HomeMy WebLinkAboutAgenda - 03-16-1999 - 9d~ ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. q-~_
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 16, 1999
SUBJECT: Orange County Community Assessment
DEPARTMENT: Manager's Office
PUBLIC HEARING: (Y/1~
BUDGET AMENDMENT: (Y/1~
ATTACHMENT(S):
Proposal Narrative
INFORMATION CONTACT:
Albert T. Kittrell, Assistant County Manager
TELEPHONE NUMBERS: - - ezt. 2300
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE: To consider a request for funding from the Triangle United Way for an Orange
County Community Assessment.
BACKGROUND: Triangle United Way is the primary sponsor of three separate community
assessments for Durham, Wake and Orange Counties. The community assessment for Orange
County will consist of a general population survey of 600 citizens and 12 focus groups of
professionals and consumers to determine the needs and possible service gaps of children, families
and individuals in the human services system. The assessment will assist the United Way,
Partnership for Young Children-Smart Start and Orange County in developing priorities for human
services funding, evaluating programs to determine if they are effective in changing behaviors,
reducing waiting lists, and improving the overall functioning capacities of families. NC State
Center for Urban Affairs will conduct the assessment.
The total cost of the project for Orange County will be $76,121. The Triangle United Way will
contribute $25,000; Smart Start $10,000; Orange County Government has been requested to
contribute $10,000 and the balance of $31,121 will be requested from other organizations in the
County.
Anita Daniels and Michelle Rivest will present additional information about the community
assessment.
RECOMMENDATION: The Manager recommends that the Board consider the following:
(1) Page one of the enclosed Project Abstract indicates that the project outcome will determine
"needs" as well as "strengths, weaknesses and gaps" in the County's Human Services System.
Given the cost of $76,000, what will this project reveal that is not already known or in the
process of being confirmed? How would this project relate the efforts of the Partnership for
2
Young Children's excellent effort at determining outcomes of programs that the Partnership
funds; or to the effort by the Healthy Carolinians' Task Force in determining appropriate health
outcomes for our citizens?
(2) When the project is completed, who will be asked to fund the "needs" or "gaps"? County
government provides the majority of local funding for human services. Would the County
therefore be asked to fund the majority of new funds that may be necessary?
(3) Assuming that the project reveals deficiencies in certain present services, who will cut the
budgets of these programs?
If the BOCC finds the responses to these questions acceptable, the BOCC may decide to provide
funding from the BOCC Contingency account. The unobligated balance in the Commissioners'
contingency account is $156,000.
02!09!1999 18:38 9195604807
DURHAM PARTNER
Orange County Govemmant s
PROJECT aBSTRACT
I'~'oject/ A~chivity Tim
L)esaipticxtof Project/ Activity; I:xlcuie w+erall gae~, spedfic objectives, aid mago~r sEcabegi~
TO id811l~ it faR1~y, atld COm1'R~7itY a6~8ts,1'fit~dG, al'fd 1't~~1t fi~'~
and oppora~ks, and bo reyiewand EYakla~be~ltand flut~r'e prl0rtl~ea i~ol'
the won of p1~IlMtirlq, pofCy deiPdOpl'1'!el'It~ 1'+e®O~s'~Oe a•OCaN01t and
i~sbtfent
Wt~at~+etl~esped6~zt~e~ableoubaorne(s)iv~rttuspivject? Whatis~eevahra~onplan?
