HomeMy WebLinkAboutMinutes - 19760503388
The meeting was adjourned.
Flora R. Garrett, Chairman
Betty June Hayes, Clerk
MINUTES OF THE ORANGE COUNTY BOARD OF EQUALIZATION AND REVIEW
April 29, 1976
The 1976 Orange County Board of Equalization and Review convened
at 7:00 p.m., April 29, 1976 in the Commissioners Room of the Orange
County Courthouse. Members of the Board present were Chairman Flora
Garrett, Commissioners Norman Walker, Norman Gustaveson, Jan Pinney,
and Richard Whitted.
The Board heard appeals of 1976 real property tax valuations by
the following persons for the indicated properties:
Heritage Hi11s Recreation
Township Tax Map Block Parcel
Club, Inc. Chapel Hill 120C C 11
Lawrence A. Young Chapel Hill 120C C 11
Donald G. Willhoit Chapel Hill 120C C 11
Daniel B. Menzel Eno 13 - 6A
David M. Shanklin Cheeks 6 - 34
The Board postponed consideration of the appeal by Pladeleine B.
Schuermann, who failed to appear (Chapel Hill Township, Tax Map 2,
Parcel 19).
pavid M. Shanklin, in questioning the valuation of his new house
and commercial building in Cheeks Township, also raised the question
of delineation of the jurisdictional boundary for zoning between 'the
Town of Mebane and Orange County, contending that his property is
geographically beyond. the jurisdiction of the municipality although
he was directed to the Town of Mebane when he attempted to apply for
a building permit, alledgedly, in accordance with a department level
working agreement between the two governments regarding delineation
of the jurisdictional consideration.
The Board deferred resolution of the appeals of Heritage Hills
Recreation Club, Inc., Daniel B. Menzel, and David M. Shanklin pending
further consideration.
The Saard recessed to reconv~z~e~nq Ma~6, 197~~~
Flora R. Garrett, Chairman
William Laws, Acting Clerk
MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS
May 3, 1976
The Orange County Board of Commissioners met in regular session
on Monday, May 3, 1976, at 10:00 a.m. in the Commissioners Room of
the Courthouse.
Members present were Chairman Flora R. Garrett, Commissioners
Norman Gustaveson, Jan Pinney, Norman Walker, and Richard Whitted.
Members absent were none.
Others present were S. M. Gattis, County Administrator; Neal
evans, Finance Officer; Geoffrey Gledhill, County Attorney; and
Betty June Hayes, Clerk to the Berard.
The Chairman referred to Item I on the Agenda: Persons not on
this Agenda having business to transact with the Board.
•..vv
Q.°_ .~.
ORANGE COUNTY
1975-76 PRpPpSED BUDGET ORDINANCE
,^ AMENDMENT
The 1975-76 Budget prdinance of Orange Gounty as adapted on dune 18, 'l975,
and subsequently amended is hereby amended as foll ows:
Change the appropriation fqr the following line items in the funds indicated:
INCREASE
FUND - ITEM (DECREASE TO TOTAL
General:
Administration- Supplies 35p 8p0
Bldgs & Grds- Electricity 2,500 lO,pOp
Bldgs &Grds» Water 150 550
County Commissioners- Legal Services 10,p00 22,000
Courts-Juvenile Detention 2,000 4,25p
Finance- Supplies _ (350) 1,650
Health- Water 100 250
Jail- Electric 850 2,850
Jail- Water 150 750
Jail- Supplies 600 1,175
Jail- State Detention 1,200 9,200
Motor Pool- Repairs 1,D00 6,000
Motor Pool- Insurance $Op 4,000
Recreation- Personnel 2,175 36,353
Recreation- Telephone 460 T,60D
Recreation- Office Supplies (460) 3,040
Recreation- Program Supplies 5,158 13,541
Recreation- Contracted Services 6,540 12,640
Register of Deeds- Telephone 5p0 2,300
Sanitation- Personnel (6,350) 20,pOp
Sheriff- personnel (6,899) 314,626
Sheriff- Telephone 2,000 4,2pp
Tax Collector- Telephone 40D 1,500
Tax Supervisor- Telephone 1,250 4,25D
Veterans Service- Electricity 30 80
- Veterans Service- Equipment (51) 449
Veterans Service- Telephone 1B5 600
i
390
FUND - ITEM
Agency Support- COA
Agency Support- Nutrition
Buildings & Rents Grady Brown
Central Services- Auditing
Central Services- Duplicating
Central Services- Sales Tax
Central Services- Telephone
Interfund Transfers- SCE
Personnel Support- FICA
Persannel Support- Retirement
Personnel Support- LE Retirement
Personnel Support- State Retirement
Miscellaneous- Contingencies
School Current Expense:
County- Per Capita
Chapel Nil l- Per Capita
Special Fire Districts:
Chapel Hi11 Fire- Appropriation
South Orange Fire- Appropriation
Service Districts:
Oaks- Appropriation
INCREASE
(DECREASE)
(289)
(165)
(2,000)
17,250
3,000
2,400
2,000
226,000
127
4,000
(1,500)
(300)_
(260,811)
113,377
120,799
1,OOp
4,000
8,500
TO TOTAL
5,223
1,484
16,000
27,250
9,000
6,400
lo,aoo
2,334;100
45,127
23,000
13,500
2,G00
0
1,206,652
1,2$5,624
3,000
24,400
151700
391
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ORAWGE COUNTY
1975-76 PROPOSED BUDGET ORDINANGE
AMENDMENT
The 1975-76 Budget Ordinance of Orange County as adapted on June 18, 1975,
and subsequently amended, is hereby amended as follows:
Change the appropriation for the following line items in the funds indicated:
INCREASE
FUND - ITEM (DECREASE TO TOTAL
General: .
