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HomeMy WebLinkAboutORD-2009-002 - Ordinance approving Budget Amendment # 5 for FY 2008-09 -Mevised 2/3/09 Abstract and Selected Pages ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 2009 Action Agenda Item No. SUBJECT: Fiscal Year 2008-09 Budget Amendment#5 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended INFORMATION CONTACT: Spreadsheet Donna Coffey, (919) 245-2151 Attachment 2. Year-To-Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance Attachment 4. County Facilities Arts Reserve Capital Project Ordinance Attachment 5. County Campus and Library Capital Project Ordinance Attachment 6.- Orange County Schools Capital Project Ordinances Attachment 7. COPS 2008 Technology Program Grant Project Ordinance PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2008-09. BACKGROUND: Department on Aging The Department on Aging has received additional revenue for the following programs: 1. Wellness Grant Program — additional class fees totaling $24,000 due to increased participation in the department's Senior Health Coordination Wellness Program. The department will use these funds to offset costs of wellness class instructors. 11'evIsed 2/3/09 2 Abstract and Selected Pages 2. General Operational Funds from State — appropriation of State funds of $8,736 to support the general operation of the Seymour and Central Orange Senior Centers. These funds will assist with temporary personnel costs for center activities and special events. This award requires a 25% County match of $2,980, which is currently budgeted in the Community-Based Services Division. 3. Frail Elderly. — donated funds totaling $1,500 for the Eldercare Division's Frail Elderly Program. These funds will assist at-risk older adults in maintaining their independent living. 4. Health Promotion and Disease Prevention— additional state funds of $2,797 to purchase screening supplies for senior center clinic events. 5. Community Based Services — additional senior center class fees funds totaling $20,000 to cover class instructors and purchase fitness supplies for the Seymour Center Fitness Studio. 6. Community Resources Guide — charges totaling $2,900 from the sale of advertisements in the Aging Transitions Community Resource Guide distributed by the Eldercare Division. These funds will be used to print additional copies of the guide. (See Attachment 1, column #1 and Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) Department of Social Services 7. The Department of Social Services has received notification of additional Adoption Enhancement Fund donations: • Foster Care Donations — donations totaling $2,338 to offset costs for the on-going needs of foster care children. • General Assistance Donations — donations totaling $12,119 to aid special-needs clients, including senior citizens. (These funds are set aside in a special Adoption Enhancement Fund, which is outside of the General Fund) 8. The Department of Social Services has received notification of additional State funds for the following programs: • Energy Administration Program — receipt of$15,555 from the Low Income Home Energy Assistance Program (LIHEAP) Block Grant to purchase supplies for the program. • Crisis Intervention Program — receipt of $201,586 to provide for the heating needs of Orange County residents in crisis. (See Attachment 1, column #2) Public, Educational and Government(PEG) Channels T­% nevised 2/3/09 3 Abstract and Selected Pages 9. The County has received reimbursement of $3,811 under a PEG Channel capital equipment grant awarded in 2008 by the e-NC Authority of the Rural Economic Development Center, Inc. The grant was to pay half the County costs for capital equipment purchased in support of its PEG channel, Channel 265. The County spent a total of $7,622 to acquire mobile camera and film editing equipment to help facilitate videotaping and rebroadcast of government and/or community sponsored events from the field. (See Attachment 1, column #3) Health Department 10. The Health Department has received notification of the receipt of Temporary Assistance to Needy Families (TANF) funds from the State for $7,650. The department plans to use these funds to serve specific community needs relative to prevention of out-of- wedlock births among TANF-eligible clients and those at risk of becoming eligible as the result of unintended pregnancies. This budget amendment provides for the receipt of these TANF funds. (See Attachment 1, column #4) County Facilities Arts Reserve Capital Project Ordinance 11. The Board of County Commissioners approved a $5,000 allocation to the County Facilities Arts Reserve capital project as part of the FY 2008-09 CIP. These funds will offset costs of a planned outdoor public art display at the new Orange County Public Library in Hillsborough. This budget amendment provides for the transfer of funds, currently held in reserve within the County Facilities Arts Reserve project, to the County Campus/Office Build ing/Library capital project. (See Attachment 4, County Facilities Arts Reserve and Attachment 5, County Campus and Library capital project ordinances) Carry Forwards 12. On June 30 of each year, there are instances where approved funding for certain Board approved initiatives is not fully expended at the end of the fiscal year, and the unexpended monies revert to the County's fund balance. In order for the County to fulfill financial obligations related to these appropriations, the Board must re-appropriate fund balance in the next fiscal year for these planned expenditures. One such example is Commissioners agreed during budget discussions in spring 2008 to carry forward