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HomeMy WebLinkAboutMinutes - 19760624.~~ 47~ EXECUTIVE SESSION The Board reconvened from Executive Session and the Chairman explained to the press and public the action that was taken in Executive Session. The Board had agreed that the Pay Grade of 50 should be the lowest of which any employee should start. To be included within the "wish list" were the recommendations for: Personnel - Non-Classifieds $ 1,917 Personnel - Re-Classifieds 1,736 Personnel - Step Adjustments 1,589 Upon motion of Commissioner Walker, seconded by Commissioner Pinney; it was moved and adopted that the meeting be adjourned. ~~~AQ~ Flora R. Garrett, Chairman Betty June Hayes, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS June 24, 1976 The Orange County Board of Commissioners met on Thursday, June 24, 1970, at 7:30 in the Commissioners Room of the Courthouse in Hillsborough. Members present were Chairman r^lara Garrett, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Richard Whitted. Members absent were none. Others present were S. M. Gattis, County Administrator; Neal Evans, Fiscal Officer, Jeff Gledhill, County Attorney, was, present for part of the meeting; and Agatha Johnson, Acting Clerk. The Chairman informed the people present that on Monday, June 28, 1976, at 1:D0 p.m. there would be a meeting tv discuss Title XX. Ricky Poole, Administrative Assistant with the Department ; of Social Services stated that his Department needed either new con- tracts signed by all persons involved in the different programs, or a letter of intent to continue the programs at the existing level of service. These contracts must be submitted to Raleigh by June 29, 1976. The Chairman stated that the Hoard had agreed to extend the con- tracts and would decide what contracts to extend on Monday. Mrs. Garrett recognized Chris Edwards of the County Planning Department who presented to the Board three plats for their approval. 1. Plat of James Ray. Mr. Edwards stated that this land was located on Highway #70 near the golf course. There is a pause and garage on the lot which has road frontage and set back lines.' Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and unanimously adopted to approve the plat of James Ray. 2. Robert Davis - Mr. Edwards explained that Mr. Davis was cutting a 1.35 acre tract off of a larger tract. This is located in Chapel Hill Township and has road frontage on SR #1130. A Health Permit has been issued. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and unanimously adopted to approve the plat of Robert Davis. 472 3. Dr. Doris Poole - Dr. Poole is splitting a two acre tract out of an eleven acre tract, located on Dairy Land Road, Health Permit has been issued and the two acre tract fronts on SR #1112 in Chapel Hill Township. Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and unanimously adapted to approve the plat of Dr. Doris Poole. Mr. Edwards informed the Board of a meeting scheduled with the Planning Board and Staff and the County Commissioners for Tuesday, June 29, 1975, at 12:00 in the Municipal Building in Chapel Hi11. The purpose of the meeting is to discuss the proposed Eno River Amendments and the Chapel Hill Sketch Plan. The Chairman referred the Board to the list of Suggested Budget changes or additions. (For Copy of Suggested Budget Changes or Additions, See Minute Docket Book Nine, Page 643 ). The Finance Director asked to make a statement. He informed the Board that the County would not be getting $20,000 from the Town of Mebane for Sewage treatment this year. He stated that a meeting had been anticipated by the Town of Mebane to negotiate. He stated that assuming the $20,000 does not come thru, the fund balance should be reduced by $20,000. or increase the amount due next year to $40,000 as a Revenue item. Discussion ensued concerning the best procedure to proceed with concerning the matter. The Board agreed that the County Attorney should write a letter to the Mebane Town Attorney regarding the matter. The Finance Director stated that the Town of Hillsborough would de- liver their check for the Water-Sewer Plant on June 30th. Thu Chairman asked for discussion on the proposed Manager's Budget and/or the Additions Sheet. Commissioner Gustaveson stated that most of the problem was solved if the Board added 1~ on the.Manager's recommended bud- get, if we take the $63,000. figure, there would be a $33,000. gap. The $53,000 would be another penny added to the manager's recommended audget and what we are talking about is a way to define the $33,000 gap - to make some cuts. The cuts Mr. Gustaveson suggested were $25,000 from Seven-Mile Creek, then he added we are talking about only $8,000. This would make a tax rate of 71~, and all the additions on the suggestion list would be included in the budget. Discussion ensued. Commissioner Gustaveson