Administration- Supplies (1,P.11) 350 80D
Bldgs &Grds- Electricity (2,P.17) 2,5D0 ~ 10,000 --
$ldgs &Grds- Water (2,P.17) 150 550.
County Commissioners-Legal Services (3,P.21) 10,000 22,ODD
Courts-Juvenile Detention (4,P.23) 2,ODp 4,250
Finance- Supplies (1,p.2$-A) •(350) 1,650
Health- Water (2,P.29) 100 250
Jail- Electric (2,P.31) 850 2,$50
Jail- Water (2,P.31) 750 750
Jail- Supplies (5,P.31} 600 1,115
Jail- State Detention (6,P.31) 1,200 9,200
Motor Poa1- Repairs (7,P.35) 1,000 6,000 •
Motor Pool- Insurance (7,P.35) $00 4,000
Register of Deers- Telephone (8,P.42) 500 2,,300
Sanitation- Personnel (9,P.47) (6,35p} 20,000
Sheriff- Personnel (9,P.49) _ (6,899) 314,626 -
Sheriff- Telephone (8,P.49) 2,000 4,200 -
- Tax Collector- Telephone ($;P.51) 4D0 1,500
Tax Supervisor- Telephone ($;P.55) 1,250 ¢,250
Veterans Service- Electricity (2,P.57) 30 80
Veterans Service- Equipment (10,P.57) (51) 449
_ Veterans Service- Telephone (S,P.57) i85 600
Agency Support- COA (1D,P.59) (289} 5,223
Agency Support- Nutrition (10,P.60) (165) 1,4$4
39~
FUND - ITEM
Buildings & Rents- Grady Brown (2,P.62)
Central Services- Auditing (11,P.64)
Central Services- Duplicating (11,P.64)
Central Services- Sales Tax (11,P.64)
Central Services- Telephone (8,P.64)
Interfund Transfers- SCE (12,P.66)
Personnel Support- Retirement (13,P.68)
Personnel Support- LE Retirement (13,P.68)
Personnel Support- State Retirement (13,P.6$}
Miscellaneous- Contingencies (14,P.7D)
School Current Expense:
County- Per Capita (12,P.87)
Chapel Hill- Per Capita (12,P.87).
Special Fire Districts:
Chapel Hill Fire- Appropriation (15,P.123f
South Orange Fire-Appropriation (15,P.135)
Service Districts:
Oaks- Appropriation (15,P.137)
INCREASE
(DECREASE) TO TOTAL
(2,OOD) 16,000..
17,250 27,250
3,000 9,OO.D
?_,40D 6,4D0
2,OOD 10,000
226,000 2,334,10D
4,ODp 23,000
(1,500) 13,500
(300) 2,600
.(260,$11) 0
113,377 1,206,652
120,799 1,285,624
1,000 3,000
4,000 ~ 24,400
8,500 15,700
t
39~
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+.
ORANGE COUNTY
1975-76 PROPOSE^ BUDGET ORDINANCE
Ah]ENDh1ENT '
The 1975-76 Budget Ordinance of Orange County as adapted on June lB, 1975,
and subsequently amended, is hereby amended as foiloti•~s:
Change 'the appropriation for the following line items in the funds indicated:
INCREASE
FUND - ITEM (DECREASE) TO TOTAL
General:
Administration- Supplies (1,P.]1) 350 80D
_
Bldgs & Grds- Electricity (2,P.17) 2,500 10,000 j
Bldgs & Grds- Water (2,P.17) 150 550
County Commissioners-Legal Services (3,P.21) 10,OD0 22,000
• ~ Courts-Juvenile Detention (4,P.23) 2.,000 4,25D •
Finance- Supplies (1,P:28-A) (•350) 1,650
Health- Water (2,P.29) 100 250 .
Jail- Electric (2,P.31) 85D 2,850
Jail- Water (2,P.31) 150 750 ~
Jail- Supplies (5,P.31) 600 1,115
Jail- State Detention (6,P.31) 1,200 9,200
Motor Pool- Repairs (7,P.35). 1,000 6,000
.Motor Pool- Insurance (7,P.35) 800 4,000
Register of Deeds- 7elephane ($,P.42) 500 2,300
Sanitation- Personnel (9,P.47) (6,350) 20,000
Sheriff- Personnel (9,P.49) (6,899} 314,626
Sheriff- Telephone (8,P.49) ~ 2,000 4,200
Tax Collector- Telephone (8,P.51) 400 1,500 ii
Tax Supervisor- Telephone (S,P.55) 1,250 4,250
Veterans Service- Electricity (2,P.57) 30 80
Veterans Service-- Equipment (10,P.57) (51) 449
Veterans Service- Telephone (8,P.57) 185 600
~. Agency 5upport•- COA (10,P.59) (289) 5,223
Agency Support- Nutrition (10,P.60) (165) 1,484
' 394
INCREASE
j FUPJO - ITEM (DECf:EASE) TO TOTA1~
Buildings & Rents- Grady 8ro~~rn (2,P.62} (2,000) 16,000
Central Services- Auditing (11,P.64) 17,250 ~ 27,250
Central Services Duplicating (11,P.64) 3,000 9,000
Central Services- Sales Tax (11,P.64) 2,400 6,400 _.
