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HomeMy WebLinkAboutMinutes - 197606174~~ aside for Contingency matters. Commissioner Gustaveson questioned the future directions and goals of the Emergency Medical Service Council. Mr. Heriford indicated that the Executive Council were working on evaluation of a set of goals and objectives for the Council and he hopes this evaluation will be completed in August. Commissioner Gustaveson stated that the County Commissioners should make specific request of the Council in are~.of expansion. l Commissioner Gustaveson suggested that a meeting be planned sometime in~August and that from this meeting a policy statement and position could be determined concerning the operation of the communication system. The New Hope Fire District had filed an Amendment to their 1975-1976 Budget in~the amount of $5,000. This amendment had been presented to the Board at a previous meeting. Upon motion of Commissioner Gustaveson, seconded by Commissioner Walker, it was moved and adopted that the amendment of X5,.000 in the 1975-1976 Budget for the New Hope Fire Department be approved. The meeting was adjourned to meet again an Thursday, June 17. ~.~~.~? Flora R. Garrett, Chairman Betty June Hayes, Clerk MINUTES ORANGE COUNTX BOARD OF COMMISSIONERS Thursday, June 17, 1976 The Orange County Board of Commissioners met in special session an Thursday, June 17, 1976, in the Commissioners' Room of the Orange County Courthouse in r3illsborough, N. C. Members present were Chairman Flora Garrett, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Richard Whitted. Members absent were none. Others present were S. M. Gattis, County Administrator; Neal Evans, Finance Officer; and Betty June Hayes, Clerk..to the Board. The Chairman inquired if the Board wished to reconcile the Social Services Budget first before getting into other budget mat- ters. She stated that the Board had asked for some type of com- parison between the first budget. The Finance Director replied that the Board had the direct affiliate of the original budget. Tom Ward, Social Services Director, reported that he had re- ceived a, telephone call advising him that the previous letter of June 4th had been recalled and the Friday deadline was no longer effective. He stated, "where we are other than that, nobody seems to know." Discussion ensued. Commissioner Walker suggested that with the information that is currently available, he felt the Board should let the tentative budget of March stand and move on to the other areas of the budget, because it appeared that the County would have to submit a revised Budget on the 18th. ~s4 Chairman Garrett stated, "If ton~.ght is going to be a work session and Social Services is one that we must look at if that is the one you are going to officially adopt next Thursday." Mr. Ward stated, "I would like to know something before next Thursday, as I must prepare the necessary budget forms so I can get them in." Commissioner Whitted stated, "We have got to do it so I have assumed that we should go thru the document we have here tonight and firm up a more definite position and that would be essentially what would be adopted next Thursday." Commissioner Walker inquired "is that the consensus of the Board?" Discussion ensued concerning the reduction that had been made in the comparison budget and the expansion of Social Services programs. Mr. Ward stated that if programs are expanded for three months then the social Services Department would be in worst posi- tion that they are now. Commissioner Whitted stated that it would not be possible after three months to have additional requests funded. We are going to appropriate money and we cannot say when it will be spent, but I would certainly urge that caution be used by the Social 5ervzces Board. Mr. Ward referred the Board to the Manager's Budget requiring $705,409.00 which is $263,739.00 over the current guarantee of $442,670.00. The contracts at their reduced level call for $288,325. which will make the total deficit over the guarantee of $552,064.00. Commissioner Whitted stated this is all the more reason for no new hiring or expansion of programs _ be done with extreme cau- tion because again looking at the way our Budget is structured .right now, the only thing that is going to be available is the 25 per cent match that we would have in here and that would not be ne- cessary for the Title XX money. Chairman Garrett said, "Okay, let's see if we have a consen- sus on one thing - is it agreeable for us, at this time, to