stated that this proposal would include the $288. per pupil for the two schmol unitsu Commissioner Gustaveson moved to set the 712 tax rate and work the budget out at that tax rate. Commissioner Walker asked if Mr. Gustaveson w ould amend his mation to reduce the tax rate to 70~. that Mr. Gustaveson stated/that would 'ae another motion. Commissioner Gustaveson's motion died for lack. of a second. Commissioner Whitted discussed his budget proposal with the Board. He suggested taking out all of Seven-Mile Creek amounting to $50,000. He stated that the County needed definite plans for developing Seven-Mile Creek. He suggested taking $21,950 from the Sheriff's budget and $10,000 from South Orange EMS. From the Mana~ ger's budget, he took $3,925 from the Motor Pool, $5,048 from. the Planning Budget, $3,500 from Recreation's original request and $2,075 from Sanitation. He stated that this was a straight five percent deduction. These deductions amounted to $96,498 which produced a tax rate of 70~. 473 Discussion ensued. Chairman Garrett asked if there were any monies available for those persons who could not afford to pay fees to participate in the various Recreation Programs. Further discussion ensued and the Finance Director suggested that it be recommended to the Recreation Department to waive fee whenever persons could not afford to pay. Commissioner Walker questioned the appropriation of.funds to the Chapel Hill-Carrboro Recreation Program. He stated that the County had staff to administer this program to the Chapel Hill- Carrboro area Commissioner Gustaveson stated that the Recreation Program in the Chapel Hill-Carrboro area were administered, using the school's fac~7ities. He stated further that the Chapel Hill-Carrboro Recreation program prevented any overlapping of Recreation programs. Chairman Gantt stated that she would like to see the additional personnel request for Recreation omitted from the wish list. She suggested leaving the Recreation budget as it is, however, take out the $8,736. Commissioner Pinney asked, "are the Building Funds sacred?" He then stated that if the Board wanted the Bond Tssue passed in November and then "slap" a tax increase on the people this dear, this would present problems. Commissioryers Whined, Garrett, and Gustaveson agreed that the Building Fund should not be cut, Chairman Garrett continued with her budget proposal by suggest- ing that the School Capital Outlay be cut from the Addition Sheet, an amount of $26,500; Deduct $18,000 from the Recreation - Municipal Support, take out $8,736 as Recreation Personnel; $10,000 from the EMS, South Orange; $3,900 from EMS Council. From the Manager's Budget, she cut $50,000 from Seven-Mile Creek; and $21,950 from the Sheriff's Budget. This would bring about a tax rate of 68~. Commissioner Walker stated that he felt the County Planning Staff would do the work involved, in the proposed Eno River Planning. He questioned the Planning Personnel addition. Chairman Garrett stated that a planner would work part time as a planner and part time as a energy conservationist. Commissioner Walker stated that his budget would mean deleting EMS, South Orange - $10,000; Recreation Municipal Support, $18,p00; Planning Personnel, $14,000; delete the $1,500 for task forces; cut the additions for School - Chapel Hill Current Expense', $76,944; School - Chapel Hill Capital Outlay, $26,500. From the Manager's Budget he suggested taking $50,000 from Seven-Mile Creek; $40,000 from the Building Fund; and $20,000 from the Dog Pound. fie submitted a figure of $2$5.00 per pupil for current expense. These deductions amount to $116,228. which would produce between a8~ and 70~ tax rate. The Board suggested that they pick out similar items which all _. had agreed upon. All members agreed that Seven-Mile Creek could be cut $50,000.; the Sheriff's budget cut by $21,950.; and South Orange EMS cut $10,000. Commissioner Pinney suggested that thq Board leave the $8,736 in for Recreation Personnel, but take out $10,000 from the Recreation Municipal 5tipport. Commissioner Pinney's proposal took $70,000 from the Building Fund with the condition that this money be put back when the Revenue Sharing money comes in. He cut $25,000 from the Dog Pound; provided $280.00 per pupil for current expense amounting. to $9,152,f'~om the Chapel Hill-Carrboro School's original budget. He suggested ~~utting the Chapel Hill current expense Additions $76,944 and the Chapel Hill Capital Outlay, $26,500. He stated that these cust were in addition 4~4 to the $•50,000 from Seven Mile Creek, $21,950 from the Sheriff's budget and $10,000 from South Orange EMS. Mr. Pinney stated further that his concern was to pass the bona issue and the less pressure taken from the tax rate would help pass the bond issue. There are two tax increases in Chapel Hill and Carrboro already. Commissioner Gustaveson