HomeMy WebLinkAboutAgenda - 06-16-2009 - 6-2-cORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 16, 2009
Action Agenda
Item No. Lv - a - ~,
SUBJECT: Solid Waste Transfer Station Site Search Process -Millhouse Road Suggestion
DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
A. Millhouse Road Site Preliminary
Evaluation - Olver Inc. (Under
Separate Cover)
B. SWAB Memorandum
C. Hauling Analysis
Revisions/Updates -
Olver, Inc.
D. Draft Letter from the Chair to the
INFORMATION CONTACT:
Gwen Harvey, Assistant County
Manager, 245-2307
Gayle Wilson, Director, Solid Waste
Management, 968-2885
Mayor
PURPOSE: To present as requested by the BOCC on May 14, 2009, the preliminary evaluation
of a Town of Chapel Hill owned property on Millhouse Road as the possible location for the new
County solid waste transfer station.
BACKGROUND: At the May 14 BOCC Transfer Station Work Session the Board held with
invited municipal officials, the Town of Chapel Hill Mayor, Kevin Foy, introduced the concept of
utilizing a portion of the Town of Chapel Hill Operation Center property as a possible alternative
site for the new transfer station. This approximately 8 acre site is a currently unused portion of
the overall Town Operations Center complex. The Mayor made clear his suggestion should not
be considered an offer of the site as the Town Council had not formally discussed the matter
and that ultimately the Council would need to make a formal decision. Furthermore, the Mayor
indicated he would prefer the BOCC evaluate the site for its technical suitability as a transfer
station site and, if the BOCC considered the location suitable and expressed its interest in
pursuing the site further, the Town Council would address the matter.
Olver, Inc. Preliminary Analysis of Chapel Hill Operations Center Site -Millhouse Road
Olver, Inc. has evaluated the Millhouse Road site as a potential alternative site to Site 056 on
Hwy 54 for the new transfer station. Initial assessment has included obtaining various existing
documentation and data from the Town associated with its own site investigation and permitting
process for the Town Operations Center project. Attachment A is a complete copy of the
Olver, Inc. report on the Millhouse Road site, identified as Site 744. The key points of the
evaluation to date are summarized below:
• Compatibility with BOCC-Adopted Site Selection Criteria
2
Site 744, Millhouse Road, ranks high in Technical Criteria; Mid-Range in Community-Specific
Criteria. Availability and access provided by the Town of Chapel Hill significantly improve its
technical standing. Initial environmental, historical and cultural impacts appear to be minimal.
Hauler traffic could be restricted along Millhouse Road from the north to mitigate traffic impact to
local residents. Potential exists for future rail connectivity.
• Permit-ability
The approval process for Site 744 would be within Orange County planning jurisdiction and
permitted by right. An environmental assessment would have to be conducted. The site plan
would be subject to courtesy review by Chapel Hill. Conditions of the site plan approval would
be part of the applicant (BOCC) submittal. Town requirements for utilization of existing roadway
access i would need to be finalized. The portion of the property being evaluated is located in the
Rural Buffer which restricts public utilities. The County would need to explore the possibility of
connection to existing lines (within 800 feet of proposed footprint); however if not achievable,
required utility systems similar to those proposed at Site 056 could be developed.
• Integration with Existing Eubanks Road Operations
Site 744 is of adequate size and topography to provide for a transfer station including roadways
and equipment storage areas with excellent opportunities for screening and buffering. It affords
valuable opportunities to integrate transfer operations with existing solid waste management
functions. Additionally, the site is centrally located near waste collection routes resulting in a
relatively low carbon footprint, air quality impact, and cost to haulers.
Site 744 offers a very promising location from the standpoint of operational efficiency
and environmental impact. Procedural considerations from the BOCC perspective in
moving forward would include verification of site availability as an alternate transfer
station location by the Town of Chapel Hill prior to more intensive evaluation by staff and
consultant and focused community information/involvement with feedback as occurred
with candidate sites on Hwy 54.
