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HomeMy WebLinkAboutMinutes - 19760412~~~ The Chairman referred to Ttem XTI: The County Finance Director will present several budget amendments for consideration by the Board of Commissioners. (For copy of Budget Amendments see Minute Docket Book Nine, Page ). Upon motion of Commissioner Whitted, seconded by Commissioner Gustaveson, it was moved and adopted to approve the budget amendments presented by the Finance Director. All members of the Board voted aye. -' Commissioner Gustaveson suggested to the Board that April 12 be set as a meeting for the completion of the Agenda. The Board scheduled April 22, 1976, at 7:30 p.m. as a meeting With the Eno River Task Force and Joe Nassif, Consultant. Chairman Garrett stated that Carrbaro had requested a meeting with the County to discuss alternates concerning the Water-Sewer situation. Commissioner Gustaveson stated that he wondered if a meeting would be fruitful at this time. The Board agreed to wait until after the Authority meets before scheduling a meeting. Commj.ssioner Gustaveson moved that the meeting adjourn. The Board of Commissioner reconvened as the County Board of Equalization and Review. At this time, Shirley James, Assistant Clerk of Superior Court administered.the oath of office to each member of the Board of Equalization and Review. (For Copy of Oath see Miscellaneous Book, File 76-M-22 in the Clerk of Superior Court's Office.) The Board of Commissioners scheduled April 14, 1976 and April 21, 1976, as the first meetings of the Board of Equalization and Review. The meeting was then adjourned. ~I~d V7". Flora R. Garrett, Chairman Betty June Hayes, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS April 12, 1976 The Orange County Board of Commissioners met on Monday, April 12, 1976, at 7:30 p.m., in the Commissioner's Room of the Courthouse. Members present were Vice-Chairman Richard E. Whitted, Commis- _ sioners Norman Gustaveson, Jan Pinney and Norman Walker. Member absent was Chairman Flora Garrett. Others present were 5. M. Gattis, County Manager; Neal Evans, Finance Director; and Agatha Johnson, Acting Clerk. Vice-Chairman Whitted called the meeting to order and recognized Shirley Fields, State Coordinator for the Council on the Status of Women. Members of the Orange County Council on the Status of Women introduced themselves. Vice-Chairman Whitted welcomed the ladies to the meeting and expressed the Board's appreciation to them for agreeing to serve in this capacity. Ms. Field stated•that the Commission tonight would organize and decide on what areas of study they should concentrate. She stated that she wanted the Board to understand that the Council was not in anyway 3~s associated with the ERA Movement. Ms. Cricket Ussery informed the Commission and the Board that the Association of Women Student at UNC had donated $250. to aid the Commission until more funds were available. Mr. Whitted dismissed the group to meet in the Old Courthouse Building. Vice-Chairman Whitted referred to Item xIII: Commissioner Pinney wished to discuss some problems associated with the topographic mapping seemingly being required in the sediment control program. Mr. Odde, Sedimentation Officer has submitted the following comments to aid in the discussion of this item. "I need topa. maps to: (1) Establish drainage patterns, (2) Identify critical areas and locate the limits of the land disturbing activity. Topegraph affects the shapes of watersheds and the slopes in a watershed have a major effect on the rate of run off and the peak discharge rate at downstream points. For large watersheds or small watersheds that are located on critical steep slope areas, the inclusion of topo maps in the sedimentation control plan is mandatory; because I would need it in checking design calculations of grade stabilization structures and the estimation of peak rate of discharge. Based an the information that is presented to me during the preli- minary review process with clients and the factual data before me, I will determine whether or not to waive the requirements of sub- mitting a plan or obtaining a permit or attaching a topo map to. the Erosion Control Plan." Mr. Pinney stated that he felt there should be a cut-off point in the requirement of topographic maps. That small property owners should not be required to present these maps. Another problem, Mr. Pinney stated was who is exempted and who is not. Mr. Pinney suggested a broader outline of the requirements of the Erosion Control Plan in these two areas. The Ceunty Administrator was requested to work with Mr. Oddo and resolve these problems by revising the criteria. Vice-Chairman Whitted informed the Board that Stem XIV would be deferred until the third Tuesday's meeting. Item XIV is the County's involvement in housing programs. Commissioner Whitted would like to discuss practical ways to bring these programs together. Mr. Whitted referred to Item XV: Members of the Board of Commis sinners have been provided a Proposed Administrative plan for the County's Section 8 Housing Program. Will the Board of Commissioners authorized detaileda~egotiations, with the Chapel Hill Housing Authority, to develop a contract for implementation of this plan? ~. The County Administrator advised the Board that a proposed admini- strative plan had been developed by the Chapel Hill Housing Authority for improvement of existing sub-standard housing in the County. The duration of the Contract is for two years. Mr. Gattis informed the Board that all monies were federal monies through HUD. Discussion ensued. The Board agreed that there were many un- answered questions concerning the program and that the program needed further negotiation, possibly for a one year duration instead of two years . Commissioner Gustaveson moved to enpower the County Manager to negotiate further with the Town of Chapel Hill to attempt to negoti- ate a contract for one year beginning with July 1, 1976 through July 1, 1977. Commissioner Whitted seconded this motion. All members of the Board voted aye. and the motion was declared passed. .~"~"~' Commissioner Whitted referred to Item XVI: The County Manager will report results of the bidding an the County vehicle maintenance facility. TABULATION OF BIDS RECEIVED VEHICLE MAINTENANCE FACILITY * Denotes Low Base Bid CONTRACTOR BASE BID *Quality Electric $ 9,455. Pendergraph & Thompson 9,8Q8. Perry Electrical 9,984. Watson Electric 9,973 Acme Plumbing 22,986. T.H.Bacon Co. 27,248. Brown Hrothers 24,800. *Condor Plumbing 16,450. Copeland Plumbing 34,500. ' Durham Plumbing 24,496. *Acme Heating 9,335. Brown Brothers 11,700. Comfort Engineers 9,360. Mechanical Assoc. 9.360. Perry's Electric 11,000. *Buniss Const. Co. 84,840. L. A. Downey 103,654. Juslin Engineering 99,134. Metal Building Const89,800. Promac Inc. 92,840. Trout & Riggs 108,837. C.C.Woods Co. 117,840. zoo. 355. 100. 745. 50. 225. 16,482. 18,207. 18,813. 20,000. 14,720. 17,292. 17,750. THE LOW BIDDERS ARE: ALTERNATE 3 DELETE $ 100. 175. 348. 150. 7,400. 9,537. 9,000. 1,000. 3,100. 7,496. 1,420. 2,993. 4,373. 3,800. 3,564. 3,143. 1,775. Electrical Contract Quality Electric Company 9,455. Plumbing Contract Condor Plumbing Company 16,450. Heating Contract Acme Heating Company 9,335. General Contract Burris Construction Co. 84,840. Total Base Bids 120,080. Deduct A~1 Alternates 20,445. 7`J,OJ7. The Manager recommends the engineer negotiate with the low bidders in an effort to further reduce the project cost. A further recommendation will be made to the Board of Commissioners at the meeting on April 20th." Mr. Gattis informed the Board that he was still interviewing contractors. He did, however, recommend that all of the tabulation contractors be rejected except the General Contract. Mr. Gattis will present more information at the third Tuesday meeting. item XVII: The County Manager will report briefly the progress made on negotiations with the Town of Chapel Hill to construct a jointly owned animal shelter: Mr. Gattis informed the Board that he would have further informa- tion an Tuesday, after the Board of Aldermen's meeting, however, he had been told that the animal shelter would be included in the 1976-1977 HEATING GENERAL ALTERNATE ALTERNATE 1 AELETE 2 DELETE $ 300. $ 400. 130. 725. 300. 565. 125. 700. 3'78 Budget fox the Town of Chapel Hill. He stated furthex that the Planning Board had rejected the Airport Road site for the animal shelter. Commissioner Walker stated that he still believes that a dog pound is needed in this part of the County. Vice Chairman Whitted referred to Item XVIII: Members of the Board of Commissioners have been provided copies of a proposed County Personnel Ordinance. Does the Board wish to further alter this pro- posal or will it consider the Ordinance in its present form. Discussion ensued among members of the Board as to the difference between a Personnel Ordinance and Personnel Policy. Commissioner Pinney suggested that on Page 35, Section 3 (c) the word justified be changed to satified. He questioned page 24, Section 9 concerning longevity pay, and