HomeMy WebLinkAboutAgenda - 03-31-1999 - 1ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 31, 1999
SUBJECT: County/OCS/CHCCS Discussion/Policy Issues
Action Agenda
Item No. 1
DEPARTMENT: County Manager PUBLIC HEARING: (Y/1~ ~v~<-'°'
~.
ATTACHMENT(S):
As listed in "Background"
INFORMATION CONTACT:
John Link or Rod Visser, ext 2300
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane. 336-227-2031
PURPOSE: To discuss various issues with policy and/ or financial implications that are of current
interest to the Orange County Commissioners, Orange County Board of Education, and/or Chapel Hill-
Carrboro Board of Education.
BACKGROUND:
a) Program/Staff/Facility Issues with Future Budgetary Impacts
The Board of County Commissioners requested during 1998-99 budget work sessions that both school
systems keep the County informed on an ongoing basis to provide "early warning" about initiatives that
might lead to additional funding requests in future fiscal years. This topic was discussed at the two joint
Commissioner/school board meetings last fall, and has been a regular topic reviewed at monthly meetings
between the County Manager and the two Superintendents. Discussion at this meeting may focus on
new/expanded initiatives that will be presented as part of the schools' 1999-2000 budget requests, and
could include topics such as Limited English Proficiency (LEP), new school start up costs, and class size
reduction, among others.
Attachment 1 a - 2/5/99 CHCCS Superintendent Memo, "Recommendations for LEP Students "
b) Schools and Land Use Councils Update -Managing Development Impacts
School and County representatives on the Councils will describe the discussion about managing growth
issues that has taken place at recent Council meetings. The attached correspondence from Chapel Hill
Town Council member Julie McClintock to her board provides a good summary of the March 10 meeting.
This agenda topic was identified as important by both the County and the Chapel Hill-Carrboro City
Schools. Furthermore, the Orange County Board of Education has expressed interest in discussing
rezoning for new development, and collaborative efforts to locate a park at the site of the new OCS
elementary school. These two topics can be addressed under this heading as well.
Attachmentl b - 3/22/99 Correspondence from Julie McClintock, "Schools and Land Use Task
Force "
c) School County Collaboration on Capital Project Management
All three boards have expressed interest in collaborating to hold down the cost of major capital projects.
The boards will receive a brief explanation of some of the strategies that can be pursued to achieve
savings through "value engineering.
Attachment 1 c-1- 3/20/99 County Manager Memo, "Project Management"
Attachment 1 c-2 - CHCCS Document, "Facilities Management and the Construction management
Process "
d) Process for Developing School Funding Targets to Guide Future Annual Budget Development
The Board of Commissioners has expressed a desire to have the two school boards develop and present
their future operating budget requests within the context of the overall County budget process. At the
direction of the Board of Commissioners, the County Manager has already had a preliminary discussion
with the two Superintendents about a process that would lead to recommendations for
guidelines/parameters that the two school boards would be asked to observe in the preparation of budget
requests for fiscal years 2000-2001 and beyond. Plans are for County and school staffs to work together
over the summer to develop recommendations that would be discussed at the next joint meeting of these
three elected boards on September 15, 1999.
No attachments.
FINANCIAL IMPACT: There is no financial impact tied directly to the discussion at this meeting.
However, decisions that may be made by one or more of the elected boards at subsequent meetings are
likely to have significant implications for the 1999-2000 operating budget, and future capital and
operating budgets.
RECOMMENDATION(S): The Manager recommends that the boards discuss the issues noted and
provided direction to staff, as appropriate.
m
-Current Ex ense A ro riations
p pp p
~- Actual vs . "Full Fundin "
g
.. ._
$90 -~~~
$80
$70
$60
0
Q $50
~
$40
$30
~ $20
$10
$0
fiscal year ending: 19_
^ Actual Funding Total "Full Funding
~9 90 91 92 93 94 95 96 97 98 99
Sheetl
A B C D E F G H I J K L M N O P
1
ear
CHCCS
Actual Base
CHCCS
Actual Req CHCCS
Actual
Req %
Inc
OCS Actual
Base
OCS Actual
Req OCS
Actual
Req %
Inc
Hypothetical
CHCCS Req
CHCCS
ADM
Hypo
CHCCS
Req PP
Hypothetical
OCS Req
OCS
ADM
Hypo
OCS
Req PP
CHCCS
"Full
Funding"
OCS "Full
Funding"
Total "Full
Funding"
2 88-89 4,718,886 5,088,720 7.84°10 4,456,141 5,200,214 16.70% 5,088,720 5,460 932 5,200,214 5,111 1,017 5,555,306 5,200,214 10,755,520
3
4 89-90 5,279,820 6,375,278 20.75% 4,942,337 5,919,430 19.77% 6,707,922 5,717 1,173 6,228,289 5,072 1,228 7,020,333 6,228,289 13,248,622
5
6 90-91 6,042,869 7,546,511 24.88% 5,361,104 6,507,346 21.38% 8,767,196 6,014 1,458 7,559,941 5,103 1,481 8,909,560 7,559,941 16,469,502
7
8 91-92 7,063,785 8,933,585 26.47% 5,993,764 7,105,764 18.55% 11,267,941 6,293 1,791 8,962,508 5,048 1,775 11,267,941 9,038,705 20,306,646
9
10 92-93 8,246,455 9,752,878 18.27% 6,614,702 7,705,814 16.50% 13,326,315 6,791 1,962 10,529,662 5,204 2,023 13,740,764 10,529;662 24,270,426
11
12 93-94 8,896,210 10,401,968 16.93°h 6,817,240 8,869,286 30.10% 16,066,503 7,218 2,226 13,699,178 5,444 2,516 18,163,238 13,699,178 31,862,415
13
14 94-95 9,838,134 12,083,243 22.82% 7,420,172 8,964,598 20.81% 22,308,175 7,580 2,943 16,550,509 5,582 2,965 22,474,535 16,550,509 39,025,044
15
16 95-96 10,998,580 12,491,613 13.57% 8,099,482 8,859,911 9.39% 25,525,404 7,860 3,248 18,104,372 5,617 3,223 25,525,404 18,241,246 43,766,650
17
18 96-97 12,349,776 16,041,647 29.89% 8,825,533 10,957,583 24.16% 33,156,028 8,127 4,080 22,647,920 5,680 3,987 33,156,028 23,172,910 56,328,938
19
20 . 97-98 14,482,314 17,529,890 21.04% 10,121,760 11,484,569 13.46% 40,133,195 8,317 4,825 26,292,946 6,081 4,324 40,133,195 29,343,508 69,476,703
21
22 98-99 15,710,813 18,650,974 18.71% 11,487,009 13,632,929 18.68% 47,643,822 8,584 5,550 34,825,250 6,329 5,502 47,643,822 35,127,883 82,771,705
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