agree on $30,000.pO local match and to hold up any renewal of any con- tracts until we find out more about what the re-allociation is - until we know more about the situation." Commissioner Gustaveson Stated, "With the exception of legal services - for you know - it will be 90 days before we know. That kills that program." Commissioner Whitted stated, "Ther are a couple of things. (1) Is legal services to continue with one office as they have now?" Commissioner Pinney asked, "and not an expansion?" Commissioner Wh$ted replied, "not an expansion. T feel we have to renew a contract for that purpose. Now, Council on Aging, 'they are ta7ldng about paying a personal salary. What we had in there before was a half time salary - they are they are talking about a full time salary and I don't know what we want to do. It appears we either got to let the person go until we can sign a contract or we need to sign a contract." Neal Evans stated, "The total cost of that program right now is $3$1.00 a month, which menas a $1,Op0.D0 federal share, local share, or if we had to put up the whole thing it would only cost you about $1,.000.00. Commissioner Whitted replied, "but that's at a half time basis -you would double that." Neal Evans stated, "that's at the existing level, the contract ~ it is." ~bs Commissioner Pinney then asked, "Can we renew the contract just as it is then:" Commissioner Whitted replied, "We have a whole person on board but with half of the money coming from another source last year. Now, that whole person is still there, but we wanted all the money to come from Title XX this year. 50, it would be a difference if you were only going to have a person four hours a day." Chairman Garrett said, "Look, let's see if we can agree on this - let's just agree to appropriate the $30,000.00 local match and just leave it until we can get more information." Commissioner Gustaveson stated, "More information has to come before even July 1st in clarifying this." Commissioner Walker said, "Alright, let's understand what you are doing. You are not hutting anything. You are increasing $30,000.00 over what the Social Services Board has recommended to you." Commissioner Whitted stated, "They did not make any recommendations. They submitted all of them to us." Commissioner Walker then replied, Right, but in that last Budget thing we worked up and approved, we were asking the Social Services Board to use restraint and we did not recommend that $30,000.00." Commissioner Whitted stated, "Yeah, but you recommended that we priortize the contract. You left it up to this Board as to which ones they were going to put up the local match on." Chairman Garrett stated, "He is talking about the budget money; we never got that budget." Commissioner Whitted inquired of Commissioner Walker, "Your rec- comendatian is that we cut out all projects." Commissioner Walker replied, "Yeah." Commissioner Pinney stated, "We need to take that $30,000.00 and put it into local share or total local share." Commissioner Whitted stated, "We are ta11d_ng about renewing the con- tracts with legal services and Council. on Aging." Chairman Garrett stated, "Not tonight. We will get into that when we find out more information." Commissioner Gustaveson inquired, "We are appropriating money?" Chairman Garrett replied, "We are appropriating money but we are not tonight deciding on the contracts, hoping within the next few days we are going to hoar something." Commissioner Whitted stated, "Right, but T am not saying we are closing it off either, but saying we won't until we know something further about the funding and re-allocation. Because:. T heard people saying we were not going to renew any contracts and it seems to me at some point between now and July 1, we will have to renew some contracts or either decide we are not going to fund them - one way or the other." Commissioner Pinney stated, "We ought to know something definite within the next 13 days." Chairman Garrett stated, "I was just seeing if we could get something in our Budget than we all could agree on so we could proceed with the approving of our Budget - if we can, I will assume there is a consensus for the $30,000.00 local match and if there is, let's move to other parts of the Social Services Budget to see if we earl get this o.~t of the•way toright.." Commissioner Gustaveson moved for the acceptance of the County ~~ianager's Budget for the Social Services bepartment. 