Solid Waste Advisory Board (SWAB) Review of Millhouse Road Site
Olver, Inc. presented an outline of its preliminary evaluation to the Solid Waste Advisory Board
(SWAB) at its meeting on June 3~d. The SWAB consensus opinion was supportive of the
Millhouse Road site based on economics and environmental standards. A memorandum from
the SWAB Chair summarizing their conclusions is attached as Attachment B.
Revised Transfer, Haul and Disposal Analysis Summary
The Town of Chapel Hill also raised questions regarding the accuracy of some of the data used
to estimate off-route hauling costs contained in the Summary of Transfer, Haul, and Disposal
Evaluation report presented on May 14. Town officials suggested increased costs to the Town
could indeed be higher. Attachment C presents a report outlining consultations with Town staff
and presents revised data reflecting minor revisions requested by the Town.
In essence County staff confirmed previous Town of Chapel Hill assumptions and data were
meticulously verified in collaboration with Town staff. Town staff wished to reconsider previous
3
assumptions regarding the number of collection routes and decided to increase the assumption
from 14 to 16 routes, resulting in slight increases in estimated Town off-route hauling costs.
Suggested Next Steps
County Management and Solid Waste strongly suggest the BOCC move quickly to request the
Town Council consider making an official offer of the Millhouse Road site to the County for
continued evaluation by staff and consultants as an alternate location for the Solid Waste
Transfer Station. A draft letter from the Chair to the Mayor is included as Attachment D.
The Town Council holds its last regular business meeting before the summer break on June 22
and returns on September 14. It may not be practicable for the Town to address this important
topic definitively before they break, but it is advised that the County make clear its interest and
intention.
Pending confirmation from the Town, Staff and consultants would use the summer months to
further its technical investigation and convene an informational and feedback session in the
impacted community. The informational meeting in the community would follow the same format
as those previously facilitated by Olver, Inc.
Further results and findings pertaining to Site 744, Millhouse Road, would be brought back to
the BOCC at its meeting on August 18. If, after the August meeting the BOCC chooses to move
forward more intensely with Site 744, the BOCC should consider conducting a formal public
listening session regarding the site as was done for the Hwy 54 sites. Staff is also preparing to
bring back to the BOCC on August 18 the results of a continued environmental assessment
associated with Site 056 on Hwy 54.
Absent official confirmation from the Town during the summer, County staff and Olver, Inc.
would not invest additional effort or resources into further investigation of the Millhouse Road
possibility.
FINANCIAL IMPACT: The financial impact of evaluating the Millhouse Road site has been
incorporated into the original agreement with Olver Inc. for the transfer station site search.
Adequate funds have been budgeted in the enterprise fund landfill budget for this activity.
RECOMMENDATION(S): The Manager recommends the Board
1) Receive the preliminary information provided by staff and Olver, Inc. regarding the
technical suitability of Town of Chapel Hill owned Millhouse Road site for the Solid Waste
Transfer Station
2) Authorize the Chair to sign the attached draft letter to the Mayor requesting Town Council
consideration of officially offering the Millhouse road site to the County for formal
consideration by the BOCC as an alternative location for the Solid Waste Transfer
Station.
3) Pending confirmation of an official offer of the site by the Town of Chapel Hill, direct
Olver, Inc., in conjunction with County staff, to convene and conduct an informational and
feedback session for the community impacted by the Millhouse Road site proposal during
the summer break, and return with those findings at the meeting on August 18, 2009.
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Memorandum
O
To: Board of Orange County Commissioners
From: Solid Waste Advisory Board
Jan F. Sassaman, PhD, Chair
Subject: Summary SWAB Discussion Regarding Millhouse Road Proposed WT Site
June 3, 2009 SWAB Meeting
Date: June 5, 2009
At its June 3, 2009 meeting, the SWAB devoted a significant portion of two hours to receiving
and discussing Olver, Inc.'s draft analysis of the Millhouse Road site with respect the county
site-selection ranking system, and with respect to a to comparison of its merits compared to
other sites, particularly the Howell Site. In addition to discussing the Olver presentation, SWAB
members (two of whom live in the Roger's Road neighborhood) provided their own views.
The SWAB discussions focused on three areas of concern -operational and technical
considerations, environmental issues, and that group of issues associated with the local residents
in the immediate vicinity of the site and in the Roger's Road neighborhood.
With respect to the operational and technical considerations, the SWAB generally agreed that the
Millhouse Road site was a superior site for a number of reasons. It is close to the county's
projected population centroid, as well as to major highways and a railroad right-of--way. It is
close to current ongoing solid waste operations, thus providing for operational efficiencies and is
also close to where both Chapel Hill and County solid waste operations trucks park, thus
reducing the number of truck round trips. It is close to existing utilities at the Chapel Hill
Operations Center, and utility services could presumably be provided as extensions of those
facilities. Some of the money saved by the governments on the extra hauling to Millhouse over
the Howell Site could be directed to neighborhood mitigation. Overall, with respect to
operational and technical considerations, it just makes sense.
While there are several potential environmental issues that may need to be resolved, including
the as yet unknown possible extent of wetland areas, the SWAB focused on the environmental
pluses of the Millhouse Road site. These include a significantly lower carbon footprint associated
with a location close to traffic corridors and the waste centroid, resulting in fewer miles traveled.
There are a number of environmental aspects of the Millhouse Road site that would need to be
considered further, including a more detailed wetlands analysis, endangered species analysis,
specific traffic analyses that include new development and facilities along Eubanks Road, and
permitting needs.
The SWAB discussed the issues associated with people at length and collectively expressed a
concern that people along Millhouse Road adjacent to the proposed site could be adversely
impacted. It was noted that the Millhouse Road site is located in an area that is considered by
residents to be a part of the historic Roger's Road community. In addition, it was noted that the
Emerson-Waldorf School is located nearby on Millhouse Road and there are properties backing
0
up to the railroad right-of--way along the western boundary of the site. The SWAB discussed a
number of issues, including the potential generation of noise as trucks shifted gears entering the
facility and warning beeping as equipment backed up, and whether or not this noise would be
attenuated by the railroad right-of--way berm and if it would indeed be greater than that generated
by traffic on I-40. Possible realignment of the access road indicated on the draft siting plan to
move it further away from the west site boundary was discussed. It was noted that no matter
where the transfer station was sited, the need to site near the waste generation centroid means
that it would have to be sited close to people, but that the Roger's Road area has been the locus
of waste disposal for a long time. Finally, the SWAB stressed the importance that governing
officials commit to a specific plan of mitigation for the local community should the transfer
station be sited at the Millhouse Road site, or any other site.
The Solid Waste Advisory Board hopes that this review is useful to you in your deliberations.
We look forward to hearing your response and are ready to continue to assist the BOCC and
Solid Waste staff.
2
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To: Gayle Wilson vas: June 2, 2009
FROM: BOb Sallach OLVER PROJECT NUMBER• 20151
~~ Transfer Station Haul Cost Analyses -Revised
Including New Information from the Town of Chapel Hill
Orange County, North Carolina
At the Board of County Commissioners' (BOCC) Transfer Station Work Session on Thursday,
May 14, 2009, officials from the Town of Chapel Hill raised issues with some of the assumptions
and results presented in the Transfer, Haul and Disposal Evaluation Reports dated April 16, 2009
and May 2009. The purpose of this memorandum is to explain and clarify the issues raised
regarding the May 14 report by the Town, note revisions made to the Chapel Hill portion of the
analysis subsequent to May 14, and to present revised summary tables using the revised Town data.
