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HomeMy WebLinkAboutMinutes - 19760907 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS August 31, 1976 The Orange County Board of Commissioners met in special session on Tuesday, August 31, 1976, at 7:30 p.m., in the Superior Courtroom of the Courthouse in Hillsborough. The purpose of this meeting was a public hearing concerning proposed Zoning Amendments to the Zoning~Ordinance for the Townships of Eno and Chapel Hill. Commissioners present were Chairman Flora Garrett, Commissioners Norman Gustaveson, Jan Pinney, Richard Whitted and Norman Walker. Planning Board members present were Chairman Charlie Johnston, Dr. Robert Boaar, Jean Anderson and Marilyn Riddle. Others present were S. M. Gattis, County Manager, Neal Evans, Finance Director; Jeff Gledhill, County Attorney, Ex'vin Dobson, Planning Director; Chris Edwards, Hal Minis, and Kathy Hoffer, members of the Orange County Planning Staff. Chairman Garrett called the meeting to order and then turned the public hearing over to the Chairman of the Orange County Planning Board, Charlie Johnston. Far a copy of the minutes of this meeting, please contact members of the Orange County Planning Staff. ~lero-~ ~a~dt Flora R. Garrett, Chairman Betty June Hayes, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS September 7, 1976 The Orange County Board of Commissioners met on September 7, 1976 in the Commissioners Roam of the Courthouse in Hillsborough, N. C. Members present were Chairman Flora Garrett, Commissioners Norman Gustaveson Jan Pinney, and'NVrman Walker. Member absent was Commissioner Richard Whitted. Others present were S. M. Gattis, County Administrator; Neal Evans, Finance Director; Jeff Gledhill, County Attorney; and Betty June Hayes, Clerk. The Chairman opened the meeting by asking if there were persons present who were not on this Agenda and who did have business to trans- ` act with this Board. Mr. Donald Roberts, from the Orange County Agriculture Stablization and Conservation Office (ASG Office) stated that he and Messrs. Glover and Owners were present to request a meeting with the Board of Commis- sioners in regard to space in the Agriculture Building. The Chairman stated that the Commissioners needed to schedule several meetings today, one in particular was in regard to Title XX Contracts. Also, she felt thefe should be some discussion with the County Manager in regard to the space request in the Agriculture Build- ing and the Public Works Program. Commissioner Walker stated that he believed the minutes of August 2, 1976, would answer the questions of those present from the ASC Office. The Chairman then referred to the Minutes of August 2, 1976. Discussion ensued and corrections were pointed out. The Chairman read to those present the section of the August 2nd minutes referring to action taken regarding the ASC request for space in the Agriculture Building. Mr. Roberts stated that his organization had not heard anything in regard to implementation of the Facility Study that would effect the Agriculture Building. The County Managex was asked to proceed with the implementation of the Facility Study as soon as possible. The Clerk was requested to verify from the tape action taken on the plats of Nettie Bynum and Henry Trice. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the minutes of August 2, ].976, be approved, subject to the pointed out corrections. The minutes of August 18, 1976, were reviewed and Corrections pointed out. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the 'minutes of August 18, 1976, be approved, subject to the corrections. The minutes of August 24, 1976, were reviewed and corrections pointed out. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted that the minutes of August 24, 1976, be approved. The Board agreed to schedule Wednesday, September l5, 1976, at 7:30 p.m., as a joint meeting between the Social Services Board and the Board of Commissioners to discuss Title XX Contracts. Item 3 on the Agenda: The Orange County Medical Foundation will request the Commissioners make a donation to assist the Foundation with construction of a medical clinic. This item was deferred until September 21, 1976. The Chairman referred to Item 4: Representatives of the Youth Services Needs Task Force will deliver an interim report. Mrs. GArrett recognized Jan Schopler of the Task Force who intro- duced other members of the Task Force. Ms. Schopler stated that the group needed to know how extensive the Commissioners viewed the Task Force's function, and that the Task Force needed some direction.from_ the Commissioners before proceeding. She stated that the group had reviewed Eric Dashman's proposal and after discussion, was in favor of development of this kind of resource in the Comm}xnity, however, there was a question about hoW;high a priority this kind of development should be given. She stated that the Task Force sees the needs of the County as being in the area of finding shelter and emergency care for the youth. Mr. Dashman's proposal did speak to .this need in one area, however, he only spoke of short term care and far only six to eight kids. The Task Force did have questions about other parts of the pro- posal and did not want this to be a substitute for doing anything else with the youth needs in the County. The Task Force suggested that Mr. Dashman be appointed as a member of the Xouth Service Needs Task Force so that he could be directly related to the needs of the County and have imput into the development of this plan. Ms. Schopler asked the Beard to review and discuss directions in regard to the three questions listed at the end of the interim report: 1. How extensive is the function of this task force and how active should it be? ~~ ~ ~. 