stated that he disagreed, that he felt the margin of difference of people who are affected by a nickel or dime are few. Commissioner Whitted stated that he felt very strongly about cutting the Building Fund. Chairman Garrett stated that the could take from the Building - Fund an the assurance that it would be replaced when the Revenue Sharing comes in. Commissioner Walker moved that the Board adopt Jan Pinney's budget. Commissioner Pinney seconded the motion. The Chairman called for the vote. Voting aye were Commissioners Walker and Pinney. Voting nay were Commissioners Garrett, Gustaveson, and Whitted. The motion was declared defeated. Mr. Whitted stated that with the cuts as set out, he felt we had a realistic budget at 70~. Chairman Garrett stated that she had problems with the current expense For the Schools and the building fund. She would take up to $80,000 from the building fund if Revenue sharing goes back in and also take $26,500 from the School Capital Outlay, plus $50,000 from Seven-Mile Creek; $21,950 from-the Sheriff's budget, $10,000 from South Orange EMS; $10,000 from Recreation Support; and $15,000 from the Dog Pound. Commissioner Walker asked Chairman Garrett if he put these deductions into a motion would she vote on that? Chairman Garrett stated that she would. Commissioner Walker moved that $5D,000 be taken from Seven- Mile Creek, $21,950 from the Sheriff's budget, $10,000 from South Orange EMS, $10,000 from Municipal Support, Recreation, $15,000 from the Dog Pound, $90,OOD from the Building Fund, and $26,500 from the Chapel Hill Capital Outlay. This would produce a taz' rate of 68~. Commissioner Pinney seconded the motion. Discussion ensued. Commissioner Gustaveson stated that he really felt that the $oard would be getting into problems :by taking monies that had not baen received, and he was concerned about the Capital Outlay for the Chapel Hill School. He stated that he felt it not wise to appropriate $90,000 from the Building Fund and that the Board should go with a 70~ tax rate, that 1~ doesn't make that much difference. Commissioner Walker called for the question. Chairman Garrett called for the vote on the question. Voting aye were Commissioners Walker, Garrett, and Pinney. Voting nay were Commissioners Gustaveson and Whitted. The Chairman declared the motion passed. 'fhe Chairman called for the vote on the motion of Commissioner Walker. ~~~ Voting aye were Commissioners Walker, Garrett, and Pinney. Voting nay were Commissioners Gustaveson and Whitted. The Chairman declared the motion passed. Commissioner Whitted stated that there would be $28,000 avail- able to Mental Health from the profits of ABC sells. The total required by Mental Health is $60,000 which would mean $32,000 out of a nickel on the battle. He requested an additional x$,000 from this balance to be appropriated to Mental Health leaving a balance of $7,800. , Commissioner Whitted moved that the Board appropriate from the $47,800 available from ABC funds to appropriate $40,000 to Mental Health. y This motion was seconded by Commissioner Gustaveson. The Chairman called for the vote. All. members of the Board voted aye. The Chairman declared the motion passed. Commissioner Pinney moved that the Board accept the Manager's recommendation on the Fire Districts and the Sanitary District. This motion was seconded by Commissioner Walker. A11 members of the Board voted aye. The Chairman declared the motion passed. Commissioner Whitted moved that the Supplemental School District tax be set at 26~. This motion was seconded by Commissioner Gustaveson. Discussion ensued. Commissioner Pinney stated that he felt the tax should be set at 25'-g¢ and he thought that was the intent of going with the $28$.17 per pupil for current expenses. He stated that if The Baard went with this, he would move that the entire budget be reconsidered. He stated that was the reason for giving money into the current expense, so that the District tax would not be increased. Chairman Garrett stated that she was opposed to increasing the supplemental tax ~d. Commissioner Gustaveson and Whitted stated that they would go with the 25x tax rate. The Chairman called for the vote on the motion of Commissioner Whitted. Voting aye were Commissioners Whitted and Gustaveson. Voting nay were Commissioners Garrett, Pinney and Walker. The Chairman declared the...motion defeated. Commissioner Pinney moved that the Special School District tax be set at 25?g¢.. This motion was seconded by Commissioner Walker. The Chairman called for the vote. Voting aye were Commissioners Garrett, Pinney, and Walker. Voting nay were Commissioners Whitted and Gustaveson. The Chairman declared the motion passed. The meeting was then adjourned. ~1~~~4- Flora R. Garrett, Chairman Agatha Johnson, Acting Clerk (For copy of the 1976-77 Budget Ordinance, see Minute Docket Book *Iine Pc'tae 638. )