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HomeMy WebLinkAboutMinutes - 19760518~zs MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS Tuesday, May 18, 1976 The Orange County Soard of Commissioners met in regular session on Tuesday, May 18, 197b, at 7:30 p.m. in the Commissioners Room of the.'Courthause. Members present were Chairman Flora Garrett, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Richard Whitted. Members absent were none. Others present were S. M. Gattis, County Administrator; Neal Evans, Fiscal Officer; A. B. Coleman, Jr., County Attorney; and Agatha Johnson, Acting ,Clerk. Since there was such a large crowd present, it was suggested that the first portion of the meeting be conducted in the Superior Courtroom. The meeting was adjourned to the Superior Courtroom. Chairman Garrett referred to Item XI - Discussion of partici- pating paving programs. Interested property owners and represen- tatives of the Department of Transportation were present. Mr. Bennie Haswell of Colonial Hill Extension was spokesman for the citizens present and he presented to Mr. S. H. Jones, of the State Department of Transportation, and to the Chairman, petitions showing 87 signatures of property owners along State Roads #).831, 1832, 1833, and 1711. The Chairman asked Mr. Jones to explain the .asssessment program to the citizens. Mr. Jones stated that the cost of paving the road was $9.00 per linear foot, however, the State pays $5.00 of this cost and the participating owners must pay $4.00 per linear foot. Mr. Jones stated that the total money far paving the road must be inhand before work is started and that 75% of property owners must agree to the owner participation program. Mr. Jones stated that his Depart- ment received a formal written request from the res~lents stating the beginning and ending points of proposed construction. Mr. Coleman, County Attorney, read from General Statutes 153A-1$5 Special Assessments and 153A-205 Supplement which stated that the County could finance the local share of the cost of paving the road and that citizens could be assessed for this cost. Mr. Coleman explained that the first step for the Commissioners is to adopt a preliminary assess- ment resolution and 10 days thereafter, a notice of public hearing must be made. At the Public Hearing, the Soard of Commissioners shall hear all interested persons who appear with respect to any matter covered by the preliminary Assessemnt..Resolution. After the Public Hearing, the Board should adapt a Final Assessment Resolution which shall describe the project in general terms. (G.S. 153A-192). When a project is com- pleted, the Board of Commissioners shall determine the project's total cost. When the cost is determined, a preliminary assessment roll is pre- pared and filed in the Clerk's Office for public inspection. Mr. Coleman stated that within 30 days from the confirmation of the assessment roll, the property owner could pay his assessment without paying the 8% interest rate. The first installment with interest is due on the date when pro- perty taxes are due, and one installment with interest is due on the same date in each successive year until the as~:essment is paid in full. Mr. Coleman stated further that the assessment would be paid in 10 annual payments. A question and answer period ensued between residents, the County Board of Commissioners and Mr. Jones. Commissioner Gustaveson moved that the Board of Commissioners adopt this assessment program to help residents in the paving of their roads. Commissioner Pinney seconded this motion. Further discussion ensued. Commissioner Whitted called for the question. :.. 4~~ Voting aye were Commissioners Garrett, Gustaveson, Pinney, Walker, and Whitted. The motion was declared passed. The Chairman stated to the residents that the property owner's signatures must be verified and the Tax Office would do that at the. same time that the residents were having their roads surveyed.. The Chairman thanked the citizens far coming. The meeting was then adjourned to the Commissioners Room. The Chairman referred to Item T - Persons not on the Agenda having business to transact with the Board should make their pr.e- sense known. No one came forth. Chairman Garrett stated that she had been given the written information regarding the "Coat of Arms of the House of Orange" prepared by Mrs. Jones. This was given to the Clerk to be entered into the official minutes. (F'OR SEAL INFORMATION, SEE MINUTE DOCKET BOOK NINE, PAGE ). The Chairman referred to Item II -Approval of Minutes. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted that the Minutes of April 14, April 21, April 29, and May 6 of the Board of Equalization and Review be approved. The minutes of May 3 were reviewed. Upon motion of Commissioner Pinney, seconded ay Commissioner Whitted, it was moved and adopted that the minutes of May 3 be approved. The minutes of May 6 were reviewed. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adapted that the minutes of May 6 be approved. The Chairman referred to Item III - Adoption of a resolution asking residents of Cedar Grove Township to participate in a blood pressure testing program. RESOLUTION ENDORSING HIGH BLOOD PRESSURE IN CEDAR GROVE TOWNSHIP "WHEREAS, The School of Public Health at the University of North Carolina is desirous of studying high blood pressure and the drugs prescribed for it in a rural community;and WHEREAS, This study will be the first rural study of high blood pressure; and WHEREAS, High blood pressure is a major killing and crippling disease; and WHEREAS, Area physicians and pharamacists have been informed and/or cooperating with the study NOW THEREFORE BE IT RESOLVED THAT 'Phe Orange County Board of Commissioners endorse the _ High Blood Pressure Study and request all rgsidents of the Cedar Grove and surrounding areas of Orange County to participate in the study by allowing them- selves to be interviewed in their homes during the months of June, July, and August of 1976." Adopted this the 18th day of May, 1976. Upon motion of Commissioner Gustaveson, seconded by Commis- sioner Whitted, it was moved and adopted to approve the resolution requesting the residents of the Cedar Grove Township to participate in the blood pressure testing. program. ~~~ At this time in the meeting, A. B. Coleman, Jr., County Attorney, requested permission to leave. Chairman Garrett stated that the next item for consideration was the approval of final plats. She recognized Chris Edwards of the Planning Department who presented the plats. A. Roy Atwater - Mr. Atwater wished to create a one acre lot on 5R #1941 aff Jones Ferry Road. This is part of a 8 acre lot that is split by the road. The lot in question is the portion that lies east of the road. This plat meets all Subdivision requirements. Upon motion of Commissioner Pinney, seconded by Commis~oner Gustaveson, it'was moved and unanimously adopted to approve the plat of Roy Atwater. B. Gayleen and Jimmy Huff - The Huffs wish to subdivide a five acre lot off a 15 acre lot in Eno Township on SR#1554. The lot fronts on SR #1554 and 'meets all subdivision requirements. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and unanimously adopted to approve the plat of Gayleen and Jimmy Huff. C. Margaret C. Hazard -.This plat was rejected by the Planning Board. D. Glenn Gary Collins - Mr. Collins is splitting a six acre tract off of 154 acres. The lot fronts on Old 86 (SR #1009) and is near SR #1129. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and unanimously adopted to approve the. plat of Glenn Gary Collins. E. Doug Council - Mr. Council wants to split a 15 acre lot into two parts, both fronting on SR #1103 off Bethel Church Road at Bethel Church. Upan motion of Commissioner Whined, seconded by Commissioner Pinney, it was moved and unanimously adopted to approve the plat of Doug Council. F. James Ray - Mr. Edward stated that this plat was not on the Agenda. Mr. Ray's property is located in Eno Township and Mr. Ray is splitting a two acre lot from a larger tract. The Lot is on a State maintained road and road frontage is of adequate size. Upon motion of Commissioner whitted, seconded by Commissioner Pinney, it was moved and unanimously adopted to approve th•e plat of James Ray. The Ch~.rman informed the Board that Item V - Health Task Force Report would be heard at the June 7th meeting. Chairman Garrett referred to Item VI - Appointments A. One vacancy exists on the Board of Trustees of the New Hope Fire District. A letter received from Linwood Crabtree, Chief of the New Hope Volunteer Fire Department, recommended that Mr. Homer Tapp fill this vacancy, Upon motion of Commissioner Gustaveson, seconded by Commissioner Whined, it was moved and unanimously adopted that Homer Tapp be appointed as a member of the Board of Trustees of the New Hope :'ire District. B. The Chapel Hill Planning Board has recommended Ms. Elizabeth Martin to fill the vacancy created through the resignation of Mr. Philip Cooks. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and unanimously adopted tb.appoiht Elizabeth Martin to fill the unexpired term of Philip Cooks to the Chapel Hill Planning Board. 428 C. one vacancy exists on the Commission on the Status of Warren (Ms. Ruth Lott has resigned). Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and unanimously adopted to appoint Ms. Donna Feezor 6f 319 W. Margaret Lane, Hillsborough, to replace Ms. Lott on the Commission of the Status of Women. Chairman Garrett referred to Item VII - Formal. adoption of the Eno River Policy Statement developed by the Board of Commis- sioners on May 11, 1976. Mr. Stewart Barber was present and requested the Commissioners to consider rewording the second paragraph of subsection B in Section IT to include 'should proceed to be limited to' etc. Commissioner Walker stated that since this paragraph was causing disturbance among Eno River property owners, he felt the paragraph should be reworded. The remaining members of the Board agreed that the paragraph was all right as it was. Commissioner Gustaveson moved that the Board of Commissioners Offidially adopt the Policy Statement on the Eno River. The motion was seconded by Commissioner Whitted. Discussion ensued. Commissioner Gustaveson called for the question. Voting aye were Commissioners Garrett, Gustaveson, Pinney and Whitted. Voting nay was Commissioner Walker. The Chairman declared the motion passed. Commissioner Whitted requested the Clerk to send the Policy Statement on the Eno River to George Little, Department of Natural and Economic Resources; Bruce Lentz, Secretary of Administration; James E. Harrington, Secretary of Natural and Economic Resources; Representatives Patricia 5. Hunt, Edward 5. Holmes; Senators Charles Vickery and Russell Walker; Nat Robb, Director of State Properties and Ronald Johnson, Director of Parks and Recreation. Chairman Garrett reminded the Board that June 1, 1976 would be the date for the first Public Hearing and hopefully at that time, a tentative budget would be ready for the Eno Master Plan. The Chairman referred to Item X - A. Approval of Contract to administer Section 8 through the Chapel Hill Housing Authority. The County Administrator informed the $oard that everything was ready for the Chairman's signature. The Board briefly reviewed the revised Section 8 Contract. It was agreed that Exhibit A should be included as a part of the Contract. Mr. Gattis further informed the Board that the County Attorney was satisfied with the Con~ract. The Finance Officer was asked if there would be any problem with the $3,000. required to initiate the program. M~. Evans stated that there would be no problems. He was requested to prepare a budget amendment for the Section 8 Contract.' Upon motion of Commissianer Pinney, seconded by Commissioner Gustaveson, it was moved and unanimously adopted to authorize the Chairman to sign the Contract to administer the Section 8 pragram. The Soard agreed to discuss Ttem X - Section $ Housing - S. Approval of Annual Contributions contract with HUD at the Thursday night meeting (May 20, 1976). ~~~ Item XII - Regarding the A-95 Review report concerning the development of the National Environmental Health Research Center in the Research Triangle Park was deferred to a later meeting. Item XTIT; The creation of a Committee to study Industrial Development in Orange County was deferred to a later meeting. The Board of Commissioners briefly discussed 'Item XTV - Tentative Dates to work on the coming budget. The Board agreed to . discuss this item in more detail on the May 20th meeting. The Finance Office' was requested to provide the Board with narratives of the