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HomeMy WebLinkAboutMinutes - 19760202~ ss There are 29.2 acres in this tract. The land is presently assessed at $9,OOD.per acre. The proposed new assessment on the property is $7,000 per acre. No value Change is proposed for the structure." Discussion ensued. Upon motion of Commissioner Jan Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the proposed new assessment on the property of the Order of Gimghoul be set at $7,000. per acre and that the recommendation of the Tax Supervisor regarding the buildings be adapted. Chairman Garrett stated that the Community Development Task Force was needing to schedule a meeting with the Board as soon as possible in order that their Grant Application might be reviewed and filed by the deadline of February 16, 1976. She stated further that the Emergency Medical Services Council also needed to schedule a special meeting with the Board. It was agreed that the Board would designate Thursday, February 5, 1976, at 7:3D p.m., as the date for these meetings. The County Administrator was requested to arrange the schedule so that one group would appear at 7:30 p.m., and the other group would be scheduled for 9:00 p.m. Commissioner Walker inquired of Stewart Barbour if there was anything he wished to discuss with the Board. Mr, and Mrs. Barbour called to the attention of the Board the fact that the State was purchasing a large tract of land on the Eno and that they felt this action was a breach of faith. Discussion ensued. There being no further business to come before the Board, the meeting was adjourned. ~~~~~ Flora R. Garrett, Chairman Betty June Hayes, Clerk MINUTES ORANGE COUNTX BOARD OF COMMISSIONERS February 2, 1976 The Orange County Board of Commissioners met in regular session on Monday, February 2, 1976, at 10:00 a.m., in the Commissioners' Room of the Courthouse in Hillsborough, North Carolina. Members of the Board present were Chairman Flora R. Garrett, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Richard E. Whitted. Members absent were none. Others present were S. M. Gattis, County Administrator; Neal -~ Evans, Finance Officer; Steve Bernholz, County Attorney; and Betty June Hayes, Clerk. Item #1 on the Agenda asked that persons not listed on the Agenda, and who desired to speak to the Board of Commissioners, should make their presence known in order that an appropriate time might be arranged for them to be heard. Mr. Tom ward, Social Services Director, presented the Title XX Contract to the Board, Steve Bernholz was requested to review the Contract prior to the approval and signing of the same. X8'7 Chairman Garrett referred tq Ttem #2 on the Agenda: Unapproved minutes of January Meetings. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, the Minutes of January 5, 1976 were approved subject to certain corrections. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, the minutes of January 13, 1976, were approved, subject to certain additions. Upgn motion of Commissigner Whitted, seconded by Commissioner Pinney, the minutes of January 20, 1976.were approved. -- UPgn motion of Commissioner Pinney, seconded by Commissioner Whitted, the minutes of January 22, 1976 were approved. The Chairman referred to Item #3 on the Agenda: Mr. Willie Street has submitted a petition for the addition of an unnamed road off State Road #1729 to the State System for maintenance. The Board of Commissioners approved the Road Petition and the Clerk was instructed to forward the same to the Department of Trans- portation. Chairman Garrett referred to Item #4 on the Agenda: Residents of the Rangewood Subdivision are present to request the Board of County Commissioners consider ways to extend the boundaries of the South Orange Rural Fire Protection District in a manner that will afford them fire protection. Robert Swiger, Carrboro Fire Department's Fire Chief, presented the following petition signed by 84 persons. "We the residents of the Morgan Stare Area to the Pendergrass House on Hwy. #54 West and the same area an the new Greensboro Road to the New Bethal Church Road, hereby petition the Town of Carrboro, N. C. for Fire Protection coverage. (We are aware that we will be taxed for the coverage)." Discussion ensued concerning the requirement of the General Statutes in the establishing of a Fire District. It was agreed that all signatures must be validated. Upon motion of Commissioner Gustaveagn, seconded by Commissioner Pinney, it was moved and adopted to accept the request contained in the petition to extend the Fire District and further to submit to the County Attorney for an opinion as to the proper way to proceed with the request of the petition and to validate the signatures of the property