HomeMy WebLinkAboutMinutes - 19770307~~~
MINUTES
ORANGE COUNTY $OARD OF COMMISSIONERS
MARCH 7, 1977
The Orange County Board of Commissioners met in regular session on
Monday, March 7, 1977, at 10:00 a.m., in the Commissioners' Room of the
Courthouse in Hillsborough.
Present were Chairman Richard Whitted, Commissioners Norman Gustaveson,
Jan Pinney, Norman Walker, and Donald Willhvit.
Others present were S. M. Gatos, County Manager, Neal Evans, County
Finance Director, Jeffrey Gledhill, and A. B. Coleman, Jr., County
Attorneys, and Agatha Johnson, Clerk to the Board.
The Chairman asked, if there were persons present who were not shown
on the agenda, and who did have business to transact with the Board of
Commissioners.
Mrs. Josephine Barbour stated that she' would like to speak to Ttem
11, Appointments, at the appropriate time.
Rosalyn Hutter stated that she was present to speak to the additional
funding request from the Area Mental Health Program.
Commissioner Walker informed the Board that his term on the Social
Services Board would expire in March, and that he was not eligible for
reappointment. He asked that this appointment be made. This discussion
ill be Item 11-A an the Agenda.
Item 15 to be added to the Agenda will be discussion of a Resolution
to be submitted to Representative Hunt concerning the Zoning requests of
Chapel Hill and Hillsborough.
The County Manager asked that renewal of the Section 8 Housing
Contract with Chapel Hill be added to the agenda .as Item 16.
Commissioner Gustaveson asked that the Board schedule a meeting to
talk about the appointments to the Interim Health Board. This will be
Item 17.
Item 2 on the Agenda: Minutes of Boaro~'Meetings held on February l5,
16, 21, 23, and 28 are submitted for the Board's consideration.
The minutes of February 15, 1977 were reviewed and Commissioner
Walker moved that the minutes be approved.
Corrections were painted out by Commissioner Pinney an d. he then
seconded the motion.
Commissioner Gustaveson requested that the note added to the dis-
cussion about the Board of Elections be stricken.
Commissioner Walker stated that he felt the note summed up the
intent o.f the motion. Further discussion ensued.
Chairman Whitted explained that the motion which the Board took
action on was that the Orange County Board of Commissioners did resolve
to uphold the election laws of North Carolina.
Further discussion ensued. The Chairman called for the vote on the
motion to approve the minutes of February 15, 1977. All members of the
$oard voted aye and the motion was declared passed.
The minutes of February 16, 1977, were reviewed and upon motion of
Commissioner, Gustaveson, seconded by Commissioner Willhoit, it was moved
and adopted to approve the minutes of February 16, 1977
The minutes of February 21, 1977, were reviewed and corrections were
pointed out. Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adopted to approve the minutes of February 21,
1977.
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The minutes of February 23, 1977, were reviewed and Commissioner
Willhoit requested an amendment to one section. Upon motion of Commis-
sioner Gustaveson, seconded by Commissioner Willhoit, it was moved and
adopted to approve the February 23, 1977 minutes as amended.
The Board reviewed the minutes of February 28, 1977, and indicated
certain corrections to be made. Upon motion of Commissioner Willhoit,
deconded by Commissioner Gustaveson, the minutes of February 28, 1977,
were approved.
Chairman Whitted referred to Item 9: The State Department of Trans-
portation recommends the addition of Ann Road to the State Highway System.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adopted to accept the recommendation 4f the _
Department of Transportation to add Ann Road to the State Highway System.
Item 5: The Manager recommends adoption of a resolution approving
the sale of two properties acquired through tax foreclosures. The Manager
informed the Board that the proposed conveyances will return to former
owners, or their heirs, property acquired by foreclosure. In each case,
the conveyance is for the amount of the County's tax liens plus costs
incurred during the foreclosure process. One of the parcels of land is
located off of Highway #70 toward Cheeks Crossing in Cheeks Township,
and the other is located in Chapel Hill Township near Carrboro, off of
Highway X54.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and the r-esolutimns approving the sale of the
two properties were adapted.
(For copies of the two Resolutions approving the sale of two
properties see page 123 of this book.)
Item 7 on the Agenda: Bids were opened for new motor vehicles on
February 25th. The County Manager stated that the report on bid opening
was for the Soard's information. All of the purchased vehicles will be
used in the Sheriff's Department.
(For copies of the Report of Bid Opening, see page 125 of this beok.) __
This item will appear an the March 15th agenda with the Manager's
recommendation.
A. B. Coleman, Jx., County Attorney, brought to the Board's attention
the matter of a vehincle which had been left on the County's parking lot
for several years. He asked that the Board authorize him to take appro-
priate action to find the owner of the vehicle, and after all means have
been exhausted, to take action to sell the car and turn the proceeds aver
to the Clerk of Superior Court.
Upon motion of Commissioner Willhoit, seconded by Commissioner Pinney,
the County Attorney was instructed to attempt to find the rightful owner
of the vehicle, .and after this attemph should take action to sell the
vehicle with the proceeds being turned over to the Clerk of Court.
Item 11: Appointments
A. One vacancy exists on the Commission on `the Status of Women.
The Board requested that the Commission make a recommendation to the County
Board for this vacancy.
B. One vacancy exist on the Durham-Orange Employment Training Council.
Chairman Whitted stated that this vacancy exist due to tha resigna-
tion of Mr. Leslie Prystrup. The County Manager stated that no recommenda-
tion was available at this tiem. DOETS has suggested that someone with
experience in youth services would be helpful in the summer program.
Commissioner Willhoit nominated Wes Hare to serve on the Council.
Commissioner Walker asked if this appointment could be in conflict with
Mr. Hare's position with Joint Orange Chatham Community Action.
The County Attorney was asked to research this matter to see if Mr.
Hare is eligible to serve on the DOETS Council. This item was deferred.
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C. The Board has named only eleven members to the newly organized
Planning Board.
Mrs. Josephine Barbour requested permission to speak to this appoint-
ment. She stated that she was disturbed by a.remark which she said
Commissioner Willhoit had made at the February 15th meeting, that "there
will be four members from Chapel Hill on the Planning Board." She asked
that this remark be clarified. That the County needed equal representa-
tion and she did not feel 1/3 of the members to the Planning Board should
come from Chapel Hi11 Township.
Commissioner Willhoit stated that he did not make such a remark. He
added that he may have said "There should'be four" but he did not say
"will". He stated further that the growth pressures in the Chapel Hill
Township, he felt it appropriate to have another member from Chapel Hi11.
He added that Mr. Caldwell lived in the transition area, and that he
would be valuable to the Planning Board.
Mr. Steward Barbour suggested that Mr. Terry Woods, a builder who
lives in Eno Township be named to the Planning Board,
Commissioner Whitted asked if there were nominations to the Planning
Board.
Commissioner Walker nominated Terry Woods to the Planning Board.
Commissioner Gustaveson nominated Hilliard Caldwell from Chapel Hill
Township.
upon motion of Commissioner Pinney, seconded by Commissioner Walker,
it was moved and adopted that nominations be closed.
The Chairman called for the vote on the nomination of Hilliard
Caldwell. Members of the Board voting for Mr. Caldwell were Commissioners
Gustaveson, Pinney, Whitted and Willhoit.
Commissioner Walkez voted far Terry Woods.
The Chairman declared that Hilliard Caldwell was the appointee to
the Orange County Planning Board.
Item 11-D: Commissioner Walker has informed the Board that his
term on the Social Services Board has expired. This item will appear
on the March 15th agenda.
The Chairman referred to Item 3: Representative Patricia Hunt will
discuss issues of legislative interest with the Board.
Chairman Whitted welcomed Representative Hunt to the Commissioner's
meeting. Mrs. Hunt stated that she was happy for the opportunity to dis-
cuss legislative interests with the Board. She stated that in regard to
the present Mental Health situation, she was awaiting action from the
Person, Chatham and Orange County Boards to then see what the local
General Assembly could do to help.
Representative Hunt stated that she wanted to bring to the attention
of the Board the extra-territorial zoning requests she had received from
Chapel Hill and the Town of Hillsborough. She hoped Orange County would
make a decision as to what the Board wants for the Towns within the
County relative to the zoning jurisdictions. She informed the Board that
the deadline for local legislation if April 1st, and she hoped any legis-
lation from the County would be submitted by that time.
Mrs. Hunt stated that a continual concern was the Chapel Hill Public
Library. Work is in process for State financial support for local
libraries. Chapel Hill presently has an excellent library and that she
hoped the County would pursue a way of getting Hillsborough a new library.
She is aware that the Hillsborough Library is overcrowded. Fuxther, she
stated that she would like to see Orange County have a County Library
system, and she felt issues could be worked out to bring this about. With
a County library system, Chapel Hill and Hillsborough could get State
monies they are entitled to. She added that if Orange County as unable
to do anything about the system, then she will attempt to have legislative
passed which will require that the State Library not discriminate against
a library merly because it is a municipal library.
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Representative Hunt stated that since Orange County had withdrawn
from the District Health arrangement, she hoped the Board would consider
again the local legislation to allow counties to establish their own
Department of Human Services. She added that the Governor was interested
in this type of experimental programs, and if Orange County wants to
establish a Department of Human Services on an experimental basis, she
would support such legislation.
Commissioner Gustaveson spoke of the extra territorial request sub-
mitted to Mrs. Hunt from the Town of Chapel Hill. It was pointed out that
Chapel Hill's request was to come under 160A, but not lose any of their
present zoning jurisdiction. Hillsborough's request of four miles ex-
tension, Mr. Gustaveson stated, was out of reason. He added that he felt -
one mile was adequate, and any request beyond that should be dealt with
by the County Planning Department and the Hillsborough Planning Board.
Chairman Whitted stated that Resolution relative to these zoning
requests would be forwarded to Representative Hunt very soon.
Commissioner Gustaveson brought to Mrs. Hunt's attention severals
of the recommendations of the Gounty Commissioners Association. He
stated that one of the many important recommendations was the matter of
State Standards.
Mrs. Hunt stated that Building Codes is a very important issue at
the present time, particularly in view of a proposed energy conservation
mandate. She felt that all counties would eventually require licensed
Building Inspectors who understand the mandate.
Representative Hunt spoke of liquor by the drink proposed legislation.
She stated that one passible proposal which she feels might emerge is that
County Commissioners will be able to call the election where ABC systems
already exist, or twenty percent of the registered voters can ask for the
election. If passed, liquor by the drink will be available and a $5.00
tax to the gallon would be added. This tax would go straight into the
general fund of the county.
Commissioner Gustaveson inquired of House Bill 318 concerning
community base status offenders. Mrs. Hunt stated that the bill was
iri trouble. That there was an amendment to the bill for an extension
of from one to three years. Recent debate was whether or not to do
away with status offenders and where to place the status offenders.
She stated that she was in favor of delaying the bill one year, but not
longer than two years. Fountain School has been sold fox $250,D00 and
the Knox Commission had recommended three million dollars for this program.
This money would go directly to counties for support of local program.
Commissioner Gustaveson stated that next Fall, he would propose that
the County take steps to coordinate health services. However, he saw no
objections to having local legislation written and enacted to see if the
Department of Human Services is the. mechanism to use.
Representative Hunt stated that there were many things that should be
done with Health Departments within the State. She pledged her support to
do something regarding health appropriations by the State.
The Chairman express his appreciation to Representative Hunt for
speaking to the Board.
Chairman Whitted referred to Item 6: Consideration of a request for
additional funding from the Area Mental Health Program.
The Chairman introduced Mr. W. F. Baxter, Area Director of Orange-
Person-Chatham Mental Health. Mr. whitted stated that the Mental Health
Center wa•s presently projecting a deficit for June 30, 1977. The deficit
came about for number of reasons. The Mental Health Board is attempting
to deal with the situation without severely crapping the Mental Health
Program. The Board had taken action which had reduced the deficit to
$153,150. as of June, 1977. He stated that there was a spectrum of ways
in which to continue delivery of mental health services to citizens of
the three counties. One way would be to meet the entire deficit by making
expenditure cuts. The other end of the spectrum is for the counties to
provide supplemental appropriations to cover the deficit so no programs
will be cut. The purpose of -the discussion today is to make the County
Commissioners aware of the situation and to see if there is any way of
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additional funding to continue the level of services above what it would
be if the entire deficit was met within the present budget structuze.
Mr. Baxter stated that the reason for the present deficit and the
paybacks relate to a basic philosophical decision made in 1968 to seek
primary Federal and State funds without local support. He explained that
Federal funds were of a time limited nature, and are considered "seed
monies" with a declining ratio. Local monies are needed to meet the
offset. If local monies are not available, you are then in a payback
situation. He added that it was unclear of how long Mental Health had
been operating with a deficit, but probably since 1974. That the Mental
Health Board had suggested 19 specific activities to generate more funds
and decrease the deficit. The basic issue now is that the Mental Health
Program is and~has been inadequately funded at the local level, and until
this situation is changed, the program will remain in a deficit situation.
Mr. Baxter stated that of a total budget of 1.8 million dollars, the
three counties were only putting up $162,pOp, which amounted to 8.9 percent.
Commissioner Willhoit asked of the implementation of programs in other
counties, if these counties did not appropriate additional funds at this
time. He asked if the programs in Orange County were identifiable?
Mr. Baxter replied that county programs had been indentified as well
as the source of funding for the individual counties.
The allocation of source is based on a formula of: Orange County
59 percent, Person County, 19 percent and Chatham County, 22 percent.
Any cuts in services should be on the same formula. Mr. Baxter added
that the Area Board is responsible for the 41 percent.payback and the
deficit, if the Counties are not willing to assume the responsibility.
Commissioner Walker stated that he felt Orange County and the other
ccunties were not responsible for any deficit created by a public entity
that is separate from Orange County. He stated that it was his under-
.. .. standing that Orange Gounty could not legally do this and he requested an
opinion from the County Attorney concerning the legality of this question.
xe added that because Orange County participated in the program does not
make them responsible for monies which were overspent. He also recom-
mented that the County Board request the Local Government Commission to
evaluate the Mental Health Program and make recommendations to the County
as to appropriate action.
Commissioner Pinney stated that the only consideration for this
Board was if they would make an additional appropriation to Mental Health.
Mr. Walker stated that he did not feel it was responsible government
to take monies from one program to put into another program which had over-
spent its appropriation.
Upon questioning by Commissioner Pinney, the Finance Director stated
that there was presently $940,000 in the Building Fund and $126,000 in the
Contingency Fund which is currently being invested.
Commissioner Gustaveson stated that the real issue is to take a look
at this request as it relates to other programs. He stated that the Board
might have to make some changes in terms of priorities. Mental Health is
an important program and it is the responsibility of this Board to see
that this is a viable program.
Commissioner Walker charged that "the Mental Health Program in
Orange County has been damaged because of the lack of monies and the
lack of administrative skills necessary to set up an independent Health
Department:" He stated "the Mental Health Board and the administrative
staff has not presented reliable budget information to the County Board,
and has not performed their duties in a business like manner."
He spoke of the past action of the County Board in withdrawing from
the District Health Department. He stated that before the Board could
expect any help from him in correcting problems created in the Mental
Health Program, the Board would have to (1) reverse its decision to
withdraw from the District Health, (2) stop "rubberstamping" applications
to pull down monies which cannot be matched, (3) stop ever projecting
revenues, and use common sense judgment in these areas, (4) run a tight
ship and be more responsible in collecting fees which are supposed to be
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collected. He added that until this Board is willing to sit down acid work
these problems out, the Gounty government is going to be jeopardized.
Chairman Whitted stated that the Mental Health Board is not presenting
excuses, but is presenting its situation. The Mental Health Board is aware
of the situation and that is why a new area director has been hired, why a
new financial officer was hired.
Rosalyn Hutter, President of Mental Health Association of Orange
County requested permission to speak to the matter of mental health. She
stated that it was the responsibility of this Board to provide funds to
see that mental health programs continue. That sufficient local funds
had not been provided in the past, and that people in the County would be
hurt if this financial backing was not provided.
Commissioner Gustaveson spoke in support of the Mental Health Program
and the Mental Health Board. He stated that the Chairman of the Board had
worked long and hard to bring about improvements in the program, which had
problems for many years. He added that this was not a recent situation,
but that these problems had mounted over the years.
Commissioner Walker asked again that the Local Government Commission
be asked to evaluate the Area Mental Health Program and advise the County
of appropriate action.
Commissioner Willhoit asked if continued services as the current
level would require an additional $153,000 this year, plus $315,OD0 for
next year.
Commissioner Whitted replied "yes", and that cuts would be projected
into next year's budget.
Mr. Baxter stated that the $153,000 figure is the worst possible face.
With the implementation of the 19 activities, the Mental Health Board had
recommended, the deficit will improve.
Commissioner Pinney suggested that nay supplemental appropriation to
Mental Health should be an the same level as the other two counties, and
that the Board should be sure that Orange County's monies will not be '
used to fund other counties' programs.
Mr. Baxter .informed the Board that the State had delayed the payback
until 3'une, 1978.
Commissioner Walker requested that a.letter of this action be forwarded
to the Orange County Board.
Discussien ensued. The Board agreed to decide on a "ballpark" appro-
priation and to review the February financial report and hear from the other
two counties, before actually committing themselves to an amount.
The Finance Director stated tha t there was $125,591 of uncommitted
funds in the Contingency Fund.
Commissioner Willhoit proposed that Orange County fund 50 percent as
its portion to encourage the other counties to do likewise.
Commissioner Finney stated that the County should make sure this is
earmarked for Orange County.
Commissioner Gustaveson moved that Orange County go on record as making
69 percent.af $90,000 as a base line appropriation at this time.
Commissioner Willhoit seconded the motion.
The Chairman called for the vote on the motion. Voting aye were
Commissioners Gustaveson, Pinney, Whitted, and Willhoit. Commissioner
Walker voted nay. The motion was declared passed.
Chairman Whitted referred to Ttem 13: Ms. Sophia Martin will request
funding for the Meals on Wheels Program. Ms. Martin stated that this re-
quest was a follow up of a previous request for start up funds for Chapel
Hill-Carrboro Meals on Wheels Progra. She explained that this program was
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not a fee for service program, however, all persons receiving meals did
pay something. This money is put back into the program, and that no pro-
fit is made by the program.
The County Attorney stated that the previous question in the minds
of the Commissioners had been whether this service provided by the Meals
on Wheels Program was for public purposes. He stated that as he envisioned
the program, it was for public purposes and was a non-profit program. The
monies paid for the meals is not a fee paid to: a certain individual, but
to the Meals on Wheels in general.
Discussion ensued concerning the possiblity of the Meals on Wheels
contracting for, services with Joint Orange-Chatham Community Action.
Commissioner Willhoit stated that he believed there would be a substantial
saving by coordinating this program through-this County agency.
Upon moticn of Commissioner Willhoit, seconded by :Commissioner
Gustaveson, it was moved and adapted to appropriate $2,000 from the
Contingency Fund to the Meals on Wheels Program as a start up cost.
(For copy of budget amendment for the Meals on Wheels Program,
see page 126 of this book.)
The Finance Director stated that he would like to see the County
set a policy that the Finance Officer have an opportunity tc review the
books of agencies receiving funds, and that the Finance Director be
authorized to prepare some guidelines for the various agencies to follow.
Commissioner Gustaveson suggested that Mr. Evans develop proper
procedures to be brought back to the Board for their approval.
TheChairman referred to Item 14: Ms Marilyn Tyroler and representa-
tives from CRIB will request Orange County assume financial support of
the CRIB Program.
Ms. Tyroler stated that CRIB did have a committment from the United
- Fund, the Episcopal Church has promised $3,000, and the Junior Service.
League has promised to work with CRIB, however, these committments are
contingent upon CRIB receiving additional funds. She spoke of other
possible sources of funding the CRIB representatives had contacted. She
requested the County Board to appropriate funds to the program through
the month of June, 1977, in order to give representatives an opportunity
to seek other funding.
Mrs. Frances Muth stated that the CRIB Program would need approxi-
mately $1,000 per month. She stated further that the program actually
needed to have a solid base of funding of $12,000 per year to provide
essentials.. She stated that Representative Hunt had been approached
concerning funding for the program and she was encouraging.
Further discussion ensued concerning the funding request.
Commissioner Willhoit moved that $3,000 be appropriated to the
CRIB Program, as the Administrative Staff seeks to find additional
financial support. This motion died for lack of a second.
Mr. Gustaveson suggested that the funding request be delayed until
the Ceunty Finance Officer could examine the accounting records of the
CRIB Agency to determine the financial need.
Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit,
this item was deferred until March 15, 1977, at which time the Finanace
Officer will provide the Berard with a financial report concerning the
CRIB Program.
Item 8: The Manager recommends approval of a new position in the
Social Services Department. The agenda attachment stated that until
June 30, 1976, Orange County carried in its budget a Sbci~il Worker II
that served the Frank Porter Graham School. The total cast of this
position was assumed by the Frank'Porter Graham School. This position
has been vacant since mid-September. This position was accidently
omitted when our last budget was adopted and this was nat discovered
until the Social Services Department attempted to fill the position
recently.
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The Manager recommends position number 5556 in the Social Services
Department be funded, effective July 1, 1976, and placed in Pay Grade 66
at Step 2. The. annual cost of this position would be $11,364, however,
the Title XX Program will reimburse Orange County far 75 percent of our
actual expenditures. The remaining cost (25$) will be reimbursed to the
County through the Frank Porter Graham Project. This reimbursement is
accomplished by deduction from Title XX reimbursement due the Frank
Porter Graham unit.
Upon motion of Commissoner Gustaveson, seconded by Commissioner '
Pinney, it was moved and adopted to approve the position of Social Worker
II, Pay Grade 66 at Step 2.
The Commissioner adjourned for lunch at this point in the meeting.
The first item on the agenda when the Board reconvened from lunch
was Item 9: The Manager requests addition of one position (Clerk-Recep-
tionist) in his office. This position would be Pay Grade 54 and the
annual cost of the position at Step I is $6,444.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Pinney, it was moved and adopted to approve the new position at Pay
Grade 54.
Item 10: The Manager recommends reclassification of the position
of Clerk to the Board of County Commissioners to Pay Grade 61. The
agenda attachment stated that State Personnel had reviewed the newly
created position, and recommended it be moved from its present Pay
Grade of 58' to Pay Grade 61 through a two step process. The Manager
recommended that the transition be accomplished at one time, and re-
commended that the position be reclassified to Pay Grade 61, Step I,
effective March 15th. The salary range far Pay Grade 61 is $8,736
through $10,872.
Commissioner Gustaveson maved that the Manager's recommendation be
accepted and that the G1erk to the Board be reclassified to Pay Grade 61,
Step I. Commissioner Walker seconded the motion.
Commissioner Willhoit asked that the recommendation be amended
and that the effective date of this reclassification be January 1, 1977,
instead of March 15, 1977.
Commissioner Gustaveson and Walker agreed to the amendment.
The Chairman called for the vote on .the motion, and all members of
the Board voted aye. The motion was declared passed.
Chairman Whitted asked that the Board discuss Ttem 15: Resolution
to Representative Hune concerning extra-territorial jurisdiction of the
Town of Chapel Hill.
Mr. Whitted stated that he had received a letter from the Town
of Chapel Hill's attorney and that the request was that Chapel Hill be
placed under the zoning jurisdiction controlled by N. C. General Statutes
160-A-360. Representative Hunt has indicated to this Board that she
would consider the request after receiving comments from this Board.
Commissioner Gustaveson suggested that the County Attorney prepare
a resolution to Mrs. Hunt stating that the County concurred with the
Chapel Hill request to be placed under the zoning jurisdiction set out
in G.S. 160A-360.
Commissioner Pinney suggested that all towns in Orange County be
under G.S. 160=A-360, with the condition that no town will lose any of
their planning area which they presently have.
It was pointed out that Carrboro had not made such a request.
Discussion ensued concerning what the request to Representative
Hunt should be. Commissioner Gustaveson stated that the local legisla-
tion was a request from Chapel Hill and he felt the resolution should
speak to just the Chapel Hill request and. deal with any Carrboro request
at another time. This law would grant Chapel Hill a one mile zoning
jurisdiction beyond the town limits, but because Chapel Hill has over a
25,000 population, they can request from this Board up to three mile
zoning jurisdiction. G.S. 160A-360 only grants a one mile until this
Board takes further action.
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Commissioner Willhoit asked that Carrboro be considered at the same
time Chapel Hill is considered. He stated that he was aware of Carrbozo's
interest in the extra territorial jurisdiction. Further discussion ensued.
Commissioner Gustaveson moved that a resolution be forwarded to
Representative Hunt indicating that the County concurs with Chapel Hill's
request to come under G.S. 160A-360. This motion died fvr lack of a
second.
Further discussion ensued concerning what procedure to take to get
Chapel Hill under G.S. 160A-360, whether to repeal or amend local acts,
so that future request for extension would come under G.S. 160A~360.
The County Attorney was requested to draft a resolution to Repre-
sentative Hunt putting Chapel Hill under G.S. 160A-360, and to present
this resolution at the March 15th meeting for action. Carrboro will be
contacted before the March 15th meeting to see if they have a similar
request for zoning jurisdiction.
The Chairman stated that the Town of Hillsborough had requested
from Representative Hunt that they be granted a 4 mile planning juris-
diction,but has offered a compromise of two miles.
Commissioner Gustaveson recommended that the County Attorney prepare
a Resolution stating that this Bcard feels Hillsboxough's zoning juris-
diction should remain as controlled by N. C. General Statutes 160A-360.
Any additional discussion concerning this extension of Hillsborough should
be with the County Planning Board and the Hillsborough Planning Board.
The County Attorney will draft a Resolution pertaining to the Hillsborough
request and have ready for the March 15th meeting.
Chairman Whitted stated that this Board had indicated to Mrs. Hunt
that they are interested in the local legislation concerning a Human
Service Department.
Commissioner Gustaveson suggested that a Resolution, stating the
County's interest on this matter also be forwarded to Mrs. Hunt.
Commissioner Pinney asked that this action be delayed until the
Board knew more of the Mental Health situation. The Clerk was requested
to obtain a copy of the Bill to create a Department of Human Services
from Representative Hunt, and this matter will be discussed on March 15th.
Chairman Whitted referred to Item 12: Plats for Consideration.
He recognized Chris Edwards from the Planning Department who referred to
Item 12-D: Clearwater Hills - This plat proposes the re-division of two
previously recorded lots into three lots, each being 1.8 acres. All lots
front on SR #1918. The Board asked that this plat be considered as a
preliminary plat instead of a final plat.
Dpon motion of Commissioner Pinney, seconded by Commissioner Walker,
it was moved and adopted to approve the Clearwater Hills plat as a
preliminary plat.
J. Woods Brothers: This plan proposes the division of a parcel into
fourteen one-acre lots. A public rood will provide access to SR #1562
fro ten lots and a private Class C Standard road will provide access to
the back four lots.
This propoerty is located in a single family housing area located
on Palmers Grove Road. The proposal is to build a road to state standards
up unto a cul-de-sac. Frvm that point, there will be a private road to
the back lots. The reasons for this action is that a paved road serving
the back lots would increase the price of the lots and the developer
would be unable to sell and also the developer Feels the secluded back
lots would provide privacy. Mr. Edwards stated that a road maintenance
agreement had been guaranteed.
Discussion ensued concerning a private road coming from a public road.
,. Commissioner Walker moved that the Woods Brother Preliminary Plat be
approved.
Commissioner Gustaveson stated that his concern was that in several
years, people would come before this Board questioning why this private
road is not a workable road.
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Mr. Edwards stated that the final plat would reflect any topographical
problems. Commissioner Pinney seconded Mr. Walker's motion.
The Chairman called for a vote on the motion, and all members of the
Board voted aye. The motion was declared passed.
K. Clyde Bowden: This plan proposes the division of a parcel into
twenty-three, two acre lots served by a public road. There is an existing
mobile home park an a portion of the land. Mr. Edwards stated that this
land was located near Grampian Hills in Chapel Hill Township. The portion
of the land, where the mobile home park is located will eventually need
rezoning. A final survey will reflect the exact location of a gulley.
Commissioner Gustaveson moved that the preliminary plat for Clyde
Bowden be approved. Commissioner Walker seconded the motion.
Voting aye were Commissioner Gustaveson, Pinney, Walker, and Whitted.
Voting nay was Commissioner Willhoit. The motion was declared passed.
M. Sedgefield Farms: This plan proposes the creation of 174 lots of
one acre each to be served by a public road. An 8.5 acre club site for
the people of the subdivision is provided. The location of this land is
between Weaver Dairy Road and Whitfield Road. This plan has been sub-
mitted to Chapel Hill for comment and the only recommendation was for a
redesign of the roads to curve the cul-de-sac. One major change made to
Sedgefield Road was to add an intersection and curve. Huntington Road
was closed and a cul-de-sac added.
Mr. Edwards stated that one of the proposal for I-40 will go through
this subdivision.
Commissioner Gustaveson stated that some notation should be made in
the Contract stating the responsibilities of the developer and the buyer.
The Planning Board approved this plat subject to fire jydrant tap ons.
Another condition was that any sewer and drainage easement be indicated
on the final plat, accordin g to Mr. Edwards.
He stated that another concern of the Chapel Hill Planning Board
was the sewer easements.
Commissioner Willhoit asked how the drainage fields would be
arranged and what would keep the pond from becoming a cess pool.
Mr. Edwards stated that the pond was spring fed and that the pond
would not have enought drainage to make a difference.
Commissioner Gustaveson asked that future recommendations from
Chapel Hill or.Carrbora be put in writing.
Upon motion of Commissioner Finney, seconded by Commissioner
Gustaveson, it was moved and adopted to approve the preliminary plat
for Sedgefield Farms with the same conditions as set forth by the
Planning Board. A clear understanding of the responsibility of the
lot owners to the maintenance of the 8 acres and a stipulation of the
installation of the fire plugs.
If the I-40 alternate has not been decided by the final plat stage,
osme indication shculd be made to the Department of Transportation plans
for I-40. ~
A. J. H. Pratt: This plat proposes the division of two, one-acre
lots out of a twenty acre tract with all lots fronting on SR #1719.
This land is located on Couch Road. The division is a one acre lot and
a 1.8 acre lot.
Upon motion of Commissioner Walker, seconded by Commissioner Pinney,
it was moved and adopted to approve the final plat for J. H, Pratt.
B. Clem Johnson (Cedar Ridge): This plat proposes the division of
two, five acre tracts from a seventy-one tract. A private road to be
constructed to Class C Standards provides access to 5R #1129.
Upon motion of Commissioner Pinney, seconded by Commissioner Walkex,
it was moved and adopted to approve the final plat of Clem Johnson.
C. E. C. Neville: This plat proposes the division of a thirty-two
acre parcel into six tracts each roughly five acres in size. Access to
Uzi
SR #1111 will be provided through a private Class C Road. The Planning
Board has approved a Class C road, subject to a guaranteed access at two
turns in the road.
Upon motion of Commissioner Pinney, seconded by Commissioner Walker,
it was moved and adopted to approve the final plat of E. C. Neville.
E. Martin McKey: This plat proposes the division of a nine acre
parcel into two tracts of roughly equal size. A Class G private road
will provide access to a road built to State Specifications. Mr. Edwards
stated that he assumed the Health Department would require a 100 foot
set back from New Hope Creek.
Upon motion of Commissioner Gustaveson,:seconded by Commissioner
Willhoit, it was moved and adopted to approve the final plat of Martin
McKey subject to the fact that no residential structures or septic tank
drainage fields be within 100 feet of the stream.
F. Robert J. Older: This plat proposes the division of an
eighteen acre parcel into two tracts. A private road built to Class C
standards will provide access from the rear'lat to SR #1567. Mr. Edwards
stated that there is an existing maintenance agreement for the Class C
road.
Upon motion of Commissioner Gustaveson, seconded•-by Commissioner
Pinney, it was moved and adopted to approve the final plat a£ Robert J.
older.
G. Sula McMannen: This plat proposes the division of a four acre
tract from a thirty-five acre parcel. Both lots front on 5R #1573.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Pinney, it was moved and adopted to approve the final plat for Sula
McMannen.
H. Pauline Buckner: This plat proposes the division of a one acre
lot from a fifteen acre parcel. Both lots front on SR #1008.
UPon motion of Commissioner Walker, seconded by Commissioner Pinney,
it was moved and adopted to approve the final plat of Pauline Buckner.
I. Jeff Atwater: This plat proposes the divisicn of a one acre lot
from a six acre parcel. Both lots front on N. C. #54. The major portion
of this tract lies in the Carrboro Planning area and it has been suggested
that authority might be given for Carrboro to have total approval of this
one lot subdivision.
Commissioner Willhoit stated that this land was outside the South
Orange Fire District and he recommended that this plat not be approved
until a fire district is indicated.
Commissioner Pinney moved that the County's section of this plat
be approved and that the Jeff Atwater plat be passed an to the Carrboro
Board for approval. Commissioner Whitted seconded the motion.
Voting aye on the motion were Commissioner Gustaveson, Pinney, Walker,
and Whitted. Voting nay was Commissioner Willhoit. The motion was
declared passed.
L. J. Allen Fine: This plan proposes the division of fifty-seven
acres'intv.fourteen lots of about four acres each. All lots will be
served by a public road.
The plat was approved by the Planning Berard with stipulations that:
(1) the road does not end up in the middle of the drainage area. The
final plat will indicate where the road will go, (2) be certain there is
a suitable building site on all lots, (3) that a 100 foot set back be
observed for all residential structures and septic tanks and dranage
fields from Neville Creek.
Chairman Whitted stated that the engineering data of University Lake
showed the elevation at 396 feet and the elevation of this parcel would
be near that.
Commissioner Pinney moved that the Preliminary Plat for J. Allen
Fine be approved subject to the three stipulations of the Planning Board.
~ti2
Commissioner Gustaveson seconded the motion.
Voting aye on the motion were Commissioners Gustaveson, Pinney, Walker
and Willhoit. Commissioner Whitted voted nay.
The motion was declared passed.
Discussion ensued concerning the continued approval of subdivisions
that might affect the watershed of University Lake and Cane Creek.
Upon motion of Commissioner Willhoit, seconded by Commissioner
Gustaveson, it was moved and adopted to request the developer to consider
re-aligning the lots near the road to xeflect.the Board's concern with
the potential expansion of University Lake.
Mr. Edwards asked that the plat for Brookview be reapproved for a
time extension. Commissioner Willhoit asked if septic tanks would be
used on these lots, and Mr. Edwards replied "yes". Discussion ensued.
Commissioner Pinney moved that the Brookview Final Plat be reapproved.
Commissioner Whitted seconded the motion. Voting aye were Commissioners
Gustaveson, Pinney, Walker and Whitted. Voting nay was Commissioner Willhoit.
The motion was declared passed.
Hunter's Ridge plat was submitted for reapproval. Mr. Edwards stated
that bond for the road was not obtained in time and therefore the plat
needed reapproval.
Upon motion of Commissioner Pinney, seconded by Commissioner Walker,
it was moved and adopted that Hunter's Ridge plat be reapproved.
The next item was Item 15: Review of the Section Eight Program.