different departments by the May 20th meeting. The Board also agreed to finish the Agenda of this meeting, May 18, 1970, at the May 24th meeting. Chairman Garrett referred to Item XV - Budget Amendments The Board referred to the attached budget amendments for the printing of the Energy Task Force Report and for State Bicentennial engraving of County names in cement. (FOR COPY OF BUDGET AMENDMENTS, SEE MINUTE DOCKET BOOK NINE, PAGE Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinny, it was moved and unanimously adopted to approve the Budget Amendments. Mrs. Garrett referred to Item XVI: The County Attorney will pre- sent a report concerning certain tax releases. This item will be dis- cussed at the May 20th meeting. Chairman Garrett referred to Item XVII: The County Manager recom- mends the Soard of Commissioners approve a tax lien advertising cost of $3.00 starting with 1976 tax. (FOR COPY. OF MEMO, SEE MINUTE DOCKET BOOK N1NE, PP.GE ). Upon motion of Commissioner Whitted, seconded by Commissioner Gustaveson, it was moved and unanimously adopted' to approve the change in the advertising cost to $3.00 per parcel, effective with the 1976 tax liens. Mrs. Garrett referred to Item XIX on the Agenda= A Resolution to the Governor requesting a current member of the Orange County Board of Commissioners be named to the Church Commission. The Chairman informed the Board that she had talked with Laney Funderberg of the Governor's staff regarding this matter. She had been informed that by law each governing body should have a member representing their unit of-:government on the Church Commission from the local municipalities. Mr. Walker inquired who was representing the County Board now and it was stated that Bill Ray was the representative, however, this representation was not from the current Board. not Mr. walker stated that he felt a change should/be made at this time with only one meeting remaining. Commissioner Gustaveson stated that this was a crucial time and .- that this Board needed a current member on the Church Commission to represent them. Commissioner Gustaveson moved that a request be sent to the Governor requesting a current member of the Orange County Board of Commissioners be named to the Church Commission. This motion was seconded by Commissioner Whitted. Further discussion ensued. Commissioner Gustaveson called for the question. 430 Voting aye were Commissioners Garrett, Gustaveson, Pinney and Whitted. Voting nay was Commissioner Walker. The Chairman declard the motion passed. Commissioner Gustaveson moved that in this request to the Governor, Flora Garrett be recommended as the appointee from the current Board of Commissioners, to the Church Commission. This motion was seconded by Commissioner Whitted. Voting aye were Commissioners Garrett, Gustaveson, Pinney and Whitted. Voting nay was Commissioner Walker. The Chairman declard the motion passed. The Clerk was requested to write the Governor a letter per- taining to these requests. .The meeting was then adjourned as the Board of Commissioners to reconvene as a meeting of the Board o Equalization and Review to discuss Item XVIII. ` ~T`MO- . Flora R. Garrett, Chairman Agatha Johnson, Acting Clerk (For Minutes of the May 18, 1976 Board of Equalization and Review Meeting see Page 442A). MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS Thursday, May 20, 1970 The Orange County Board of Commissioners met in special session on Thursday, May 20, 1976, at 7:30 p.m. in the Commissioners Room of the Courthouse. - Members present were Chairman Flora R. Garrett, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker, and Richard Whitted. Members absent were none. Others present were S. M. Gattis, County Manager; Neal Evans, Fiscal Officer; Jeff Gledhill, County Attorney; and Betty June Hayes, Clerk to the Board. The Chairman stated that the purpose of the meeting tonight was to review the Facility Requirement Study as prepared by Mr. Joseph Nassif. She stated that Mr.. Nassif had already made a pre- liminary report and that the Commissioners were to go over the report and since the budget is coming up very soon, a tentative decision must be made. The Ch-airman asked if anyone from the Board had any questions ' to ask