stated that he wondered. if this was needed. Further discussion ensued as to whether ar not elected officials are required to follow the Personnel Ordinance in the hiring and firing practices. Commissioner Gustaveson suggested that the Institute of Governments be contacted for an answer as to the difference between a Personnel Ordinance and a Personnel Policy. He further stated that he felt the Personnel Ordinance should be set aside until the Board had an answer to this question and until Mrs. Garrett was present. Commissioner Whined informed the Board of a meeting concerning septic tank requirements to be held i.n Raleigh on April 15, 1976. The County Manager stated that someone would be going from the County staff. The meeting was then adjourned. r`~ Flora R. Garrett, Chairman -. Agatha Johnson, Acting Clerk ORANGE COUNTY BOARD OF EQUALIZATION AND REVIEW April 14, 197 The 1976 Orange County Board of Equalization and Review convened at 7:00 p.m. on April 14, 1970 in the Com missioner's R oom of the Orange ~~ County Courthouse. Members present were Flora Garrett, Richard Whin ed, Norman Gustaveson, Norman Walker and Jan Pinney. The Board heard appeals of the 1976 real property tax valuations of the indicated properties by the following persons: Township Tax Map Slock~ , Parcel J. Herbert Holland Chapel Hill 95 A 7-10,12, 14, 15-18 J. Herbert Holland Chapel Hill ~1 B 3A Allen E. Cato, Jr. Cedar Grove 37 - 12 Vincent E. Mason Chapel Hill 41D C 2 Sion D. Jennings (For Frank H. Kenan) Chapel Hill $6 C 5 (For Alderman, Inc.) Chapel Hill 45 C 3 (For Alton B. Pons) Chapel Hill 85 M 42 William Hopewell Hillsborough 12 C 12 (Dalton H. Loftin) The Board also considered an appeal by Eugenia Hearne concerning the valuation of property of Tola Oldham Hearne (Chanel Hill Township, Tax Map 95, 31ock G, Lot 8) and by appropriate order reduced the 1976 valuation of this property from $$,100 to $6 „ 00; the Board by appropriate order reduced the 1970 valuation of the property of Allen E. Cato, Jr. (Cedar Grove Township, Tax Map 37 Parcel 12) from X124,000 to $105,500. 3'7'3 The Board deferred resolution of the other appeals listed above pending further consideration and recessed to reconvene on April 21, 1970. ~~e~-~ Q. moo. Flora R.. Garrett, Chairman William T. Laws Tax Supervisor MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS April 15, 1976 The Board of County Commissioners of Orange County met at 6:30 p.m. in special session at the Colonial Tnn with members of the Orange County Social Services Board. s All members were present. This meeting was held for the purpose of giving preliminary con- sideration to a proposed budget for the Orange County Social Services Agency for the 1976 - 1977 fiscal year. Mr. Tom Ward, Social Services Director, reviewed the proposed budget with the County Commissioners and pointed out areas of signi- ficant increase or change. At the conclusion of Mr. Ward's presentation r.he Board of Commis- sioners agreed to giving the proposal preliminary approtral for purposes of sending the document on to the State Social Services Agency. This document however would be accompanied by a letter pointing out the fact that this budget was considered by the Board of Commissioners at this time only to comply with provisions of the State Law requiring County consideration by April 15th. The Board of County Commissioners in no way considers this preliminary endorsement binding and that the budget would be considered again at the time othe~ount b~ud~ets are reviewed and acted upon. ` ~~0. Flora R. Garrett, Chairman 5. M. Gattis, Acting Clerk MINUTES OF THE ORANGE COUNTY BOARD OF COMM25S1ONERS April 16, 1976 The Board of County Commissioners met in special session in Efland at the Multi-Purpose Center at 3:45 p.m. on Friday, April 16, 1976. Members Present: Chairman Flora Garrett and Commissioners Richard Whitted, Norman Gustaveson and Jan rinney. Commissioner Norman Walker was absent. This meeting was held for the purpose of inspecting some of the secondary roads in the Efland Area. Mr. Earl Hoover, Assistant Division Highway Engineer, Mr. Sam Jones, District Engineer and Mr. Steve Chappel, County Maintenance Superintendent were also present and went on the road inspection tour. The group inspected State Road numbers: 1313, 1314, 1315, 1316, and 1378, and agreed to discuss the classification of these roads with the State Secondary Roads Council when they meet with this agency in P4ay. The meeting was adjourned at 5:y~Ma VT ~1 Flora R. Garrett, Chairman S. M. Gattis, Acting Clerk