2. Should this task force conduct public hearings to determine the full extent of the needs to educate the public? 3. Should this task force become actively involved in establishing a base for funding services for youth? Mrs. Garrett referred to a Memorandum received from the Department of Human Resources concerning Technical Advisory Committee on Delinquency Prevention and Youth Services. She stated that the document spoke of the funds that were available for the Counties, as well as a question- naire to be filled out. She stated that the Memorandum spoke of two directions the County could follow in implementing the Youth Needs Program, either with a private tanned operation or a public tanned operation. The Chairman asked if the Task Force would be in a position to provide the Commissioners with a recommendation for whatever proposal they present in relation to the County's needs. Mrs. Tyroler stated that the Task Farce would provide suggestions as to how to handle the County's needs. Commissioner Gustaveson stated that in answer to the three questions presented he felt the Board should extend the charge to begin looking at realistic ways of implementing a program for Orange County which would include a good hard look at Mr. Dashman's proposal with Mr. Dashman as a member of the Task Force, and then see if the Dashman proposal "would fly" and if it doesn't, see what other alternative there is. In answer to the second question, Mr. Gustaveson stated that he felt public hearings were a way to educate citizens as well as to find solutions. Thirdly, he felt the task force should be extended to be a base for funding services for youth. Chairman Garrett stated that she knew measures must be taken to deal with children who already have problems, however, beyond that, prevention methods must be a priority. Discussion ensued concerning the funding for the delinquency pre- vention and treatment programs instituted by the counties. Chairman Garrett informed the Board that the Department of Human Resources (Division of Youth Services)has devised a Xouth Services Fund Matching Formula. The formula showed that Orange County would provide 57 per cent of the monies, while the State will provide 43 per cent. She stated further that LEAA would put up this money.. Harry Derr informed the Board of another possible source of funding which would be avail- able through the closing of Fountain Training School. Mrs. Garrett said that this maybe the source instead of LEAA. Further discussion ensued regarding funding of the community based program. Mr. Derr was requested to check on the two different sources of funding for the program. Discussion continued about the need far emergency care centers for children and the problems involved in finding placements for these children. Mrs. Tyroler stated that there was a need to re-evaluate the membership to the Task Force, since there were some members who were not active. Mrs. Tyroler was requested to submit to the Commissioners recommendations of additional persons to be named to the Task Force, and to also submit a budget for consideration by the'~Board. Mr. Gustavson stated that to sum up the discussion, the Task Force should reconstitute the Task Force by naming Mr. Dashman to the Task Force and sending to the Commissioners other recommendations, and that since the Task force has been mainly working on needs assess- ment they should become more actively involved by recommending ways to implement programs to speak to the needs of the program. He stated that this should be the group to take the dead to fallow up on the October 1st and October 11th funding deadlines. The Task Force was urged to keep the Board of Commissioners informed of their meetings and progress. Chairman Garrett referred to Item 5: Dr. C. S. Fuller, District Health Direct4.r, will report the fundings of his department during the investigation of the complaint, filed by Mr. David Squires, con- cerning sanitary practices employed at a farm adjacent to this property. Mrs. Garrett recognized Dr. C. 5. Fuller, who stated that he had visited the farm in question on two different occasions and that he could fund no evidence of any type of nuisance at all and that the farm was a well runned operation. He spoke of the operational pro- cedures for this farm and stated that the owners were following the recommended procedure for disposing of waste material. He added that Mr. Mann, the owner, had assux'ed the Health Department that no waste would be dumped between the property lines of the Manns and the Squires, and that no additional waste material would be brought in from Alamance County to be spread on the fields. Chairman Garrett referred to Item 6: Mrs. Robin