TO C0~1dNCt a gM1~r"ai populardan l1~v~l11 OF 600 dl~iS al'fd 12 fOCt1t; ~+ON~ Of
processionals a1d Cor~tn'ler'st~deb!'f'1'ilet!'1~ rt®edsOF d~+eit, f~'f~ and
i~dvidaals at; wrl~ a~the at~nOfhs. w~tata~es and gaps M the 1Ktntan service
sysbern. Onaethe intbrn~tlon it; ~'+e1lOrded, vMSvrllvr+otrtc rrNh ottkrftir~der~ in the
OO~a'tR1/tiDdeiwrl0l~ priorities i~arflux~irw tatn~an s~ervioe irsuesidertdEkd. f~MC1ed
services and prnOransvri t'seettaluatl~,d ~oae~borxni~e iFlitey areeKectiva it
dip behaviors, tedud~gwaibin0 ~, and fntprori~Otfie aMSr~i Aaxtioni~p
S~ub~ea~tracoedse~.vices(typeannda~ncYk 1110 St~be G~f~EI' fCl'' lM'b~111 Affr'1~"S
Told x~aztS~attftuads ~ 10000
TotalFunds S 28,000
Fcu~dirr~~
Cash
Other
Tatai P Cost ~ 76.121
11~ ~ T
N/A
~~~ R~gwest~no:r-Ora~eCou~y: S10AOQ
A'G~1CY IIVPORMATIOhk
Nameof,Ageny: Ti"iaM'1~8 tJ111bs111NaY
;IE
E. Cq[tiatt ~ Dar'1 T~ G01'1S1~1t
L da'RlciaY Tide: Oe Pr+®S de17t
~~
~'rE~ 118 lMarloetSb~eel, 5uibe 400 Dultam, NC 277'1
phone: ~919~ 560.7966 r~aoc 1919 7 ~:
-~ ihfOrRlatior~ farAnta
02!09/1999 18:38 9195604807 DURHAM PARTI~R
Orata~e Caw~tly Gwe~t'tnme~ 4
P~tOPOSAL NARRATIVE
r~ and:Need+ The odephone survey w~l be s,oucirtc~ed wilt 600ltouseltolds dna~tout Orange
r, (Opel ~4 Canboror, Mme) ~ ~wdt be askedabouc&tenaed foe sarvioes
mgdn7drattialheltousehold. Foaa:gcxrpswillbeoatchrebodwidtocx~sandsavioeprovidersmdett~me
assets, attci gaps in services floc Orange Cotrty cidaaa, Specific gta>ps will be oe~x~ad ~xc Hispartec
with dim, as well as poaple who are ltvnneless tD find out what needs they have and the oo+'s
.y to t~spntd b ibeir Hoods.
sed Ally: To ida>tify itxlividual, fitcmly, and ootratn~ity assets, taads, acrd ~ ~ ~
nsview and evahta~e aatett and &atte puiocities far the fi>~ioat of plamang, PAY ~ ~
ion and igttatt
1; ' f~'ing: No staff will be hired. NC State Center of Urban Affairs will serve as a subcontractor
`complete the assessment work.
~~ t~eomes: To aon[htct a gateaal polxtlatiaat s+.tvey of 600 ~iaem and 12 ttxvs groups of p~ and
~ de~trt>itte the needs ofcttddtat , and individuals as well as the st<aogdts, wealattsses and gaps in
~' hiumat savi~ syslern. Once the indaartafiat ~ reparoed, we w~ wodc with v@ter fitrtdas in the Cor>oty b devebp
fa'bueclir~g idar~ad hanan savioe issues, A oollabor~rve evaluatioct mold wi71 be developodta dei+wrrta~eif
services and ptog~rrts are effective in dtattga~g behaviors, na~tg waiti<tg lists, attd improving the vv~'all
capaatiesofOrargeCaattyciGat~as.
;:: ~ ~ ~~+ ~~Y ~, p~ service agataes, Town Garner! ~ std other
i~{pide~s (fad, Partnasttip ~ and Cttapd Nll hint swvias ~ all save on the Steaiatg Cart>miaoe and
ptnvided input inb-the C~ntrntaaty+ ~ ptvoa~. The hope is that human sexviae fitadas will begirt >p
art priorities and sti~egies orxae the a oanple~
~ wad Satiialhctlon: Marty of the Stewing t:`,arnnitoee marnhers are eatsuzters of savioes
foes gROUps will be oor~tcted with mrtstanerstn get their iniprt.
