Loading...
HomeMy WebLinkAboutMinutes - 19760120~ ~z MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS January 20, 1976 The Orange County Board of Commissioners met in adjourned session on Tuesday, January 20, 1976, at 7:30 p.m., in the Commissioners' Room of the Courthouse in Hillsborough. _ Members present were Chairman Flora Garrett, Commissioner•Norman Gustaveson, Jan Pinney, Norman Walker, and Richard E. Whitted. Members absent were none. S. M. Gattis, County Administrator; Neal Evans, Finance Officer; A. B. Coleman, Jr., County Attorney; and Betty June Hayes, Clerk; were present. The Chairman referred to Item #1 on the Agenda: Recognition of persons not on this Agenda desiring to speak with the Board. No one came forth to speak. Chairman Garrett requested that the Board approve the Minutes of the December 30th. meeting. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the Minutes of December 30, 1975, be approved. Chairman Garrett referred to item #2 on the Agenda: Appointments. A. Mr. Gray Clark has resigned from the Community Development Task Force. Commissioner Walker reported that Rev. Gray Clark's resignation from the Community Development Task Force was final. No action was taken an the appointment. B. The persons listed on the Agenda have been nominated to the County Recreation Advisory Committee. 1. Mary Howes: Nominated by the Chapel Hill Recreation Commission. 2. Phyllis Sockwell: Nominated by the Chapel Hill-Carrboro School Board. 3. Dan Lunsford: Nominated by the Orange County School Beard. 4. Craig Leonard: Nominated by the Orange County Youth Council. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the persons as listed on the Agenda be appointed to the County Recreation Advisory Committee. Commissioner Pinney advised the Board that Marion Woods has resigned from the County Community Health Task Force. Item III was referred to by the Chairman: A Memorandum concerning Section Eight Housing. Does the Board of Commissioners desire to ex- plore the possibility of administering this program through contract with the Chapel Hill Housing Authority? Tf not, do you have other suggestions for the administration of the program? The County Administrator recommended that the Board contract with - the Chapel Hill Housing Authority for the administrative services that would be needed under the Section Eight guidelines. He explained that it took a sophisticated organization to administer these funds and that the Section Eight Grant did not include monies for administration, therefore, he felt the County should contract the administrative func- tions to an agency that could perform these services until sufficient monies were available to the County for the establishment of the proper administrative control. Discussien ensued. Upon motirn of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted that the County negotiate to contract for administrative Services of the Section Eight Housing Grant with the Chapel Hill Housing Authority. ~~ The Chairman referred to Item IV on the Agenda: Concerning the Alamance County 201 Study. Mo members of the general public have expressed any interest in this study which proposes no facilities in Orange County. 