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HomeMy WebLinkAboutMinutes - 19950501APPROVED 6/26j95 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS MINUTES MAY 1, 1995 1 The Orange County Board of Commissioners met in regular session on Monday, May 1, 1995 at 7:30 p.m. in the courtroom of the Old Courthouse in Hillsborouah. North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr, and Commissioners Alice M. Gordon, William L. Crowther and Don Willhoit. COIINTY COMMISSIONER ABSENT: Stephen H. Halkiotis I. ADDITIONS OR CHANGES TO THE AGENDA Chair Carey added to the agenda an appointment for the ABC Board. Later, it was decided to add this appointment to the next meeting's agenda. II. AIIDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chair Carey stated that citizens who wish to speak to items on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA Rachel Phelps Hawkins of Hillsborough presented a written statement and a petition with 440 signatures. In summary she asked that the Board of County Commissioners fully investigate additional recycling efforts and mandates which would increase even further the life of the current landfill. The 440 people who signed the petition did so in protest of further consideration of Site 9's location as a landfill for Orange County and urges the Board of County Commissioners to take an immediate stand to investigate recycling, incineration, and new technology in disposing of garbage. PIIBLIC CHARGE Chair Carey, Jr. dispensed with the reading of the Public Charge. III. BOARD COMMENTS Commissioner Gordon asked that the staff consider the requirement of some sort of performance bond for projects which are started and not finished. She made reference to a project in downtown Chapel Hill which was abandoned, leaving a large hole in some property located on Rosemary Street. IV. COUNTY MANAGER'S REPORT - NONE V. RESOLIITIONS/PROCLAMATIONS A. ORANGE COIINTY CONSOLIDATED HOIISING PLAN/1995 HOME PROGRAM DESIGN A motion was made by Commissioner Crowther, seconded by Commissioner Willhoit to adopt a resolution approving the Consolidated Plan for Housing and Community Development Programs in Orange County and approve the proposed HOME Program Activities for 1995-96 as stated below: RESOLUTION AUTHORIZING THE SUBMISSION OF THE ORANGE COUNTY 2 CONSOLIDATED STRATEGY AND PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS BE IT RESOLVED, by the Orange County Board of Commissioners, that the Commissioners authorizes the County Manager to submit the Orange County Consolidated Strategy and Plan for Housing and Community Development Programs to the U.S. Department of Housing and Urban Development, including all understandings, assurances, and certifications required therein. BE IT FURTHER RESOLVED, that the Manager is hereby designated as the authorized representative of the County to act in connection with the submission of the Consolidated Plan and to provide such additional information as may be required by the U.S. Department of Housing and Urban Development. VOTE: UNANIMOUS B. RESOLUTION PROCLAIMING VOLUNTEER RECOGNITION DAY A motion was made by Commissioner Gordon, seconded by Commissioner Crowther to approve the resolution proclaiming May 7 as Orange County Volunteer Recognition Day as stated below: RESOLUTION PROCLAIMING VOLUNTEER RECOGNITION DAY IN ORANGE COUNTY WHEREAS, thousands of volunteers donate their time, energy and expertise to Orange County and other organizations that provide services to county residents; and WHEREAS, volunteers contribute to the enrichment of our community and make Orange County a better place to live; and WHEREAS, volunteers are a valuable resource to Orange County departments/agencies and contribute to the cost effectiveness of government operations; and WHEREAS volunteers strengthen the democratic process by participating in local government activities and working to solve community problems; and WHEREAS, on May 7, 1995 the Orange County Board of County Commissioners will thank volunteers for their many contributions at a reception to be held at the Government Services Center THEREFORE, We, the Board of County Commissioners of Orange County thank its volunteers for their community spirit, commitment and expertise in getting things done here in the County. VOTE: UNANIMOUS VI. SPECIAL PRESENTATIONS - NONE VII. PIIBLIC HEARINGS r PROPOSED NCDOT 1995-96 SECONDARY ROAD IMPROVEMENT PROGRAM This item was presented to receive citizen comment on the proposed North Carolina Department of Transportation (NCDOT) 1995-96 Secondary Road Improvement Program. Mr. Gorman Gilbert, NCDOT Board Member, thanked the Board of County Commissioners for their cooperation throughout the year. They did not change the rating system for this year and will keep the same rating system for the next two years. Mr. John Watkins, Division Engineer, presented the list of proposed secondary road improvement projects for 1995-96 including the rural unpaved roads and subdivision/residential unpaved roads. He made 3 reference to last years program and said that at this time all roads are under construction or complete or still in the right-of-way stage. They will do partial paving where they cannot get all the right-of-way. With regard to Lee's Chapel Road, they are still working with two property owners and feel they will get the right-of-way or do a partial paving. They have used the same allocation figures for next year that they used this year. That will be adjusted after July 1 when they know the exact allocation. With regards to Eubanks Road, Mr. Watkins said that it is presently under construction. Tuscarora Drive will be under construction as soon as the waterline construction is completed. In answer to a question from Commissioner Crowther about the alignment of Baldwin and Lawrence Roads, Mr. Watkins said that this will either be aligned or two separate roads. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS Mr. Lloyd Wynn asked about Green Riley Road and was told that it is on this years program. He also asked about Sneed Drive and was told that they cannot get the right-of-way. He will give him a copy of their rating sheet. Commissioner Crowther asked about Moorefields Road and was told that they are going to pave all except the road in front of Moorefields. Everyone is okay with that decision and they can pave 95~ of the road. Barry Jacobs, Caretaker of Moorefields, thanked DOT for being responsive to his request to not pave in front of Moorefields. They will pave 1.4 miles up to Moorefields and leave the remainder unpaved. Chair Carey, Jr. thanked the Department of Transportation for contributing toward the improvements of the NC86-NC57 intersection. They still need some money to complete that project and will contact their legislators to ask for discretionary funds. A motion was made by Commissioner Gordon, seconded by Chair Carey, Jr. to approve the proposed North Carolina Department of Transportation 1995- 96 Secondary Road Improvement Program as presented in the agenda. VOTE: UNANIMOUS VIII. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Crowther, seconded by Commissioner Gordon to approve those items on the Consent Agenda as stated below: A. APPOINTMENTS The following appointments were made: HUMAN RELATIONS COMMISSION - John A. Herrera for an unexpired term ending December 30, 1997 ARTS COMMISSION - Eileen Helton for an unexpired term ending March 30, 1997, V. Dianne Pledger for a term ending March 30, 1998 and A. Hunter Taylor for a second term ending March 30, 1998 DOMICILIARY HOME COMMUNITY ADVISORY COMMISSION - Polly Johnson for a term ending May 1, 1996 and Susan Davidson for a term ending June 30, 1997 HUMAN SERVICES TRANSP. BOARD - George Snowden for a term ending March 30, 1998 and Hubert Walton for a term ending March 30, 1998 NURSING HOME COMMUNITY ADVISORY COMMITTEE - Angie Hutto for a term ending May 1, 1996 HUMAN SERVICES ADVISORY COMMISSION - Leroy Jones for a term ending March 31, 1998 4 $~ MINUTES The Board approved the minutes for February 21, March 8 and March 15, 1995. C. SUNDANCE POND - SECTION TWO PRELIMINARY PLAN The Board approved the Resolution of approval as attached on pages of this agenda for the Preliminary Plan for Sundance Pond - Section Two. The property is located in Cheeks Township on the east side of Dimmocks Mill Road approximately .01 mile north of the intersection with the southern loop of Moorefields Road. Three lots are proposed from 5.22 acres. VOTE: UNANIMOUS IX. ITEMS FOR DECISION - REGULAR AGENDA A. ADVERTISEMENT - MAY 31 QUARTERLY PUBLIC HEARING A motion was made by Commissioner Crowther, seconded by Commissioner Gordon to approve the advertisement for the May 31, 1995 Public Hearing as presented in the agenda with the addition of a rezoning for Piedmont Quality Electrical Services, Inc. and a revision to the language used in the advertisement for Article 8.2 Special Uses as submitted by the County Attorney. VOTE: UNANIMOUS B. ADVERTISEMENT - MAY 25 PUBLIC HEARING FOR PUBLIC SCHOOL IMPACT FEES Planning Director Marvin Collins acknowledged and thanked the SOS (Save Our Schools) group for their assistance in obtaining student generation rates. This information will be further defined when the technical report is completed. Discussion ensued on which amount to put in the advertisement. Commissioner Willhoit favored $1900 while Chair Carey, Jr. favored the $1500 maximum amount. Commissioner Gordon said she would be willing to support either the $1500 or $1900 fee and was seeking to determine whether there was a majority of Commissioners supporting one of these amounts. Commissioner Crowther indicated he is opposed to any increase in the impact fee on residential development and asked that the County look at applying the fee to nonresidential development. A motion was made by Commissioner Gordon, seconded by Chair Carey, Jr. to approve the advertisement as written with a revision in the amendment changing the word "reduce" to the word "supplement". VOTE: AYES, 3; NOS, 1 (Commissioner Crowther) C. CABLE TV EQUIPMENT AND INSTALLATION RATE ADJUSTMENTS The Board received a request from Time Warner for Cable TV Equipment and Installation rate adjustments. Bob Gwyn, Chair of the Cable TV Advisory Committee, told the