owners. Further discussion ensued. The Board agreed that the property owner's signatures must first be validated and after this, the Board should hold a Public Hearing and if there is no adverse objection to establishing the Fire District, then the Board should proceed on the matter. Action was deferred until the third Tuesday in February. The next item for discussion was Item #5: ~n October, Dr. Charles Blake wrote the Chairman requesting the County consider enacting a local Ordinance banning the discharge of firearms within 200 feet of any dwelling and 300 feet of any public way. Chairman Garrett referred to the letter that had been recived from Dr. Blake in October, 1975. She inquired if Dr. Blake wished - to make any comments? Dr. Blake spoke in behalf of the request con- tained in his letter relative to the discharge of firearms within given limits of residents or homes. Discussion ensued. The County Attorney was requested to secure some type of proposed model Ordinance and to present the same to the Board at the first Monday's meeting in March. Chairman Garrett deferred from the Agenda to recognize Vince Jocobson, Finley Parker and Samuel Parker, residents of State Road #1368. Finley Parker inquired of the Board what had happened to the stablizat5.on of SR #1368 as part of the Road had been stablized, but nothing had been done to the remaining portion of the Road. ~ 8~ The County Manager left the meeting to call Mr. S. H. Jones, District Engineer. Mr.. Janes advised that all work had ceased due to a Right of Way problem. Discussion ensued. The Clerk was instructed to inquire of the Department of Transportation as to the specific right of way problem being encourntered and to advise Mr. Parker of the reply. Chairman Garrett referred to Item #7 on the Agenda: Mr. Ervin Dobson, Planning Director, will review with the Berard of Commissioners a:chedule for developing a 701 Planning Grant Proposal for the 1976-- 1977 Fiscal year. Mr. Dobson made the following presentation: I. 'representatives of Orange County met with other local units of Government on January 12 at the Region J offices to discuss grant applications for HUD "7D1" Funding for the coming fiscal .year. "701" Funds $re Federal Funds which have been apprapri- ated to. local units of Government through the National Housing Act (as amended) since 1954." A. These funds are designated primarily to help towns and Counties improve their local planning and management capabilities. (1) Orange County received $7,200. this fiscal year to aid it in launching a Comprehensive Planning Management Program. Thru -tt4is aid we have a. Completed base mapping. b. Done'~ounty Land Use. c. Added needed staff personnel. d. Have worked on various programs, soils land classifica- tion geared toward deriving a comprehensive plan. B. "701" Funds totaling will be 2 million to be allocated '~ again this year to v. C. and will again be administered thru DNER': (l) Funds will be allocated on a competitive bases (100 counties over 400 municipalities.) C. Grants will largely be based upon: (1) T.ocal planning capability - ability to carry out programs. (2) Measurement of this years performance in programs. II. Activities which are eligible - A. Almost anything related to planning/management activities. ` III. All local requests will be prioritized on the following basic: (1) Need indicators a. Numk7er and percent of substandard housing. ,_. b. Average higher percent of uncollected taxes for the past three years. c. Percent of population increase over past 10 years. d. Financial need for assistance Total assessed valuation - Assessed valuation per capita - Percent of families below proverty level. (2) Capability - based upon implementation of past planning efforts and readiness of officials to implement a current work program. IV. Suggested procedure fox fund application this year. A. A meeting of Planning Staff members, Region J representa- tives, DNER representatives, and County Management to meet on Monday, February 9, 1976. (1) Evaluation this years program - determine what needs to be continued. (2) Determine what new planning direction we need to take. ~ 89 B. "Then the Planning Staff can draw up a realistic program based upon this upon this ;;ear's cornir_g needs. Deadlir_e for application is February 27. :;otificatiorx of grant by April ~0." Discussion. ensued concerning the "70i Stud;;r". The Planning Director was requested to proceed to develop the overall program, proposal for the "701 Grant Funding" for the coming fiscal year. This is to be presented to the Board for consideration or. the third Tuersday in February. Item r 6: Plat Reviews was the next item for discussion. Chairman Garrett recognised Chris Edwards, of the Planning Department. ;~Ir. Edwards referred to Item ~6-A the Plar. of Silas Lecates: This property is situated off New ~haror. Road near St. .