Central Services- Telephone (8,P:64) 2,000 10,000
Interfund Transfers- SCE (12,P.66) 226,000 2,334,100
Personnel Support- Retirement (13,P.6$) 4,000 23,000
Personnel Support- L.E Retirement (13,P.68) (1,500) 13,500
Personnel Support- State Retirement (13,P.68) (300) 2,600
Miscellaneous- Contingencies (14,P.70) (260,$1T) 0
Schao7 Current Expense:
County- Per Capita (12,P.87) ~ ~ 113,377 1,206,652
Chapel Hill- Per Capita (12,P.$7) 120,799 1,285,624
Special Fire Districts:
Chapel Hill Fire-- Appropriation (15,P.123) 1,000 3,000
South Orange Fire-Appropriation (15,P..135} 4,000 2'4,400
',- Service Districts:
Oaks- Appropriation (15,P.137) 8,500 1,700 ,
_~
~~
3~~
Change the revenues and fund balances estimated to be available to meet the
foregoing appropriations in the funds indicated:
FU~fJ - RE50URCE INCREASE
(DECREASE?
'TO'TOT/1L
General:
Recreation Grant 10,000 10,000
Recreation Fees 4,000 4,000
School Current Expense:
From General Fund 226,000 2,334,i0D
Fund Balance 8,176 149,028
Special Fire Districts;
' Chapel Hill Fire-Current Tax $00 2,750
Chapel Hill Fire-Delinquent Tax Z00 7.50
South Orange Fire-Current Tax 3,000 ?_3,p00
South Orange Fire-Delinquent lax
...: ~.; 1 000
s 1,400
~_..__ Service Districts:
Oaks- Current Tax 3,800 1D,800
Oaks- Delinquent Tax 4,700 4,900
Adopted this the 5th day of __ April ,_,_._._, T976.
'~~ ~
Change the revenues and fund balances estimated to be available to meet the
foregoing appropriations in thz funds indicated:
INCREASE
FUND - RESOURCE (DECREASE) TO TOTAL
School Current Expense: ~ -
From General Fund (12,P,89) 226,000 2,334,100
Fund Balance (12,P.89) 8,176 149,028
Special Fire Districts:
Chapel Hill Fire-Current Tax (15,P,124) 800 2,750
Chapel Hill Fire-Delinquent Tax (15,P.124) 200 250
South Orange Fire-Current Tax (15,P.136) 3,000 23,000
South Orange Fire-Delinquent Tax (15;p.136) 7,000 1,400
Service Districts:
Oaks- Current Tax (15,P.138) 3,800 10,800
Oaks- Delinquent Tax (15,P,138) 4,700 4,90D
Adopted. this the ~• ~ ddy of ,1976. - -
39~
r.
March 31, 1976
ttemo To: Orange County Board of Commissioners
From: Neal Evans, Finance Director
Subject: Proposed Budget Amendment
Attached is a proposed budget amendment that vrould provide appropriation
of funds that vrere under budget in several Departments, that were allocated
to Current Expense but not formally budgeted, and that were collected in excess
of budget far Districts in which all funds go to the Totivn Fire pepartment for
services.
NOTES
1) Administration and Finance budgeted supplies on prior years combined
experience and Finance took too much. This item merely transfers between the
two.
2) Additional funds are required in almost every Utility Account due to
increased costs. In the Buildings and Grounds Account part of the increase
comes from the addition of Grady Brovrn and a transfer of.2,p00 is suggested
from the account set up far Grady Brown Operations.
3) Additional funds are required for Legal Services as has been previous'--
brought tp the attention of the Commissioners.
4) Juvenile Detention requirements have continued at the high level of
the previous years.
5) nail supplies have been increased to meet requirements of fail In-
spections-•pa~°ticularly mattress covers.
6) State petention Payments vrere under budgeted.
7) Automotive repairs costs have been high du:. to more older autos and,
possibly, quality of new cars pur.chased'in previous fiscal year. Insurance
costs have also gone up with acquisition of alder cars.
8) Telephone costs were generally underestimated. The initial installation
costs vrere slightly more than anticipated, same additional requirements were
identified (i.e., Sheriff's Department Sauth Orange Line ), and the original
divisions of costs eras not correct.
9) Personnel funds are available in Sheriff's Department due to vacancies
and in Sanitation due to tlanpovrer Persannel, and it is reca:nmended that these
funds be re-appropriated to meat the various requirements indicated.
10) Veteran's Service Equipment, Council on Aging Bus, and Nutrition Pro-
gram requirements have been met vrithin the budgets and it is recommended that
these items be reduced to meet other needs.
~r
1
399
11) Central Services items including Auditing, Sales Tax and Duplicating
requirements have been brought to the Commission's attention previously and
the Auditing amount is also required in order to sign the previously. approved
contract.
12) The School Current Expense budget receives the $226,Op0 reserved in
contingency,for E5AA as ti~~ell as $8,176 from CE fund balance, the sum required
to meet the long. standing claim of the Chapel HiTI unit to X4,278 from prior
years.