It should be noted that Olver Incorporated (Olver) has worked closely with staff from each Town
and the County to utilize waste hauling and cost data that are endorsed by the respective
jurisdictions so that the analyses are as thorough and accurate as possible. As new assumptions
have been requested by the jurisdictions, we have incorporated them into the analyses and then re-
confirmed their accuracy by obtaining renewed endorsements. This assures the BOCC that they
will have the most up-to-date information to use in its transfer station site decision making.
At the work session, Town officials presented a memorandum from Lance Norris, Chapel Hill
Public Works Director to Roger Stanch, Chapel Hill Town Manager, dated May 6, 2008 (attached),
that identified additional costs to the Town in the event that the Town would be required to haul
waste to the Durham Transfer Station. Town officials questioned the cost assumptions in the Olver
analysis due to the differences between the costs indicated in the May 2008 report and the April
2009 Olver analysis. The May 2008 memorandum identified the following three costs:
1. The need for an additional crew (personnel and vehicle) because of additional off-route
hauling time;
2. Additional fuel costs for the additional travel distances and fuel price per gallon; and
3. The need for the Town to purchase dual-axle waste collection vehicles.
On Tuesday, May 19, 2009, County and Olver staff met with Chapel Hill Public Works Director
Lance Norris and Harv Howard, Solid Waste Services Superintendent for the Town, to discuss the
issues as requested by the BOCC. It was agreed that the analysis of Town hauling costs presented
at the May 14 BOCC meeting was the analysis previously coordinated with and endorsed by Town
staff. A May 15, 2009 memorandum from the Town's Public Works Director to the Town Manager
(attached) explains and clarifies the discrepancies raised on May 14. The May 2008 Town analysis
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had been prepared using a different methodology, operational assumptions specific to May 2008
that had changed by 2009, and different equipment acquisition upgrade assumptions.
On May 21, 2009, Chapel Hill requested that the number of residential collection routes be changed
from 14 to 16. This change was incorporated into the analysis and the results were confirmed with
the Town. Tables lA and 2A, below, present the final vehicle emissions and additional off-route
hauling costs incorporting the Town's requested changes.
TABLE 1A'
Revised Total Estimated Additional Emissions from Additional Off-Route Miles2
.. ~.. •.
NOX 46,228 (44,746) 115,886 (112,728) 129,037 (125,195)
Particulates 2,287 (2,214) 5,734 (5,578) 6,385 (6,195)
Non-Methane HC 16,922 (16,380) 42,422 (41,266) 44,859 (43,576)
C02 4,020,641 (3,891,743) 10,079,176 (9,804,524) 11,222,991 (10,888,847)
Sources: 1. Greening Garbage Trucks, INFORM, 2003
2. EPA Office of Transportation and Air Quality. Emission requirements for vehicle models older than 2007 are
assumed through 2015. Emission requirements for 2007 vehicles and newer are assumed in 2016 and later.
3. Dieselnet.com
Revised to incorporate additional residential collection routes in Chapel Hill per May 21, 2009 requests. Emissions previously reported
are in parentheses.
ZEmissions based on total additional off-route miles by all local governments to each respective transfer station instead of to Eubanks
Road Landfill.
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TABLE 2A'
Revised Additional Average Annual Off-Route Costs to each Transfer Station Option2
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Town of Cha I Hill $113,000 $328,000 , $266,000
Town of Carrboro $10,000 $84,000 $89,000
Town of Hillsborou h $22,000 $21,000 $16,000
Oran a COUn SWM De t. $63,000 $232,000 $212,000
Other Haulers rivate inst. Etc. $42,000 $135,000 $118,000
Total Off-Route Haulin $250,000 $800,000 $701,000
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Town of Cha el Hill $141,000 $446,000 $364,000
Town of Carrboro $12,000 $114,000 $121,000
Town of Hillsborou h $27,000 $31,000 $24,000
Oran a Coun SWM De t. $78,000 $322,000 $295,000
Other Haulers rivate inst. Etc. $52,000 $185,000 $163,000
Total Off-Route Haulin $310,000 $1,099,000 $968,000
'Revised to incorporate additional residential collection routes in Chapel Hill per May 21, 2009 request.