46~ Discussion ensued between Tom Ward, Neal Evans, S. M. Gattis, and members of the Board concerning the Social Services request and matching funds from State and Federal Sources. Chairman Garrett said to Commissioner Gustaveson, "I do not believe you motion has been seconded. Would you clarify your motion or are you going to wait?" Cammissioner Gustaveson replied, "Just hold." Chairman Garrett stated, "Seems like there arp soma options you can include it in. I noticed that the County Manager did not make a reaiommendation on those _ the new requests." Discussion ensued between S. M. Gattis, Neal Evans, and members - of the Soard. Some recommendations had come directly for the State. Tom ward stated, "you can send back your proposal to them." Commissioner Gustaveson stated, "X would move that we start from the revenue side and say that we would set a level of $609,000. of County funds. Neal Evans inquired of Commissioner Gustaveson, "You are not in- _- cluding the Title XX funds or the $30,000.00?" Cammissioner Gustaveson replied, "I am not including the $30,000. - $609,000,00." Further discussion ensued concerning the $30,000. It was under- stood that the $30,000 was in addition to the $509,000. -Commissioner Whitted seconded the motion for the approval of the $60,000 to the Social Services Budget. Commissioner Pinney stated, "Let's go ahead and appropriate the whole amount that it is going to tke to put the funds in instead of squabbling over this $8,000.00." Further discussion ensued. Tom Ward stated, "I just asked him if it was in the $608,000.00 - he said no. And you'll said get .it wherever you can. Well Obviously ." Commissioner Whitted stated, "Rather than the Commissioners going back throught there saying what the cut-backs - $$,000 or $9,D00- you know, we are just giving you that." Commissioner Gustaveson stated, "We can sit here and do it if that what-:---" Tom Ward interrupted, "T thought you wanted us to come back to you, for we couldn't change line items within our budget." Chairman Garrett stated, "That's the problem - that's what we have said; they cannot change line items." Commissioner Pinney amended Commissioner Gustaveson's motion to raise the Social Services Department's Budget from $609,D00.00 to $617,D00.00. Commissioner Walker seconded Commissioner Pinney's amended motion. Further discussion ensued concerning the Social Services Budget. Chairman Garrett said, "Where I disagree with Norm's original motion is this, T thought we made it very clear to them ( Sacial Services Board) that they could not over-spend chore service, that they could not hire a Supervisor II if we sat down tha~ it was a 5upervioor I, you know, that we had a line item appropriation to them and T thought we made it plain that they could not come back and ask for additional County monies. I think it is unfair to give them ~09.and say the new request are in there, but where are you going to get it. It does not give them flexibility." ~~~ Further discussion ensued. Commissioner Walker called for the question on the amendment. Chairman Garrett restated the proposed amendment - that the Social Services Department be allocated X617,500.00. Chairman Garrett callled for a vote on the amended motion. Commissioners Whitted, Pinney, and Walker voted aye. Commissioners Garrett and Gustaveson voted nay. The motion was declared passed. Discussion ensued. Commissioner Whittep stated that his only problem was if Mr. Ward was going to have to came back at some perzod during the year. Chairman Garrett stated that she did not want Mr. Ward to come back. Discussion ensued. Mr. Whitted stated that he felt the Board needed to come to grips about this matter. It was not going to help much to :..plan a detailed budget and during the year we stay within what is given, but if we see we are overspending and money is needed some place else, our Board makes budget amendments. Chairman Garrett stated, "But you do not come back during the year and ask for more money and Social Services has been doing this repeatedly. More discussion ensued." Commissioner Whitted asked, "Can they move funds around from one line to another, without coming back to this Board for approval:" Commissioner Walker stated that Social Services has been doing this traditionally for years. Chairman Garrett then stated that the difference was that Neal handles the Social Services Accounting. Further discussion ensued. The next item for discussion by the Board was schools. The Board was presented a Current Expenditures Sheet for 1970 to 1977 for the two School Units. The Commissioners were informed that the County School request was $288.17 per pupil, while