Andrews, Chair- person of the Orange County Bicentennial Commission, will make a report of the activities of that Commission. Chairman Garrett recognized Mrs. Robin Andrews, and Mr. Eddie Rowland, a member of the Bicentennial Commission. Mrs. Andrews reviewed the various programs and activities the Bicentennial Commission has sponsored during the past months and spoke of the activities planned for the future. She stated that the present undertaking was the publishing of a histori- cal map for Orange County, which would hava a printed booklet to go along with it. The map is the most comprehensive collection of County data ever made and covers the County for the past two hundred and twenty-four years. Mrs. Andrews stated that the Committee wished to promote projects that would make Orange County a better place in which to live. Eddie Bowland stated that the historical map was ready to go to the printer. There was not yet an estimate of the cost of the printing, but it was hopeful- that the map would be sold. He requested that the Commissioners back the publication of the map. Discussion ensued con- cerning the proper method of handling the financing. Mr. Bowland was requested to bring cost estimates for the publishing of the map back to the Board. The Board was reminded of the up-coming Colonial Ball to be held on October 2, 1976, at the Colonial Iss. - Mrs. Garrett referred to Item 7 on the Agenda: Ms. Carol Rone, representing the Commission on the Status of Women, will report activities of this group. Ms. Rone reported that for the last Four months the Commission on the Status of Women had been working an a survey that the Commission had decided to administer throughout the Gounty to women in order to find out what problems existed. The survey will be completed soon and then the Commission members would visit women organizations and church groups in the County to administer the survey. After the survey has been admini- stered, task forces will be set up in the five different areas of interest. She stated that one of the problems now was the need for an office, a place where the members could receive calls. Ms. Rone inquired of the Commissioners exactly what is the charge to the Commission on the Status of Women? Chairman Garrett stated that she felt the charge was to survey the County and assess the needs where women are concerned and then to came back to the Commissioners with recommendations. Commissioner Gustaveson stated he felt the present Commission were carrying out the charge by the survey which will be administered. ` He stressed the need to look at Orange County as a whole and not one. specific area, and to work on assessing the needs that had not already been looked at. Ms. Rone stated that another problem was that all the Commission members were not active. The Commission members were asked to submit to the Board of Commissioners a list of those members who were not active with recommendations of persons who would be helpful to the Commission. The Chairman referred to Item 8: The State Department of Transporta- tion has submitted the following recommendations to the Board of Commis- sioners: A. That .4 of a mile of secondary road in the Hideaway Estates Subdivision be added to the State System. B. That Ann Road not be added to the State System until paved. C. That Brigadoon Drive and Dunkeld Way in the Brigadoon Sub- division not be added to the State System. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the Board of Commissioners take no action on the recommendations as submitted by the Department of Transportation. The Clerk was informed to. forward this informa- tion to the Department of Transportation. Item 9-A: Mrs. E. M. Lockhart has xesigned as trustee of the Orange County Library. The Library trustees have recommended Mrs. Katherine Seelye be named to fill Mrs. Lockhart's unexpired term. Commissioner Pinney requested that this appointment be delayed one month until after the discussion of the Chapel Hill La.brary Board and the Regional Board. Commissioner Gustaveson stated that he did not see that the dis- cussion between these two boards would affect this appointment and he moved that Katherine Seelye be appointed as a Library Trustee of the Orange County Library. The motion died for lack of a second. Commissioner Pinney moved that this appointment to the Orange County Library Board be tabled until the first Monday in October. Commissioner Walker seconded the motion. The Chairman called for a vote on the motion. Voting aye were Commissioner Garrett, Pinney, and Walker. Voting nay was Commissioner Gustaveson. The motion was declared passed. (Comments of Sandy Davison are not audible from the tape). _ The Commissioners adjourned for lunch. Mr. Walker was not present for the afternoon session of this meeting. The Chairman referred to Item 9-C: One vacancy exists on the Chapel Hill Planning Board. The Board has submitted two names to the Board of Commissioners as possible replacements. Those names are Martin Feinstein and Anne Fleming. Upon motion of Commissioner Gustaveson, seconded by Commissioner Finney, it was moved and adopted by the three present members that Anne Fleming be appointed to the Chapel Hill Planning Board to fill the unexpired term of the late George Spransy. Item 9-D: The term of Ms. Betty Compton an the Board of the Capital Health Systems Agency expires in December. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted by the three present members that Betty Compton be nominated to the Capital Health System Agency for a three year term and that a letter be sent to the Nominating Committee of the Capital Health System Agency infox'ming them of this action: Chairman Garrett referred to Item 15: The Planning Board has -. unanimously approved the following minor subdivision plats: A. Earl Byrd - This plat proposes the division of a three acre parcel from a 75 acre tract. The new parcel fronts on Farrington Road. Chris Edwards from the Planning Staff stated that he saw no problems with this plat. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted that the plat of Earl Byrd be approved. B. Stephen Chappel - This plat proposes the division of a four acre lot from a 24 acre tract. The parcel has adequate frontage on a state maintained road (Whitfield Road). Upon motion of Commissioner Pinney, seconded by Commi.ssione•r Gustaveson, it was moved and adopted that the plat of Stephen Chappel be approved. C. Jeanne Parrish Foushee - This plat proposes the division of a two and one-half acre tract from a larger parcel. Access to this parcel will be through an easement. Mr. Edwards stated that this lot was located off of Bethel Church Road. This is an old lot which was recorded at one time, but was from a rough survey. He stated that a document showing the 3D foot easement was being prepared for recordation. . Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the plat of Jeanne Parrish _. Foushee,be approved subject to the recordation of the 30 foot easement. Final Plats D. Victor Zinn - This plat proposes the division of a th• ty-two acre parcel into seven tracts of various sizes. Access is provided through a right of way. No road standards had been placed on the right of way. Mr. Emory Denny, Attorney for the Zinn, stated that there were Restrictive Covenants imposed on this property which had been approved by the County Attorney. Commissioner Gustaveson moved that the plat of Victor Zinn be approved. Commissioner Garrett seconded the motion. Discussion ensued. Commissioner Pinney stated that h9.s discussion centered about the fact that the entrance to this land was dangerous. He presented a letter from the Highway Department which spoke to the intersection being hazardous. Mrs. Zinn presented letters from people who used the road as well as photographs in support of her position. Mr. Pinney urged that the bushes and shrubs be Gutted back in order that a proper site distance might be maintained onto Highway 86. The Chairman called far the vote on the motion. Voting aye were Commissioner Garrett and Gustaveson, Voting. nay was Commissioner Pinney. The Chairman declared the motion passed. E. Wilford Woods - This plat proposes the creation of four lots each between two and four acres in size. Located off of Lowrance Road in Eno Township, this lot would be serviced by a private road leading to Spring Valley Lake. Mr. Edwards stated that the Planning Board approved this plat subject to the recording of the Right of Way and a road maintenance agreement. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted~•.that the plat of Wilford Woods be approved subject to the recordatien of the Flight of Way and the road agreement. Chairman Garrett stated that she did not like to approve plats which had "subject to" conditions and requested that all matters be cleared before presentation to the Commissioners. F. Grampion Hills Phase II: This plat was referred back to the Planning Board for additional information at the Board's August meeting. This information was secured by the Planning Staff and pre- sented to the Planning Board. The Planning Board subsequently re- approved this plat. Mr. Edwards stated that although there was a 15$ slope on some lots there still remained enough building space. He stated that the road would be built to State Standards with some of the roads being paved. Discussion ensued concerning the types of soil found on this land. Mr. Edwards stated that the perk results were excellent, and that all of the proposed lots were over two acres in size. He said that the only problem with these lots was septic tanks, but with the lots being this large in size there should be adequate space for septic tanks. i~ ~ Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted that.the preliminary plat of Grampian Hills Phase IS be appraised. G. Allen and Mayes - This plat was tabled at the Commissioners' August session. The Planning Staff is re-presenting the plat in order that they might inquire in more detail the exact question the Board of Commissioners is raising about the plat. Mr. Edwards stated that Mr. A11en was now in the process of trying to get an agreement with pro- perty owners for the maintenance of the road. He inquired just what might be acceptable to the Commissioners. Discussion ensued concerning dividing of ten acre lots and the _ legal requi~emehts. Mr. Edwards presented one other matter to the Commissioners which pertained to Tumblerun. He stated that the Planning Board had approved the sketch