The URL can be used to link to this page

Home My WebLink AboutNS Contract - Corley Redfoot Zack for Fairview Community Park0 C7 • ~ ~ ~ CORLEY REDFOOT ZACK ~. A R C H I T E C T S • B N G I N H B R S • P L A N N H R S ci~vN a. cos~r, AIA Praidcnt, CEO I~QNBI'A B. YBDPOOT, AIA via>~e asA~c z~,crc, AL- vaarpresident ~-aceASI.I- HA~siit~r, re princiyal r.n~vice w. svxca, AL- ANDYBW ~. cxcncicsaArnc, Au cnwxtsNS B. Haxlsr, AIA a DAQID M.TAYLOx,AIA A~ sesxYSC. ~rs~t A~ xm~tr,srs ~. saara . Po ~ zs6s ~ r~u, Nc r~sls-z~s 222 CloBsber Court :Chapel H7i, NC 275142212 YEARS (919) 401-8586 Telephone . ~ _ (919) 493-7306 Fax ~www.corleyredfootzack.com June 11, 2007 David Cannell Orange County Purchasing Office County of Orange P. O. Box 8181 Hillsborough, NC 27278 RE: Fairview Park Fee Proposal Dear Mr. Cannell, I am enclosing for your review, a design fee proposal of S 108,000 and a projected schedule for the above-referenced project. We look forward to another successful project with the Orange County Recreation and Parks Department. Please give me a call if you have any additional questions. MLHrlI-Fairview Proposal ENCLOSURE • ~ ~ ~ . CC)RLEY REDFQOT Z~CK A R C H I T B C T S B N G I N B fi R S P L A N N B R S RE: Fairview Park June 11, 2007 . Fee Proposal ~mel'me September 2007 -Schematic Design Submittal December 2007 -Design Development Submittal March 2008 -Construction Document Submittal June 2008 -Bid Opening July 2008 -Bid Approval by Board of County Commissioners August 2008 -Construction Contracts Review and Approval September 2008 -Begin Construction June 2009 -Complete Construction FEE PROPOSAL• Schematic Design - Design Development - .. Construction Documents - Bidding - Construction Administration- Totai . ~ ~ Town of Hillsborough Approval Process - NCDOT, NCDENR, Piedmont Electric .. Orange County Permits - Total TOTAL $ 14,400.00. $ 19,200.00 $ 43,200.00 $ 4,800.00 $ 14,400.00 $ %,000.00 $ 10,000.00 2.000.00 $ 12,000.00 $108,000.00 r~ U •. PO Box 2368 • Chapel HiII, NC 27515-2.68 (919) 942-8586 Telephone (919) 929-4802 Fax tji~,. .,lip,.", r'. '~4 ~d O ~ ~ ,, wu '! 1 'i. ~, ,~,a~, o ~~ ~ i! g ~~i, { ~ {,, ,;~ LL li'i~' ~~'ll ,, 8~~ j.'ll ilii{'. ~ J ~ i-, ~ a. N ~'~ ~ ~lul~iLiri ~ ~ W ,~ ~ ® ~ •- ~ rte, ~ a ,~ ~ ~ ~ a r ~~ ~~ a~ ®® 'f' J`~11 1 ••••....••• ~i~ ~i°'. :~.. ~~~~ .. ~ ~ l'' / ii ,~;~ ~ ~~ ~ ~ ~ g ~~ _~ s I ~~ i 2 County Staff developed a Request for Proposals (RFP) for this project (attached) and distributed • it to multiple firms (see attached list). The responses to the RFP are attached with Greenhome & O'Mara of Raleigh, NC presenting the lowest cost proposal. FINANCIAL IMPACT: The fiscal year 2006-07 County budget includes funds in the Planning and Inspections Department professional services line item to fund Phase I, $14,000 of this proposed project, which accommodates the more critical flooding situations. Funds are being proposed in the 2007-2008 department budget for Phase II to accommodate the remaining properties in the amount of approximately $13,000. RECOMMENDATION: The Manager recommends that the Board authorize the selection of Greenhome & O'Mara to complete the elevation certificate surveying work for a sum not to exceed~$14,000 for Phase I and, if so funded in FY 2007-08, to proceed to Phase II work-not to exceed $13,000. • Attachment 1 • Floodplain Management for the National Floodplain Insurance Program and the Community Rating System 3 Orange County has developed a series of regulations to prevent building activity in its flood- prone areas, as well as to preserve the environmental attributes. Even though Orange County has been a leader in floodplain management through its work in planning, erosion and sedimentation control, Lands Legacy, and building inspection divisions, the County has not availed itself of federal programs that would financially recognize efforts through insurance rate rebates and other grant opportunities. Providing elevation certificates would allow the County to proceed into the qualifying phase of the Community Rating System (CRS) program. The County's interest in the proper management of floodplain areas has fostered an interest in the Federal Emergency Management Administration's (FEMA) CRS through the National Flood Insurance Program (NFIP), which provides federally flood insurance backing to private property owners. Benefits that communities can expect from participation in the CRS program may include the following: 1. Reduced privately held