~ary's Church. The owner desires to divide one ten (10) acre tract into two five (5) acre parcels. Access to a public road will be through deeded ease~.nent. The Planning Board approved this plac January 19, 1976. Upon motion of Commissioner Pinney, seconded by Commissioner `~ihitted it was moved and adopted that the Silas Lecates plat be Approved. Chsiiman Garrett stated that she felt that should there•be further su'~division in the area, it would require .^:ea_^,s other than those ~dw being used. B. Victor Zinn: This property is immediately north of the Calvander Community on the east side of old Highway #86. The owr_er proposes the division. of thirty-two acres into seven parcels that. average arour_d four acres each. Access to the individual lots will be provided by deeded easements. Road maintenance will.be required of the property owners. Restrictive covenants will prevent further division of the individual lots. The Planning Board approved this subdividior~ on January 19, 1976. Mr. Edwards advised that this was tatum soil and there was no problem with the perk test. Discussion ensued concerning road access and the status of private easement. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved that the Victor Zinn plat be denied due to the site distance where the road intersected with old #86. Chairman Garrett called for the vote. Voting Aye were Commissioner Garrett, Gustaveson, Pinney snd :dalker. Voting iday was Commissioner Whitted. Chairman Garrett declared the :notion-passed. Discussion ensued concerrir_g the use of deeded easements to evade the subdivision. requirments of the Planning Ordinance. It was pointed out that this was the issue involved and that deeded ease.~:ents created non-roads.. C. J. C. Garrett: This property is situated in E'ro Township adjoining State Road #157l.~. It conszsts of five one-acre lots arranged about a cul-de-sac. On July 21, 197„ the Planning Board recommended a variance be granted to allow the cul-de-sac toga cor_structed at less thar_ the minimum stardar.ds for state maintenance. This cul-de-sac then will be a private road. rlr. Edwards advised the Board that the herndor. soil ar_d perk test were acceptable. Discussion ensued cor.cerr_irg +.he cul-de-sac being lass than the minimum standard. Upon motion, of Com_~nissioner :tialker, seconded by Co^:!ni ssio.rer ~r~hitted, it was :novel that the Garrett plat be approved. Chairman Garrett Called for the vote. v Voting aye were Commissioners Pinney, ;dalker and dhitted. Votin€ nay were Commissioners Garrett and Gustaveson. The Chairman declared the :notion passed. L`. Ti.mbPrline: This plat ca;;e before toe Count;* Co-r~:issior_ers in Januar~T of 19?6, and was referred back to the Planning Board ,or .? 90 additional study, I;s e result of the additional stud;;, tt-,e P.e^r, '._:~ L'vard changed its ori~;i^al position of uncuaiified approval of ~::.°.s plat to one of te:.tative approval perd.ing thy: res~;lt of: 1, Satisf~ctor;,~ percolation test results or. each 1.v t, 2, i•, detail soil survey of the entire tract b;,T a qualifie? soil scientist to determine the feasibility of the indivic:,:F;, ep c tt~~nl;.. 3~. ~evalop~.ng are adequate sediment control plan. ;~r. Edwards stated that the developer of Timberline had agreed that each lot would have four (1.~) holes bored for perk tort and t!~^t • this would be done by a soil scientist in order.•that the final plat would reflect all charges that wore needed to be made in the area. Discussion ensued. Commissioner l^Jalker moved that the plat for Timbarl.ine ba apr~roted subject to the condition set forth by the Planning Depart:nert, This motion died for lack of a second. ::r. Robert J. Page, Developer of Timberline, spoke to the conditions that had been outlined by P1r. Edwards. He stated thFt if sewerage lines were available they wiould be installed. However, the Town of Chapel Hill would not be able to confirm an~* lines far a period of three to five yeErs. He stated that he had every intentions of complying with the PlanninC Ordinance and that he would like to have an approval of the Preliminary :'let in order to xove ahead with tine development of the property. He stated that he would agreed to install sewer lines if they cpuld be secured, Chairman 'Garrett advised ;;r. Page that the Board wished to have an Opportunity to talk with the Town of Chapel Hill on the 16th of the month ir_ order to secure an answer to the current sewerage problem, This matter would be brought back to the Board: Upon,motior. of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the Board defer action o: the Timberline