Board of County Commissioners that the Committee plans to finalize the franchise renewal proposal and hold public meetings in the various townships to get public input. They plan to present this proposal to the Board of County Commissioners in August. The TV Advisory Committee recommends approval of these adjustments as presented in the agenda. A motion was made by Commissioner Willhoit, seconded by Chair Carey, Jr. to adopt and authorize the Chair to sign the order approving adjustments for equipment and installation rates as presented in the agenda. VOTE: UNANIMOUS D. IMPLEMENTATION - SHAPING ORANGE COUNTY'S FUTURE INITIATIVE 5 John Link asked that the Board of County Commissioners consider a joint proposal on how to proceed with the proposed "Shaping Orange County's Future" initiative, including designation of a lead agency, project budget and time schedule. He recommended that the lead agency be Orange County and that the timeline be as presented in the agenda with October, 1997 as the completion date. Marvin Collins gave a brief overview of the workplan. A motion was made by Commissioner Willhoit, seconded by Commissioner Crowther to appoint Commissioners Crowther and Gordon to represent Orange County on this steering committee. VOTE: UNANIMOUS A motion was made by Commissioner Gordon, seconded by Chair Carey, Jr. to approve the proposal as presented in the agenda with cost distribution based on population basis with Orange County paying the Town of Hillsborough's share. VOTE: UNANIMOUS 8. SCHOOL AND RECREATION SITE DEVELOPMENT Chair Carey, Jr. asked that the Board consider adopting a resolution endorsing in concept the need for intergovernmental cooperation for construction of a new school and parks and recreation facilities south of Chapel Hill. The developer of the Southern Village has indicated a desire to donate land for a future school. This property is contiguous with property owned by the Town of Chapel Hill where they plan to put a park. Commissioner Willhoit said that while this appears to be a good idea, the net value of the land versus the impact fee offsets needs to be considered. County Attorney Geof Gledhill said in answer to a question from Commissioner Gordon that the developer would add the cost of the fees to each lot for the value of the land donated which is what will establish the credit for them. The result is probably a contract between the County and the developer with respect to impact fees and that contract would be used for deciding how to charge impact fees Geof Gledhill will advise the Board on how the procedure could work. A motion was made by Commissioner Willhoit, seconded by Chair Carey, Jr. to approve the resolution as stated below with Chair Carey, Jr. and Commissioner Gordon representing the County in these discussions. A RESOLUTION ENDORSING IN CONCEPT THE NEED FOR INTERGOVERNMENTAL COOPERATION FOR CONSTRUCTION OF A NEW SCHOOL AND PARKS AND RECREATION FACILITIES SOUTH OF CHAPEL HILL WHEREAS, the Southern Village development and nearby existing neighborhoods will provide a cluster of population in the area south of the present Town limits as planned in the Southern Small Area Plan as adopted by the Town Council; and WHEREAS, the Town of Chapel Hill owns about 80 acres which were acquired in the 1980s for a future Southern Community Park near Dogwood Acres and the now planned Southern Village; and WHEREAS, the Town Council has an interest in transportation, parks and recreation, resource conservation and other matters related to construction of a future school and public parks and recreation facilities south of the present Town limits; and 6 WHEREAS, the Board of Education for the Chapel Hill-Carrboro City Schools, the Orange County Board of County Commissioners and the Town Council have the opportunity now for timely cooperation among the localities and with the Southern Village developer to address objectives of each party; NOW THEREFORE BE IT RESOLVED that the Orange County Board of County Commissioners hereby: 1. Endorses the concept of intergovernmental cooperation for construction of a new elementary school and public park and recreation facilities in the Southern Village/Southern Community Park area; and 2. Designates Moses Carey, Jr. and Alice M. Gordon to participate in discussions with other local government representatives and with the developer of the Southern Village regarding intergovernmental cooperation for construction of a new elementary school and public park and recreation facilities in the Southern Village/Southern Community Park Area; and 3. Requests that the participants in the discussions make a status report to the governing bodies by June 26, 1995. VOTE: UNANIMOUS 8. REPORTS - NONE APPOINTMENTB The appointment to the ABC Board will be considered at the next regular meeting. BII. MINUTES - NONE BIII. CLOSED BESSION - NONE BIV. ADJOIIRNMENT With no further items for Board consideration, Chair Carey adjourned the meeting. The next regular meeting will be held on Tuesday, May 16, 1995 at 7:30 p.m. in the OWASA community meeting room in Carrboro, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk