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HomeMy WebLinkAboutMinutes - 19951114APPROVED 12/19/95 1 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, NOVEMBER 14, 1995 The Orange County Board of Commissioners met in regular session on Tuesday, November 14, 1995 at 7:30 p.m. in the OWASA community meeting room in Carrboro, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr., and Commissioners William C. Crowther, Halkiotis (arrived at 8:35) Alice M. Gordon and Stephen H. COUNTY COMMISSIONER ABSENT: Commissioner Willhoit COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser, Clerk to the Board Beverly A. Blythe (All other staff members are identified appropriately below) I. ADDITIONS OR CHANGES TO THE AGENDA - NONE II. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chair Carey said that citizens who want to speak to an item on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA -NONE PUBLIC CHARGE Chair Carey dispensed with the reading of the Public Charge. III. BOARD COMMENTS -NONE IV. COUNTY MANAGER'S REPORT John Link made reference to the article in County Lines about Flexible Development and commended Planning Director Marvin Collins and his staff for their contributions to this article. Albert Kittrell reported that Times Warner and CVI did accept the resolution which specified service to areas with 21.4 homes per mile. V. RESOLUTIONS/PROCLAMATIONS A. WATER AND SEWER SERVICE BOUNDARY TASK FORCE John Link gave background information. The Board of Commissioners considered this item on October 17 and instructed staff to draft a resolution based on the Administration's recommendations including additional items discussed by the Board on October 17. Commissioner Gordon suggested amendments which would allow the original Task Force to continue with its work to try to resolve the issues in Attachment B, "Correlative Objectives" as well as other issues that have since arisen, before expanding the group to include other governments and utilities. 2 Discussion ensued on changes to the resolution. The Board, by consensus, agreed to several changes which are included in the resolution stated below. A motion was made by Commissioner Gordon, seconded by Commissioner Crowther to approve the resolution as amended and as stated below: RESOLUTION RESPONDING TO THE WATER AND SEWER SERVICE BOUNDARY TASK FORCE REPORT OF DECEMBER 1994 WHEREAS, the Board of County Commissioners has been asked to provide comment on the report of the Water and Sewer Service Boundary Task Force, dated December 14, 1994; and WHEREAS, the Board held a public hearing on August 28, 1995 to solicit public comment on the report; and WHEREAS, further discussions among all water and sewer service providers will be a necessary step to adoption of a boundary agreement. NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the Board hereby submits the following comments to the Water and Sewer Service Boundary Task Force regarding their report of December 14, 1994 for long-term boundaries among water and sewer utilities in the County of Orange: 1. The Board endorses the "straw line" long-term boundary for service, as shown in Attachment A of the report. 2. The Board proposes that the Task Force consider whether the "Long- Term Interest Areas" of both the Orange Water and Sewer Authority (OWASA) and the Town of Hillsborough, as shown on Attachment A, should be amended to redesignate the areas located outside of the current OWASA and Hillsborough service areas as an Orange County Interest Area, to reflect the fact that this area is within Orange County planning jurisdiction and that the County Water and Sewer Policy governs water and sewer extension in the area. 3. The Board proposes that Orange County governments and utilities enter into an Interim Memorandum of Understanding to abide by the proposed utility boundaries pending a permanent agreement; and that such an Interim Memorandum of Understanding be drafted by the aforementioned Task Force for consideration by the local governments and utilities. 4. The Board proposes that the Task Force discuss the additional issues identified in Attachment B ("Correlative Objectives") of the December 14, 1994 Task Force report and forward their recommendations on these issues to the Orange County local governments and utilities for their consideration. These issues include: o responsibilities for dealing with failure of private community water and wastewater systems, o financing issues of extending water and sewer, and o the consideration of proposed new community systems. 3 5. The Board proposes that, after the above steps are completed, representatives from Orange County, Hillsborough, Chapel Hill, Carrboro and OWASA meet with representatives from the Orange- Alamance Water System, Inc. (OAWS), the Town of Mebane, the City of Durham, and in a subsequent phase, the Counties of Chatham and Person, to determine whether those jurisdictions or utilities would be willing to enter into a Water and Sewer Service boundary agreement on an interim basis such as five years and a long-term basis such as twenty years. 6. The Board proposes that representatives of the above local governments and utilities discuss, in parallel with the water and sewer service boundary considerations, the additional issues identified in Attachment B (Correlative Objectives) of the December 4, 1994 Task Force report. BE IT FURTHER RESOLVED that the Board authorizes the Chair to transmit this resolution to the Mayors of the Towns of Chapel, Hillsborough and Carrboro, and to the Chair of the Orange Water and Sewer Authority Board of Directors, and other such parties as the Chair deems appropriate. VOTE: UNANIMOUS VI. SPECIAL PRESENTATIONS -NONE VII. PUBLIC HEARINGS A. CONSTRUCTION PROJECT FINANCING AGREEMENT FOR THE JAIL/COURTHOUSE ADDITIONS AND SOUTHERN HUMAN SERVICES CENTER Finance Director Ken Chavious presented for receipt of public comments a proposal from NationsBank to provide $2 million in installment purchase financing for the planned additions to the Jail and New Courthouse and for a portion of the Southern Human Services Center. The county staff received and reviewed financing proposals from six prospective lenders. They determined that the most advantageous proposal is for the County to enter into an agreement with NationsBank at a 10 year fixed rate of 4.350. No public comments were made. A motion was made by Commissioner Crowther, seconded by Commissioner Gordon to close the public hearing and to approve the proposed financing agreement with NationsBank, subject to final document review by County staff and County Attorney. VOTE: UNANIMOUS VIII. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Crowther, seconded by Commissioner Gordon to approve those items on the Consent Agenda as stated below: A. MINUTES The Board approved the minutes for October 2 and October 11, 1995. 4 B. BID AWARD - PRODUCTION MANAGEMENT OF COUNTYWIDE VISITORS GUIDE The Board awarded the bid to Carolina Creative Partners, Inc. for a sum not to exceed $39,600. Other bids were received from Sheer Associates for $40,545 and SCK for 44,897. C. CDBG PROGRAM-HOUSING REHABILITATION CONSULTANT SERVICES The Board approved and authorized the Chair to sign the Consultant Agreement for Construction Control Services of Durham, North Carolina for housing rehabilitation consultant services for a total contract price of $13,872. D. HOME PROGRAM-HOUSING REHABILITATION CONSULTANT SERVICES The Board approved and authorized the Chair to sign the Consultant Agreement for Construction Control Services of Durham, North Carolina for housing rehabilitation consultant services for a total contract price of $12,240. E. PROPERTY TAX REFUNDS The Board approved 4 NAME Roxie L. Pulley Smythes LTD WEB Corp. Palka, Eugene Joseph requests for property tax ~rrnrnrm ~ l~~l~4G 189169 9557249 9483360 refunds. AMOUNT $ 56.87 1,263.76 18.33 275.09 F. 1995-96 SMALL BUSINESS AND TECHNOLOGY DEVELOPMENT CENTER The Board approved and authorized the Chair to sign the SBTDC contract which continues implementation of the Economic Development Commission Strategic Plan Challenge 5. G. PROFESSIONAL SERVICE CONTRACTS, UNC SCHOOL OF DENTISTRY The Board approved and authorized the Chair to sign a contract with the UNC-School of Dentistry, Department of Dental Ecology, for the services of a dental resident to provide dental services in the Health Department. H. CONTRACT BETWEEN THE ORANGE COUNTY HEALTH DEPARTMENT AND THE UNC SCHOOL OF PHARMACY The Board approved and authorized the Chair to sign a professional contract between the Orange County Health Department and the UNC School of Pharmacy to provide consultant pharmacy services which are required by law in order for the Health Department to dispense prescription medications to its patients. VOTE ON THE CONSENT AGENDA: UNANIMOUS IX. ITEMS FOR DECISION - REGULAR AGENDA A. AMENDMENT TO CARRBORO LAND USE ORDINANCE Planner Mary Willis presented for consideration amendments to the Carrboro Land Use Ordinance which have been approved by the Carrboro Board of Aldermen since adoption of the Joint Planning Area Land Use Plan. She reported that the Planning Staff reviewed all the 5 amendments and found that they were consistent with the County's Land Use Plan. Commissioner Gordon will be provided information on all amendments shown in bold type on pages 6, 7, and 8 of the agenda. This item will be discussed at a later meeting. B. AUTOMATED INFORMATION AND REFERRAL UPDATE AND FUNDING Albert Kittrell summarized the information in the agenda. He asked that the Board consider allocating an additional $15,000 to this project to be used for computer hardware and software. This brings the total cost of this program to $90,000. He noted that next years budget will be $61,500. Anita Daniels from United Way spoke in support of this request. Michele Rivest, Director of the Partnership for Young Children, spoke in support of this request. She noted that she expects continued funding for this project from Smart Start for next year. Loretta Harper, Director of I & R, said that citizens will be able to dial into an operator to access needs. There will be numerous community dial in sites. They also plan to list information requested by Realtors. Commissioner Crowther expressed his desire that this system be dedicated to providing information primarily on human services, and other information only as space permits. Commissioner Gordon agreed and also suggested that private groups who list information should help pay the expense of this project. A motion was made by Chair Carey, seconded by Commissioner Gordon that the Board allocate $15,000 as designated in the 1995-96 CIP for Human Services Automation to the Automated Information and Referral Project. VOTE: UNANIMOUS X. REPORTS A. SAFE SCHOOLS REPORT Jean Bolduc, Safe Schools Coordinator, presented this report. She distributed and summarized a survey that was conducted last month which examined the attitudes and perceptions of students and teachers toward the Community Resource Officer program. The Board received this report as information. B. 1994-95 COMPREHENSIVE ANNUAL FINANCIAL REPORT The Board received the Comprehensive Annual Financial Report for the fiscal year ending June 30, 1995 for information only. The complete report is in the Commissioners' Library. Copies of the overhead projections are in the permanent agenda file in the Clerk's Office. C. MINIMUM HOUSING CODE The Board discussed the proposed amendments to the Orange County Minimum Housing Code Ordinance. They decided to present these amendments for citizen comments at the February Quarterly Public Hearing. XI. APPOINTMENTS- NONE 6 XII. MINUTES - NONE XIII. CLOSED SESSION - NONE XIV . ADJOURNMENT With no further items to come before the Board, Chair Carey adjourned the meeting. The next regular meeting will be held on Monday, November 27, 1995 for a quarterly public hearing at A. L. Stanback Middle School in Hillsborough, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk