Loading...
HomeMy WebLinkAboutMinutes - 1977010434 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS JANUARY 4, 1977 The Orange County Board of Commissioners met in regular session on Tuesday, January 4, 1977, at 10:00 a. m., in the Commissioners' Room of the Courthouse in Hillsborough, N. C. Members present were Chairman Richard Whitted, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Donald Willhoit. Others present were S. M. Gattis, County Administrator, Neal Evans, County Finance Director, Jeffrey Gledhill, County Attorney, and Agatha Johnson, Clerk. -- Chairman Whitted inquired if there were persons present who were not listed on the agenda, and who had matters to discuss before the Board of Commissioners. No one came forth. Chairman Whitted asked that an additional item be added to the agenda, which was concerning the CETA funds within the Employment and Training Service. This will be Ttem 25 on the agenda. The Chairman referred to Item 2: Minutes of the December 21, 1976 meeting. The Board reviewed the December 21st minutes and pointed. out cor- rections to be made. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the minutes of December 21, 1976, be approved. Item 3: Chairman Whitted introduced Ms. Dorothy Kiester, a volunteer worker with the Inter-Church Council. Mr. Whitted stated that Ms. Kiester would review with the Board of Commissioners materials relating to the General Assistance Program offered by the County Social Service Department. Ms. Kiester stated that the Inter-Church Council had two elements to its service within the community. One was direct service and the other was an effort to correct problems through social action. She added that Inter-Church Council (ICC) did not attempt to undertake projects which other agencies existed to do. Mr. Kiester stated that she and other representatives from ICC were here today to provide the Board with background information of the experiences of TCC and supportive data for the Social Services General Assistance budget, which will be presented later in the year. Carol Cuatrecasas of ICC reviewed with the Board a study of the needs of the low-income of the Chapel Hi11-Carrboro area. She spoke of the Loan/Grant Fund which provided basic necessities for emergency assistance to the low-income of the area. She added that the Loan/Grant Fund was financed through private contributions. Ms. Cuatrecasas stated that during a six month period, ICC had aided 206 clients with monies amounting to $8,07'8. She continued to review characteristics of the clients who seek help through ICC. Discussion ensued concerning the service to the elderly within the low-income community. Ms. Cuatrecasas stated that 29 percent of the clients were between seventeen and twenty-five years of age, 49 percent between twenty-six and forty-five years of age, 12 percent between forty-six and sixty years of age, 5.3 percent were over sixty years of age and 4.3 percent were unknown. She stated that the reason for this low percentage of service to the elderly was unknown. The ICC was requested to submit copies of this survey to each member of the Board of Commissioners, members of the Social Services 35 Board, members of the Youth Service Needs Task Force and also to the Commission :on the Status of Women. Ttem 4: The Social Services Board has recommended position #523 and #524, presently classified as Caseworker I, be reclassified as Caseworker II. The agenda attachment stated that the pay grade for a Caseworker I is 63 and the annual salary for each of these positions is $9,528. Pay grade for a Caseworker II is 66 and the annual salary is $10,872. The Board of Social Services has recommended these positions, while vacant, be reclassified as Caseworker TI. ,. These positions have been filled prior to this time and State Per- sonnel upon review while filled felt the work assigned to the persons in these positions was responsible enough to warrant a Caseworker II classi- fication. These positions are two of the five new positions added to the Social Services Depar,$ment about halfway through the last fiscal year. At that time, the Board of Commissioners approved the addition of one Caseworker II; three Caseworker I; and one Typist 1T to the staff of the Social Services Agency. When the Social Services Director fills these positions, he wishes to continue the practice of assigning an unsupervised caseload to each of these positions. These workers would then report directly to a supervisor and not be under the close supervision of a Caseworker II. These five new positions were added to help reduce the average caseworker load within the department. At the time the Board of Commissioners added these positions, Social Services Departments in the State were under the threat of a federal Court Order that might mandate the number of personnel in each agency. It was suggested that ten additional personnel be added to cut thr active caseload of each worker to a manageable level. Upon motion of Commissioner Walker, seconded by Commissioner Gustaveson, it was moved and adapted to reclassify positions #523 and #524 to Caseworker II in the Social Services Department. The Chairman referred to Item #5 on the Agenda: The Manager recommends adoption of a resolution, to be filed with State Personnel, fixing the number of hours in the standard workweek for County Employees. The agenda attachment stated that lately federal auditors have taken exception to claims filed by County Social Services agencies for salary reimbursement when they discovered the working hours in some social services agencies were sometimes different from those in other County Departments. To avoid any possible exposure to this situa- tion, State Personnel has suggested each Board of County Commissioners enact a resolution setting forth the standard workweek for all county employees and filing a copy of this resolution with the Office of State Personnel. The County Manager suggested that the resolution read as follows: "Commissioners moves that the standard workweek for all County agencies, including the Department of Social Services, be forty hours." Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, it was moved and adopted that the standard workweek far all County agencies, including the Department of Social Services, be forty hours. Item #6: Will the Board of Commissioners enact a resolution re- questing the State Department of Transportation add additional guard railing to the bridge crossing University Lake? The County Manager stated that he had talked with the District Highway Engineer regarding this matter. Mr. Jones had advised the County Manager that the Traffic Division had investigated this crossing last summer and had suggested the guard railings be installed as they presently are. Mr. Jones will review this question with the Division Engineering and also request the Traffic Division to review its original findings. The District Engineer is requesting the Board of Commissioners enact a resolution requesting the Departmement of Transportation look into the question of additional guardrailing at this bridge. 3s Commissioner Willhoit stated that the request should include the approaches, as well as the bridge. Commissioner Finney suggested that the sides of the road of the approaches and the bridge be upgraded. The Board agreed that the crossing was a treachous crossing and that some action should be taken concerning the bridge. Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, it was moved and adopted to strongly urge the Department of Transportation to investigate the bridge crossing and further urge that additional guardrail and upgrading to the approaches and bridge be added. Commissioner Walker brought to the attention of the Board a road matter at the intersection of Highway 57 and 157. He stated that - recently an accident had occurred at this intersection which resulted in one death and several injuries. He requested the Board to ask the Department of Transportation to investigate this intersection with the possibi.li.ty of installing a "blinking light". Upon motion of Commissioner Walker, seconded by Commissioner Gustaveson, it was moved and adopted to strongly urge the Department of Transportation to investigate the intersection of Highway S7 and 157 and because of the dangerous nature of this intersection request the Department to install a "blinking light" at this location. Chairman Whitted referred to Item 7: Petitions for additions to the State Road System: A. The Department of Transportation recommends that Emily Road, Fearrington Drive and Marcus Drive be added to the State Road System. Upon motion of Commissioner Pinney, seconded by Commissioner Walker, it was moved and adopted to accept the recommendation of the Department of Transportation concerning Emily Road, Fearrington Drive and Marcus Drive. B. The Department of Transportation recommends that the Morris Dead End Road not be added to the State System. The Commissioners took no action on this recommendation. Chairman Whitted referred to Item 8: Commissioner Gustaveson will discuss the issue of County withdrawal from the District Health Depart- ment. The County Attorney is prepared to respond to questions of a pro- cedural nature concerning this issue. Commissioner' Gustaveson stated that he felt that first a legal answer was needed from the County Attorney concerning the withdrawal from the District Health Department. Commissioner Walker stated that he felt the Board should follow the recommendations of the Health Task Force to work to strengthen the existing Health Department. He asked if this was the wish of the entire Board. Commissioner Gustaveson stated that the Health Task Force had recom- mended a series of things to be accomplished within the District Health Department. He added that since these recommendations had been ignored by the District Health Department, he felt it was time to consider other alternatives. He added that his question was ta`explore other options to the District Health Department. Commissioner Gustaveson continued by stating that high priorities were discussed in October of 1975 when.the District Health Department met with the Health Task Force and the Commis- _ sinners, again at budget time of last year, and at the presentation of the interim report of the Health Task Force. The reports'to the District Health Board all indicated that these were high priorities and at this point, none of these priorities have been moved on. He added that if the Board did move to set up its own Health Department, it should move now in looking at options and the financial feasibility of these options and to give notice to the other Counties of the Board's intent. Jeff Gledhill, County Attorney, stated that the Board of Commis- sioners must determine by a majority vote that the District Health Department is not opex'ating to the best health interest for the citizens of Orange County. If the decision is "no", the County may withdraw from ~~ the district. The withdrawal would xequire restructure. An audit of the Health Department would be necessary, which would be certified by the Local Government Commission. Withdrawal can only occur at the end of a fiscal year of the District Health Department, which is June 30th. A notice must be give to the Department of Human Resources, and he suggested that notice be given to the District Health Department. In setting up a new Health Department, the County can adopt the rules and regulations of the District Health Department ar can set up its own rules and regulations. Discussion ensued. Commissioner Walker suggested that .the Board of Commissioner meet with the District Health Board and attempt to work out the problems of the health needs of the County. ~` Commissioner Gustaveson responded to this statement by saying that the $oard of Commissioners had given the District Health Department sufficient time to mc;ve. He suggested that a meeting be scheduled with the Division of Health Services in Raleigh to explore the factors in- volved in withdrawing from the Health District. He suggested further that the Board work with the Finance Director to look at the financial feasibility of the County setting up its awn Health Department and/or look at other organizational options available other than the Distric4. Mr. Gustaveson recited several options that could possibly be availati:wa. He suggested that a letter be sent to the other Counties within the District Health Department informing them of the County's consideratao.a to withdraw from the district. The Board shheduled January 25, 1977, at 7:30 p.m., as the time to continue discussion of withdrawing from the District Health Department. At the January 25th meeting, the Board will discuss the results of the meeting with the Division of Health Services; the Finance Director wi1J_ be ready to report the financial feasibility of other options; a respons= would have been received from the other counties within the distract and. any other concerns from citizens regarding the Health Department wall be heard. Commissioner Walker stated that the Board needed clear proof that health servioes were not being met for the County. Commissioner Willhoit suggested that the Health Task Force be con- tacted and inform them of the meeting and request that they finalize the Health Task Force Report or present an interim report number two. Ttem 9 on the Agenda: Will the Board of Commissioners approve the Manager investigating the feasibility of installing a raw water pumping station at Lake Orange. The agenda attachment stated that Commissioner Willhoit observed during the recent drought that many wells in rural areas of Orange County went dry forcing farmers owning cattle to secure water from some alternative source. He feels it would be reasonable for the County to provide a raw water pump at Lake Orange if a prolonged drough~ occurs again. Discussion ensued. Commissioner Willhoit suggested that an engineer advise the County Manager of the type o~ pump that is needed and the cast of the pump. The County Manager was authorized to take appropriatr~ action. Chairman Whitted referred to Item 19: Mr. P. A. Saitta wculd like to review with the Board of Commissioners his request to hunt waterfowl at Lake Orange. Chairman Whitted stated that this item had been tabled at the December 21st meeting. Mr. Saitta had requested to appear before the Board and present his request. Mr. Saitta stated that he had hunted an property at Lake Orange beginning in the fall of 1972 with permission from landowners. In the fall of 1973, permission was sought again and this time permission was denied because, as Mr. Saitta was told, hunting constituted a hazard to people on or about the lake and that outside hunters were not wanted. Mr. Saitta then obtained permission from another landowner. Mr. Saitta 38 reviewed with the Board the legal opinion of his attorney. He stated that the basic issues were ownership and water rights. He stated that the waters were what was in question and that control of the waters was vested in the County and not in any private property owner. He presented to the Board a letter from the Corps of Engineers which stated that the waters which fed Lake Orange were navigable waters and were for the public use. He requested the Board of Commissioners to review his request and hope- fully grant him permission to use the waters of cake Orange for hunting purposes. The County Attorney stated that research on this matter was inconclusive and that this matter should be discussed in executive session as litigation could be involved. Commissioner Gustaveson stated that the two questions involved were (1) people were hunting in the area and that (2) the question of discharging firearms as related -- to Lake Orange. He requested that the Board be supplied with the deed and the res- trictive oovenatns to the Lake Orange property, as well as copies of the correspond- ence to and from Mr. saitta. The matter will be discussed at a later time in executive session and Mr. Saitta will be notified of the action of the Board. 'The Board adjourned for lunch. The .Orange County Board of Commissioners honored Miss Betty June Hayes during the lunch period with a luncheon held at the Agricultural building. During the luncheon, a Resolution of Commendation was presented to Miss Hayes by Chairman Whitted far her service of twenty-three years as Clerk to the Board of Commissioners. (For copy of the Resolution of Commendation see page 82 of this book.) Item l0e Plats The Chairman recognized Chris Edwards of the Planning Department. Mr. Edwards stated that the first plat was that of Clyde Bowden, a minor subdivi- sion: This plat depicts the division of a two acre tract from a parcel of 100 or more acres. The newly created parcel will front on SR #1946. upon motion of Commissioner Pinney, seconded by Commissioner Walker, it was moved and adopted to approve the minor. subdivision plat of Clyde Bowden. B. Timberline - Preliminary Plat: This preliminary plat was considered and approved sometime ago by the Board of Commissioners With the stipulation that certain changes be made. The developer is requesting additional time to accomplish these changes. Commissioner Walker moved to grant the time extension for one additional year. Discussion ensued concerning the change to be made in the preliminary plat as recommended by the Commissioners. Commissioner Pinney seconded the motion of Mr. Walker. Further discussion ensued and Commissioner Walker called for the question. All members of the Board voted aye and the motion was declared passed. C. Wilford woods - Final Plat: This final plat was not recorded within the sixty day time limit, The developer is requesting reapproval to extend the time limit for recordation. The property owner has not been able to develop a satisfactory road maintenance agreement and would like to discuss this problem with the Board of Commissioners, Chris Edwards stated that at the time of the approval of this preliminary plat, road standards had not been approved, however, a maintenance agreement was required. Mr. Woods has experienced problems in obtaining a maintenance agreement with other landowners on the road, and would like to talk with the Board of Commissioners about the granting of a variance for this private road. Mr. Woods stated that traffic passed his property of four lots to go to .the 8pringvalley Lake, further down the private road. He added that he could not affort to maintain the entire road and the owner of the Take would not agree to maintain his portion of the road. Discussion ensued. It was pointed out that there was about twelve hundred feet between the lots of Mr. Woods which have to be maintained by other property owners. Commissioner Pinney stated that he felt this fell in the category of an ald road and that there was nothing the Board could do about the requirements of the road. He stated that he felt the Board should omit the maintenance agreement in this ease. -He then moved that the plat be reapproved and that the maintenance agreement be waived. The motion was seconded by Commissioner Walker. 39 Mr. Edwards suggested that the plat go back to the Planning Board and then be resubmitted to the Board for reapproval. Commissioner Pinney withdrew his motion. Commissioner Pinney moved that .the plat be approved as a prelimin- ary plat without a maintenance agreement. Commissioner Walker seconded the motion. Further discussion ensued. Commissioner Gustaveson suggested that an agreement be worked out with the property owners whereby everyone who bought land on the road would buy into a maintenance agreement for their share of the upkeep of the road. He added that this is pointed out in the Subdivision Ordinance. Gommissioner Willhoit stated that he would vote against Mr. Pinney's motion because he fel.~ the Planning Board should work on this matter to seek another alternative to the problem. Commissioner Willhoit called for the question. Further discussion ensued. Commissioner Gustaveson requested that the Planning Board and Staff work on some type of long range solution to this type of problem. Commissioner Walker called for the question. The Chairman called for the vote. Voting aye on the motion to approve the plat were Commissioners Whitted, Walker and Pinney. Voting nay were Commissioner Gustaveson and Willhoit. The motion was declared passed. The next item for discussion was Item 11: The Manager recommends adoption of a temporary schedule of Plumbing Inspection Fees. The Agenda attachment stated that active plumbing inspection com- menced in the unincorporated areas of the County recently. T1~.-Planning Department has developed this temporary schedule of ins ion fees using inspection charges made by nearby governmental units as a model. The Manager recommends the Board of Commissioners approve this fee schedule for a six month period and that during budget review this spring, - again consider an inspection fee schedule in light of the brief exper- ience we will have had with this one. Commissioner Pinney presented questions concerning the proposed fee schedule. Discussion ensued concerning the charge of $10.00 fee for the plumbing inspection of a mobile home. Commissioner Gustaveson moved to accept the Manager's recommenda- tion for.the fee schedule with the understanding .that the fees will be reviewed again in the Spring. Commissioner Willhoit seconded the motion. It was pointe~.d cut that in time, all inspections, plumbing, electrical, and building could possibly be done at the same time. The Chairman called for the vote and all members of the Bcard voted aye. The motion was declared passed. FRR A('HF:TITTT.F Residential (New or Remodled Unit) First fixture $5.00 Each 'Additional $2.50 Fixture Replacements Each $5.00 Sewer Tap Inspection $5.00 - Mobile Homes $10.00 Extra Trip Charge $5.00 Commercial or Industrial Per Fixture $5.00 Chairman Whitted referred to Item 16: The Tax Supervisor wiJ.l present a list of Tax Assessment he had made. These assessments should be confirmed by the Board of Commissioners. Archie Kelly from the Tax Department, presented to the Board a list of names of persons who have not listed their personal property. He stated that some of these people were present to appeal their assess- ment. The Board agreed to hear the appeals at this time. 4~ Leslie Ann Snell for the years of 1975-1976 was assessed $2,875. Ms. Snell stated that the 1976 value of her car was $1,735. She stated that she owned books and clothes. Craig Lister for the years 1975 and 1976 was assessed $3,930. Mr. Lister stated that he owned a 1969 Volvo valued at $1,300 and a 1973 Honda valued at $200. He also owns about $800 in household furnishings. Alva Maria Edmondson for 1976 assessment was $1,350. Ms. Edmondson stated that she did not protest the assessment of $350 for her car, but she did protest the assessment of $1,000 for personal property. She stated that she owns books, clothers, typewriter and a portable T.V. Nicholas Louis for 1976 was assessed $2,925. Mr. Louis owns a 1964 VW and a 1968 Mercedes, a stern and T.V. He stated that the Mercedes needed a major overhaul. Japhet Nkonge for 1976 was assessed $5,530. Mr. Nkonge owns a 1973 Oldsmobile and a 1975 Honda, books and clothes. Pamela Jeanne Kyff for 1976 was assessed $3,025. Ms. Kyff stated that she owns a 1972 Toyota, books and clothes. Retford Berko for 1976 was assessed $5,325. He stated that he work for a salary of $4,000 per year, and owned a 1975 Toyota. Elizabeth McKeithen for 1976 was assessed $4,6D0. She owns a 1974 Toyota and her personal property does not amount to $1,000. Erma Jean Smith for 1976 was assessed $4,450. Ms. Smith was under the assumption that she was not a resident of Orange County and should not pay Orange County Tax. She stated that she is a resident of Wayne County. She awns a 1974 Chevolet and did not own $1,000 of personal property. Wen Wang for 1976 was assessed $3,225. He owns a Fiat and a Javalin. He lives in a furnished apartment, and stated that his personal property amounted to about $450. All personal property should not exceed $1,475. Jay Nicholas for 1975 and 1976 was assessed $5,965. He stated that a mista;~e had occurred in listing his taxes. The traitor listed is a motorcycle traitor and not a traveling traitor. He paid $130. for the traitor when purchased. He owns a 1971 Toronado for which he paid $1,100. The Board agreed tc review these appeals on the third Tuesday in January. Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, it was moved and adopted to approve the tax assessment of the discoveries as presented by the Tax Department. Commissioner Gustaveson questioned the legal requirements of the tax assessment of foreign students. The County Attorney was requested to investigate this assessment and to report his findings to the Board on the third Tuesday in January. The Tax Department was requested to review the tax listings far errors and discrepancies before the third Tuesday in January. s Ttem 21: The Manager recommends a formal agreement between Orange County and Joint Orange Chatham Community Action concerning use of the Northside and Cedar Grove properties be reached. The agenda attachment stated that prior to acquisition of the Northside and Cedar Grove School properties by Orange County, Joint Orange Chatham Community Action received permission fxom the Chapel Hi11-Carrboro and the County School systems to use these properties in their program. Since the County acquired title to these properties JOCCA has continued operating there with no formal understanding of the terms of their tenure, it is reasonable to assume some agreement bet- ween the County and JOCCA concerning use of this property be enacted. 41 The attachment referred to a letter received from Floyd Wicker, Executive Director of JOCCA, expressing his concerns abcut such an agreement as well as identifying some duties they are able to perform and suggested responsibilities they feel the County might assume relative to the use of these facilities. The County Manager recommends that a draft agreement for the Board's consideration be drawn. Discussion ensued. Chairman Whitted stated that the County Manager and the County Attorney should originate a formal agreement with JDCCA for the Board's approval concerning the ownership of the buildings. The second element of concern is one of programs carried on in the build- ings. ' Commissioner Gustaveson suggested that a meeting be set with JOCCA and the Recreation Department and other concerned agencies to look at some long range plans. The Board agreed to schedule a meeting for some time in early Februar~. This meeting will be scheduled at the January 18th meeting. A letter is to be sent to the 'Chairman of the Recreation Advisory Council informing him of the proposed meeting. Item 24: The Civil Defense and Agricultural Stabilization Service Director will propose a resolution by the Board of Commissioners author- izing County participation in a program involving the distribution of oats as livestock feed. Burch Compton, Civil Prepareness Director, stated that the Feed Program has progressed very well, except for the shortage of oats. A letter is requested from the Board concerning the continuance of the distribution of feed grain. Mr. Donald Roberts of the County Agricul- tural Stabilization Service presented to the Berard a letter to Governor Holshouser requesting a Presidential Declaration of an Emergency for Orange County for the purpose of providing assistance to the affected farmers of Orange County. Upon motion of Commissioner Willhoit, seconded by Commissioner Pinney, it was moved and adopted to approve the letter to Governor Holshouser. Commissioner Gustaveson requested that a copy of the letter be sent to Governor elect Jim Hunt. Chairman Whitted referred to Item 13: The Planning Director will submit a draft of a proposed Ordinance creating a County Planning Board. Irvin Dobson, Planning Director, reviewed with the Board the proposed Ordinance. The Board suggested a few minor changes to be made to the Ordinance. The Board will review this document again on the first Monday in February, at which time, a Public Hearing will be held for the adoption of the Ordinance. The Hearing is scheduled for 12:00 Noon, on February 7, 1977. Chris Edwards brought to the Board's attention a request from the New Hope Fire Department to have signs erected in the two areas of the two fire departments indicating to motorists that they are approaching fire stations. The Clerk was asked to notify the Highway Aepartment with this request. Item 2p was the next item for discussion. The Manager would like the Board's approval to proceed with certain building alterations. Mr. Gattis explained that these recommendations are set forth in the prc- pasal of Mr. Nassif. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it was moved and adopted to accept the Manager's recommenda- tion for alterations to the new Courthouse. Commissioner Willhoit requested that Mr. Nassif be consulted about the direction of the swing of the doors in order to meet fire standards. Item 18: The County Attorney will present a resolution relating to issuance of bonds under the 2/3 Debt Retirement Statute. Commissioner Pinney introduced the Resolution. Commissioner 42 Gustaveson seconded the adoption of the resolution. All members of the Board voted aye and the Resolution was adopted. (For copy of the resolution relating to the issuance of General Obligation Bonds see page 44 of this book). Chairman Whitted referred to Item 14: The Manager's Report on the Status of membership on the Board of the Durham-Orange Manpower Council. The agenda attachment stated that Orange County has eight appointments to make on the governing board of the Durham-Orange Employment and Training Service Advisory Council. At present, ten persons are named to serve in these positions, however, two or three of these persons are - -. not attending tha meetings. A member of the Council has asked the question, who are the official delegates from Orange County. The County Manager stated that James Wallace served in an exofficio capacity and did not vote. His attendance was infrequent. Mr. Gattis recommend- ed that since Mayor Wallace was an exofficio member, that he be omitted as well as one other member. Upon motion of Commissioner Willhoit, seconded by Commissioner Gustaveson, it was moved and adopted to omit the name of Phyllis Locklear from the membership of the Durham-Orange Employment Training and Service Advisory Council. The Clerk was instructed to inform Ms. Locklear of this action and to also write Mr. Joe Augustine and request that he send a respresentative to the meetings, if he could not attend himself in order that his organization might. be represented. Item 15: The Manager's report on the Thexmal Efficiency Study pro- posed at the Mental Health Center Property. The agenda attachment stated that the principal thermal problem encountered thus far was anti- cipated heat build-up during the summer. A prospective vendor is runn- ing a computer analysis to determine the effect of a particular type screening designed to help control this problem. Because of the north- south orientation of this structure substantial solar heat will be accumu- lated through the outside walls during the summer. Considering the fact the building is of masonry construction there is little possibility of adding insulation to the walls. Tc improve thermal efficience must be confined almost entirely to redesigning the overhead insulation system and window arrangement along the outside walls. A study of this sort'. would cost approximately $1,200. Such a study would take between two and three weeks. Commissioner Gustaveson stated that he felt the basic design of the building was already determined. He suggested thermo glass and shading and to not get into any sophisticated alterations. The County Manager was asked to check into the matter further. Item 22: Chairman Whitted will discuss possible County Membership in the Neuse River Basin Association. The Chairman stated that this was an effort to reactivate the Neuse River Basin Association and to his recollectin, Orange County had never been a member of the Association. The Board took no action on this appointment. Commissioner Pinney moved to table the matter. This motion died for lack of a second. Chairman Whitted referred to Item 23: Appointments ~. A. A first alternate to the Orange County Board of Adjustment. Commissioner Gustaveson nominated A. T. Davison as the first _ alternate to the Orange County Board of Adjustment. Upon motion of Commissioner Willhoit, seconded by Commissioner Gustaveson, it was moved and adopted to appoint A. T. Davison as the first alternate to the County Board of Adjustment. B. Five additional persons should be named to the Orange County Planning Board. Commissioner Willhoit moved that these appointments be tabled until another time. Commissioner Walker seconded this motion. 43 Commissioner Gustaveson stated that he felt it was important to appoint these people in order that they might become oriented as to what the work involves. Chairman Whitted stated that he agreed with Commissioner Gustaveson. The Chairman called for the vote on the motion. Voting aye were Commissioner Walker, Willhoit and Pinney. 'Voting nay were Commissioners Whitted and Gustaveson. The motion was declared passed. C. The Extension Chairman recommends the names of Ms. Tom Gattis, Mr. Ed Purcell, Mrs. Richard Roberts, Mr. A. T. Davison, Mrs. W. L. Miller, be named to the County Extension Advisory Hoard for a three year term. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moveld and adopted to appoint Ms. Tom Gattis, Mr. Ed Purcell, Mrs. Richard Roberts, Mr. A. T. Davison, Mrs. W. L. Miller to the County Extension Advisory Board far a three year term. D. One vacancy exists on the Area Mental Health Board. Commissioner Whitted nominated Frances Hargraves to this Board. Commissioner Gustaveson stated that he felt an appointment should come from the Hillsborough area. This appointment was deferred until the January 18th meeting. Upon motion of Commissioner Gustaveson, seconded by Commissioner Walker, it was moved and adopted that Jan Pinney be reappointed to the Area Mental Health Board. Item 25 concerning discussion of the Durham-Orange Employment and Training slots for CETA Funds. The County Manager stated that a reduction of 25 percent was being required for Orange County's govern- mental unit. He recommended that two positions in the Social Services Department be transferred to the County roll, if these persons passed the State Merit Examination. He further recommended that four positions be transferred to the County roll within the Courthouse. This action would take care of the required 35 percent reduction. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to accept the Manager's recommendation. pertaining to the cutback in CETA Funds as related to positions in the Courthouse and the Social Services Department. The County Manager informed the Board that an appropriation needed to be made to take care of the. expenses of the Intergovernmental Dinner scheduled for January 5, 1977. Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, $600 was appropriated far this expense to be taken from the Contingency Fund. The Finance Officer was directed to prepare ": the proper budget amendment. The meeting was then adjourned. Rich r Whitted, Chairman Agatha Johnson, Clerk i The Board of Commissioners for the County of Orange, North Carolina, met in regular session in the County Commis- sioner's Room of the Orange County Courthouse in Hillsborough, North Carolina, the regular place of meeting, at 10:00 a.m., on January 9, 1977. Present: Chairman Richard E. Whitted, pzesidinq, and Commissioners Norman Gustaveson, Jan PinneV,. Norman Walker and Donald Wil~-ioit. Absent: None S ~' 'Jf NSTON, COLEMAN II ANp 6cANHOLZ ATTORNEYS AT ~W CHAPEL HILL, N. C, i~LLSeDR Gl1GH, N. C. Thereupon Commissioner _ Jan Pinned _ a.ntroduced the following resolution which was read: RESOLUTION TO AFFLY TO THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF THE ISSUANCE OF GENERAL OBLIGATION BONDS TO THE EXTENT OF TWp THIRDS Off' TFiE AMOUNT $Y WHICH THE OUTSTANDING INDEBTEDNESS OF ORANGE COUNTY WAS REDUCED _i, IN THE 1975-1976 FISCAL REAR TO ALTER AND RENOVATE EXIS ING ORANGE COUNTY BUILDINGS TO PROVIDE ORANGE COUNTX WI, ADDITIONAL LJORTC AND OFFICE SPACE. , WHEREAS: The County Commissioners of Orange County have found as a fact that Orange County is in need of additional work and office space. _ WHEREAS: The County Commissioners of Orange County have furthex' found as a fact that Orange County can best provide tike additional work and office space by the renovation and alteration of buildings and facilities in existence and owned by Orange Cvun+ IT XS FURTHER RESOLVED APID ORDERED by the Board of - a Orange County Commissioners: That on behalf of Orange Ceunty, the law firm of Winston. Coleman & Bernholz is directed to retain counsel of their choice far the purpose of making application to the Local Government Com- mission and in all other respects completing the requirements of Chapter 159, Article 4 of the North Carolina General Statutes and any other pertinent law for the issuance by Orange County of general obligation bonds to the extent of two thirds of the amount by which the outstanding indebtedness of Orange County was reduced in the 1975-1976 fiscal year to provide Orange County with needed additional work and office space by the renovation and alteration of buildings and facilities in existence and owned by Orange County. Thereupon the above stated resolution and order was passed on first reading. Page Two WINSTON, COLEMAN AN6 BERNNDL2 ATTgRN~YS AT LAW CHAGEL HILL, N. C. HILLSBDRD~IGH, N, C. 2, Agatha Johnson, Clerk of the Board of Commissioners for the County of Orange, DO HEREBY CERTIFY that the foregoing is a true cagy of so much of the proceedings of the Berard of Commissioners for said county at a meeting held on January 4, ].977, as related to the introducta.on and passing on first read- ing of a resolution and order directing W~.nston, Coleman and Bernholz to retain counsel on behalf of Orange County for the purpose of applying to the Local Government Commission and in all other respects completing the requirements of law for the issuance by Orange County of general obligation bands to the extent of two thirds of the amount by which the outstanding indebtedness of Orange County was reduced in the 1975-1976 fiscal year to provide Orange County with needed additional work and office space by the renovation and alteration of build ings and facilities in existence and owned by Orange County. Said proceedings are recorded in Minute Book Number 10 of the minutes of said Board. WITNESS my hand and the official seal of said Board this the 5th day of January, 1977. Clerk of the Berard of Commissioners