HomeMy WebLinkAbout2009-028 Purchasing - The People's Channel for live casting and/or videotaping and cable casting BOCC meetings.Please return this copy,to ~ ~ ~e2. ~ d'9
'Clerk to the Board's office for PAF ~ '~j~'
STATE OF NORTH CAROLINA CONTRACT
ORANGE COUNTY
WHEREAS, this the ~ day of ~~~°~, 2009, Orange County North Carolina, hereinafter
referred to as "County", a d the Pe ple's Channel, hereinafter referred to as "Contractor" desire to
enter into an agreement for live casting and/or videotaping and cable casting meetings that are
held by the County Board of Commissioners, and other technical services related to Orange
County Government Channel 265, and mutually agree as follows:
County Responsibilities:
1. The County shall provide the Contractor with a schedule of regular meetings as quickly as
practicable after they have been established;
2. The County shall provide the Contractor with as much notice as is possible for unscheduled
meetings, but not less than 48 hours prior to meeting time;
3. The County shall pay the invoices submitted by Contractor with 30 days of receipt of invoice;
4. The County shall provide the Contractor with a monthly amount of $50 to cover standard cable
service in order to monitor Orange County Government Access Channel 265; and $35 per hour
for bulletin board maintenance.
5. The County, through offices of the County Manager or County Clerk may authorize additional
services with the People's Channel at agreed upon rates. All such services must be approved
in advance.
Contractor Responsibilities:
1. The Contractor shall operate and/or provide all equipment and personnel necessary to provide
a quality production of County Commissioner meetings..
2. The Contractor shall ensure that the meeting site is left in the manner in which it was found
prior to the Contractor setting up their equipment for such meeting.
3. The Contractor shall ensure the Contractor's staff conduct themselves in a professional manner
while at the meeting site; and shall ensure that the live casting and videotaping processes are
as professional and unobtrusive to the meeting proceedings as possible.
4. The Contractor shall provide the County with one videotaped copy of each meeting and such
copy shall become the property of the County.
5. The Contractor shall be responsible for automating Channel 265 for repeat broadcast of BOCC
meetings.
6. The Contractor shall submit invoices to County pursuant to the following schedule:
• $600: meeting with automated equipment at the Southern Human Services Center, Chapel
Hill
• $1,000: meeting with The People's Channel equipment at the Central Orange Senior Center
or F. Gordon Battle Courtroom, Hillsborough
• $1,600: meeting with The People's Channel equipment at any other location (including
meetings held in other areas of the Courthouse)
• $50: Monthly Channel Monitoring; $35 per hour Bulletin Board Maintenance
7. Invoices shall be sent to County of Orange, Director of Purchasing and Central Services, POB
8181, Hillsborough, NC 27278
8. The People's Channel will, at the request of the County, provide other production services and
Channel 265 technical management or maintenance at rates agreed upon between the County
and the Contractor.
9. This agreement shall commence on July 1, 2009 and continue on a month-to-month basis until
such time either party requests modification or termination.
10. Either party may terminate this agreement upon 30 day written notification
11. The Contractor shall operate as an independent contractor, and the County shall not be
responsible for any of the Contractor's acts or omissions. The Contractor shall not be treated
as an employee with respect to the Services performed hereunder for federal or state tax,
unemployment or workers' compensation purposes. The Contractor understands that neither
federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf
of the Contractor or the employees of the Contractor.
12. The Contractor agrees to defend, indemnify, and hold harmless Orange County from all losses,
liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's
fees) arising from bodily injury, including death, to any person or persons or damage to or
destruction of any property caused in whole or in part by any negligent or intentional act or
omission on the part of the Contractor.
Contractor
~'
Chad Jo nson, General Manager
The People's Channel
Orange County
~ ,~G..
Valerie Foushee, Chair
Board of County Commissioners
County Clerk
Attest:
Donna S. Baker, Clerk
This instrument has been pre-audited in the Manner required by the Local Government
Budget and Fisca Control Act
Gary Hum Y County Finance Director
Approved as to Technical Content
Approved as to Form and Legal Sufficiency
Department ' ector
j' ,
Cr(,r~
my Attorney