7s the Board of Commissieners ready to adopt a resolu- tion endorsing this plan? The County Administrator stated that the Planning Staff did re- quest that the Board delay action on the adoption of any Resolution concerning the Alamance County 201 Study until the matter could be investigated. Action was deferred until January 22, 1976. Chairman Garrett referred to Item V on the Agenda: A report from the County Finance Director dealing with County revenues and expenses during the first half of this fiscal year. Some time will also be devoted to the issue of fund balance both current and projected. Neal Evans had previously filed with the Board a Revenue Report. (For Copy of Revenue Report see Docket Book 9, page 174 •) The Finance Officer reviewed the financial situation of the County as of December 31, 1975. A question and answer period ensued. The Board proceeded to discuss the County's Capital Improvement needs as they did relate particularly with the old Grady Brown School property and the space study now being done by Joseph Massif. It was agreed that the Board should meet with the two School Boards to discuss their Capital Outlay needs and the various financing mechanism that would be available. The School Boards were requested to file a Memorandum with the Board of their Capital Outlay needs for a five year projection. Item Vim: A review of the status of both current and delinquent tax collections and of County tax collection policies. Ortense Dickson, Tax Collector, was present to review the policies and practices of her office. It was pointed out that there were a number of things .related to the Audit/Management Report and that the policy of garnisheeing wages for real property must be established in a Resolution adopted by the Board. The Board of Commissioners author- ized the Tax Collector to prepare such a Resolution for adoption the first Monday in February. Mrs. Dickson inquired as to when the Board would "Charge" the Tax Collector? Mrs. Dickson was requested to secure a copy of the "Charge" and that this would be administered to hex on Monday, February 2, 1976, and that said "Charge" would be made retro- active to the appropriate date. The Board further agreed that a report from the Tax Collector should be made an the 3rd Tuesday in April. Item V-A: The Board should name at least all banks the County is currently dealing with as official County depositories. The Board agreed that all banks in the Ceunty should be design- ated as the official depositories for the County. The Finance Officer was instructed to prepare the necessary Resolution fox adoption by the Board. Item V-B: Should.: County checks be subject to dual signature requirements? Discussion ensued. The Board agreed to retain checks that would require a singular signature. Item V-C: The Board of Commissioners should set the amount of _.. the Finance Officers bond. It was pointed out that the current bond for the Finance Officer was $10,000.00 Discussion ensued and the Board was advised that the bond far the Ceunty Administrator was no longer necessary, however, this bond had not been cancelled. Further discussion ensued. Upon motion of Commissioner Whitted, seconded by Commissoner Gustaveson, itrowas moved and adopted that the Bond for the Finance Officer be increased from $10,D00.00 to $100,000.00 and that the Bond 1'94 4 i~ January 13, 1976 MEMO TO: Orange County Board of Cpmmi.ssioners FROM: Neal Evans, Finance Director SIIBJECT: Revenue & Expenditure Report- Decexnber'31, 1975 Attached are Financial Reports £or various Orange County Funds as of December 31, 1975, The general picture is that both expenditures and revenues aze~'very close -~ to expectations, although the most significatt revenue, item, the current property tax, is still an unknown quantity. The majarity.of this tax is received in the final days of December aad is not processed until January. P'IQ tax revenues are shown for December. Consequently the extent of the fiscal health of the county will not be known in full until the January tax reForts are completed. FUND BALANCES Unappropriated fund balance, that is, the excess pf actual over anticipated fund