zlncrease in costs of hauling MSW from the end of collection routes to the respectnre transfer stations instead of to Eubanks Road
Landfill
In addition to the Chapel Hill request at the work session, the BOCC requested that Olver again
review the assumptions for mileage and speed of truck travel in the analyses. Olver staff conducted
additional drive tests and confirmed that the mileage and speed data provided by the Towns and the
County used to estimate off-route hauling costs are in-fact accurate. No changes have been made to
the distance and speed assumptions between collection routes and transfer station options. Speed
and distance assumptions from the proposed County transfer station locations to the out of county
landfills were also revaluated. In order to standardize the long haul routing approach Olver has
selected Interstate routes even if there are shorter routes to the destination landfill. This approach
has resulted in changes to mileage assumptions and cost estimates for long-hauling MSW that have
had more impact on routing to Wake County Landfill than to Sampson County Landfill.
Table 3A presents the data that incorporates the new mileage assumptions. The costs to haul MSW
to the Sampson County Landfill from the Eubanks Reference facility and the Highway 54 site were
virtually unchanged and increased 2.7% respectively. Hauling to the Wake County Landfill from
the Eubanks Reference facility and from the Highway 54 site increased 4.3% and 5.8% respectively.
Table 3A also presents revised data as a result of the additional residential collection routes
requested by Chapel Hill. However, these revisions do not impact the overall findings or the
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conclusions of the earlier Olver reports - an in-county transfer station remains the least cost options
for the County.
TABLE 3A'
Revised Comparison of Transfer Station OptionsZ
..
.. ..
Miles to Landfill -1 way 103 (104) 38 (31) 109 (104) 43 (31) NA
NA
TS Site Acres/$ per Ac. 18.5/$0 18.5/$0 25/$15K 25/$15K NA NA
Capital-$Million $4,093,000 $4,093,000 $4,771,000 $4,771,000 NA NA
Facility Operations - First Yr.3 $816,500 $816,500 $887,200 $887,200 NA NA
Haul to Landfill - First Yr. $930,800 $429,200 $952,600 $435,300
($927,500) ($411,500) ($927,500) ($411,500) Included Included
Landfill Tip Fee-First Yr. $1,221,000 $1,710,000 $1,221,000 $1,710,000 Included Included
Off-Route Cost-First Yr. $467,200 $467,200 $674,900 $674,900 $1,080,100 $1,001,200
($451,300) ($451,300) ($648,500) ($648,500) ($1,036,100) ($962,700)
Additional Off-Route Cost-
First Yra NA NA $207,600 $207,600 $612,900 $534,000
Total Cost -First Yr. $/Ton $60 $60 ($59) $66 ($65) $65 ($64) $65 ($64) $63 ($62)
20-Yr Net Present Value $53,205,000 $46,108,000 $57,883,000 $50,523,000 $66,633,000 $64,084,000
($52,905,000) ($45,484,000) ($57,029,000) ($49,607,000) ($65,831,000) ($63,382,000)
Break Even Points Yr 8 Yr 7 (6) Yr 12 (11) Yr 9 (8) NA NA
Revised to incorporate additional residential collection routes in Chapel Hill and updated landfill mileage estimates per May 21, 2009
requests. Mileage estimates maximize use of Interstate routes. Data previously reported are in parentheses.
ZFor handling the equivalent amount of MSW reported by Couniy as landfilled at Eubanks Road Landfill in FY2008, escalated for
growth.
3lncludes full operating costs. i.e. land, engineering permitting, construction, equipment, labor, operations, etc.
'Increase in the total off-route costs of hauling MSW from the end of routes to the respective transfer stations instead of to the Eubanks
Road Landfill.
SThe number of years it would take to recoup the costs of building the Couniy transfer station.