the Chapel Hill request. was $281.29 per pupil. Commissioner Gustaveson moved that the Board set the County and Chapel Hill School Budget at $288.17 per student. This motion died for lack of a second. Mrs. Garrett stated that there were many additions that had to be con- . sidered and she would not like to be committed to $288.17 per student at this time. Discussion ensued concerning the Special School Supplement for the Chapel Hill-Carrboro School Unit. The School Unit is requesting 28~ as a Supplemental tax. Their formula is estimated upon revenues as discussed by the Board. The Board began a general view of tte Manager's Budget beginning on Page 7, Agricultural Extension Service. This page was flagged. Page 8, Animal Control, it was stated that a Contract was needed for this program. Page 9, a Contract is needed for fire protection of Cedar Grove School. Page 10, Civil Defense, No queueions. Page 11, County Commissioners, no questions. Page 12, Courts, the Board discussed the proposed Juvenile detention Home. Page 13, Elections, no question. Page 14, Emergency Medical Services, Add $3,900. for a Key Punch Operator. This page was flagged. Page 15, Finance, No questions. Page 16, Health, was flagged. Page 17, Jail, $9,200. for State Detention Payments was deL~ed. Page 18, Libraries was approved. Page 19, Motor Pool, was approved. 4ss Page 20, Register of Deeds was approved. Page 25, Sanitation, was was flagged for Landfill Fees, Page 26, Schools was amended to show $,25,000 as Capital Outlay additional request. Page 27, Sheriff, was approved. Page 28, Tax Collector, was approved. Page 29, Tax Super- visor was approved. Page 30, Veterans Service was flagged. Pages 31 and 32, Agency Support, discussion ensued concerning the Task Farces. It was decided to delete. the Commission on Status of Women and to add this to the Task Farce. Page 33, Buildings & Rents, no questions. Page 34, Central Services, no questions. Page 35, Inter- fund Transfers, no questions. The meeting was then adjourned. ~I~QCQ Flora R. Garrett, Chairman Betty June Hayes, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS Monday, June 21, 1976 The Orange County Board of Commissioners met in special session an Monday, June 21, 1976, at 7:30 p.m., in the Superior Courtroom of the Courthouse in Hillsborough. The purpose of the meeting was two scheduleaPublic Hearings. Members of the Board p°esent wore Vice-Chairman Richard Whitted, Commissioners Norman Gustaveson, .Tan Pinney and Norman Walker. Chair- man Garrett joined the meeting later. Others present were 5. M. Gattis, County Administrator; Neal Evans, Finance Director; A. B. Coleman, Jr., County Attorney; and Betty June Hayes, Clerk to the Board. vice-Chairman Whitted opened the meeting by announcing that the first item of business would be the Public Hearing for the Orange Water- 5ewer Utility. He then proceeded to turn the meeting over to the County Attorney. Mr. Coleman announced that the purpose of this Public Hearing was to tell the public that the Orange Water-Sewer is a reorganized utility, wherein, the Town of Chapel Hill has five members, the Town of Carrboro has two members, and the County of Orange has two members. He stated with respect to the properties' to be owned by the Orange Water-Sewer, will remain the same, with the University of North Carolina, the Town of Chapel Hill and Carr- boro conveying to the Orange Water-Sewer Authority all their interest to the Water-Sewer Utility. Mr. Coleman asked if there were any questions concerning the reorganization of the Water-Sewer Authority. Commissioner Walker stated that the people from the northern Orange County area were unaware of this particular hearing in as much as the only advertisements of the matter appeared in the Chapel Hill newspaper, a paper that does not circulate in northern Orange County to any significant.degree. This lack of actual notice to thepublic he felt constituted improper advertising of the issue even though the legal requirements of advertisement might have been fulfilled by publication in the Chapel Hill newspaper. Mr. Coleman replied to Commissioner Walker's comments that the Town of Carrboro did not select their members to the Water-Sewer Authority until Tuesday night and that did not give enough lead time to publish in the Orange County Paper. Mr. Coleman stated that the Resolution read as follows: (For a copy of the Resolution Signifying the Determination of the Bo rd of Commissioners of Orange County•to Reorgqa- nize the range Water and Sewer Authority Organized Unaer