balances at June 30, 1975, is probably the most significant weakness identified on the report. This should be measured in connectipn with excess revenues, under expenditures', and available contingencies. The four items added together form a pool of Funds that can serve several purposes. First, it can provide for "emergencies" should these azise; second, it can provide a needed cash flow, in the case of Orange County, for the early months of the next Fiscal .year; it can provide an elastic buffer for a consistent tax rate policy; and it presents an indicator of the quality of financial planning and management to the state and national bond markets: The weakness with the current fund balance; is that, in conjunction with a budget that was estimated so tightly and a contingency fund that has been depleted, there is no pool of Funds for any o£ the abpve purposes. Our Auditors advised an effort to increase this pppl, and recommended a tax increase if we intend to continue the current level o£ spending. REVENUES Revenues have been very close to estimates. The year's total Zn.tangible and Beer and Wine Taxes have been received and both did not make it to 100, There is a significant shortage in court related fees: officer fees in the General Fund and fines and forfeitures in the Current Expens2.Fund. Delinquent taxes and late list charges should exceed estimates, and if current trends con- tinue building permits and register's fees will be up, both indicators of possible economic upswing in the county. Sales taxes are very close to the line and very dependent upon December collections far an adequate year, zn Social Services, chore service revenues are npw included in State Aid to Administration which explains the D.0~ in the former and 50.3 in the latter, Tne general level of Social services revenues is tied directly to expenditures which to date have been low, There is no loss to the county from decreased revenues for Social Services since expenditures have been lower than anticipated. L`-- EXPENDITURES Expenditures, with a few~exceptions~are also very c3.ase to budget estimate: Legal services have put the County Coauai.ssioners percen'_~•V high; tax bills and ..- abstracts always put the postage high in the first half o% ~._.~ year; and the selection of twice as many jurors as usual puts the couxY..s account over. The ~. Recreation expenses are high due tc the Manpower Grant that is shown as an ex- - pendituxe, but the revenue item ($10,000) is available for appropriata.on to_ that department. On the low side, Elections anticipates a county-wide pres- idential primary, the Sheriff has still not filled his deputy slots; the $8,000 fee for state detention has not been expended in the Jail account, and the ~. Sanitation department savings came from using Manpower personnel, and not yet purchasing garage tools and equipment. ~. _.~. _ __ ___ The total under endituxe in ersonnel dur' the six mar~ths has~been ._....-.. about $43,000 mostly in the Sheriff's department, in Sanitation, and in Tax Supervisor, this last where Manpower has also been utilized.: The area where expenditures have been the furthest below estimates is in the Social Services direct payments, particularly daycare, boarding home, and AA, AFDC, and Medicaid. These under expenditures provide a proportionately smaller amount of unused funds since about 75$ of these are state. and federal grants; and decreased expenditures result in decreased revenues. _ PROJECTIONS At the present, there is approximately $320,000 un--appropriated fund balance. X would also anticipate a net addition of $100,000 in revenue over estimates coming primarily from the various property tax related sources and .