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Attachments
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MEMORANDUM
TO: Roger Stancil, Town Manager
FROM: Lance Norris, Public Works Director
SUBJECT: Clarification on Differing Transfer Station Cost Analyses
DATE: May 15, 2009
On May 6, 2008, I provided you a memorandum regarding Orange County's transfer
station siting process. Specifically the memorandum detailed the anticipated financial
impacts to the Town's Solid Waste Services Division for upgrading collection equipment
and increased ongoing operations costs associated with hauling Town refuse to a transfer
station in Durham that was under consideration at that time.
Subsequent to that financial impact analysis, the Orange County Board of Commissioners
undertook a search for additional transfer station sites. On February 12, 2009, Orange
County Solid Waste Director Gayle Wilson requested assistance from the Town in
developing an updated financial analysis associated with these additional siting options.
Beginning in March 2009, Town Solid Waste Superintendent Harv Howard worked with
Olver Inc., Orange County's siting consultants, to develop this updated analysis.
This updated analysis reflects a number of changes that have occurred since the original
analysis described in the May 6, 2008 memorandum was submitted. Most notably are the
costs attributed to equipment upgrades as the Town's has recently acquired 3 of the 5
dual rear axle vehicles needed by the Town to utilize a remote site. Accordingly, the
anticipated net impact to the Town is less in the current analysis than previously
estimated. The difference in equipment costs impacts between the two financial analyses
also reflects different cost modeling methods, with the May 6, 2008 analysis based on
total one-time costs for new equipment versus the updated analysis which amortized
costs.
Changes in the updated analysis also reflect slight increases in anticipated personnel
costs, adjustments related to changing fuel cost estimates and modest reductions in
ongoing fleet maintenance costs due to the acquisition of new equipment. We recognize
that this is a point in time analysis of the Town's Solid Waste Services Division's costs
associated with possible transfer station locations and may change depending on actual
fuel costs and the final transfer station location selected.
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MEMORANDUM
TO: Roger Stancil, Town Manager
FROM: Lance Norris, Public Works Director
SUBJECT: Orange County Transfer Siting Process
DATE: May 6, 2008
Background and Discussion
The Town of Chapel Hill currently collects and hauls its municipal solid waste (MSW) to
the Orange County Regional Landfill. That landfill is scheduled for closure in 2011.
Currently, the Orange County Board of Commissioners is conducting a site search to
construct a Transfer Station. The selected location could impact the Town of Chapel Hill
negatively and/or financially.
The Town of Chapel Hill's interest is, "To support the environmental sustainability of
our community y actively pursuing the goal of 61 % waste reduction and by reducing
our carbon oot rp int by 50% by 2020.
Criteria that could impact our operation are:
• An increase in non-productive route time, driving to and from the route to the
disposal site is a major consideration. We have conducted time and distance
studies from the geographic center of Chapel Hill to distances of 10, 12, 15 and
20 miles away. These study included Highway 54 West, I-40 West and Highway
86 North. Beyond the 12 mile point, which adds 38 to 40 minutes round trip drive
time depending on location, we would need to add another crew with equipment
to continue the same level of service we currently provide.
• An equipment change to a dual axle residential fleet. Currently, only two trucks
are dual axle. Three more will be delivered to the Town due to the normal fleet
replacement cycle this fall. That will leave five rear loaders to be changed out at
cost of approximately $700,000.
• Fuel cost will increase if the site is other than the current site. The amount of
increase would vary depending on the distance and time of travel.
As an example of the impact of changing to a more remote hauling site, a time and
distance study was conducted from various Chapel Hill locations to the Durham Transfer
Station (DTS).
is
Southern Village center to DTS.
Meadowmont center to DTS.
Parkside Neighborhood to DTS.
Downtown ChapelHill to DTS.
DTS to Town Operations Center.