plat ur_til the first _~Ionday ir. March, Chairman Garrett referred to Item ~9 on the Agenda: Represents- .. tives of Triangle J Council of Governments will review a series of comments they prepared for presentation to the United States Corp of r,nginesrs concerning the B. Everett Jordon Dam and Reservoir. (This Discussion took place during lunch), N;r. Frank Chamberlain filed with the Board Environmental Statements which had been completed by the Triangle J Council of Governments concerning the B. Everett Dam and Lake. I".r. Chamberlain introduced Roger Schecter, t_he Environmental Advisor, on the 208 Staff at.tk;e Triangle J. David Reynolds, :~r,• Schecter, Pearson Stewart, and Frank Chamberlain worked in the pre- paration of this report which stated thEt the supplemental environ- mental impact statement of the'Gorps of Engineers :rust be commented upon by any interested party before February yth, if they-desired to supplement or contradict the statement prepared by the Corp of Engineers. i~r. Schecter slated that the Council of_Governments has made essentially five :recommendations about-the Supplemental Environmental Impact Statement: 1, Impoundment should not be allowed until the area 201 studies are completed. 2, Intensive mor_itoring for water quality. _. 3. The.Corp of Engineers and Council of Government should work to determine significance of non point sources of pollutior_, ~. P•lanagement plans for wildlife and forrestry should be developed for dry dam operation. s. The Corp of Engineers should perform additional cost benefit studies for: e. Dry Dam operation ___, b, Multipurpose reservoir operations The County Commissioners agreed to adept the document entitled "Regional Comments concerning the Final Er_cTironmental Statement for the $. Everett Jordan Dam and Lake" as chair posi- 9~ tion and ser_d a copy of the statement to t'r.e Corp of Engineers. Upon :notion of Commissioner Gustaveson, seconded by Commissioner [~;hitted, it was moved and unanimously adopted to endore Re~.ion J's Statement ar_d Recommendations and that a letter be forwarded to the District Corp of ?ngineers in Wi7.mingtor., Chairman Garrett referred to Item #8 on the Agenda: Mr. M2rk Burnham from Triangle J Council pf Governments will briefly report to the Commissioners action required 'to implement the Census Tract Plan for the 190 Cer_sus, Mr, Burnham has mailed direc_t1y to each Commissioner a Memorandum relating to his investigation, Mr, Furnham advised the Board that he was the Census Tractin~~ n key person for the Bureau of Census in the County, and that in order to prepare for the 1980 Census, a Census Tractir_~ Co°nm.ittee needed to be appointed. I~r, Burnham stated that he had contacted i~iich9el - Jen_nings of the Chapel Hill Planning Department; Suellen Beaulleu, o° the Carrboro Zoning Department; iSeith Rosemond of the Orange County Planning Department; Joe Augustine of the Chapel Hi1;_ Chaa,ber of Commerce; Al Carlson from Triangle J Council of Governments and Frank Mulvihill of the Center for Urban and Regional Studies at Chapel Hill, These people. have expressed a willingness to serve pn the Committee. Upon rnotior. of Corn~nissioner Pinney, seconded by Commissioner ';ihitted, it was moved and adopted that the ir_dividuals named by Mr, Burnham be approved as the Census Tract Committee for Orange County, The Chairman referred to Item X10: Appointments, A. One vacancy presently exists on the Carrboro Loard of Adjustment. This appointment was deferred. B. The tertn of Alfred Barbes on the Carrbor Board of Adius±- mert. Upon motion of Commissioner -'inney, seconded by Commissioner Gustaveson, it was moved and adopted that Alfred Barbee be resppointed to the Carrboro Hoard of Adjustment for a three year term and to expire Dc tok~"er,' 197$• Chairman Garrett read a letter from Carrboro Interim Town llanage.r, Phillip Whitaker, Said letter requested that Art Cleary be appointed on a temporary heals for a period from January, 1976 to July, 197b,.during the absence of ,^?argaret Stumpf, Upon motion of Corrr-rissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that Art Cleary be appointed to the Carrboro Board of Adjustrrient for a temporary period of six months during the absence of Margaret Stumpf. C. Two vacancies will exist on the Crange County Board of Adjustment as the terms of i'?r, Eddie Mann and Mr. r~alph Dennis will expire on February 5th. Upon motion of Commissioner Gustaveson, secor:.ed bar Commissioner Finney, it was moved and adopted that ATancy :.aszlp be appointed as a full member of the Drange County Board of Adjustment and that Mary 'rdhitted be appointed as first alternate to the Drange County Board of Adjustment. , D, One vacancy exists on the Durham-Orange