona iu4ri::E:: •.y;.l- the necessary suppc;t3.ng document, far payment undez tht (:ar.>~a:c:~:. Sec Li.r~ra 3. '1';;ia Re:~Rlutiar. shr~l] taY.e effect irra:eclia ~'~l) . P ~ ~ .. .r .. G ~ M ' • ~ /f 2s~ ~, AGENDA ATTACHMEN"f IV O RANGE COUNTY PROPOSED 1976-77 BUDGET ORDINAfr'CE AMENDMEfdT The 1975-77 Budget Ordinance of Orange County as adopted and subsequently amended is hereby amended as f ll on ~Iune 24, 1976, , o ows: Change the appropriation for the following line. items in the funds indicated: INCREASE FUND ~ ITEM (DECREASE) ~ Tp TOTAL General Fund: • Animal Control-Personnel 350. 20 450 Animal Control-Facilities (90) , 6 510 Animal Control-Supplies 850) , 1 550 Civil Defense-Supplies , 900 EMS-Capital Health-Advertising 5 170 ' 15,170 Register-Travel 500 200 500 Agency Support-Medical Examiner 1,500 1,700 6,Op0 Social Services: Income Maintenance-AA 5,000 111 560 Income i+laintenance-AFDC (2,50D) , 717,5p0 Change the revenues and fund balances estimated to be available to meet the foregoing appropriations in the funds indicated: FUND _ RESOURCE INCREASE (DECREASE) TO TOTAL General Fund: EMS Grant 7,580 7,5$0 Misc. Revenue 850 850 Social Services: State Federal-AA 2,500 55,780 Adapted this the `S"~ day of ~~~ zs7 ORANGE COl1NTY PROPOSED 1976-77 BUDGET ORDINANCE N~1EfdOh1ENT The 1976-77 Budget Ordinance of Orange County as adopted on .tune 24, 1976, and subsequently amended, is hereby amended as follows: Change the appropriation of the folliwn g line items in the funds indicated: INCREASE FUND - ITEM (DECREASE) TO TOTAL General Fund: Buildings & Grds.-Equipment (500) 500 Buildings & Grds.-Supplies (1,000) g 000 , Motor Pool-Equipment (800) 9,200 Motor Pool-Fuel (1,000) 29,000 Motor Pool-bil (800) 1,700 5p0 5 Recreation-Arts Council 500 500 , 205 25 Recreation-Contract Services 500 , 104 7 Recreation-Program Supplies 500 2 , 8,670 Recreation-Travel , 000 - 6 6,000 Sanitation-Buildings .. , 900) (1 8,100 Sanitation-Fuel , Change the revenues and fund balances estimated to be available to meet the foregoing appropriations in the funds indic ated: INCREASE FUND - RESOURCE (DECREASE TO TOTAL General Fund: Recreation Fees 4,000 23,405. ~ ~ ~r h day of ~ ~~~~~ e Adopted thi s t ~s8 REPORT OF BID RESULTS AND RECOMMENDATION FOR A~dARD On Friday, June 17th bids for construction of a 30' X 60' metal maintenance building were received and opened. The results shown below were recorded: BIDDER Al40UNT BID CONSTRUCTION PERIOD Metal Building Construction $ 11,139.00 120 Days Lloyd Equipment Company 11,360.00 60 Days Central Piedmont Services 12,757.00 Construction to be completed by Sept. 10,°; Donald Perry 75,191.00 120 Days After staff review the law bidder has agreed to complete the project within a ninety (90) day construction period. RECOMMENDATION The Manager recommends the, contract be awarded Metal Building Construction, the law bidder, for $11,139.