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HomeMy WebLinkAboutMinutes - 1977052622~ MINUTES ORANGE COUNTY $OARD OF COMMIS5IONERS MAY 26, 1977 The Orange County Board of commissioners met on Thursday, May 26, 1977, at 7:30 p.m., in the Commissioners' Room of the Courthouse in Hillsborough. Those present were Chairman Richard Whitted, Commissioners Norman Gustaveson, Jan Pinney, and Norman Walker. Commissioner Donald Willhvit was absent. Others present were S. M. Gattis, County Manager, Jeffrey Gledhill, County Attorney, and Agatha Johnson, Clerk. Chairman Whitted requested that the Board approve the April 21 ;, .and April 26 Board of Equilization and Review minutes. Other members of the Board requested a few minutes to review the minutes before approval. The Chairman informed those present that the Board needed to review the allotted slots of the Durham-Orange Employment Training Service and to take aciton on the recommended formula. Another item on the agenda for this meeting is the Resolution prepared and adopted by the Orange County Planning Board regarding establishing Advisory .Boards in various townships. Commissioner Pinney requested that the Board review and approve the Emergency Shelter proposal to be submitted to LEAA for funding. The Board agreed to hear these agenda items. Item 1: The Chairman referred to a memorandum received from the County Manager which stated that the total manpower funds for the next fiscal year to Orange County is $560,000. This sum covers existing positions as well as provides for new positions. Administrative costs of $39,000 will be deducted from the $560,000 leaving a balance of $521,000 which is estimated to fund sixty positions. Allocations to the participating units are based on the following ratios: Orange County 40 percent, the Town of Chapel Hill, 25 percent, Hillsborough - 15 percent, and Carrboro, 20 percent. The Mayor of Hillsborough has requested a meeting to discuss these allocations with the other units of government. The Chairman recognized Mayor Cates of Hillsborough. Mayor Cates stated that the Town of Hillsborough was in agreement with the formula and the allocations, but he was present to request the possibility of the County relinguishing some of their slots to the Town of Hillsborough for the in- stallation of sewer lines in the County. Mayor Cates stated that without adequate manpower, his maintenance crews may not be able to complete the sewer project. Of the 7 positions allocated to Hillsborough, 6 o f.these positions are for construction of the sewer and water lines. Mayor Cates stated that the Town of Hillsborough had picked ~p 2 of these positions in their 1976-77 budget. The Chairman recognised Kurt Jenne, Town Manager of the Town of Chapel Hill. Mr. Jenne stated that Chapel Hill did endorse the formula and stated that there was a critical need for the new positions which were re- quested in a letter from Mayor James Wallace, as well as the existing posi- tions. The Board agreed to delay acki on on this request until a representative from the Town of Carrboro arrives. After a review of the April 21, 1977 minutes, and upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, the minutes of April 21, 1977 were approved. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, the minutes of April 26, 1977 were approved. X25 The second item on the agenda adopted by the Planning Board for various townships in the County. was regarding discussion of a Resolution establishing of Advisory Councils in Chairman Whitted recognized Pat Crawford, Andrew Dobelstein and Lindsey Efland, members of the County Planning Board, and Hal Minis, of the Planning Staff. The Board of Commissioners had reviewed this resolution at an earlier meeting. At that meeting, the Planning Board requested that the Commis sinners accept the Resolution and thereby authorize the establishment of the Advisory Councils. Following discussion, the Board of Commissioners deferred endorsing the resolution. Commissioner Gustaveson stated that one of his concerns was the vagueness of the organization of establishing the Advisory Coundils and the central charge to the Advisory Councils. Another vagueness was the appointments, which at some point should be brought to the County Board for approval. Andrew Dobelstein stated that the Committee which drafted the resolu- tion was not sure of the final structure of the Advisory Councils, however, they felt at some point the Council appointees should be approved by the Commissioners. Regarding the structure, the feelings of the Planning Board was to not present a pact sort of structure to the people, but to give them an opportunity to evolve around their own interest, that the councils needed flexibility and scope. The Planning Committee was also aware of certain risks in terms of being able to control what areas of planning were taking place, however, the Committee felt that since the work was to be approved by the County Commissioners, that this would be a type of control. Commissioner Gustaveson stated that the Board was really concerned with community participation in deciding on the Land Use Map and the Planning Map. That in past task groups, unless a clear charge was given the task force members were unsure of what is expected of them. He added that it must be clear that the charge is that we are moving to zone these different townships and that participation is needed to help extend the Zoning ordinance. Pat Crawford stated that some of the members of the Planning Board felt that County-wide zoning and the Land Classification Map were one of many specific charges, that this was a format to establish the Councils so that after the zoning there will be other .things to consider. The Zoning and the Land Use Classification were the primary purposes of the Councils, and did not need to be put into the general organization of the resolution. Further discussion ensued concerning the charge of the Planning 'Board, that it be clear that the Planning Board, and the Advisory Councils work parallel with the Planning staff. Lindsey Efland stated that the Advisory groups would work under the Planning board and the Planning Staff. Effort will be made to provide a sense of direction. Chairman Whitted stated that it was important .to keep the work sche- dule in the fopefx'ont. Bingham, Cheeks, and Hillsborough Townships have been identified as critical areas and that the County is behind in getting a land use plan adopted for these Townships. He added that he did not hear anything contrary to this from these representatives of the Planning Board. The Chairman stated that there should be a formal construction of the Advisory Councils, and that everyone attending the meetings of the Councils is not an automatic members of the Councils. Commissioner Gustaveson stated that only the aforementioned townships were intended to be worked