HomeMy WebLinkAboutAgenda - 06-02-2009 - 4aaORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 2, 2009
Action Agenda
Item No. ~- - q c,
SUBJECT: Authorization to Purchase Office Furniture for New County Facilities through
NC State and/or GSA Contract
DEPARTMENT: Purchasing and Central Srvcs PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Pam Jones, 245-2652
PURPOSE: To consider authorizing the Purchasing Director to effect furniture purchases for
three new facilities: Office Building, Library and Hillsborough Commons -DSS offices.
BACKGROUND: Completion of the above mentioned buildings is anticipated during third-
quarter 2009. Furniture orders will be placed over the next few months to ensure timely
delivery. While the unit costs are within signature limits of the Purchasing Director, taken in total
the orders will exceed the $20,000 limit allowed. The Board is requested to authorize the
Purchasing Director to execute these orders as may be needed over the next few months.
The furniture is being purchased through North Carolina State Contracts and Government
Services Agency (GSA) contracts, both of which are methods of cooperative purchasing allowed
for use by local governments. These contracts take advantage of volume discounts much
greater than the County would experience by bidding individually.
FINANCIAL IMPACT: Total purchases are expected to range as follows:
Office Building: $375,000
Library: $290,000
Hillsborough Commons DSS Offices: $408,000
Sufficient funding is available within the project accounts for the County Campus and the
Hillsborough Commons Project to pay for the purchases.
RECOMMENDATION(S): The Manager recommends the Board authorize the Purchasing
Director to effect the furniture purchases as may be needed for the Office Building, Library and
Hillsborough Commons DSS Offices through State Contract and/or GSA vendors; and authorize
the Purchasing Director to exceed the $20,000 purchase order signature limit as may be
required to complete the acquisitions.