County Maapower Council as i~Ir. Sherman Shelton has resigned. This appointment was deferred until the new AES employee begins work in ,'March. E. The County Commissioners should make five appointments to the Hillsborough Planning Board before Februar~r lath. Upon motion of Commissioner rdhitted, seconded by Commissioner Gustaveson, it was moved ar_d adopted that Irvir_ Brody, Hor2ce Johnson, Marion Allison, dwin lei. Riley and James :~d, idricser be appointed as members of the Iillsborough Planning I?oard. Chairman Garrett referred to Item X12 on the Agenda: The Finance Officer will present Resolutions concerning: B. Designatioiz of official County Depositories ? ~~ "Whereas the Orange County Board of Commissioners is desirous of designating Official Depositories of County Funds, to meet the requirements of N, C. General Statutes 159-31, the following CffiGiFl Depositories are designated, to include the location indicated as well as branch facilities." 1) Central Carolina Bank Hillsborough, N. C. 2) 'F'i'rs't Citizens Bank & Trust Co. Chapel Hill, N. G. ~) F'irst Union Bank Chapel Hill, N. C. 4) North Carolina National Bank - Chapel Hill, N. C. 5) Ngrthwestern Sank Chapel Hill, N.C, 6) 117achovia Bark 8; Trust Co. Chapel ?;ill, N. C. Adopted this the 2nd day of February, 1976, C. Required signatures on County checks. "Whereas the Orange County $oard of Commissioners is desirous of waiving the requirements for dual signatures as permitted by N. C. General Statutes 159-25 (b) and Whereas N. C. General Statute 159-c9 (a) requires that the Board fix the amount of the bond of the Finance Officer, Be it resolved that the Finance Officer is designated the sole signer of checks or drafts drawn upon the county accounts and - Be it resolved that the bond of the County Manager be released and a bond for the County Finance Officer be secured in the amount of :50,000,00 to be effective July 1, 1975." :Adopted this the c of Februarv, 1976 Upor_ motion of Commissioner Pinney, seconded by Commissioner Whitted, the Resclution was unanimously adopted, Chairman Garrett referred to Ttem #19 on the Agenda: A Memorandum dealing. with the acquisition of a recording device through the Triangle Com.~.issior: on Criminal Justice was included in the material you received along with our Agenda. Will the Commissioners approve the transfer of #b~, from the Sheriffs Department Personnel Budget to equipment in order that this recording device czn be acquired. The Board referred to a Memorandum to Sheriff Knight from David a~?, Rustin, of the Commission on Criminal Justice, regarding the Communications Recorder Project and the need for formal applica- tion for Rogional approval. The Ccunty 1~Ianager presented a Resolution for the LFA~: Grant and advised the Eoard that it would have to approve a local match contribution of" ~~1~3, from the Contingency Fund. L'por. motion of CorLmissioner Pinr_ey, seconded by Commissioner ivhitted, it was moved ar_d adopted that the following Resolution be unanimously approved. Z9~ .. - "Whereas the Orange County Hoard of Commissioner herein called the "Applicant" has thoroughly considered the problem addressed in the subgrant application entitled Orange Co. Sheriff's Dept. Recorder and has reviewed the project described in the application; and Whereas under the terms of Publie Law 90-351 as amended, the United States of America has authorized the Law Enforcement Assistance Administration, through the North Carolina Division of Law and Order to make federal grants to assist local governments in the improvement of the criminal justice system, Now .therefore be it resolved by the Orange County Board of Commissioners in open meeting assembled in the city of -. North Carolina, this---Day of 197 as follows: 1. That the project referenced above is in the best interest of the Applicant and the general public. 2. That be authorized to file, in behalf . of the App scan an app zca ion in the form prescribed by the Division of Law and Order for a subgrant in the amount of $11,583.00 to be made to the Applicant to assist in defraying the cost of the project described in the application. This individual shall act as the authorized representative of the Applicant in connection with all aspects of the application process. That if the subgrant is made, the Applicant `aha11 provide or make arrangements to provide, a local cash matching contribution in the amount of X01+3.00 and s local in-kind matching contribution valued under LEAA guidelines at (or proportionately reduced local matching contributions i e subgrant amount is reduced) as required by the Act to defray the cost of the project. 