- about the same in undez expenditures particularly from personnel vacancies and reduced Social Service payments. This total would provide about $500,Op0 fund balance at year end assuming there are no major changes. Since $100,000 - of the fund balance will be Pram Revenue Sharing, an accrual and not cash, it really leaves about-$400,000 for purposes of cash flow at year end. In _197.5_; approximately $900,000 was required. $A00,400 from county fund balance, $300,000 reserve for the Cultural Arts Building, and whatever remains in the county's building and Seven Mile Creek accounts (I have.not included these in the other figures) should put the county very close to solving its immediate cash flow problem. Moving on then to the question of do we.have additional funds far activities in the current fiscal year: the answer depends on the philosophy' the board chooses to follow with regard to the fund balance. If you choose the path of reducing the un-appropriated fund balance, then cex.tainly .there are funds ar.3ilable. I would not recommend this course for the four reasons • mentioned earlier: 1) we may f~-_id ourselves with additicnal "true" emergencies that cannot be met; 2) The cash flow problem. might require us tc borrow funds; 3) A consistent tax rate po]a.cy would be difficult to maintain (the same .problem we have faced with the fine district tax and fund balances, only on a larger scale); and, 4) The national bond markets` response to declining fund balances .is negative and would cause increased interest rates for new bond issues. Obviously, these factors have varying levels of significance as we dig deeper into the pot. I am of. the opinion, however, that if we are to follow a policy of a fund balance of sufficient r ~s' _ - - _3_ size to avoid the four problems, then there are no funds available for further appropriation, I3owever, the board certainly has the authority to appropriate any County funds, there are no legal restrictions on the size of the year end fund balance, and there are some experts that would not agree with my recommend- i ations. Xf the board does choose to make appropriations from current funds, then, another answer would be given to the question-"are additional funds available?" _ REVENUE REPORT DEC. 31, 1975 GENERAL FUND • ONCOLLECTED ~ - REVENUE CODE ANTICIPATED COLLECTED BALANCE COLLECTED Current Tax 0301 3,773,250.00. 1,308,$49,37 2,464,400.63 34.7 Delinquent Tax 0302 185,000.00 143,901.96 41,098,04 -.. .._ -.=_ 77_S -_-- _., . Dog .License. 0314 _ $,OOp.00 = _:._: :_4,923,.00.x. _ ...•-r-~,Q77.Oa-_= . - _: _ '-. 61_5.x:-:.~:°. -': ... .. ......._._.,.-•~-~.. ....... Tax Interest 0317 33,000,00 11,074,70 21,925.30 33.6• Late List 0318 6,000,00 9,027.95 (3,027.95) 150.5 Privilege License 0325 7,000.00 4,067.75 2,932.25 58.1 Interest-Invests. 0329 50,000.00 36,992_20 13,007.80 74.0 Not Anticipated 0335 .00 4,628.38 (4,62$.38) ~ Intangibles Tax 0339 225,000.00 221,310.13 3,689.87 98.4 Beer & Wine Tax 0341 71,000.00 69.436.63 1,563,37 97.8 Sales Tax 0345 935,000.pO 475,960.29 459,039.71 Sp.9 Veterans Service 0346 1,000.00 250.00 750.00 25.0 ABC 0347 300,000.00 150,000:Op 150,000.00 50.0 ' Officer Fees 0351 30,000.00 10,579_37 19,420.63 35.3 Dog Program 0352 3,000.00 845.50 2,].54,50 28.2 Register's Fees 0354 75,b00.OD 46,952_55 28,D47.45 62.6 Building Perinits_ 0355 10,000.00 10,939.90 (939.90) 109.4 Electric Permits 0357 12,000.00 4,847.88 7,152,12 40.4 ,7ai1 Fees 0358 1,500.00 587.3$ 912.62 39.2 Recreation Fees 0365 .00 2,342.40 (2,342.40) * • Recreation Grant 0366 .00 10,000.00 (10,000.00) Sales Tact Refund 0367 3,500.00 .00 3,500.00 0.0 Gas Tax Refund 0368 5,500.00 2,209.07 3,290.93 