Mr. Nassif. Mr. Sandy Davison of the Library Board of Trustees stated that he had questions in particularly regarding the library. He referred to page 31 of the Nassif Report concerning the wording in sentence two at the top of the page - "comparison with Chapel Hill's total circulation, etc." Mr. Davison stated that Mr. Nassif was speaking of areas of interest and not geographical area, which led to the conclusion that Mr. Nassif meant that Chapel Hill was circulating books ~~utside of Chapel Hill. Mr. Davison referred to the population of Orange County relative to the volumes of books in the County Library. He stated that by 1990 the library should be housing about 72,500 books and the library could not do this with 12,000 square feet of space. He referred to Page 39 of the report which showed the proposed Library to occupy 12,000 square feet of the Grady Brown School. He then referred the Board to page 48, a graph of the proposed library and informed the Board that Mr. 442A NlTNUT.ES ORANGE COUNTY BOARD OF EQUALIZATION AND REVIEW MAY 18, 1976 The 1976 Orange County Board of Equalization and Review convensJ.d on May 18, 1976, in the Commissioners Room of the Orange County Court- house. Present were Chairman Flora Garrett, Commissioner Norman Gustaveson, Jan Pinney and Richard Whitted. - Absent was Commissioner Norman Walker. The Board resolved a number of appeals heard at earlier 1976 sessions by appropriate orders. Confirming the 1976 valuation of $105,000 appealed by Alton B. Pons (Chapel Hill Township, Tax Map 85, Block M, Lot 42); confirming the 1976 valuation of $18,600 appealed by Mrs. Pattie Hopkins (Chapel Hill Township, Tax Map 92, Block J, Parcel 11A); reducing the 1976 valuation appealed by Daniel B. Menzel (Eno Township, Tax Map 13, Parcel 6A, #2 The Pharms) from $51,200 to $48,800; confirming the 1976 valuation of $10,400 appealed by Madeleine D. Schuermann (Chapel Hill Township, Tax Map 2, Parcel 19); reducing the 1976 valuation of $17,500 appealed by David M. Shanklin (Cheeks Township, Tax Map 6, Parcel 34) to $17,300 by reducing the valuation of the new house on this parcel when 'complete from $39,900 to $38,100; reducing the 1976 valuation appealed by the Village West Homeowners Association (Chapel Hill Township, Tax Map 30A, Block A, Parcel 1) from $113,600 to $103,100 by reducing the valuation of the Association's land from $12,000 per acre to $10,000 per acre. The Board recessed to reconvene on May 24, 1976. Flora R. Garrett, Chairman William Laws, Acting Clerk ORANGE COUNTY BOARD OF EQUALIZATION AND REVIEW May 24, 1976 The 1976 Orange County Board of Equalization and Review convened on May 24, 1976, in the Commissioners Room of -the Orange County Courthouse. Present were Chairman Flora Garrett, Commissioner Richard Whitted, Norman Gustaveson, and Jan Pinney Absent was Commissioner Norman Walker. The Board considered an appeal by Valley Forge Corporation concerning the valuation of its property in Hillsborough Township identified on Tax Map 42, Block B as Parcel 3A and by appropriate order reduced the 1976 valuation from $2,413,600 to $2,138,.300. The Board by appropriate order reduced the 1976 valuation appealed by James J. Freeland from $949,400 to $736,900, (Hillsborough Township, Tax Map 40, Block A, Parcels 24 and 33). The 1976 valuation of property of Frank H. Kenan (Chapel Hill Township, Tax Map 86, Block C, Parcel 5) was altered by appropriate order reducing the valuation of this land from $1,883,300 to $1,777,900. The Board also by appropriate order approved the following 1976 valuations for property of Heater Utilities, Inc. used in connection with the following sub- division developments: Whispering Pines (Eno Township) $14,665.83 Foxboro (Bingham Township) 7,499,72 Wildcat Creek (Bingham Township) 11,170.85 Robins Wood (Chapel Hill Township) 13,420.75 442B The Board also ordered the 1976 valuations of undeveloped lots in Whispering Pines Subdivision (Eno Township, Tax Maps 7 and 7A) reduced by thirty per cent in accordinace with their suitability for development relative to costs of providing septic tanks and nitrifica-. Lion lines. The Board decided to adjourn June 7, 1976. ~~ ~C~. ~ Flora R. Garrett, Chairman William Laws, Acting Clerk