1{-. That the Project Director designated in the application form shall furnish or make arrangements for other appropriate persons to furnish such information, data, documents and reports pertaining to the project, if approved, as may be required by the Division of Law and Order. 5. That certified copies of this=.resolution-be included-as part.•of the application referenced above. 6. That this resolution shall take effect immediately upon its adoption. Done and ordered in open meeting." The Chairman referred to Item X20 on the Agenda: Wil the Board of Commissioners approve Orange County becoming a member of the Triangle Commission for Criminal Justice for the fiscal year 1975-1976. Cost of this membership is approximately $1,300. Discussion ensued concerning Orange County participation in the Triangle Commission on Criminal Justice. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted that the Board approve $1,300. to the Sheriff's Department for the purpose of affiliating Orange County with the Triangle Commission on Criminal Justice. This appro- priation to be taken from the Contingence Fund. Chairman Garrett referred to Item #I8 on the Agenda: A Memorandum dealing with the disposal of s house on Margaret Lane was included in the material you received along with your Agenda. would like to dispose of this house to the best bidder as soon as practical. Discussion ensued. Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted that the Board accept the County Manager's recommendation relative to the disposal of the house on Margaret Lane. Chairman Garrett referred to Item #12-D: Budget Amendments. The Finance Director presented prepared Budget Amendments to the Board, These items were reviewed. ?:94 Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted that all items conta ined in the Budget Amendments be apprmved with the exc eption of t he items listed as Central Services -Auditing $18,000.00. Action on these matters was deferred until the t hird Tuesday meeting in February. ORANGE COUNTY 1975-76 PROPOSED BUDGET ORDINANCE AMENDMENT The 1975-76 Budget Ordinance of Orange County as adapted on June 18, 1975, and subsequently amended, i s hereby am ended as follows: - Change the appropriation for the foll woing line items in the funds indicated: INCREASE FlTI3D - ITEM (DECREASE) TO TOTAL General: Animal Control Facilities (1,P.15) 2,600 2,600 Buildings & Grounds-Land (2,P.17) .1f}rDflO 10,000 Civil Defense- Supplies (3,P.19) 152 202 Courts-Jury Commission (4,P.23) 800 2,000 EMS-Personnel (5,P.27) 4,622 4,622 EMS-Communications (6,P.27) 9,12D 9,120 Central Services-Telephone (7,P~.64) $,DDD 8,000 Contingency (8,P.70) (13,400) 268,914 School Capital Outlay: County Additions (9,P.$4) 15,31$ 319,265 School Current Expense: County Additions (9,P..87) 24D,479 496,804 Drivers Ed (9,P.87) 16,453 16,453 Special School District: Appropriations (10,P.119) 58,360 994,995 Change the revenues and fund balances estimated to be available to meet the foregoing appropriations in th e funds indicated: INCREASE FUND-RE50URCE (DECREASE) TO TOTAL Facilities Fund: - Fees (11,P.10) 225 21,535 Fund Balance (11,P.10) (225) 6,465 General: EMS.Reve.nues .(5,6,P.75)': 13,72" 13,742 Telephone Service (7, P. 75) 8,000 8,000 Miscellaneous Revenues (3,P.75) 152 152 '!9~ School Capital Outlay: Refund Revenues (9,P.86~ 15,318 School Current Expanse: Refund Revenues (9,P.89) 240,479 Drivers Ed., Refunds (9,P.89) 9,531 Fund Balance (9,P.89) _,-~ 6,922 Spacial School District: Fund Balance (10,P.121) Adp~trted this the 18,349 362,874 9,531 140,852 58,360 58,360 11976. Chairman Garrett referred to Item #13 on the Agenda: The Tax Collector will report the results of a survey of tax collection pro- cedures used in neighboring counties. The Collector will present an order directing the Tax Collector to use the remedies of attach- ment, garnishment and levy against owners of real property on which .taxes are delinquent. Without this order the Collector can only use these remedies against personal property. Johnny Horner of the Tax Department appeared on behalf of the Tax Collector. He stated that the survey conducted revealed that a large majority of the counties contacted do practice the attach- ment, garnishment and levying of wages to secuxe payment of delinqu- ent taxes on real property. Further discussion ensued. The Board directed the Tax Collector to use the remedies of attachment, garnishment and levy against owners of reel property on which taxes are delinquent. The Chairman referred to Item 12-A: The Tax Collector's Charge. Upon motion of Commissioner Gustaveson, seconded by Commissioner Whitted, it was moved and adopted that the Charge to the Tax Collector be approved. "North Carolina, Orange County." To the Tax Collector of Orange County: "You are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of