The County Manager stated that the Chapel Hill Housing Authority was
administering the Section Eight Housing Program which was negotiated in
May or June of last year. The program actually did not begin until
October, ].976, and was for a one year duration. If the contract is to be
renewed, and if June 30, 1977 is the expiration date, some work should be
started now. If the contract is for a one year period, then October will
be the time for a negotiation.
Discussion ensued. The Board agzeed that the expiration date should
be June 30, 1977. The County Manager suggested that the Section Eight
Coordinating Committee discuss this at their next Board meeting of March
24, 1977.
The Board decided to discuss the interim Health Board on March 15, 1977.
Mr. Whitted informed the Berard of a fact finding meeting with area
farmers to talk about zoning and the subdivision Ordinance. This meeting
is scheduled for Thursday, March 10, 1977, at the Courthouse.
The Social Services staff has invited the Commissioners to attend a
staff meeting on Tuesday, March 8, 1977, at 10:00 a.m. at the Social Services
Building.
The meeting was then adjourned.
~ ~? ~
ichar Whi 'ted,' C {airman
Agatha Johnson, Clerk
~2~
NORTH CARp7;INA
ORANGE COUNTY
TT 7:S HEREBY RESOLVED that Orange County thxough and by
its governing unit pursuant to North Carolina General Statute
105-376(c) will se7,1 and convey to Bert Colson that certain
piece of property owned by Orange County, and more particularly
described 9.n Deed Book 268, page 277, Orange County Registry,
far the price of Six Hundred Fifty Five and 36/1.00 Dollars
($655.36).
This the 8th day of March ~ 7.977.
~ ,~ ~/V
~f! ~~, . ,
ICHARD E. WHI TED, Chairman o t e
Board of Com~ssiones of Orange County
,- 7
~ 3 ~..•' c- r -..
. WINSTON. GOLEA7AN
& BERNHOL2
ATTORNEYS pT LAW
CMAP'cL MILL, N. C.
HI_LSgOROyGM. N. C.
~24-
NORTH CAROLINA
ORANGE COUNTY
I
IT IS HEREBY RESOLVED that Orange County through and by -
its governing unit pursuant to North Carolina Genexal Statute
105-376(c) will sell and convey to Margaret Hardcastle that
certain piece of property owned by Orange County, and more --
particularly described in ~1eed Book 253, Page 1/+27, Orange
County Registry, fox the price of One Thousand Two Hundred
Three and 09/100 Dollars ($1,203.09).
This the 8th day of March 1977.
__ i
RICHARD E. ~ITI'E Cha 2~man o the
Board of Commissioners of Orange Count;.•
rr
~ r'~ _.
\'JINSTpN. COL6M qN
® 6ERNH04x
ATTORN k1'$ AT LAW
CHAPeL N144 N. C.
HILLS90R000H. N. G.
125
REPORT OF BID OPENING
Bids for automobiles opened February 25, 1977 produced the follotiring
results
PROPOSAL NUt4BEP, 1 2 3 4 5
Bidder: -
Ray Motor Company $42,771.38 $42,479.33 $36,652.42 $42,737.0$ $41,184.7T
Yates P~lotor Company $43,826.25 $38,985.36 $38,265.93 $42,750:51 $38,825.50
PROPOSAL #1. Nine Full Size Vehicles
#2. Nine Intermediate Size Vehicles
. #3. Nine Compact Size Vehicles
#4. Seven Fall Size and Two Intermediate Size Vehicles
#5. S2ve;~ Intermediate Size and Two Compact Size Vehicles
:~~`'e a full sire va:^.iCle as one similiar to the vehicle presently used in the Sheriff°s
per.., =n t. Examp'~s: =ors LTD - Plymouth Gran Fury
4ti'e ce'i:~e an inter~.,ediate size vehicle as a Ford LTD II - Plymouth Fury
L•;a ~~ : i;;e a comp?ct veh i cl a as Ford tlaveri ck - Plymouth Vol are
E. '. A. ~lilage Rating on the Vehicles bid is:
FORD FULL SIZE INTERP4EDIATE " COHPACT
CITY 13 13 17
tt I Gii:dAl' 18 18 22
C0:<iB:i1Ep 15 15 19
Note: This unit has a 302 cubic engine while its Plymouth counterpart has a 350 cubic
• inch engine.
PLYAIOUT;i FULL SIZE INTERiIEDIATE COMPACT
CITY 11 11 14
H I GHI•IAY 18 1.9 19
C0;•1BI'1Ep 1.3 1Q if
ORANGE COUNTY
1976-77 BUDGET ORDINANCE
. AMENDMENT _"
The 1976-77 Budget Ordinance of Orange County as adopted on June 24, 1976, _
and subsequently amended, is hereby amended as follows:
Change the appropriation for the following line items. in the funds indicated:
INCREASE
FUND - ITEM (DECREASE TO TDTAL
General:
Agency Support-Meals on Wheels 2,000. 2,000
Contingency (2,000) 121,278
Change the revenues and fund balances estimated to be available to meet the
foregoing appropriations in the funds indicated:
INCREASE.
FUND - RESOURCE (DECREASE TO TOTAL
Adopted this the 7th day of March, 1977