40.2 Telephone Revenue 0381 .00 1,082,32 (1,082.32) Court Facilities 0391 25,000.00 16,290.00 8,710.00 65.2 701 Grant 0394 2,780.00 .00 2,780.00 0.0 F.MS Grant 0395 .00 4,399.28 (4,399.28) * Sediment Grant 0396 .00 25,851.09 (25,861_09) ~ Revenue snaring 0397 200,000.00 200,000.00 .00 100.0 i Utility Fund 0398 51,238.00 45,238.00 .6,000.00 88.3 ~. REVENUE TOTAL 6,013,768.00 2,822,597.10 3,191,170.90 46.9 Fund Balance 0050 825,475.00 949,559.43 (124,084.43) 115.0 I - -.. I GRAND TOTAL , 6,839,243.00 3,772,156.53 3,067,086,47 55.2 1'~8 EXPENDITURES REPORT - - DEC. 31, 1975 GENERAL FUND DEPT. CORE APPROPRIATION County CoQnm, 041D 41,450.00 Administration 042p ~ 31,400.00 Elections. 0430 40,600.00 Finance 0440 52,25p.00 Tax Collector 0450 56;600.00... Tax Lasting 0460 18,200.00 Tax Supervision 0470 135,900.00 Register of Deeds 048D 64,700.00 Planning 0490 74,170.OD Buildings & Grounds 0500 66,200.00 Sheriff 0510 365,225.00 Sail 0520 30,500.00 EMS 0530 121,800.00 Agriculture 0540 60,500.00 Animal Control 0550 21,300.00 Civil Aefense 0560 2,900.00 Courts 0570 9,200.00_ Sanitation 0580 61,100.00 Health 0590 218,900.00 Veterans 0600 17,700,00 Recreation 0620 fi0,000.00 Libraries 0630 64,50D,00 Revaluation 0640 44,600.00 Motor Pool 0650 45,100,00 Agency Support 0660 .78,775.00 Buildings & Rents 0670 274,222.00 Central Services 0680 37,000.00 Interfund Transfer 0690 4,345,637.00 Personnel Support 0700 113,800.00 Miscellaneous 0710 3,700.00 Contingency-School 226,000.00 Contingency 0999 60,314.OD GRp,~ ~~, 6, 839, 243.00 EXPENDED & UNENCUMBERED $ ENCUMBERED BALANCE ENCUMBEREA 28,363.45 ].3,0$6.55 68,4 15,808.79 15,591.21 50.3 17,729.35 22,870,65 43.7 _ _24,374_36 - 27,875.64;. •• 46.6 -•: 25,359.29 - 3~.,240.7I 44:8--' 374.00 17,826.00 2.0 69,790.78 66,109.22 51.4 30,103,.45 .34,596.55 46.5 • 32,964.51 41;205.49 44.4 • 37,169.47 29,030.53 56,2 15].,416.23 213,808.77 41.5 12,160.09 ].8,339.91 39.9 66,143,53 55,656.47 54.3 , 27.612.76. 32,887.24 45.6 10,119.68 11,180.32 47.5 1,282.17 1,617,83 44.2 • 3,233.85 966.15 77.0 ,15,100.46 45,999:54 24.7 108,906.82 109,993.18 50.2 9,053.04 5,646,96 51.2 37,234.39 22,765.61 62,1 32,250.Op '32,250.00 50.0 268.23 44,331.77 0.6 25,83p,73 19,269.27 57.3 41,553.41 37,221.59 52.5 23,563.98 250,658.02 8.6 27,688.D8 9,311.92. 74.8 1,431,163.00 2,914,474.00 32.9 53,385,67 60,414.33 - 46.9 (19,405.56) 23,105.56 ,OD 226,000.00 0.0 •.00 60,314.00 0.0 2,340,598.01 4,498,644.99 34.2 REVENUE REPORT '. • DEC. 31, 1975 e :~- - SOCIAL SERVICES • iJNCOLT..ECTED & ~g~ CORE ANTICIPATED COLLECTED BALANCE. •COLL~ .D Interest 0329 2,000.00 .00 2•,000.00. 0.0 Sales Tax Refund 0367 300.40 .00 .300.00 0.0 State Aid--Admin. 0370 389,288.00 195,665.62 193,622.3$ 50.3 _.... AFDC--Daycare 0371 185,796. -- . ..... 00 :.. 49.377.35 .. - -- _ - .~ .~ :.136,418.65 _ ___.. . , . . _-- 26.6.:..::;-:~ -- -- - - a:,_.:._.. -:_ M,,.s •- State Aid--Boasd~.ng 0372 0.00' - -36,00 11,415.23 . _ - = ;, .24,584.77` ._" . ~::-::37=:7-:,-:~-= State Aid-Chore Sere. 0373 41,344.00 .:00 41,344.00 0.0 State Aid-Fam. Plan. 0374 38,000.00 _00 38,000.00 0.0 ~ State Aid-E'ostex Care 0375 19,961.00 8,726.71 11,234.29 43.7 WIN-Aaycare 0376 50,000.00 8,724.06 41,275.94 17.4 j Suppoxt Enforcement 0377 7,600.00 .00 _ 7,600.00 0.0 i Genexal Fund 0397 472,212.00. 120,338.00 351,874.00 25.5 ' l 0398 .00 2,405,20 (2,405.20) Title XX-Loca ~ REVENUE TOTAL 1, 242,501.DO 396,652.17 845,848.83 37.9 ! i Fund Balance 0020 60,000.00 89,998.31 (29,998.31) ]50• _ I GRAND TOTAL 1,302,501.00 486,65D.4$ 815,850.52 37 -. -- j. '~ 80 . .~ EXPENDITURES REPORT - DEC. 31, 1975 SOCIAL SERVICES _~ EXPENDED & UNENCUMBERED $ DEPT. CObE APPROPRIATION BNCUMBEREA BALANCE $NCUMBEREI Administration 53$,228.00 247„ 183.52 297,044.48 44.8 Buildings 7,250.OD 3,567_97 3,682.D3 49.2 Boarding Home 0045 y 90,400.00 24,346.73 66,053.27 26-9 Aaycare AFAC 0096 212,339.00 x.50,960.93.. .•161,378:07 24.0 Daycare WIN 0092 50,ODO.Od 18,354:02 31,645.98 36.7,:__ Foster Care 0095 23,760.00 11,675..56 12;084.44 49.1 Family Planning 0351 40,000.00 .00 40,000.00 0.0 Chore Service 0350 47;242.00 29,735.38 17,506.62 62.9 Food Stamps 0360 9,000.00 1,534.00 7,466.00 17.D Local Programs 14,867.00 7,124.58 7F742.42 47,9 To AA D397 4D,800.00 17,400.OD 23,400.00 42.6 To AE'DC 039$ 126,641.00 51,441.00 75,200.00 40.6 To Medicaid 0399 91,400.00 29,800.00 61,600.00 32.6 Legal Program 0352 .00 2.,405.20 (2,405.20) Support Enfarcement .0373 10,574.00 .00 10;574.00 0.0 GRANb TOTAL 1,302,501.00 489,528.89 812,972.11 37.6 -~ ' SOCIAL SERVICES PROGRAM F[JND.S DEC. 31, 1975 _ REVENUES - UNCOLLECTED ~ REVENUE ANTICIPATED COLLECTED gn,r.ntscx 'COLLECTEp• State Aid ,. AA _ 40,800.00 17 881.50 - 22.918_50 -. `43.9.-. - ~_, --- _ __ . .AFDC - - - 665,359.D0....~;_--. _--. 27 ` -- ,109 ~8Q'T:. 6 - : ~:.:-.-:389, 249.20- - -- t.. ~ . ,. - ...-, ..., :41:5-=~- Local Match ~ ... • AA 40,800.00, 17,908.00 22,892.00 43.9 AFDC 126,641.00 54,922.03 71,718.97 43,4 Medicaid 91,400.00 29,$00.00 61,600.00 32.6 Revenue Total 965,000.00 396,621.33 568,378_67 41.1 Fund Balances .OD 807.02 ($07.02) ~ GRANC] TOTAL 965,000.00 397,428.35 567,571_65 41.2 EXPENDITURES - EXPENDED & UNENCUMBERED ~ EXPENDITURE APPROPRIATED ENCUMBERED BALANCE 'ENCUMBERED Aid to Adults 81,600.p0 35,247.00 45,353.00 44.4 AFDC 792,000.00 331,152.00 460,848.00 41.,8 Medicaid 9].,400.00 29;986.15 61,413.85 32.8 GRAND TOTA'4 965,000.00 397,385.15. 567,614.85 41.2 i • DEC. 31, 1975 REVENUES . UNCOLLECTED ~ REVENUE ANTICIPATED COLLECTED BALANCE COLLECTED From General Fund 1,264,000.00 484,000.00 780,OOD,00 38.3 Refunds : 3,031,00 1$;348:95 '(7.5;317:95) ' 605,4 Revenue Total 1,267,D31.00 502,348.95 769,682,D5 39.7 Fund Balance 300,916:00 302,941:72 (2;025.72) " 100.7 GRAND TOTAL 1,5b7,947.00 805,290.67 762;656.33 51.4 EXPENDITURES ' EXPENDED & UNENCUMBERED ~ EXPENDITURE APPROPRIATED - ENCUMBERED BALANCE ENCUMBERED To Orange County 935,947.00 500,I97,6S 435,749,35 53.4 To Chapel Hi.7.1 632,000.00 305,000.00 327,p00:00 '48,3 GRAND TOTAI~ 1,Sb7,947.00 805,197.65 762,799,35 51.4 SCHOOL CURRENT EXPENSE ~ DEC. 31, 1975 REVENUES UNCOLLECTED ~ REVENUE, ANTICIPATED COLLECTED -BALANCE COLLECTED Refunds 122,395.00 372,405.98 (250,010.98) 304.3 Fines & Forfeitures 15p,000,Op 65,899.38 84,100.62. 43_9 From Genera]. Fund 2,10$,100.D0 747,1OD.00 -1;361,000.00 35.9 Revenue Total 2,380,995.00 1,185,405,3b 1,].95,089.64 49.8 Fund Balances 133,930.00 177,000,94 (43,070.94) 132.2 GRAND TOTAL 2,519;925,00 1,362,406.30 1,152,D18.70 54.2 EXPENDITURES EXPENDED & UNENCUMBERED ~ EXPENDITURE APPROPRIATED ENCUMBERED BALANCE ENCUMBERED To Orange County 1,349,600,00 879,080.86 .97p,S19.14 6S_1 To Chapel FIi11 1,164,825,00 966,639,12 698,185.88 40.1 Drivers Ed. .00 16,023,64 (16,023.64) z" GRAND TOTAL 2,514,425,00 1,361,743.62 1,152,681.38 59.2 s a 1 ~~ x_83 ; - ~ :. : ~; • _~ "REVENC7E BETAKING FUND DEC. 31, 1975 r. °'- REVENUES w -- - UNCOLLECTED $ REVENGE ANTICIPATED COLLECTED BALANCE COLLECTED Federal Shares 407,000,00 203,660.00 203,340.00 50.0 Interest 5,500.00 .a0 5,500.00 0.0 Sales Tax Refund. ].,344.00 - .00 1,344.00 .. 0.0 - - - . . Revenue Total _ 41'3;44-00'_= - - .... . - -03-.660':00:;. _- - Z . --: -- --~ __..::•210,7.84:00. . .:..._-:. -. .: --. .:: - -J.'