HomeMy WebLinkAboutAgenda - 06-02-2009 - 4ddORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 2, 2009
Action Agenda
Item No. 9- - ~~
SUBJECT: Repair of Ice Surface at Trian le Sportsplex
DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Pam Jones (919) 245-2652
Gary Humphreys (919) 245-2453
PURPOSE: To consider authorizing the Purchasing Director to exceed the signature limit of
$20,000 in order to repair the ice surface at the Triangle Sportsplex.
BACKGROUND: A section of the ice surface at the Triangle Sportsplex has developed
inconsistent textures and is creating a safety hazard for skaters who utilize the rink. This
condition called "warm ice" is created by failure of the piping system beneath the ice.
Recreation Factory Partners (RFP), the firm with whom the County contracts for Sportsplex
management, has identified the source of the problem and has worked with R & S Mechanical
and Rink Specialists to create a repair plan. The repairs are estimated to cost approximately
$80,000.
The staff of RFP will coordinate the repairs among the various trades that must be employed to
carry out the work. Individually some of the trades will exceed $20,000, which is the Purchasing
Director's approval limit. In order to expedite the work and ensure a minimal disruption in
services, the Board is asked to authorize the Purchasing Director to issue the purchase orders
which may exceed that limit.
The area of repair will be cordoned off during repairs. The rest of the rink will remain
operational.
FINANCIAL IMPACT: The total cost of this work is estimated to be $80,000. Not carrying out
the work will likely cause the ice to fail in other areas and require the rink to be shut down
entirely until repairs can be made, thereby dramatically affecting revenues. While sufficient
funds exist to fund the amount cited for ice repair, the Sportsplex Enterprise Fund does not
have sufficient cash to support both these repairs and the projected amount of operational
subsidy to the Sportsplex through June 30, 2009. The Financial Services Director has indicated
a transfer of approximately $47,000 from the General Fund will be needed to accommodate
both expenditures. Should the Board approve this action, a budget amendment will be prepared
and presented at the June 16, 2009 Board meeting to provide the additional revenue.
RECOMMENDATION(S): The Manager recommends that the Board authorize the
Purchasing Director to exceed the $20,000 signature limit for purchase orders associated with
these repairs; and to direct staff to present a budget amendment in the amount of $47,000 on
June 16, 2009 to provide funds for ice repairs and expected operational expenses through June
30, 2009.