unexpended monies in the County's Critical Needs Reserve from FY 2007-08 to FY 2008-09. Other examples include human services grant monies committed in FY 2007- 08 but not expended until the current fiscal year. Completion of prior year's carry forwards occurs annually following presentation of the County's annual audit. In order to carry funds forward and authorize their expenditure in fiscal year 2008-09, it is necessary for the Board to approve the attached amendment. (See Attachment 1, column #5) Orange County High School Track and Football Field Project 13. During the Joint School Boards and County Commissioners work session in September 2008, Orange County Schools (OCS) spoke about the need to repair the track at Orange High. Funding for the project, at a cost of $495,636, comes from a number of completed OCS capital projects. This amendment allows for the transfer of funds from the completed school capital projects to the Orange High Track and Football Field Capital Project Ordinance for track repairs. (See Attachment 6, Orange County Schools Capital Project Ordinances) Revised 2/3/09 4 Abstract and Selected Pages Caldwell (Little River Fire District) Fire Department 14. At its December 11, 2008 meeting, the Board of County Commissioners approved a request from the Caldwell (Little River Fire District) Fire Department to appropriate $20,000 from the district's County-held fund balance. The fire department plans to use the monies to offset the cost of purchasing a replacement fire truck. (See Attachment 1, column #6) Sheriff Department 15. The Orange County Sheriffs Department has received notification of a Community Oriented Policing Services (COPS) Technology Program grant award from the U.S. Department of Justice totaling $116,913. This grant provides monies for the purchase of a new fingerprint/palm print scan system. This budget amendment provides for the receipt of these grant funds for the above stated purposes. (See Attachment 1, column #7 and COPS 2008 Technology Program Grant Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve the budget, grant project and capital project ordinance amendments for fiscal year 2008-09. (D5 Orange High School Track and Football Field Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate the track and football field at Orange High School. Proceeds from the Schools' share of pay-as-you-go capital funds in other Orange County School capital projects finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue from capital project carryover Rinds from other projects is anticipated to complete this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Sales Tax $0 $0 0 Bonds $0 $0 0 Impact Fees $0 $0 0 Private Placement $0 $0 0 Transfers from Other Projects (FY 2008-09) $01 $495,636 495,636 1 Total Funding, $01 $495,6361 495,636 Section 4. The following amount is appropriated for this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Land/Building $0 $0 $0 Planning/Arch/Engineering $0 $40,000 $40,000 Construction 0 $426,636 $426,636 Contngency $0 --- $29,000 $29,000 Other $o $0 $0 Total Costs $o $495,636 $496,636 Section 5. This ordinance supersedes previous Orange High School Track and Football Field Capital Project Ordinances for the Orange County Schools. Section 6. This ordinance shall remain in effect until June 30, 2009. Adopted this 3rd day of February 2009. Asbestos Removal Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to remove asbestos from various facilities within the Orange County School system. Proceeds from the Schools' portion of the one-half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY Through FY 2006-07 FY 2007-08 2007-08 Sales Tax $487,225 $0 487,225 Impact Fees $0 01 0 PSBF $0 $0 0 1992 Bond Funds $0 $0 0 1997 Bond Funds $0 $0 0 Other 1 $01 $0 0 1 Total Project Funding l $487,2251 so, 487,225 Section 4. The following amount is appropriated for this project: Through FY Through FY 2006-07 FY 2007-08 2007-08 Planning/Arch/En gin $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $487,225 $0 $487,225 Equipment/Fumishings $01 $0 0 Other $01 $0 $0 Contingency $01 $0 $0 Total Appropriation $487,2251 $0 $487,225 Section 5. The following amounts have been transferred to another Orange County Schools Capital Project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Transfer to Orange Ifigh Track and Football Field Proj ect(F-V 2008-09) $0 $86,557, $86,557, Tow Costs l $01 $86,5571 $86,557 16 Section 6. The following budget remains in the project: Original.Budget(see section 4 above) $487,225 Less Transfer to Other Projects(see section 5 above) ($86,557) Total Project Budget $400,668 Section 7. This ordinance supersedes all previous Asbestos Removal Capital Project Ordinances for the Orange County School system. Section 8. This ordinance remains in effect from July 1, 1990 until June 30, 2009. Adopted this 3rd day of February 2009. ig Cameron Park Elementary Renovations Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to drop the ceiling and replace the light fixtures in the older section of the school. Additional insulation will also be installed. Proceeds from the Schools' 1997 bond referendum finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Sales Tax $100,000 $35,000 $135,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $270,000 $0 $270,000 Other $0 $0 $0 Total Project Funding 370,000 35,000 405,000 Section 4. The following amount is appropriated for this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Plamin Arch/En in $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $370,000 $35,000 $405,000 Equipment/Furnishings $0 $0 $0 Other $0 $0 $0 Contingency $0 $0 $0 Total Appropriation $370,000 $35,000 $405,000 Section 5. The following amounts have been transferred to another Orange County Schools Capital Project: Through FY Through FY 2007--08 FY2008-09 2008-09 Transfer to Orange High Track and Football Field Project(FY 2008-09) $0 $11,715 $11,715 Total Costs $0 $11,7151 $11,715 Section 6. The following budget remains in the project: Original.Budget(see section 4 above) $405,000 Less Transfer to Other Projects(see section 5 above) ($11,715) Total Project Budget $393,285 Section 7. This ordinance supersedes all previous Cameron Park Elementary Renovations Capital Project Ordinances. Section 8. This ordinance remains in effect from July 1, 1998 until June 30, 2009. Adopted this 3rd day of February 2009. Electrical Service Upgrades Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section I.The project authorized provides funds to provide an engineering review of main and internal branch electrical service for all facilities in the District. Upgrading electrical service at all facilities is also a part of this project. Proceeds from the Schools' share of pay-as-you-go capital funds and the 1997 bond referendum finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Sales Tax $200,000 $0 $200,000 Impact Fees $0 $0 $0- PSBF $0 $0 $0 1997 Bond Funds 1 $435,000 $0 $435,000 Other 1 $0 $0 $0 Total Project Funding i $635,000 $0 $635,000 Section 4.The following amount is appropriated for this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Planning/Arch/Engin $0 $0 $0 Land/Assoc Fees $0 $0 Construction $635,000 0 1 _$635,000 Equipment/Furnishing $0 $0 $0 Other $0 $0 $0 Contingency $0 $0 $0 Total Appropriation, $635,000 $0 $635,000 Section 6. The following amounts have been transferred to another Orange County Schools Capital Project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Transfer to Orange High Track and Football Field Project(FY 2008-09) $01 $5,846 $5,846 Total E;;R $01 $5,846 1 $51846 I Section 6. The following budget remains in the project: Original Budget(see section 4 above) $635,000 Less Transfer to Other Projects(see section 5 above) ($5,846) Total Project Budget $629,154 Section 7.This ordinance supersedes previous Electrical Service Upgrades capital project ordinances for the Orange County Schools. Section 8.This ordinance remains in effect from July 1, 1998 until June 30, 2009. Adopted this 3rd day of February 2009. a� Energy Management Systems Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 112 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to install computer controlled energy management direct digital systems to heating and air conditioning units at all schools in the District. Plans include a phased in approach as new boilers and other systems are replaced throughout the facilities. Proceeds from the Schools' portion of the 1997 voter approved bonds finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Sales Tax $152,800 $0 $152,800 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $400,000 $0 $400,000 Other $0 $0 $0 Total Funding $552,800 $0 $552,800 Section 4. The following amount is appropriated for this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Plannin Arch/En in $0 $0 $0 Land/Assoc Fes $0 $0 $0 Construction $0 $0 $0 E ui ment/Fumishin s $552,800 $0 $552,800 Other $0 $0 $0 Total Cost $552,800 $0 $552,800 Section 5. The following amounts have been transferred to another Orange County Schools Capital Project: Through FY Through FY 2007-08 FY 2008-09 2DO8-09 Transfer to Orange High Track and Football Feld Project(FY 2008-09) $0 $35,934 $35,934 Total Costs $0 $35,9341 $35,934 �7 Section 6. The following budget remains in the project: Q iginal Budget(see section 4 above) $552,800 Less Transfer to Other Projects(see section 5 above) ($35,934) Total Project Budget $516,866 Section 7. This ordinance supersedes all previous Energy Management Systems Capital Project Ordinances for the Orange County Schools System. Section 8. This ordinance shall remain in effect from July 1, 1998 until June 30, 2009. Adopted this 3rd day of February 2009. A HVAC Upgrades and Improvements Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section I.The project authorized provides funds for on-going repair and replacement of HVAC systems at schools located throughout the District. Proceeds from the Schools' share of pay-as-you-go capital funds finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: i hroUgh F Y -__Fff Mo U g h F Y 2007-08 FY 2008-09 2008-09 Sales Tax $373,260 $0 $373,260 Impact Fees $0 $0 $0 PSBF $0 01 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Alternative Financing $0 $0 $0 Total Funding $373,260 $0 $373,260 Section 4.The following amount is appropriated for this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Plan n ing/Arch/Engin $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $0 0 $0 Equipment/Furnishings $0 0 $0 Other $373,260 $0 $373,260 Contingency $0 $0 $0 Total Costs 3_73,260 $_0 _ $373,260 Section 5. The following amounts have been transferred to another Orange County Schools Capital Project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Transfer to Orange High.Track and Football Field Project(FY 2008-09) $0, $1,515, $1,515 Total Costs l $01 $1,6151 $1,5161 37 Section 6. The following budget remains in the project: Original Budget(see section 4 above) $373,260 Less Transfer to Other Projects(see section 5 above) ($1,5115) 5 Total Project Budget $371,7416 Section 7. This ordinance supersedes all previous HVAC Upgrades and Improvements Capital Project Ordinances for the Orange County School System. Section 8. This ordinance remains in effect from July 1, 2002 until June 30, 2009. Adopted this 3rd day of February 2009.