Miles: 20.3 Time: 28 minutes
Miles: 17.6 Time: 26 minutes
Miles: 17.4 Time: 22 minutes
Miles: 17.1 Time: 27 minutes
Miles: 20.6 Time: 27 minutes
This would increase our travel time during the day to 1 hour. Transfer station wait time
could approach 15 minutes. The additional time per route would compromise our ability
to complete routes within a work day with additional resources.
We would need to add 1 crew, with equipment to sustain our current task system.
1 Equipment Operator II Salary and Benefits. $43,800
2 Collectors Salary and Benefits. $74,000
Total personnel costs. $117,800
Additional rear-loader, fuel and maintenance. $200,000
Total. $317 800
Fuel Projections.
Estimated data on increased annual fuel cost from the DTS to the TOC for residential
trucks only would increase $28,900 dollars(Rounded).
14,996 miles(14 routes x 52 weeks x 20.6 miles) divided by 1.6 miles per gallon average
rear loader multiplied by $3.08 which was the average 3rd quarter fuel cost for this FY.
Estimated data on increased annual fuel cost only by all routes to DTS would increase
$76,100 dollars(Rounded).
14 routes x 52 weeks x 1.5 trips per day x 36.2 miles round trip average all routes divided
by 1.6 miles per gallon x $3.08 which was the average 3rd quarter fuel cost for this FY.
Commercial fuel cost estimated at $48,000(Rounded).
Total fuel estimate: $153,000.
The residential fleet is currently being converted to rear dual axles to bring us into
compliance with DOT weight guidelines. We currently have two rear loaders that are
dual axle. Three more are being order this year. That will leave five rear loaders to be
converted.
Conversion of equipment. $700 000.
2
13
The actual impact of other sites would vary depending on their location. For example,
sites north of Hillsborough would require travel through the town, so even relatively short
hauling distances would result in longer hauling times. Likewise, sites adjacent to
Interstate 40 could require shorter hauling time for longer distances.
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DRAFT LETTER FROM BOCC CHAIR, VALERIE FOUSHEE TO
CHAPEL HILL MAYOR, KEVIN FOY
June 17, 2009
RE: Town Suggestion of Millhouse Road Site for Possible Transfer Station Location
Dear Mayor Foy,
I want to thank you again for the interest and involvement demonstrated by the Town
leadership in.helping address the siting of the Solid Waste Transfer Station in Orange
County.
At the BOCC meeting on June 16, we received a preliminary evaluation of the Town-
suggested site on Millhouse Road from our staff and consultant, Olver, Inc. Their initial
findings were sufficiently strong to support our making this formal request of the Town
to have this site, identified as Site 744, officially offered by the Town for our formal
consideration. A complete copy of the report from Olver, Inc. is attached for your review
and reference.
Our immediate request in no way assumes or assures this site will be the site ultimately
selected by the BOCC for the transfer station. Nor do we believe the Town, in making an
official offer of the site to the County, obligates itself to any particular terms or
conditions of transfer and/or acquisition of the site to the County for the purpose of the
transfer station. Final site selection rests with the County and should Site 744 be
officially offered and subsequently chosen by the BOCC, a mutually beneficial
agreement would be negotiated between the Town and County.
Our interest and intent at this time are to verify the official status of the Town suggestion
of Site 744 so our staff and consultant can do more technical investigation and hold an
information/education session for the impacted community during the summer break.
With Town confirmation, staff and consultant would prepare to return on August 18tH
with additional findings to support our decision making. Staff will be providing follow up
on the on-~oing environmental assessment of Site 056 on Hwy 54 at the meeting on
August 18t as well. Absent clear confirmation from the Town on the certainty of site
availability, the BOCC is reluctant to invest additional staff and consultant energy and
effort into the examination of Site 744 on Millhouse Road.
We trust you understand and share the need to maintain momentum during the summer
months, and we look forward to hearing your response. Again, we greatly appreciate the
opportunity to work closely with Town partners in taking the critical next step in siting
the infrastructure for the solid waste needs of the County.
Sincerely yours,
Valerie Foushee,
Chair