with at this time, that the Planning Staff did not have the resources to go into all the Townships now. He stated further that if the staff and the Planning Board are clear regarding the charge that he would have no objections to adopting the resolution. Pat Crawford stated that there would be a core group who would be responsible to the Planning Board and that these core grops would be set up in each of the townships. zzs Upon motion of Commissioner Gustaveson;, seconded lay Commissioner walker, it was moved and adopted to endorse the Resolution as presented by the Planning Board. "Whereas, Section 1D of the Ordinance Establishing a Planning Board for orange County authorizes the Planning Board to recommend the establishment of Advisory Councils by the Board of County Commissioners to the end that the Planning Board's investigations and plans may receive fullest considerations, and whereas Section SV o£ the Planning board bylaws states that the Board shall recommend the establishment of Advisory Councils to assist it in its work, that an Advisory Council shall be established for each township and shall be composed of residents of that township, and finally that members of the Advisory Councils shall be appointed by the Chairman of the Planning Board upon approval by the Planning Board. Therefore, be it resolved that the Planning Board hereby recommends the establishment of township Advisory Councils by the Board of County Commissioners. The purpose of these Advisory Councils shall be to: 1. Aid and advise the Planning, Board on the development of County land use plans and policies with respect to each township, 2. Provide a vehicle for identifying and anticipating community needs and problems that relate to planning for each township, 3. Provide a forum for education about land use problems and land use planning, 4. Provide a mechanismfor continuous input to plans, policies, anal regulations that concern Orange County, 5. Provide a forum for two-way communication between the commu- nity and local government, 6. Insure consideration of the county-wide impacts of local problems, 7. Insure consideration of long range impacts of present local problems, 8. Recommend desirable alternatives for dealing with local issues, 9. Recommend desirable alternatives fox dealing with county- wide issues which may arise from local problems. The organization and structure of each Advisory Council shall be re- commended by each Council and approved by the Planning Board. All bonafide residents of a township shall be eligible for membership on the Advisory Council in that township." Chairman Whitted recognized Mr. Robert Drakefoxd, a member of the Carrboro Board of Aldermen who was present to speak of the formula fox allocating the slots for the manpower funding. Mr. Drakeford stated that Carrboro was hoping that the formula could be changed to increase Carrboro's allocation of positions. Carrboro is presently receiving funding for 12 positions, however, they would like to have funding for 19 positions, or else a compromise between 12 and 19 positions. He stated that Carrboro is operating with a limited budget and was attempting to keep the tax rate as low as possible. That additional slots for this funding would be a way to help the Town accomplish this. Chairman Whitted stated that the formula was arrived at by representa- tives from the County, Chapel Hill, Carrboro, and Hillsborough based on unemployment rates in the area, and not on any population rate. Commissioner Gustaveson stated that there were 83 requests and that each unit of government felt their request was important, however, there are only 27 slots to be filled. Fuxther discussion ensued. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to approve the formula as presented by the County Manager for the consortium slots. ~~"~ Commissionez Pinney stated that the Youth Services Needs Task Force needed the Chairman's signature on an application for funding of an Emergency Care Facility through LEAA. The County Attorney was requested to review the application prior to the Chairman's signature. Due to a discrepancy in one area of the proposed budget, it's.pre- sentation was deferred until Wednesday, June 1, 1977, at 7:30 p.m. The meeting was adjourned. ~~ ~, n ~ ~ i Richard E. Whitted, Chairman Agatha Johnson, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS MAX 31, 1977 The Orange County Board of Commissioners met jointly with the Orange County Planning Board on Tuesday, May 31, 1977, at 7:30 p.m., in the Superior Courtroom of the Courthouse in Hillsborough for tree quarterly public hearing to discuss planning matters in Orange County. Those present were Chairman Richard Whitted, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker ,'and Ronald Willhoit. Planning Board members present were Vice-Chairperson Marilyn Riddle, Col. William Breeze, Hazel Lunsford, Paul Gates, Art Cleary, Jean Anderson, Andrew Dobelstein, Pat Crawford, and Lindsey Efland. Others present were 5. M. Gattis, County Manager, Neal Evans, County Finance Director, Jeffrey Gledhill, County Attorney, Ervin Dobson, Planning Director, Chris Edwards and Hal Minis, members of the Planning Staff and Agatha Johnson, Glerk to the Board of Commissioners. Chairman Whitted called the meeting to order and announced that the agenda consisted of rezoning requests and a review and discussion of the Subdivision Regulations Amendments. He invited those present to feel free to provide any input and that the Planning Board would meet at a later time and make a recommendation to the Orange County Board. of Commissioners far final action. Chairman Whitted introduced Ms. Marilyn Riddle, Vice-Chairperson of the Planning Board, who presided. Ms. Riddle stated that Item 1, a rezoning request of Raymond Williams would not be heard tonight, but would be postponed to another time. Item 2 on the Agenda: Price Creek - Request Revision of a Planned Unit Development Plan. This tract is located on Damascus Church Road and is owned by Dr. Samual Putnam. Ms. Riddle recognized Chris Edwards from the Planning Staff. Mr. Edwards stated that this is a modification of an existing planned unit devleopment plan which has a number of features which normal sub- divisions do not have. Two years ago, 10 acres of land an Damascus Church Road was rezoned to planned unit development district and at that time the Price Creek Development Plan was approved. Since then, the owners have decided to make some modifications in the plan and the plan with these changes is being presented tonight. Mr. Edwards stated that the reason for .the major change is the relocation of some of the common pro- perty. The original plan showed a swimming pool and several structures located by the creek. The change will move the swimming pool toward the garage located next to the road and the structures will be moved back from the creek.