the Orange County Tax Collector, and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Orange, and this order shall be a full and sufficient authority to direct, require, and enable you .to levy on and sell any real or persona 1. property of such taxpayers, for and on account thereof, in accordance wi3:h law." Witness my hand and official seal, this cnd day of February, 1976. Chairman Garrett reminded the Board of the time and asked if there was a motion to extent the time for the day. Upon motion of Commissioner Whit.ted,secanded by Commissioner Pinney, it was moved and adopted that the Board extend the time of the. meeting until the Agenda was completed. The Board's attention was directed to Item #21: A Memorandum dealing with progress towards completion of specifications and design on the County Vehicle Maintencance facility was included with your Agenda: day of A. Will the Coeumissioners approve use of natural gas as a fuel to heat this structure,4 ? ~s Yes, the Board approves the use of natural gas to heat the County~s Vehicle Maintenance facility. B. If the Board selects natural gas as a fuel to heat this structure will the Board authorize the Chairman to sign a contract ($750) to install a gas line into this property. Upon motion of Commissioner Pinney, seconded by Commissioner Walker, it was moved and adopted that the Chairman be authorized to sign a Contract to fns tall Natural Gas lines. C. If the Board does not select natural gas what other fuel should we use? Not applicable based on previpus fiction taken. Chairman Garrett referred to Item #14: A short report from the Chairman about the Youth Needs Task Force. Chairman Garrett 'stated that of ter the Youth Services Needs Task Force had been officially organized and its purposes defined and needs assessed, that this Task Force might wish to come to- g~ther on a regional basis. She presented letters from different @gencies that had recommended names to the Youth Servides Needs Task Force. The Board agreed to nominate the list as presented as members of the Youth Services Needs Tssk Force and to request Harry Derr to act as temporary Chairman. Chairman Garrett asked the County Manager, to .make a report on Item #15.: Progress being made towards developing a new County Personnel Ordinance. Mr. Gattis stated that the Board had received copies of a sample Ordinance from the State Personnel Department. The Board agreed to review the sample Personnel Ordinance at the February l7th meeting. Chairman Garrett referred to Item ~# 16: Special meetings tentatively set for February 4th and 10th should be approved. The meeting on February 4th will be held to hear the County's Community Development Task Force report. The Emergency Medical Services Council will also make a repent on its communications system plan. The meeting on the 10th, which will be at Lincoln Canter in Chapel H3a 1, will be with the Orange County and Chapel Hill Boards of Education to discuss long range school building needs. Chairman Garrett stated that this was just a reminder of the scheduled meeting by the County Manager. Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted that the Board approve the scheduled meetings as presented on the Agenda. The Chairman referred to Item #17: The Board of Commissioners was provided with a memorandum citing the need to proceed with the calling for bids on five new police cars. If the Board of Commis- sinners would like to review the vehicle specifications, the County Manager is ppepared to da this. If you are satisfied with the speci- fications as they presently are drawn, I would like to go forward with this project. All bids will be brought back to the Board of Commissioners fvr their final approval. The County Manager advised the Board that with their approval the County was now ready to proceed for calling of bids for new police cars. He inquired of the Board if there was any comment concerning this bid process? Upon motion of Commissioner Walker, seconded by Commissioner . Gustaveson, it was moved and adopted that the County Manager be authorized to proceed with the bid process and the purchase of five police cars. ~ 9'~ The County Manager presented a lief of dates that could be chosen as future dates of tax lien sales. He advised the Board tY§at this year's tax notice bore the date of June 7th. Discussion ensued MEMORAN-UM---February 2, 1976 To: Orange County Board of Commissioners From: Ortense C. Dickson, Orange County Tax Collector Subject: Tax Lidn Sale On the first Monday in February of each year,~county tax collectors are required to report to the govern- ing body the total amount of unpaid taxes for the currant fiscal year that are liens or. real property. Dur unpaid taffies an real property $690,301.67 County Tax Lien Sales shall be held on first Monday in March, April, May or June. In the past we have held our sale in June of each year: If this is agreeable, the following dates can be set: Dates for advertising: .May 6 May 13 Mays= 20 May 27 Date of Tax Lien Sale June 7, 1976 Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted that the Board set the date for Tax Lien S'al'es on June 7, 197.6. The County Administrator advised the Board that Steve Bernholz, County Attorney, wished tc advise the Board that he felt no action was necessary to amend the Sedimentation Control Ordinance relative to the hearing process. The County Administrator stated that under a newly enscted General Statute, the Board of Commissioner had the authority tq exta~id the date of the tax listing perior. Mr. Gattis explained that the last date for listing of taxes fell on Saturday, January 31st and that this was a non-working day for county employees thus he was recommending that the Board extend the tax listing penalty that would be imposed vn persons that did not or could not list . their property prior to the tax deadline of January 31st. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and adopted that the Tax Supervisor be authorized to extend the tax listing period through Monday, February 2, 1976, and that no late list penalty be imposed on persons listing vn this date. The County Man~eger introduced Efaffe Oddo to the Board as the new Sedimentation Control Officer. He stated that Mr. Oddo wee now working with Quentin Patterson and the Planning Staff. Mr. Oddo was recognized by Chairman Garrett and he made soma statements to the Board concerning his new position. Commissioner Whittad asked the Board to adopt a Resolution or write a letter to President Ford concerning "Ynvisibl-e-~ueada.y.". X98 He explained that the President had ignored County Officials in a recent White Hausa Melting on the budget. Upon motion of Commissioner Gustaveson, seconded by Gommissioner Whitted, ti was moved and adopted that the Board write a letter in support of the position taken by the National Association of Counties on being innored by the President. Neal Evans, Finance Officer, filed with the Clerk a corrected copy of the 1975-197b Budget and also filed a copy of the sheets that had been amended by pfficial action of the Board. (For copies of the 1975-1976 Budget and Budget Amendments se.e Docket Book Number Nina, Page 200 . -- There being no further business to come before the Board, the meeting was adjourned to meet again on Wednesday, February L}, 1976 at 7:30 p.m. ~~eQ0.~ Flora R. Garrett, Chairmen Betty June Hayes, Clerk No tape for this meeting is available as the tape recorder is broken. MINUTES 'ORANGE COUNTY BOARD OF COMMISSIONERS February 4, 1976 The Board of County Commissioners of Orange County met in special session at 7:30 P.M. on Wednesday, February !}th in the Commissioners Room of the Courthouse in Hillsborough. A11 Members were present. This meeting was held for two puposes: 1. To receive the report of the County Community Development Task Force and; 2. To hear a report from the County's Emergency Medical Services Council concerning the speci- fications and design of a Emergency Medical Services Communication System for Orange County. Ms. Marion Woods delivered to the Board of Commissioners the Community Development Tsak Force's report. "The Task Force attempted to gather information for the pre- application that is required by March 15, 1976, to be submitted to clearinghouses at least thirty days prior to submission to Housing and Urban Development. In addition to Task Force work sessions, there were two public hearings as required by H.U.D. The Nominal Group Technique was used in the hearings. This technique virtually assures that each person attending the meeting will be allowed an opportunity to express himself. The Task Force feels that the public hearings were successful (though we bad hoped for better attendance.) The time schedule imposed upon us forced us to hold hearings in conflict with other hearings in the same communities. The weather was foul one night and you ere all aware of the press release announcing that Task Forces were valueless. We are grateful to Mark Burnham from Triangle J, Council of Governments and to Irvin Dobson, Keith Rosamond, Hal Minis, Frank Parker and Kathy Williams from the County Planning Depart- . ment for their loyalty. Mr. Caleb Moors arranged for the public hearing in Fairview- . West Hillsborough and Mrs. Viola Tinnin and Mr. Robert Riley arranged for the Efland-Cheeks hearing. Task Force participants have been Mrs. Marilyn Riddle, Chairperson; Mrs. Marjori? Land; Mr. Caleb Moore; Mr. Robert Riley; Mrs. Kathan ~i'as:kins and°myself.