HomeMy WebLinkAboutAgenda - 03-31-1999 - 3ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 31, 1999
SUBJECT: County /OCS /CHCCS Informational Reports
DEPARTMENT: County Manager
ATTACHMENT(S):
As listed in "Background"
Action Agenda
Item No. 3
PUBLIC HEARING: (Y/N)
INFORMATION CONTACT:
John Link or Rod Visser, ext 2300
TELEPHONE NUMBERS:
Hillsborough 732 -8181
Chapel Hill 968 -4501
Durham 688 -7331
Mebane 336- 227 -2031
PURPOSE: To receive reports from staff /elected officials regarding a variety of school related issues.
BACKGROUND: This portion of the meeting provides an opportunity for the three elected boards to
receive updates on the topics noted below, and to identify any other topics that staffs may need to research
and bring back as the subject of subsequent reports.
a) Adopted 1998 -99 School Budgets
The two school staffs will review the budgets adopted by the two school boards for the current fiscal year
and compare those to the spending plans that were presented to the Board of Commissioners in May 1998.
This information is provided in the format used in recent years to present school budget requests that has
come to be referred to as the "blue sheets ".
Attachment 3a -1— OCS "Blue Sheet" •
Attachment 3a -2 — CHCCS "Blue Sheet"
b) School Board Policies on Use of School Property
The school staffs will briefly outline the policies in place in the two school systems for
community /outside agency use of school facilities.
Attachment 3b — OCS Facility Use Policy
c) Schools Use of Sales Tax Reimbursements
The General Assembly enacted legislation during the last session that enables school administrative units
to seek reimbursement of sales taxes paid, in a manner similar to that which has been in place for local
governments for many years. School staffs will briefly discuss the positive impacts that can be expected
and how the additional financial resources will be employed.
No attachments
2
d) School Related Elements of 1999 County Legislative Agenda
County staff will review school- related issues contained in two resolutions adopted by the Orange County
Board of Commissioners and transmitted to the members of the Orange County legislative delegation.
The first resolution requests that the legislators introduce several specific pieces of legislation. The
second asks for the delegation's support for other legislation that will have statewide applicability and/or
will be introduced and pursued by other jurisdictions or entities such as the North Carolina Association of
County Commissioners.
Attachments 3d -1 and 3d -2 — 313199 Orange County "Resolutions Regarding Legislative Matters "
e) Timetables/Progress Reports for Major OCS /CHCCS Capital Projects
School staffs will provide brief updates on the progress of various new school and major renovation
projects that are under construction or in the planning stages.
No attachments
f) Current /Anticipated Budgetary Impacts of Charter Schools
The two school systems will report on their current charter school allocations, their expectations about
charter school enrollments for the 1999 -2000 fiscal year, and any other charter school related information
they may wish to provide to the Board of Commissioners.
No attachments
g) Summary of Joint Master Recreation and Parks Work Group
Both school systems and the County have had representatives serving on this group. The attachment
provides a summary of the major steps pursued to date by this group.
Attachment 3g — 3123199 "Summary of Joint Master Recreation and Parks Work Group "
FINANCIAL IMPACT: There is no financial impact tied directly to the discussion at this meeting.
However, the discussion is likely to influence future school operating and capital budgets.
RECOMMENDATION(S): The Manager recommends that the boards receive the reports for
information only.
