HomeMy WebLinkAboutAgenda - 03-30-1999 - 4bMr. Gene Bell ~'1) b,)
Orange County Planning Dept
P. O. Box 8181
Hillsborough, NC 27278
(I of 4)
DRAFT
MEMORANDUM OF AGREEMENT
FOR PROVIDING COORDINATED SITE AND FACILITY PLANNING
This agreement between the Orange County ands Chapel Hill/ Carrboro Boazds of Education and
the governing Boazds of Orange County ands the Towns of Chapel Hill, Carrboro ands
Hillsborough is intended to establish and implement a coordinated site and facility planning
process for schools and compatible government facilities. but not for making ~:QinnQ
concerning such facilities. The purpose of the coordinated planning process is to ~g
information among the parties to the agreement, optimize the collocation and use of schools
and other public facilities in a way that builds community, provides public services where they are
most needed, assures the compatibility of collocated services, and efficiently uses public
resources.
To further these goals, the Orange County and{a~ Chapel HiIU Carrboro Boards of Education and
the governing Boards of Orange County ands the Towns of Chapel Hill, a~fe~ Carrboro a~
Hillsborough do hereby agree to the following separate and shared responsibilities for
coordinated facility planning to the extent that it does not delay time critical construction of either
school or government facilities. These statements of responsibilities are intended to be consistent
with all applicable laws and regulations; where they are not, they aze superseded by those
applicable laws and regulations. Specifically, this agreement is not intended to supersede the
statutory authority of either Board of Education to select school sites or to build, maintain or repair
school facilities or the other governing Boards to approve the amounts to be spent for sites and to
determine the funds available for school and county or municipal facilities. This agreement does
Gvn,u~,,Sc,~,uii c,i.cuaa. .
The Orange County and/or Chapel Hi1UCarrboro Boards of Education will:
• Identify appropriate site criteria for public school facilities; and ~~ -
• Identify interior and exterior space and exterior site requirements for school facilities; and
• After the internaUexternal srzce needs for collocated facilities are determined the
planning Process can begL; and
• .Recommend school facility priorities, timetables for completion, and related funding needs;
and
• Determine the most appropriate means of managing the construction, renovation, or repair of
public school facilities, within the funding available for these activities; and
• Whenever possible, address joint collocation of fa iLities o each parcel of land being
considered for develonm~ent.
Assign to the superintendent the responsibility of providing the necessary staffing and other
resources to participate in a joint facility planning process.
When joint development (or cooperative development) of facilities are planned for a school site,
the Governing Boards of Orange County and/or the Towns of Chapel Hill, Carrboro and
Hillsborough will, as appropriate and in their respective interests:
• Identify appropriate site criteria for county and municipal government facilities and
facilities in which contracted county or municipal services are provided; and
• Identify interior space and exterior site requirements for county or municipal government
facilities and facilities ~in which contracted county or municipal services are provided; and
• Determine priorities, timetables for completion, and related funding requirements for
county or municipal government. facilities; and
• Determine the most appropriate means of managing the construction, renovation, or repair
of county or municipal government facilities; and
• Determine the funding available for school and county or municipal government facilities;
and .
• Assign to the County and/or Town Managers the responsibility of providing the necessary
staffing and other resources to participate in a coordinated facility planning process; >~
• ~ ' ~egever possible, address joint collocation of facilities on each parcel of land being
con i ered for development.
~,. - .
The Orange County and/or Chapel HilUCarrboro Boards of Education and the governing Boazds of
Orange County and/or the Towns of Chapel Hill, Carrboro, and/or Hillsborough will jointly:
• Identify opportunities for collocating compatible public facilities on sites, including
facilities for schools, county government, municipal governments, state and federal
government, ~ other public authoritie° a ~ °~''`'°° ~ " "°Y""'"' ' "
providing complementary public services; and
Develop master site plans on which public facilities will be collocated; and
• Determine the most appropriate means of relating various public services on sites,
(3 of 4)
considering all program needs, and including opportunities for g spaces; and
• Designate a lead jurisdiction in de i ing common facilities and incl^~dP nthPr
jurisdictions in d ciga;_~
.,
• Determine the most appropriate and effective means of coordinating the construction of
shared facilities located on common sites; and
• Determine the most appropriate and effective means of coordinating maintenance of shared
public facilities located on common sites; and
• Determine the most appropriate and effective means of scheduling and establishing fees for
usage of any shared public facilities on common sites; and
• ~ Determine the most appropriate and practical means of sharing operating costs for shared
public facilities on common sites; and
• Determine the most appropriate and practical means of providing public ownership of sites
and site improvements where public facilities are collocated. Public ownership of cites
will be implemented in th .following manner•
,~ School sites will be owned in fee cimnle by the Orange Coun S' hnnl Rn9rr1
' -Carrboro i Schools Board
~ Park sites will be own din fee cimFle by the appropriate jurisdiction (fie , o ~ntv
tom
A joint lease agreement wi 1 6e cited between the apl}roariate parties settingfor
the conditions of the joint n e area and facilities Iran gage will be in 1ndPr~ 7T the
agreement to addres review and aFAroval of joint use facilities and who bears the
cost of installation/ conctr~ction and maintenance, -
This Memorandum of Agreement shall become effective upon approval by each governing boazd
and school board . It shall remain in effect until ei~ party shall decide to terminate the
agreement. A Harty mav_not withdraw nn '1 it hold $ ~11h~1P I1PA1711g on the A~ QPa
withdrawal followed by written nntirPa to the nthPr parties within thirty~~,Q~ys of the
public hearing. The withdrawal hall~be effective one ~(l~year foLlow'ng receiFt by the other
parties of the written notice. Withdrawal of nnc-.~y Q~,9tt *+n+ 7nVA~7f~A~'P *hP MnrnnronAt~~n
(4 of 4)
ORANGE COUNTY
BOARD OF EDUCATION
ORANGE COUNTY
TOWN OF CARRBORO
CHAPEL HII,L/CA.RRB ORO
BOARD OF EDUCATION
TOWN OF CHAPEL HII,L
-TOWN OF HILLSBOROUGH
THE ATTACHED DRAFT AGREEMENT HAS BEEN FORWARDED TO THE
SCHOOLS AND LAND USE COUNCIL FOR THEIR FINAL REVIEW