flood insurance premiums, 2. Enhanced public safety, • 3. Reduction in damage to property and public infrastructure, 4. Avoidance of economic disruption and human suffering, 5. More comprehensive environmental protection, 6. Orange County can evaluate the effectiveness of its flood program against national benchmarks, 7. Added incentive to maintain other watershed protections, 8. Enhanced quality of life, and 9. Qualification for certain federal assistance programs. On December 14, 2004, letters, under the County Manager's signature, were senf to the Region IV FEMA Community Mitigation Program and to the North Carolina Division of Emergency Management, Floodplain Management Branch to, "Initiate the formal process to participate in the NFIP's CRS." In response to our initiative, FEMA responded with a letter to confirm a Community Assistance Visit (CAV) during the week of February 21, 2005. Our last CAV was on June 21, 1995. Orange County joined the National Flood Insurance Program in 1975, and entered the regular program in 1981 when it enacted the original flood damage prevention ordinance. The ordinance was first amended in 1995 and again in 2005.. The County adopted its original soil erosion and sedimentation control standards in 1975 and its Neuse River Basin storm water regulations in 2001 and stream buffer use restrictions in 1994. In short, Orange County has a long, documented history of comprehensive land development regulations focused on our water resources and stream corridors. The CRS documents past and present county regulatory • history and would elevate our efforts to a higher level or compliance and awareness. A summary of the February 2004 CAV recommendations include the following items: 1. Orange County should adopt the revised flood damage prevention ordinance. (The State of North Carolina has drafted a model ordinance, which would re-enact and continue the existing law. (The BOCC adopted a new Flood Damage Prevention Ordinance in 4 October 2005 and adopted the new FIRMS, effective February 2, 2007 on January 23, 2007.) • 2. Within the basic flood zone, county zoning and building inspectors should require base flood elevation (BFE) and lowest floor elevation (LFE) data for each new structure and repair and expansion of existing buildings, and require a surveyed plot plan to establish building improvement locations and elevations, if floodplains are involved, and 3. Develop specific administrative procedures to deal directly with substantial damage to flood-prone structures and to complement the existing procedures described in the flood damage prevention ordinance. (Staff has adapted administrative guidelines from the revised ordinance.) Over the years, county planners have been reasonably successful in discouraging new development within mapped floodplain areas. Portions of 3,545 Orange County parcels contain some floodplain areas. Around 135 parcels now contain or have contained some 180 residences or accessory buildings. The new FIRM contains just 33 residences and 38 accessory buildings. Just four of those accessory building and no residences have been built within the effective floodplain area since the original effective date of the Flood Damage Prevention Ordinance. Twenty-two of the 33 residences and 17 of the 38 accessory buildings now found within the floodplain areas are the direct result of the new flood mapping extending beyond the 1981 boundaries. Through its attempt to become accredited through the CRS process, staff has initiated several small projects to improve the county's ability to administer its regulations and educate the public regarding floodplain regulations. These actions include the following: • 1. Within the Orange County website, under Current Planning, flood elevation certificates are available, as well as, instructions to complete the document and the county flood damage prevention ordinance. 2. Staff now logs in all floodplain information inquiries. 3. Forms to respond to formal floodplain data requests. 4. A floodplain insurance data form for hand out to any interested citizen. 5. The Neuse, Cape Fear, and Roanoke Basin floodplain maps for Orange County are now a layer in the Planning Department GIS and are available for viewing in the Planning Department's map room. 6. All parcels with structures located within flood prone areas now have a notice placed on them within the Building Inspection permit system, so that no improvements or addition are allowed unless base flood elevations, lowest adjacent grades, and first floor elevation data are determined. 7. Staff hosted a November 2006 open housernformational meeting for all property owners with structures in mapped floodplains. 8. Both the Planning Department and County libraries have books, pamphlets, and brochures on the NFIP and flood proofing buildings. • 5 • flood prone rfp county of Orange Department of Purchasing&Central5ervices Pamela K. ] ones, Dir ect or Orange County Request for Proposal to Acquire Elevation certificate Data for Flood-Prone Structures March 19, 2007 RFP #5132 BACKGROUND orange County is soliciting proposals from qualified firms to provide elevation data for the lowest ad,7'acent grade and first floor elevation for roughly 86 residences, commercial buildings, and accessory buildings,. which have been or will be located within special flood hazard areas as mapped through the North Carolina Floodplain Mapping Program, a Cooperating Technical Partner with the Federal Emergency Management Agency (FEMA). A. Available and Relevant studies, surveys, and Plans The Planning Department has the 1981 Flood Insurance study (FIS) and the most recent profiles, cross sections, and base flood elevations for all streams in orange County. using the County GIS, county planners have identified some 86 structures on 70 parcels, which were built after 1981, the effective date of orange County's original Flood Damage Prevention Ordinance. The BOCC amended the ordinance in 1995 and again in 2005. The structures were found within the 1981 special flood hazard area or will be within the new special flood hazard area once the new flood maps become effective February 7, 2007. . Staff will provide elevation certificate forms for each structure to the surveyor to seal. Staff will be responsible to establish the base flood contour elevation to the nearest tenth of a foot and will complete sections A, B, and G of the Elevation Certificate form. B. Deliverables The successful surveyor will be responsible to seal each elevation certificate and completing Sections C, D of the Elevation Certificate (FEMA Form 81-31 February 2006), and establish the appropriate elevations to the nearest tenth of afoot (North American vertical Datum of 1988). All benchmark data should come from the North Carolina Geodetic Survey (www.ncgs.state.nc.us), the National Geodetic survey (www.ngs.noaa.gov), or other verifiable sources. orange County will complete the other elevation certificate sections, including the required digital photographs and the owner will sign the document. The form is available on the orange County website (www.co.orange.nc.us) under the Current Planning Department. • INSTRUCTIONS TO PROPOSERS Page 1 W flood prone rfp A. General Information Any questions or clarifications of the RFP must be received at least 5 days prior to the due date. any questions received in writing after this date will not have a guarantee of a response. Any responses made in writing null be sent to all vendors receiving the o n gfinal RFP if appropriate. All correspondence or questions concerning this RFP should be in writing (letter, fax or email) and directed to: a Oavid Cannell Orange County Purchasing department PO sox 8181/129 E King Street Hillsborough NC 27278-8181 email: dcannell@co.orange.nc.us (preferred method) Fax: (919) 644-3001 Phone (919) 245-2651 s. insurance The successful respondent will be required to show proof of professional liability insurance that will cover this project. Respondents will also cite in their response, any and all claims that have been filed against the professional liability insurance carried by the respondent within the past ten years, regardless of the settlement disposition. C. Proposed Schedule The RFP will be conducted according to the following schedule: a) issue request for proposal• March 19, 2007. b) Responses t0 RFP due, April 24, 2007 at 5:00 pm. c) staff recommends selection to sOCC for approval, May 15, 2007. d) work to commence upon execution of Contract document, May 30, 2007 (or sooner). e) work completed, September 30, 2007. f) Report issued to sOCC by staff, October 2007. RFP FORMAT orange County has once again achieved the highest verifiable waste reduction rate in the State of North Carolina as calculated by the NC waste Management Division. The 2002-2003 45% reduction rate exceeds the 2001-2002 rate by a full 5%. ~n keeping with our efforts to reduce waste at its source, we are asking that