Orange County
rical Current Expense Appropriations
r81
Current Expense
Annual Increase
0 -81
$5,238,720
-82
$5,642,844
7.71%
82 -83
$5,757,964
2.04%
83 -84
$5,976,333
3.79%
84 -85
$6,495,391
8.69%
85 -86
$7,461,456
14.87%
86 -87
$8,195,346
9.84%
87 -88
$9,175,032
11.95%
88 -89
$10,222,157
11.41%
89 -90
$11,403,973
11.56%
90 -91
$13,057,549
14.50%
91 -92
$14,861,157
13.81%
92 -93
$15,713,450
5.74%
93 -94
$17,258,306
9.83%
94 -95
$19,098,062
10.66%
95 -96
$21,175,309
10.88%
96 -97
$24,604,074
16.19%
97 -98
$27,197,822
10.54%
98 -99
$30,422,520
11.86%
A 2511
�8'&� YS Mm '�t A 8�'e i���
d+4
� �. >. .. sF ..o.o .: �'-::... ^ ..r.. �,
,..� { 3 ui
9 55# j afig"_
� - .,. -Y «> .. ...�.,.�d' _� . p �'
Per Pupil
Expenditure
Per Pupil
Annual Increase
83 -84
$603
84 -85
$642
6.47%
85 -86
$773
20.40%
86 -87
$871
12.68%
87 -88
$870
-0.11%
88 -89
$967
11.15%
89 -90
$1,057
9.31%
90 -91
$1,175
11.16%
91 -92
$1,310
11.49%
92 -93
$1,310
0.00%
93 -94
$1,363
4.05%
94 -95
$1,451
6.46%
95 -96
$1,571
8.27%
96 -97
$1,782
13.43%
97 -98
$1,889
6.00%
98 -99
$2,040
7.99%
72e3 - 3i -q5'
ORANGE COUNTY SCHOOLS
Facilities Development Program
PLANNING PHASE
1. Programming
• Establish System -wide Program Committee
• Determine Program Requirements
• Develop Scope of Project
• Prepare Program Budget
• Develop Milestone Schedule
2. Facility Guidelines
• • Establish Technical Advisory Committee
• Prepare Building Systems Criteria
• Document Maintenance and Operations Criteria
• Analyze DPI Facility Standards — Project Specific
3. Site Analysis
• Establish Site Selection Criteria
• Select Site /Alternatives
• Conduct Geotechnical Study
• Evaluate Environmental Issues
• Evaluate Public Utility Services
• Recommend Site and Negotiation of Price
• Prepare Boundary Survey and Topographical Survey
4. Designer Selection
• Advertise Request for Qualifications (RFQ)
• Evaluate Proposals and Conduct Interviews
• Selection Committee Recommends Design Firm/Consultants
• Negotiate Design Fees and Prepare Contract
• Award of Contract
DESIGN PHASE
1. Schematic Design
• Document Committee /Community Input
• Establish Critical Project Parameters
• Prepare Conceptual Plan
• Prepare Conceptual Cost Estimate
• Review and Approval of Schematic Design
2. Design Development
• Finalize Building Configuration and Size
• Determine Building Systems and Materials
• Conduct Constructibility Reviews
• Prepare Detailed Estimate
• Initiate Discussions with Regulatory/Review Agencies
• Review Outline Specifications
3. Construction Documents
• Conduct Final Value Analysis Review
• Prepare Final Construction Estimate
• Complete Plans and Specifications Consistent with Reviews/Estimate
• Reviews and Approval by Regulatory and Review Agencies
• Develop Bid Packages/Delivery System
• Advertise Project and Prequalification Requirements
• Prequalification of Bidders
4. Bidding and Contract Award
• Conduct Pre -bid Conference for Approved Bidders
• Receive Bids and Open Publicly
• Evaluate Bids and Recommend Appropriate Action
• Award of Contracts
CONSTRUCTION PHASE
1. Project Planning
• Secure Building and Other Permits
• Conduct Pre- construction Conference
• Establish Building Team Coordination /Cooperation/Communication
• Prepare Construction Schedule
• Establish Job -Site Meeting Schedule
2. Project Control
• Attend Scheduled Meetings
• Monitor Project Schedule and Update
• Conduct Regular Inspections
• Monitor Materials Testing Program
• Implement Quality Management and Cost Control Program
• Expedite Requests for Information/Approval
Project Documentation
• Process Shop Drawings and Submittals
• Review and Approval of Contract Changes
• Develop Dispute Resolution Program
• Review and Approve Progress Payments
• Prepare Project Status Reports
4. Project Completion
• Conduct Final Inspection
• Monitor Punch List Completion
• Receive /Approve Contract Closeout Documents
• Project Acceptance and Final Payments
• Coordinate User Occupancy
• Submit Requests for Reimbursements
OPERATIONS PHASE
• Conduct Post Occupancy Evaluation
• Monitor Warranty Period
• Conduct 10 -Month Warranty Inspection
• Train Operations and Maintenance Personnel