HomeMy WebLinkAboutAgenda - 03-30-1999 - 4a~()a)
MEMORANDUM
TO: SchoolslLand Use Councils
FROM: Gene Bell, Interim Planning Director
SUBJ: Possible Structure for Communication
DATE: November 9, 1998
At the June 3 meeting of the Schools/Land Use Councils, a basic framework for enhanced
communication between local governments and schools systems in Orange County was
discussed. Further discussion and refinement of the proposed framework (especially in regard to
development thresholds) occurred at meetings on June 25, August 17, September 9, and October
22. The focus of communication would be local governments relaying information on land
development activities to the schools that could have an impact on their facility needs; and
school systems relaying information on future facilities needs/plans to local governments well in
advance so as to promote better coordination of activities and resources. Three relevant areas
were identified: roles of municipaUcounty government related to processing development
proposals, tracking cumulative development, and schools systems roles in keeping local
governments apprised of their activities.
MunicipaUCaunty Government Roles Related to Development Proposals
A first step would be for planning staff in each jurisdiction at the point of receiving a formal
development application (concept plan stage for Orange County) that meets apre-determined
development threshold to forward it to their planning director. The planning director would relay
it to the manager who would elevate it to the attention of the governing boazd. At the same time,
the proposal would be forwarded to the appropriate school system superintendent and to the
managers of the other jurisdictions who would elevate it to their respective boards. Various
development thresholds and actions specific to each were discussed on June 3. A suggested
method of addressing these thresholds follows:
1. Development proposals of 30 or more units are shazed with governing/school boards through
a manager's memo approach, but immediate action is not. generally required. These are
reviewed at the next scheduled meeting of the SchoolslLand Use Councils.
2. Developments of 60 or more units would be included as an addendum in the next agenda
packet to governing/school board ,but not be a part of the agenda. It would be transmitted via
a yellow or orange file folder to indicate a moderate level of significance. The board may '
wish to add it to the agenda as an item for discussion. It would be mailed to the
Schools/Land Use Councils at the same time, but a special meeting would not be called.
3. Developments of 100 units require more immediate action. They are relayed within a week
to appropriate managers/superintendents for distribution to respective boards. Additional
copies aze also taken to each jurisdiction for delivery to their representatives on SchoolslLand
. Use Councils - a special meeting of the appropriate Schools/Land Use Council may be called
at the council's discretion.
Tracking Cumulative Development
In regazd to the cumulative nature of development, utilizing informal structures that exist among
local government GIS users is suggested as a starting point. This would entail using GIS
technology to map major and minor subdivision activity and planned developments on an
ongoing basis. This information would be provided to local governments, school systems, and
the Schools/Land Use Councils on a quarterly basis. Quarterly reports would include
development activity for the school attendance district for the previous quarter plus "year-to-
date" totals. An annual report would be prepared at the end of the fiscal year in conjunction with
a report by the school systems on enrollment for the past year plus projected enrollment for the
coming year.
Schools Systems Roles in Keeping Local Governments Apprised of Their Activities
When school boards identify the need far a new school, the appropriate local governments are
notified as to the type of facility (elementary, middle, high school), time frame in which need is
anticipated, general geographic azea, and other requirements as appropriate. Within one week of
the school board decision, the superintendent notifies appropriate managers and a meeting to
share relevant information is scheduled. The mangersJsuperintendent develop a mechanism by
which to apprise local governing boards and call meeting of Schools/Land Use Councils.
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