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HomeMy WebLinkAboutMinutes - 1976042038~._ MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS April 20, 1976 The Orange Board of Commissioners met in regular session on Tuesday, April 20; 1976, at 7:30 p.m., in the Commissioners Room of the Court- house.in Hillsborough. Members of the Board present were Chairman Flora R. Garrett, Com- missioners Norman Gustaveson, Jan Pinney, Norman Walker and Richard Whitted. Members absent were none. Others present were S. M. Gattis, County Administrator; Neal Evans, Finance Director; Geoffrey Gledhill, County Attorney; and Betty June Hayes, Clerk to the Board. Chairman Garrett referred to Item I on the Agenda: Persons not on this Agenda having business to transact with the Board of Commis- sioners. Dr. David Lang, Nell Andrews and Stewart harbour, members of the Eno River Task Force filed with the Board a letter signed by the three members concerning the Eno River .controversy. Barry Torain of SR 1340 brought before the Board a road problem which did exist on SR 1340. He stated that one-eighth of a mile on the road needed pipe and ditching. He presented pictures of the con- dition on the road. The Clerk was instructed to write Mr. S. H. Jones and to send copies of the pictures showing the condition of the road. The Board discussed Thursday night's meeting, April 22. It was agreed upon that the Eno River Task Force and the Commissioners would have a limited discussion, that the first portion of the meeting would be confined to the presentation of the report and the latter part of the meeting be reserved for questions and answers. The Chairman referred to Item II on the Agenda: Minutes of previous meetings. The minutes of the April 5, 1976 meeting were discussed and upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the April 5, 1976 Minutes be approved. The minutes of the April 12, 1976 meeting were reviewed and upon motion of Commissioner Gustaveson, seconded by Commissioner Whined, it was moved and adopted that the April 12, 1976 minutes be approved. The Chairman referred to Item III: Geoffrey Gledhill, representing Winston-Coleman and Bernholz will make a report concerning the cre- ation of illegal lots. Mr. Gledhill stated that there were many unsolved questions regard- ing illegal lots. He continued to present iris legal opinion concerrbng the County's Subdivision Ordinance versus the General Statutes as it related to the subdivision of the lots being sold by Herb Holland. discussion ensued. The Board agreed that the County's Subdivision Ordinance should be changed to read 10 acres instead of 5 acres in order to agree with the General Statutes. This will be a subdivision amendment to be included in the next Planning Board Public Hearing. Upon motion of Commissioner Pinney, seconded by Commissioner Whined, it was moved and adopted that a letter be written by the County Attorney to Mr. Holland stating the concern of the Board about the sale of these lots and that the letter be brought back to the Chairman before being sent to Mr. Holland. Chairman Garrett referred to Item TV: Geoffrey Gledhill will review a proposed contract between Orange County and Winston-Coleman and Bern_ holz concerning the County's IV-D (Child Support) Program. (For Copy of Contract see Minute Docket Book Nine, Page )- 381 Mr. Gledhill stated that this was a financial tissue of Winston- Coleman and Bernholz and the contract was to provide rea.mbursement to the law firm for ser~ces rendered in executing the IV-D Program. Commissioner Walker stated that it was his understanding that the IV-D Program was to pay for itself through the bounty and if the program did not support itself financially he felt it should be aban- doned. Mr. Gledhill stated that eventually the program would support itself.. • Commissioner Gustaveson moved the the Chairman sign the Contract between Orange County and Winston-Coleman and Bernholz regarding the IV-D Program. Commissioner Pinney seconded the motion. Discussion ensued. Commissioner Walker stated that he was in opposition to paying fob this program and that he would have to vote against this motion. He stated further that the County should look at other counties and see how t~nose counties were handling the program. The Chairman called for the vote. Voting aye were Commissioners Garrett, Gustaveson, Pinney and Whitted. Voting nay was Commissioner Walker. The Chairman declared the motion carried. Chairman Garrett referred to Item V: The Planning Board has' approved the minor subdivisions listed below: A. Pauline Hill: Eno Township - This plat proposes the sub- division of a 40,000 square foot parcel from a larger tract. Bath the newly created parcel and the tract from which it is taken will have frontage on State Road 1716 and both parcels meet minimum sub-'- division requirements. This plat was approved by the Planning Board. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and adopted to approve the plat of Pauline Hill. B. Roger Levy: Chapel Hill Township - This plat proposes the subdivision of 2.77 acres from a larger tract. Both the newly created parcel and the tract from which it is taken will have frontage on State Road 1723 and both parcels meet minimum subdivision requirements. This plat has been approved by the Planning Board. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and unanimously adopted to approve the plat of Roger Levy. C. William S. Thompson: Chapel Hill Township - This plat pra- poses the subdivision of three acres from a ten acre tract. Both the newly created parcel .and the tract from which it is taken will have frontage on Old Highway #86 and both parcels meet minimum subdivision requirements, The P1annFng Board has approved this plat. Upon motion of Commissioner Whitted, seconded by Commissioner Gustaveson, it was moved and unanimously adopted to approve the plat of William S. Thompson. The Chairman referred to Item V2: The Planning Director will report progress his department is making in developing a land use plan for the developing area surrounding the Chapel Hi11 and Carrboro planning jurisdiction. Ervin Dobson, Planning Director filed with the Board a planning report of land development plan efforts in Chapel Hill Township. He cited priority needs of the area. Discussion ensued concerning the general trends which the people of the area desired. Hal Minis presented a statement regarding planning of the Land Classification System as devised by the State Planning Office to the Orange County Land Development Plan. A joint meeting of the Planning Staff and Board, the County Commissioners and other county agencies was scheduled for May 13, 1976, at 7:30 in the Commissioners boom of the Courthouse. 382 Chairman Garrett referred to Item VII: The County P4anager wishes to report a correction in the naming of the low bidder for the County Vehicle Maintenance Facility. BID TABULATION CORRECTION "The engineer has advised me he made an error in naming the apparent low bidder for the general contract on the vehicle maintenance facility. The initial report indicated Burris Construction Company to be the low bidder at $84,840. Since the County is electing to take alternates numbered one and three the low bidder is actually Metal Building Construction: BID TABULATION Less Less Total Contractor Base Bid Alternate 1 Alternate 2 Bid Burris Construction Ca. $84,400. $16,482. ,$1'.420. $66,942. Metal Building Co. 89,800. 20,000. ~ 3,800. 66,000. This correcting tabulation should be recorded in your minutes. The Board of Commissioners needs to take no further action re- garding this correction as the contractors were informed more than a week ago of this error and have raised no question." Mrs. Garrett referred the Board to Item VIII: The County Manager will report result s. of negotiations between the engineer and low bidders on the vehicle maintenance facility and will recommend the Board proceed with this project. (For Copy of Vehicle Facility Bid, See Minute Docket Book Nine, Page ). Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and unanimously adopted to accept the County Manager's recommendation that the County accept the General Contract of $40,100. and to reject the plumbing, heating and electrical con- tracts as being too costly. The Finance Director was requested to draw the appropriate Budget Amendment for the project. Item IX: The County is becoming more and more involved in housing programs. Commissioner Whitted would like to discuss practical ways to bring these separate efforts together. This item was deferred. The Chairman referred to Item X: Discussion of the proposed County Personnel Ordinance. The $oard agreed to meet with Department Heads on the first Monday's meeting in May to discuss the Personnel Ordinance. Chairman Garrett stated that an additional item has been added to the Agenda: Item XI: The Orange Water-Sewer situation. Discussion ensued concerning the membership of the Water-Sewer Authority. The Board agreed that alternates should be decided upon to be presented at the Wednesday meeting. Commissioner Gustaveson stated that he believed that Chapel Hill and Carrboro were now ready to get on with the business of the Authority if a decision could be reached regarding the membership, and that a compromising solution discussed was a 4-2-2-1 Board. The Board would be comprised of four members from Chapel Hill; two from Carrboro and two from the County with one member appointed by all three governmental units. Chairman Garrett stated that she felt the Water-Sewer Board should be one that represented the viewpoint of all three governmental units. Alternatives which were discussed by the Commissioners were board membership of 4-2-2, with Chapel Hill and the University splitting the 4; a 4-2-2-1 membership; and 3-2-2 membership. These alternatives will be suggested at the Wednesday meeting. Commissioner Gustaveson stated that he would like to see a Steering Committee formed to iron out many of the problems within the Authority. ~~ Chairman Garrett stated that she would like a decision to be made as to whether or not the Water-Wewer Authorit~~ Board should be elected officials ar not. Commissioner Whitted moved that the meeting be extended far five additional minutes. -Commissioner Pinney seconded the motion. All members voted aye. Further discussion ensued regarding the Water-Sewer Authority. The meeting was then adjourned. Upon motion o~ Commissioner Gustaveson, seconded by Commissioner - Whitted, it was moved and adopted to wish Mary P7a11ace, P7ews reporter with the Herald and Sun, a Kapp birthd \eno. ~.'A•~~ Flora R. Garrett, Chairman Betty June Hayed, Clerk MINUTES OF THE ORANGE COUNTY BOARI] OF EQUALIZATIQN AND REVIEW April,21, 1976 The 1976 Orange County Board of Equalization and Review convened at 7:00 p.m., April 21, 1976 in the Commissioner's Room of the Orange County Courthouse. PQembers present were Flora Garrett, Richard Whitted, Norman Walker, idorman Gustaveson and Jan Pinney. The Board heard appeals of 1976 real property tax valuations by the following persons far the indicated properties: Township Tax Map Block Parcel Village West Homeowners Assoc. Chapel Hill 30A A 1 Robert L. Anderson R. J. McGivney Raymond J. Burby Mary C. Tolton James Farlow Chapel Hill 11ZA - 15 James J. Freeland (Dalton H. Loftin) Hillsborough 40 A 24,33 Michael w. Strayhorn (Dalton H. Loftin) Eno 27A B 1,2 N. J. Covington Chapel Hi11 27 E 1 Larry B. Colie Chapel Hill 111C R. B. Heater, President Heather Utilities', Inc. The Board deferred resolution of these appeals pending further con- . sideration, postponed consideration of the appeal of Pattie Hopkins (Chapel Hill Township, Tax Map 95 Block 7 Parcel 11A, and recessed to reconvene on April 29, 1976. ~~o+.. Q ~s+~~' Flora R. Garrett, Chairman - William T. Laws Tax Supervisor