~v~ ta~ion P1aou Utn6ad W b~ e~blislt a rned~n fix' fug hu~rtan seavioes. It wt~l irtvdve the
oprrrerrt of oocrmuaaty pciocitie and ber~lss that Orange Coutty citi~'LS wish 1a adrie~e, eg., reduce by 5%
,iirattber of dv~ten wlto have beat alnaod a taegie~ed ova three yews. U~ the pads and gaps ltenne beat
theSLe~gCarnrnd~eewt~[beuaablet~d~anndo~tet}neeptiaities, butapcioritysettingptooessisinchicjedm
~ Qu~c6t~tiuns: Unread Way has ban a fiutder of latman service lxogta~ns since 1945, and is 8aterally the
in the Y 6o eondua Cammueotty Asst~stteRS The last "Si>apSltUt o£ Hurttart Services is O
' was aortduc~od by Un~ed Way rat 1994 Alsoti since 1996 the Triagle Uttieed Way has conducted a Citiam's
P~ceptip~t Study tv detemvrtethe views ofeorxrnnn>nity k~a~daa, swvtee prnrideis, ee~
;~. ~
,: u~get Nsrrstive: Orange County is the primary fender of human services. Other fenders
i' dude Unitod Way, Orange County Partnership for Young Children, and Town of Chapel Hill.
e Partnership has already committed $10,000 towards the assessment. United Way will seek
ding from other fenders for this project, since we intend to engage in a community priority
s ~ `ttg process after the assessment is completed. Funding will not be sought again until an
ate or new assessment is needed, approximately 3-5 years. The United Way Board voted set
fide fiutding each year to support this project in the future. We hope all fenders will see the
vlalue of a collaborative assessmrnt and begin to set aside funding for this endeavor.
02/09/1999 18:38 9195604807
DUREiAh1 PARTI`~R
5
GRANGE COUNTY COMMUNITY ASSESSMENT
'If IMELINE
Z ~e project began in February 1998 with a meeting of the Steering Committee. The
Cieztex ;for Urban Affairs proposes the following outline for task completion, once
nding has been secured.
T' k 1. Detemnine How Service Providers, Consumers, and Business Leaders View
Needs in the Community and Services Available to Address Those Needs
a. Develop Sample Design for Telephone Survey
b. Conduct T~ephone Survey
c. Conduct Focus Group Meetings
d. Conduct Informant Interviews
Talsk 2. Artaiyze Telephone Survey Data, Notes from Focus Group Meetings and
Informant Interview Data .
a Conduct Telephone Survey Data Analysis
b. Analyze Notes from Focus Group Meetings
c. Conduct Informant Interview Data Analysis
T. ' It 3. Collect and Analyze Secondary Objective Data
a. Collect Secondary Data
b, Analyze Secondary Data
T>~Sk 4. Build a Consolidated Inventory of Priority Services and Assets Available
with Information Identified Through a Secondary Data Collection Process
and Mail Survey
a. Review t=xisting Inventory of Services and Assets
b. Compile and Analyze Secondary Data Collected
c. Conduct Mail Survey of Human Service Agencies
d. Conduct Mail Survey Data Analysis
e. Consolidate Existing lnventcry, Secondary Data and Survey Data
T.~sPc 5. Recommend a Process for Determining Which Assets to Map and How to
Better Utilize Community Assets
a. Conduct a Meeting with the Steering Committee to Review
Preliminary Recommendations
b. Present a Feat Outline and Description of the Recommended
Process to the Client
02/09!1999 18:38 9195604807 DURHAM PARTt~R
6
M~ELINE (continued)
~'.: k 6. Produce a Final Report of Findings
a. Submit a Draft of the Summary Report to the Steering Committee for
Review '
b. Deliver Final Report to Client