respondents double-side copies on recycled content paper to the extent practicable. Each respondent is requested to submit one hard copy of your proposal clearly marked "Response to RFP for Floodplain Elevation certificate Surveying." (two-sided on 8-1/2" x 11" recycled content paper) and one r~ L J (1) co y on CO or via E-Mail (dcannell@co.orange.nc.us) containing the complete RFP in Adobe Acrobat format by the submittal deadline at 5:00 pm EST, February 19, 2007. Proposals shall include a separate (in sealed envelope attached only to original) clearly marked "Cost Proposal" along with the name of your firm. Most of the selection team members will conduct their individual reviews from • the material provided in PDF format, so please ensure that they are readable before they are Please submit Page 2 7 • flood prone rfp your proposal to the Orange County Purchasing Agent, 129 East King Street, PO Box 8181, Hillsborough, NC 27278. orange County reserves the right to interview any and all firms prior to selection. The orange County Purchasing contact is navid Cannell. He can be contacted at (919) 245-2651 or via Email at dcannell@co.orange.nc.us (preferred). A copy of this RFP as well as addendum will be posted on the orange county website at: http://www.co.orange.nc.us/purchasing/current_bids.htm.. Orange County. reserves the right to reject any and all proposals and waive minor variances. Proposals received after the due date/time shall not be considered. SUBMITTAL REQUIREMENTS: A. All respondents .are requested to provide the information cited below, as well as any supplemental information that you feel provides a comprehensive view of your firm, the proposed design team and your approach to this project. However, information should be presented in a clear and concise manner. 0 1. Firm name, address, and telephone number of each firm, including the name, title, address and telephone and fax numbers, and a-mail address of each contact person during period of response evaluation. 2. A one-page statement of interest and qualifications for this project. 3. A brief (maximum two-page) project understanding description. Include any concerns regarding scheduling, concept, and expectations. 4. Discussion of.your firm's specific abilities and expertise to•provide the required professional services and qualifications related to project requirements ,. including project management skills and methodology to monitor project budgets. 5. Key personnel proposed as project team members, including detailed resumes. clearly identify sub consultants, if proposed, with similar information. 6. Examples of specific knowledge, expertise .and project management experience related to this type of project.. 7. Descriptions of recent and related projects completed.by the firm. 8. References of at least three clients for which your fi rm has provided similar professional services. Please include current contact info (name, telephone & email) for each referenced pro ect. Also list sta~f from your firm that was/is assigned to~the referenced project 9. Provide written information and examples of work experience of the "project manager" identified that will lead the work on behalf of the firm, which include a description of the approach used to develop elevation certificates. B. Cost Proposal Format The Cost Proposal shall be a lump sum "not to exceed," with a per structure dollar amount, and as detailed above shall be in a separate envelope attached to the hard copy original • o Page 3 8' Listing of Professional Land Surveying Firms • Mary E. Ayers 8111 Old NC Highway 86 Chapel Hill, North Carolina 27515 Steve Yuhasz ENT Land Surveys, Inc. 226 South Churton Street Hillsborough, North Carolina 27278 Alois Callemyn 3500 Justamere Farm Road Hillsborough, North Cazolina 27278 Summit Consulting Engineers 1000 Corporate Drive Hillsborough, North Carolina 27278 Phillip Post and Associates, Inc. 401 Providence Road Chapel Hill, North Cazolina 27516 Freehold Land Surveys, Inc. 113 West Main Street Carrboro, North Cazolina 27510 Brandon Finch The John R. McAdams Company, Inc. 2905 Meridian Pazlcway Reseazch Triangle Pazk, North Cazolina 27709-4005 • • 9 Orange County Request for Proposal to Acquire Elevation Certificate Data for Flood-Prone Structures Summary of cost proposals RFP 5132 Greenhome & O'Mara, Ralei h $26,660.00 KCI Associates, Ralei h $32,250.00 Summit, Hillsborou h $44,800.00 Philli Post 8~ Associates, Cha el Hill $81,700.00 • • 1r ~J u