plan for Tuinblerun and the developer had requested that the Commissioners look at the sketch plan and indicate just what is accept- able. He stated that Chapel Hill and Carrbaro would submit written reports concerning Tumblerun, and that he had requested reports from Ray Green, the 208 Study Group and Everette Billingsley. The next item for discussion was Road Standards. The Planning Board had made some minor amendments to the proposed subdivision road standards and are re-submitting the new standards to the Board of Commissioners. The Chairman stated the County Attorney needed to change the language in some areas of the amendments. Discussion ensued about people who wished to put in private roads. Mr. Edwards was asked to bring the road standards back to the Board at its third Tuesday meeting in September. Ervin Dobson, Planning Director, stated that he, the County Manager, and the County Attorney had reviewed the questions proposed from the previous week's public hearing concerning the zoning amendments. He inquired if the Board wished these questions to be answered in writing. Discussion ensued concerning the proper procedure for answering questions for the scheduled hearing. on September 1, 1976. Mr. Dobson was requested to have answers to all questions in writing. Stem 14: The County Manager has previously provided the Board Members with several minor amendments to the County Personnel Ordinance. He recommends these amendments be adopted. These modifications fall in the housekeeping class and are as follows: 1. The State will prepare an amended version of Secion 2 (b) that will incorporate merit system and extension service employees more fully into this policy. 2. On June 27th, the U. S. Supreme Court declared unconstitutional the Federal Fair Labox Standards Act as it applied to State and Local Governments. Several references to this Act appear in our policy. Those sections should be amended or deleted to clearly state the County policy without reference to this Act. 3. Article I, Section 6 is amended to add to the duties of the County Manager the responsibility of preparing a list of all classes of employees to be excluded from the "overtime" pay category. This duty was assigned the Manager in Article III, Section C; however, that section will be deleted in the States new recommendations. 4. This amendment rewrites the sentence to avoid use of the term "Fair Labor Standards Act". 5. To rewrite the overtime pay section, re-defining the policy of overtime pay and establishing a policy of distributing of overtime work. Heretofore, overtime pay had to be made if an employee per- formed overtime work during the week in which he was paid (FLSA). The new provision will allow overtime work during one pay period to be compensated for by time off during a following pay period. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the amendments to the County Personnel Ordinance be approved. The following items were deferred until the third Tuesday's Meeting in September: The Orange County Medical Foundation to request the Board of Commissioner make a donation to assist the foundation with construc- tion of a. medical clinic. The Board of Commissioners should consider what involvement, if any, it might have in the proposed Cane Creek Reservoir. Commissioner Pinney would like to continue discussion of the Animal Control Ordinance question. The Board of Commissioners should consider establishing an organi- zation to plan and coordinate efforts to support the forthcoming school bond election. The Chatham Orange Joint Emergency Medical Service Countil to ~i meet with the Commissioners to review the proposed equipment purchase's to be made with Johnson Foundation Grant Funds. Mr. Lloyd Osterman with the Regional Library Board would like to talk with the Commissioners regarding a proposal. Review of the proposed Road Standards . There being no further business to come before the Board, the meeting was adjourned. ~\~~ ~ Flora R. Garrett, Chairman Betty June Hayes, Clerk ORANGE COUNTX BOARD OF COMMISSIONERS September 8, 1976 The Orange County Board of Commissioners met in special session on Wednesday, September 8, 1976, at 7:30 p.m., in the Superior Court- room of the Courthouse in Hillsborough. The purpose of this meeting was a public hearing for continued discussion concerning proposed Zoning Amendments to the Zoning Ordinance for the Townships of Eno and Chapel Hill. Commissioners present were Chairman Flora Garrett, Commissioners Norman Gustaveson, Jan Pinney and Norman Walker. Commissioner absent was Richard Whitted. Planning Board members present were Chairman Charlie Johnston, Dr. Robert Banar, John Scarlette, Jean Anderson and Marilyn Riddle. Others present were S. M. Gattis, County Manager; Neal Evans, Finance Director; Jeff Gledhill, County Attorney; Ervin Dobson, Planning Director; Chris Edwards, Hal Minis, Edafo Oddo, and Kathy Haffer, members of the Orange County Planning Staff. Chairman Garrett called the meeting to order and then turned the public hearing over to the Chairman of the Orange County Planning Board, Charlie Johnston. For copies if these minutes, contact members of the Orange County Planning staff. ~~~~ ~ Flora R. Garrett, Chairman Betty June Hayes, Clerk