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HomeMy WebLinkAboutAgenda - 04-06-1999 - 8g ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: Apri16, 1999 SUBJECT: County Auction 1999 DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (Y/l~ Public Works ATTACHMENT(S): INFORMATION CONTACT: Pamela Jones, Purchasing, Wilbert McAdoo, PW Resolution TELEPHONE NUMBERS: - - ezt. 2650 or 2626 Auction Listing Hillsborough 732-8181 Tabulation Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To declaze as surplus the items on the attached list, and to adopt a resolution authorizing the Director of Purchasing and Central Services to conduct an auction of those personal property items declazed surplus or confiscated. BACKGROUND: General Statute 160A-270(b) requires this procedure to dispose of surplus personal property. The County will make all personal computers available to both the Chapel Hill- Carrboro Schools and the Orange County Schools prior to the auction. Quotations were solicited from local auctioneers with Bob Crawford Auction Service of Hillsborough North Carolina submitting the lowest responsible fee (2%). A tabulation of the results is enclosed. The auction will be held on Saturday, May 15, 1999 at the Public Works Department located on Highway 86, Hillsborough. By statute, a notice of the Auction will appeaz in the paper thirty days prior to the date of the sale. The County will also advertise in the Durham, Chapel Hill and Hillsborough newspapers. Advertisements will appeaz in the Sunday paper one week prior to the sale and will provide a complete listing of items. A reminder ad will appear in the Durham and Chapel Hill Newspapers on Friday May 21, 1999 and Saturday May 22, 1999. The auctioneer will format and print sale handbills. The auctioneer will circulate the handbills in a manner that would provide the best coverage. Copies of the handbill will also be mailed to persons who have requested copies. FINANCIAL IMPACT: Funds generated from the sale of surplus personal property goes to Orange County. Funds for the sale of abandoned and confiscated property is to be evenly divided between the two school systems after deducting for expenses, as provided in the North Carolina Statutes. RECOMMENDATON(S): The Manager recommends the Board adopt the resolution. RESOLUTION 2 WHEREAS: Orange County desires to dispose of surplus, confiscated and abandoned property in a manner prescribed by North Carolina State Law, WHEREAS: Orange County has given its own departments and funded agencies the opportunity to acquire this property prior to its disposal, WHEREAS: Orange County has determined that public auction would be the most equitable way to dispose of surplus, confiscated and abandoned property and at the same time produce the most revenue for the County NOW THEREFORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners do authorize the Director of Purchasing and Central Services to conduct a public auction of these surplus and confiscated items found on the attached list on May 15, 1999, The auction to be held at 9:30 a.m. at the Orange County Public works Department and to be conducted on an as is. highest bidder basis. The auction will be conducted by Bob Crawford Auction Service FURTHERMORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners do hereby authorize the Director of Purchasing and Central Services to sign over the title of those vehicles being sold at auction so that ownership may pass to the buyer and to direct the Clerk to the Board of Commissioner to send notice of such authorization to the North Carolina Division of Motor Vehicles and do hereby authorize the Director of Purchasing and Central Services to make the necessary adjustments in inventory for items listed and items that have been stolen, salvaged, or destroyed or mistakenly placed in inventory. 3 1999 SURPLUS PROPERTY 1986 PLYM K CAR 1 PDBP26CXGF247656 1986 JEEP CHEROKEE 1JCWB7713GT142314 1987 CHEV CAVALIER 1G1JC5111HJ219869 1987 CHEV CAVALIER 1G1JC5114H7219865 1990 CHEV CAPRICE 1 G1 BL5473LA150535 1990 CHEV CAPRICE 1 G1 BL5470LA150492 1992 DODGE MINIVAN 2B4GK45RONR774816 1992 DODGE MINIVAN 2B4GK45R2NR774817 1993 CHEV CAPRICE 1G18L5376PW125333 1992 FORD CROWN VIC 2FACP72W5NX196339 1993 CHEV CAPRICE 1G1BL5374PW125847 1993 CHEV CAPRICE 1 G1 BL5371 PW125403 1993 CHEV CAPRICE 1 G1 BL537XPW125545 1994 CHEVY CAPRICE 1 G1 BL52P4RR170905 1994 CHEVY CAPRICE 1 G1 BL52P3RR170801 1994 CHEVY CAPRICE 1 G1 BL52P4RR170886 EA CASH REGISTER EA TYPEWRITER EA 386 8 486 PC'S EA MEMOREX-TELEX PC'S EA DOT MATRIX PRINTER EA METAL DESK EA WOODEN DESK EA FILE CABINET EA SHELF EA SIDE CHAIRS EA DESK CHAIR EA CALCULATOR EA TABLE EA STANDUP SCALES EA PC TABLES EA VISION TESTER EA FAX MACHINES EA METAL CARD INDEXES BID TABULATION 4 BID NUMBER: 5054 BID FOR: AUCTIONEERING SERVICES CLOSING DATE: MARCH 26, 1999 CLOSING TIME: 10:00 AM BID AWARDED TO: BOB CRAWFORD AUCTION BID PRICE: 2% BUDGETED AMOUNT: VENDOR OF GROSS SALES CHARGED BOB CRAWFORD AUCTION SERVICE 2% GRAY AUCTION SERVICE 9.9% ROGERS REALTY NO BID . i