- Fund Balances 80,156.00 181,457.33 (101,301.33) 226,4 GRANn TOTAL 494,000.00 385,117.33 108,882.67 78.0 EXPENDITURES EXPENDED & UNENCUMBERED ~ EXPENDITURE APPROPRIATED ENCUMBERED BALANCE ENCUMBERED Garage & Pound 125,000.00 31,513_SO 83,486.50 27.4 Health & Safety 200,000.00 200,000_pp - .00 100.0 Sanitat5.on 79,000.00 fi7,190.fi2 11,809.38 85.0 Seven Mile Creek 100,000.00 _00 100,000.00 0.' GRAND TOTAL 494,000.00 298,704_12 195,295.88 60.. UTILITY FUND DEC. 31', 1975 REVENUES UNCOLLECTED $ REVENUE ANTICIPATED COLLECTED BALANCE COLLECTED From Mebane 20,000.00 .00 2p,000_00 0.0 From Hillsborough 9,$00.00 _00 9,800.00 p,O From Carrbozo 28,438.00 28,439_00 (1.00} 100.0 Revenue Total 58,238.00 28,439.00 29,799.00 48.83 Fund Balance .00 20,513_45 (20,513.45) GRAND TOTAL 58,238.00 48",952.45 9,285.55 84.1 EXPENDITURES EXPENDED & UNENCUMBERED ~ EXPENDITURE APPROPRIATED ENCUMBERED BALANCE ENCUMB: :D ` Tp General Fund 51,238.00 45,238.00 6,000.00 88.3 Studies 7,000.00 .00 7,000.00 0.0 GRAND TOTAL 58,238.00 45,238.00 13,000.00 77.7 ~_~~ far the County Administrator be eliminated. There being no further business to come before the Board, the meeting was adjourned to meet again on Thursday, January 22, 1976. Flora R. Garrett, Chairman Betty June Hayes, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS January 22, 1976 The Orange County Board of Commissioners met in .adjourned session on Thursday, January 22, 1976, at 7:30 p.m., in the Commissioners' Room of the Courthouse in Hillsborough, N. C. Members present were Chairman Flora Garrett, Commissioner Norman Gustaveson, Jan Pinney, Norman Walker and Richard E. Whitted. Members absent were none. S. M. Gattis, County Administrator, and Betty June Hayes, Clerk were also present. Charles Johnston, Chairman of the Orange County Planning Board; Marilyn Riddle, Leon F. Yates, John A. Scarlette, and Jean Anderson, members of the Planning Board, were also present. Ervin Dobson, Planning director for Orange County, Chi'is Edwards, Hal Minis, Kathy Williams, Frank Parker and Terry Hoffer, members of the Planning Department Staff, were also peesent. Mr. Carl Shy, Donald N. Cox, Robert Drakeford, Douglas Sharer, Josephine Barbour, 5. G. Barbour; Eve Shy, Joanne Carl, Ellen Ironside, Beverly Kawalec, members of the Steering Committee for the Growth Options Conference, were present as was Mark Burnham and Ray Green of the Triangle J Council of Governments. Carenthia Wright and L. M. Cathcart were present as interested citizens. Chairman Garrett referred to Item #4 an the Agenda: A report on the County Growth Option Conference. The Chairman recognized Ervin Dobson, County Planning Director, who began the discussion on ways and means that the Planning Staff and Planning Board could utilize, in their proposed planning program, the suggestions offered by the Growth Options Conference. Discussion ensued between the representatives present, members of the Board, and the Planning Staff. It was suggested that members of the Steering Committee of the Growth Options Conference serve as an Ad Hoc Committee and/or Advisory Committee to the Planning Board and the Planning Staff. _. Upon motion of Commissioner Whitted, seconded by Commissioner Gustaveson, it was moved and adopted that an Ad xoc Committee to the Planning Board, made up of persons who possess expertise in the plann- ing area and/or those persons who had served on the Steering Committee of the Growth Options Conference, be established. These persons are to be representative of the entire County and not just from those townships that are zoned. The Chairman referred to Item .#3 on the Agenda: The question of approval of the Alamance County 201 Study was deferred from you meeting of the 20th, Mr. Hal Minis will comment on this report for the Flanning Department. The Resolution of approval should then be considered.