13) Additiona] funds are required for Local Government Employees.
Retirement due to an increase in the percentage of the employers share as well
as relatively full employment. Some funds are available in Law Enforcement -
. Retirement and•State Employees Retirement, where neither of the above conditions
exist.
1~.) It is recommended that these various increases be funded (in addition
to the reductions in the appropriations mentioned by use of the contingency).
The contingency funds would then be reduced to .zero. There are several other
"sources" of these funds, for example, the unappropriated fund balance, and
some unappropriated revenues.
15) Additional taxes were collected in most of the Fire Districts in both
current and delinquent categories. It is necessary to budget the excess caT--
1ections in those districts where services are provided by Municipal Fire De-
partments under an agreement that the County turn aver all District Tax Col=
lectians to the Town.
- ~.
4fAU
:tifORTFi C3~ROLTtiA
gRFkIrE COU?7TY
CDTtTP.ACT
T11is Contract, made 8.iu3 entexed into thf.s t'~e ~'~
day of , 1976 by ~d betweer, Orange County, Naxth
Carolina, hcrcanafter desicinated as Client, Zrsd WT~1SiOT7,
GOI,E.i~~7 & Y3Er'2I~T1i0LZ, herBinafter designated as AttaXney, haxek-v
contract and agreo as fo~.ld~es:
I.
Client employs Attar^°y to ze?resent Client as their
Attorney at F,a;r in rer7axds td All matte: s which arise,. Drat a£
Oran?c^ Coanty's administration of the Ch.ilc: Su Hart and . , .
Enforcement Program; 7'itla IV-eO of t:~e Social Security Act - •
under Article 9, C:zapter 210 of 'the' ~;drti Carolina Oereral
Statutes ~ 21D--228 at s_ etc .
T~,
Client shall pay to the Attorney for all sexvices
renclczed ha_eundew tt~e sun oi~ $40.00 far each hour of. se~:vices
renclersd autsic~ of Court, and the sum of $75.00 for racy
hour of sex'v;.aes zenciererl in Court.
i?:I.
Tt:at all costs in cakznectioa orxth sain xenr43~sxtation
s;ia2l be pairs }yy Client.
TN TE5ZX~1O.~Y WF:ERF;DF, said parties have exacuted
this Contract in duplicate arigina2s r one.- of ~~~ah is ze. ainey~
by eacc~ ai t'~e patties. s; ~ .f if
` `F ~
/~
S^TI*IS"i'Oti, COI,E~L~1`F ~~~~ERA?i?Ok;•~ ~~ '
AIfr~Id~D $i2QE•It1 COL~'~A';, Jr.
FO?' t'.z2 Fix':"! / ~~
/ ,/
D~rcg courT _, Tx cA~or;Te;~~
F'7,,ORIi R. CAR~TT ~
Chairman, Baaxd. of County Co=:xsi;aianars
A D:
_~_
Betty ~ e Flayes, `` ~-
~®~
In~?R'~:: '~:zF' y~Is:.n -
. ... ~!'~2id qty CQ 4i7 a`~ ~ ~ .
~ : `~ ~ ~ ~_7Rtalry PUI~Z~C Of
~;aia ;'st'y..::' Inc Coxnty, tlv acre y oextrt jr that ~1;,OAifQ $PAAN C4:.EtiF1:~;,
.7R.., r~er+~oriaZ3y: appssxod~befor~e ~o .this. dny ana.r~cknocaleagod the
dua exscutio:a of t.'~e Lorec~ainq ! nstr:L,~nt.
{7~'I'fIFsS~ zay nand and t70±axiaZ ~?a3., thise.~.'~.~.~. day ob
~r.+r,3.3, 1975 . ~' --
~J
~tiQtB.xV 'G'l!Y'! ~C - ~.~
. fi:_ CC~?"I'l~j.~;i/~ i-D~i1 -fjC2L'i~ir~3 : ~ .. ~~~ ~ ~!
aJk?ili CP.~tCL~t7A - `~~~Cvii'~•~~
O;~.F,:v~ C'JC'?3 ~^I , ~ •. ~~ ~ , / ~~~.4IG`~.(.tYfvle
far said Cot ty a.~sd 9 te, ~ o ti y z SLfia'3l Jti~3F1 ~AYY:6 .personally
aat~:e b'fore xre this ~ y ~snfi anknowl~ac'lcreu ti~aic.. sl-~~ is Clcs): to tze
5oard of Caunty ~:ar,3ssioners of Axange'Cau:~ty, and•.ti:at by-
authority cit~ly given and are tlso aot of sa~.d Hoard of Cauntf
Cor.~ieaiaaars, Ilse faragoinu'.instrum~snt :aas signed..ir its na:ue by
its C?sai.x~:~, saalac with its aoroorate seal. anc~ attested by thy,
said betty June :aver- aa.~_'i.ts Clark.
ri
i"-il:aanL7} hanG and, official seal, this tlz~~=/ r7~ay of
197:.
Tv C
~a2
' -":.-~T'I'EM NUMBER VIII
VEHICLE FACILITY BIAS
At your meeting of April 12th the County Manager
reported to the Board of Commissioners the results of the
bidding on the County's vehicle maintenance facility. As
you wi11 recall the low bidders were:
General Contract Metal Building
Construction $64,000.
Electrical Quality Electric ~,455-
Plumbing Condor Plumbing ]1,.,705
Heating Acme Heating 9,355.
Total $9$,715.
The engineer has spent some time negotiating with the
bidders and through deletions from the contract has worked
the base bids back to the following:
General $1,0,100.
Heating 3,300.
Electrical 5,950.
Plumbing 1.z, 9$4.
Total $6z,336-
The staff spent some time reviewa.n,g these bids with the
engineer and feels these negotiated prices are still too high.
They have looked at the in-house capability we have and
recommended to me what they feel to be our most economical
course of action. I concur with their proposals. This proposal
involves deletion of the office and storage area, stone around
the garage •and yard, the gasoline service island, pump, tanks
and associated facilities. 'Ihe garage cannot function in a
practical manner with these facilities deleted; however, it
will be necessary to remove these features from the contract
in order that we can execute a contract and start the project.
4Q~
Page 2'
Agenda Attachment #VIYI
April 20, 1976
We feel oux forces can add these features back to the garage
during the next fiscal. year for $1j,000. This sum is substantially
less than the contractors h ave proposed to perform these items.
With this background one can follow our total cost projections
for this project. ,
ESTIMATED PROJECT COST
General Contract $ 10,100.
Heating Work 1,500.
Plumbing Work 6,500. •
Electrical Work 5,000.
Initial Construction Cost $ 53,100.
Engineers Fee ( .09) 4•, 779.
Contingencies 2,121.
Initial Building Cost $ 66,000.
Features to Be Added Back 15,000.
Total Building Cost $ 75,000.
Site Acquisition Costs $ 31,520,1
Site Development Costs 5,150.2
Total Estimated Project Cost 111,670.
(1) Land purchase,surveyin g and corsiected legal expenses.
(2) Water tap fee, installation of water and gas line to site,
clearing and grad5.ng of property and road improvements.
FUNDS PRESENTLY AVAILABLE FOR PROJECT .
• Garage Appropriation $ 60,000,
Sate Acquisition 10,000.
Unexpended appropriation available
from Truck and Green Boxed 11,4.00
Appropriation for Garage Tools 7,000.
Total $ $$,100.
40~
Page 3
.~ Agenda Attachment #VTII
April 20, ].976..
In order that the project be entirely completed the County -
must provide an additional $23,270, However, this appropriation
may be delayed until next year's budget and then it would be
necessar to appropriate only $$,270 of the $23,2']p if you decide
not~a c ack the items shown on the first page oi' this memo.
RECOMME[iDA TI ONS
1. That the County accept the general contract of $x.0,100.
2. That the County reject the plumbing, heating and electrical
contracts as being too costly.
No additional action need to be taken at this time. The
plumbing heating and electrical work cannot start until the
building is errected. This can hardly happen before mi.d June.
$y that time we will be in a posa.tion to lmow what porti.an of
the project we can undertake to complete next year.
ALTERNATIVES
We feel it is not practical to rebid the project. We are.
certain no secondary contractor will do the electrical, heating
and plumbing far less than we have proposed. The general contract`
is being offered ($1~O,100) at as law a figure as iae have been able
to secure from any building dealer.
~. Reject the entire project as being too costlyo
TIME LIMITATION
Bads on this project were opened March 30th and the general
contractor is bound by his proposal. for 30 days. April 29th is
the last day we can hold the contractor to the present proposal.
we have unless he agrees to an extension. :
40~ I
P1rs. Garrett informed the Board that she had been contacted by
Ezza McFarland of SR #1715 and $1716 and that part of these roads is
on the State's Roads Priority List and part were not. The Citizens of
the area would like a clarification by the Department of Transportation
as to what portion are on the priority list.
Upon motion of Commissioner Walker, seconded by Commissioner Pinney,
it was moved and adopted that the Clerk write the Department of Trans-
portation to clarify the status of State Roads #1715 and #1716.
The Chairman informed the Board that a group of citizens on Piney
Grove Church Road, which is also Colonial Hills Extension, would like
to have their road paved through owner participation. These people
would like to meet with the Commissioners and discuss the possibility
of paying for the paving of their road through the assessment program.
P4r. Gustaveson requested that this meeting be placed on the Agenda
for the third Tuesday's meeting and that back-up data regarding the
accessment program be made available to the Berard. The Clerk was re-
quested to inform PZr. Janes of this meeting and the citizens of the
Colonial Hills Extension area.
The Chairman referred to Item IT: Minutes of prior meetings.
The minutes of the April 15, 1976 meeting were reviewed.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Pinney, it was moved and adopted that the minutes of the April 15, 1976
meeting be adopted.
'The minutes of the April 16, 1976 meeting were reviewed.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adopted that the minutes of April 16, 1976
be approved.
The minutes of the April 20, 1976 meeting were reviiwed, and
corrections were pointed out.
Upon motion of Commissioner Pinney, seconded by Commissioner
Whitted, it was moved and adopted that the minutes of the April 20,
1976 meeting b.e approved.
The minutes of April 23, 1976 were reviewed, and corrections were
pointed out.
Upon motion of Commissioner Whitted, seconded by Commissioner
Pinney, it was moved and adapted that'the minutes of April 23, 1976
be approved.
The minutes of April 29, 1976 were reviewed with corrections
suggested.
Upon motion of Commissioner Whitted, seconded by Commissioner
Gustaveson, it was moved and adopted that the minutes of the April
29, 1976 meeting be approved.
Chairman Garrett presented to the Board a letter she had
received from representatives of the CRIB Agency. The Board reaffirmed
their willingness to allow County matching contribution of $1,500 be
offered to CRIB to be used as a local match in the 314-D Program.
The Chairman referred to Item III: Consideration of a proposed
seal for Orange County. The Chairman recognized Eddie Bowland and
Mrs. C. D. Jones. It was explained that this was the coat of arms
of William TII of Orange and that the royal crest was left off the
top since cve were no longer a royal colony. wars. Jones informed
the Board that the County does not have an official seal and this
was the original seal of the House of Orange which the County was
named after.
Commissioner Walker moved that the County adopt the Coat of
Arms as the County's official seal. This motion was seconded by
Commissioner Whitted.
4os
Further discussion ensued concerning using the seal on Ccunty
cars.
The Chairman called for the vote.
All members of the Board voted aye.
The motion was declared passed.
The Chairman referred to Item IV on the Agenda: Mr. W. C. Ray
will make a report describing the progress made towards constructing
a Medical Clinic in the Hillsborough area by the Orange County Medical
Foundation.
Mrs. Garrett recognized Mr. Ray who stated that the Foundation
had obtained a $240,000 loan from FHA provided that the Foundation can
raise locally $60,000. Through various campaigns and programs, the
Foundation has already raised about one-half of the $60,000. The cam-
paign will be completed June 30, 1976.
The Chairman wished the Foundation success .in their efforts and
thanked Mr. Ray for appearing before the Board.
The next item for discussion was Plats (Preliminary Plats)
A. Paul L1o~ - Two tracts each two acres or more in size are
being cut from a larger parcel. Each tract created has frontage
on State Road #1104. This property is situated in Chapel Hill
Township near Hickory Grove Church. This preliminary plat re-
reived unanimous approval of the Orange County Planning Board
at its April 19th meeting.
Upon motion of Commissioner Walker, seconded by Commissioner
Pinney, it was moved and unanimously adopted to approve the prelimi-
nary plat for Paul Lloyd.
B. Clearwater Hills Subdivision - This proposed subdivision
would contain five lots each between two and three acres in
size and fronting on State Road #1918. This proposed plan
received the unanimous approval of the Orange County Planning
Board at it April 19th meeting.
Upon motion of Commissioner Pinney, seconded by Commmssioner
Gustaveson, it was moved and unanimously adopted to approve the pre-
liminary plat of Clearwater Hills Subdivision.
C. Willard Mitchell - This proposed subdivision would contain
six lots, five of which would be one acre in size each and the
sixth to be six acres in size. The larger lot. and one of the
smaller lots would be accessed by a private road. The four
remaining lots would front on State Road #1562. The property is
situated in Eno Township. This proposal received the unanimous
approval of the Orange County Planning Board on April 19.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
whitted, it was moved and unanimously adopted to approve the prelimi-
nary plat of Willard Mitchell.
D. Kenneth Putnam - The owner proposed division of a one acre
lot from a seven acre tract. Access to this lot would be by
private road. This property is situated near Homestead Road in
Chapel Hill Township. This plat received unanimous approval of
the Orange County Planning Board on April 19th.
Upon motion of Commissioner Pinney, seconded by Commissioner
Whitted, it was moved and unanimously adopted to approve the final plat
of Kenneth Putnam.
E. Perr Perr and Cates - The owners propose to create four
lots, each between four and five acres in size, from a larger par-
cel. Access to the property would be by private road. This pro-
perty is situated in Chapel Hill Township near Blackwood Station
and is just off State Road 1725.
Commissioner Walker moved that this plat be approved subject to
the owners securing a maintenance agreement for the road. This motion
died for lack of a second. The Board of Commissioners agreed
4~'7
to table approving this plat until the May 6th meeting. The County
Attorney stated he would like to research the matter further.
E. Acres of New Hope - Gary Davis and Edward Wright:
The lots in consideration here are the ones created through il-
legal subdivision of a larger tract. This subdivision was considered
at the April 5th meeting of the Board of Commissioners and na action
was taken pending a report on the illegal lot matter by the County
Attorney. This report iaas given on April 20.
The Planning Board recommend a variance be granted to relieve __ .._
the owners of the requirement to pave the access and unanimously
approved the plat on April l~~th.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and unanimously adopted to approve the
plat of Gary Davis and Edward Wright of Acres of New Hope.
G. Thomas L. Somme - In December, 1975, the Board of Commis-
sioners considered and approved this plat. The owner failed to
record the approved plat within the six day time limit provided in
therCounty Ordinance therefore the plat is being resubmitted for
approval.
Upon motion of Commissioner Walker, seconded by Commissioner
Pinney, it was moved and unanimously adopted to reapprove the final
plat for Thomas L. Summey.
The Board of Commissioners agreed to extend to Mr. S. H. Jones,
District Engineer with the Department of Transportation, a thank you
for the prompt action in handling the road maintenance situation for
the Efland Cheeks area.
The Board of Commissioners deferred fzom the Agenda to hear Mrs.
Robin Andrews, Chairperson of the Bicentennial Steering Committee.
Mrs. Andrews informed the Board of the coming events planned by the
Bicentennial Committee.
The Chairman referred to Item vI:. Appointments
A. Mr. Phillip Cook, a County appointee to the Chapel Hill
Planning Board has resigned. A vacancy, until the expiration
of his term, now exists on this Board.
The Board was also informed that one member of the Chapel Hill
Planning Board was not attending the meetings and the Planning Board
wished to know if that member wished to be replaced.
The Clerk was instructed to write this member and ask if he wished
to continue serving on the Chapel Hill. Planning Board.
The Clerk was also instructed to write the Town Of Chapel Hill
Planning Office and request recommendations to the Chapel Hill Planning
Board.
The Chairman referred to Item VII - Budget Amendments:
A. The regular quarterly amendment to the budget of the
Orange County School Board.
(For Copy of School Board Budget Amendment, See Minute
Docket Book Nine, Page ).
Upon motion of Commissioner Whitted, seconded by Commissioner
Pinney, it was moved and unanimously adopted to approve the Budget
Amendment of the Orange County School Board.
B. Amendment to the..Social Services Budget _
(Far Copy of Social Services Budget Amendment,
See Minute Docket Book Nine, Page ).
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adopted to approve the Budget Amendment
to the social Services Budget.
408
C. Amendment to implement the construction of the Vehicle Main-
tenance Facility.
(For Copy of Vehicle Maintenance Facility Budget Amendment,
See Minute Docket Book Nine, Page ).
Upon motion of Commissioner Pinney, seconded by Commissioner
Whitted, it was moved and adopted to approve the Budget Amendment to
implement the construction of the Vehicle Maintenance Facility.
Item VIII was deferred until later in the day.
The Chairman referred to Item TX: Position Reclassification -
The County Manager recommends that Position #145 in the
Sheriff's Department be reclassixied from pay grade #53 to
Pay grade #56.
On Say 1, 1976, the salary of many County employees was adjusted
by moving to the State Pay Plan. Ms. Amy Pettiford was at that time
changed to a job described as Intermediate Clerk and classified in pay
grade #53. Ms. Pettiford felt this to be an improper job classification
and the Sheriff requested that this position be studied. At the request
of the County Manager the Local C-,overnmental Section of the State Depart-
ment of Personnel reviewed the job description of both clerical positions
(and interviewed these employees) in the Sheriff's Department.
Their recommendation is that both positions be classified as Typist
II since both employees do substantially the same type of work. This
will result in Ms. Pettiford's nay grade being raised from #53 to #56.
The pay grade of the other position, already #56 will remain unchanged.
The annual cost of this change will be $816. Both the Sheriff and the
County Manager concur in this recommendation.
Upon motion of Commissioner Pinney, seconded by Commissioner Walker
it was moved and unanimously approved to accept the recommendation of
the State Department of Personnel and reclassify the job of Ms. Pettiford
from #53 to #56 effective May 1, 1976.
Mrs. Garrett referred to Item X - Title XX Contracts:
A. A Contract for housing rehabilitation with the Triangle J Council
of Governments. This proposal was reviewed by the Board of Commis-
sioners some two months ago.
Ricky Poole, Administrative Officer with the Department of Social
Services, stated that the contract had not been received from the re-
gional office, however, he had been informed that the Contract was in the
mail. Mr. Poole asked if he might bring the Contract in at a later
meeting for approval. The Board agreed to so grant the request of Mr.
Poole and this item will be added to the Agenda at a later date.
B. Contract with the District Health Department for a Day Gare
Health Supervisor.
Action taken on this item was taken simultaneously with Item VII-B
However, discussion ensued regarding Page 2, the paragraph which stated
that Dare Care facilities are not adequate to ta]s~ care of small children
whenever they have minor illness such as diarrhea or impetigo. Mrs.
Garrett stated that she felt it was the responisbility of the parents
to take care of their children when they are affected with these ill-
nesses.
Upon motion of Commissioner Gustaveson, seconded by Commissioner _
Pinney, it was moved and unanimously adopted the the Chairman sign the
Contract with the District Health Department for a Day Care Health Super-
visor.
(For Copy of Contract, See tiinute Docket Book Nine, Page ).
Mrs. Garrett referred to Item Xi on the Agenda: The Social Ser-
vices Director will present a proposal from the Social Services
Board that their Agency assumes the operation of a Day Care Center
in Chapel Hi11.
PQr. Tom Ward, Social Services Director, presented copies of a
Memorandum received from Betty Landsberger, Secretary of the Ridgefield
Day Gare Center Board of Directors and a proposed Budget for operation
of the Aay Care Center.
The purpose of the memorandum was to request the Orange County
Department of .Social Services to assume operation of the Ridgefield Day
Care Center effective July 1, 1976.
Mr. Ward and Ms. Landsberger discussed with the Board the programs
of the Ridgefield Day Care Center and the Binkley Day Care Center in
Chapel Hill. ,
The Board was informed that the Day Care Center was certified to
care for 33 children and all but seven of the children's car is provided
through the Department of Social Services. PSr. ward stated that this
would be a new programDfor Social Services and that monies were availa-
ble within the Day Care Budget for 1976-1977, however, he would have to
come back to the Board next year for alterations of his budget. He
stated that the Social Services would like to administer this program.
Firs. Garrett inquired why Binkley Baptist did not take over the
operation of the Day Care Center. Nancy Cheek of Binkley Baptist Church
and a member of the Day Care Board of Directors was present and spoke
to Mrs. Garrett's question.
She stated that Binkley Church did support the Day Care Center, in
that they provided the facilities at no charge, however, the Church did
not provide any financial support and did not wish to take over the
operation of the Day Care Center.
Mr. Ward stated that the Center would be closed if the County did
not take over its operation. He stated further that it was the Depart-
ment of Social Services intention to expand its Day Gare Program in the
coming year.
Mrs. Garrett asked the qualifications of a Teacher I, and Ms. Land-
berger replied that a Teacher I must possess a knowledge of child growth,
physically, emotionally and mentally, have a knowledge of good health
practices, knowledge of record keeping and four years of college, pre-
ferable with a degree in early childhood education.
Mr. Ward stated that the Social Services Department is not pro-
posing to operate under the same proposal as the present Day Care Center,
but to operate a Center as no one else in the community can afford to
operate. This is the only center in the State that serves infants.
Mr. Whitted inquired of Mr. Ward, if his 1976-1977 tentative budget
provided funds for the operation of this Day Care Center.
Mr. Ward replied that in the Social Services 1976-1977 tentative
budget $62,726. had been designated to the Day Gare Program and that
he felt this amount would take care of the requirements to operate the
Day Care Center and that this Day Care Center would be a priority in
next year's Day Care Program.
P'ir. Whitted stated that if the Social Services Board felt they had
the funds within their Social Services Budget, and that if they have
established that this Day Care Center is a priority, then the Social
Services Department should plan within their own budget framework to
take care of this program.
P•1r. Ward inquired about new positions that this program would bring
about. Mr. Whitted stated that if. new positions are created, then Mr.
Ward should come back to the Board, unless money was available.
Mr. Pinney expressed disagreement with the Ccunty joining in the
operation of the Day Care Center.
Commissioner Whitted moved to extend the time of the meeting.
Chairman Garrett referred to Item VIII: Mr. William Heriford,
Chairman of the Chatham-Orange Joint Emergency Medical Services
Council, will review with the Board of Commissioners progress his
committee has made towards its goal of developing a two-county
~}~~fl
emergency services communication system. P4r. Heriford, will report
that bids for the Orange and Chatham Counties emergency communications
system are ready to be let. This equipment will be acquired with grant
funds obtained from the Johnson Foundation and from the State of North
Carolina. It is reasonable to assume that if this project does not
move forward we will lose the State grant and quite possible the Johnson
Foundation Grant. zt is equally reasonable to assume that neither the
State or the Johnson Foundation will approve acquisition of this equip-
ment until a central dispatch site is identified and a method to finance
operations of this center is assured.
Mrs. Garrett recognized Mr. Heriford who stated the bids must be .-
made on P4ay 11, 1976 and there were several items that needed to be
clarified before that time. (1) 21r. Heriford inquired about the site of
the proposed Dispatching Center. He stated that dispatching would be
both in Orange and Chatham Counties and the Commissioners needed to decide
where the center would be located. It had been suggested that the Dispatch
Center be in the Chapel Hill. Police Department, but Mr. Heriford stated that
it was the consenses of the Executive Committee of the Orange County Council
that the Dispatch Center should be supervised by the County and should be
located in or near Hillsborough.
The Board agreed to wait until after hearing Joe Nassif's report
on May 6, to learn where Mr. Nassif recommends the Dispatch Center
should be, before giving an answer to Mr. Heriford.
.Zr. Heriford said the (2) Since Orange County has agreed to contract
with the vendor for both Orange And Chatham Counties, the Board needed
to decide who would oversee this project. That someone who knows about
radio communications is recommended. Pir. Heriford suggested that this
same person could be someone who would supervise Dispatch service when
the project began operation. Mr. Heriford suggested further that this
could be done on a package basis by hiring someone to come in and check
out the vendors and perhaps work for several months. This person could
supervise operations and verify proper installation of the equipment
and then someone with less technical knowledge could then take over and
operate the equipment.
The Board suggested that the COJEP4S representative appear before
the Board of Commissioners again at budget time and present a written
request for thr position.
The third itme of concern of PRr. Heriford was Dispatch Personnel.
He stated that Orange County would need 6'~ people to man the Dispatch
Center. EMS needed to know how these people would be employed, who
would pay their salaries. He stated that there were no monies available
through the Grant for personnel.
Mr. Heriford was requested to include this personnel matter in his
budget request and to present it to the Board at the new budget year.
Chairman Garrett referred to Item XII: An appropriation of $75,00.
for the "Fountain of the One Hundred" project on the Bicentennial
Plaza.
(For Copy of "Fountain pf the One Hundred" Memo,
See 22inute Docket Book Nine, Page ).
Upon motion of Commissioner Walker, seconded by Commissioner
Gustaveson, it was moved that the Finance Officer forward the $75.00
to the appropriate person.
Ttem XIII - Further consideration of the County Personnel Ordinance
was discussed briefly by the Commissioners. -
P4r. Jeff Gledhill informed the Board that there was no major or
legal difference between an Ordinance or Policy. However, an Ordinance
was usually considered as law and sometime is remembered better, when
a policy sometime was "lost in the minutes."
Mrs. Garrett reminded the Berard the the Personnell Ordinance
needed to be reviewed and adopted and that she hoped this would be
done in the near future.
Commissioner Gustaveson moved that the meet~ing_ -b_e }adjourned.
Flora R. Garrett, Chairman
Betty June Hayes, Clerk