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HomeMy WebLinkAboutMinutes - 19760105MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS January 5, 1976 ~5z The Orange County Board of Commissioners met in regular session on Monday, January 5, 1976, at 10:Op a,m,, in the Commissioners' Room of the Courthouse in Hillsborough. Members of the Board present were Chairman Flora Garrett, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Richard Whitted. Others present were S, M. Gattis, County Administrator; Neal Evans, Fiscal Officer; A, B, Coleman, Jr,, County Attorney; and Betty June Hayes, Clerly to the Board, The Chairman referred to rtem #2 on the Agenda: Appzoval of Minutes of prior meetings. Gustaveson,noitowasfmoved1andoadoptednthatsthenminutesCof the~December 11, 1975 meeting be approved. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted that the minutes of the December 16, 1975 meeting be approved. The Chairman referred to Ttem Breeze, Chairman of the Orange Soil and WatereConservation District, to request appropriation to fund part time help in the Soil and Water Conservation Office for a temporary but indefinite period of time, Messrs, Quentin Patterson and William Breeze were present and Col. Breeze stated that the Federal Government had withdrawn its support for a Conservation Technician, He stated that the conserva- tion Technician's duties consisted of preparing typo maps, field stake out work, land management and areas of sediment control. He informed the Board that George Chockley had worked with the program job, and thatdif thesASC Officeecouldxnotlsecureotheeneedednfundss the position would be vacated, , n this Discussion ensued concerning the amount of money needed. Col. that zfortthedremainder ofothisyfiscale1earpa1d $3.86 per hour and $3,500. Y the ASC would need Further discussion ensued. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved that the Board approve up to $4,000. from the Contingency Fund to the .Personnel Fund of the ASC Office for the position of Conservation Technician, until the Federal Government funds this position, 1975-76 BUDGET ORDINANCE ' AMENDMENT "The 1975-76 Budget Ordinance of Orange County as adapted on June 18, 1975, and subsequently amended, is hereby amended as follows: Change the appropriation for the following line items in the funds indicated: FUND-ITEpg IPdCREASE (DECREASE) ~ fi0 Agency Support - Orange Soil Conservation 4,000 11,500 Contingency (4,000) 282,314 '! ~3 Change the revenues and fund balances estimated to be avail- able to meet the foregoing appropriations in the funds '. indicated: INCREASE FUND RESOURCE (DECREASE) TO TOTAL Adopted this the 5th day of January, 1976." Commissioner Gustaveson pointed out that Item #8 on the Agenda was yet to be considered and that he felt the Board needed to establish its priorities and then come back to this request once the expenditures needed for Item #8 had been established. The Board requested the Finance Officer to review the County's fiscal position at this particular time. Mr. Evans stated that the Contingency Fund now had $60,000., however, $30,000. was already committed and this left $30,000. for the remainder of the year and there was the matter of legal fees for the proposed civil suit against the University of North Carolina. Further discussion ensued. Chairman Garrett called for a vote on the matter. All members voted aye. The Chairman declared the motion passed. Chairman Garrett referred to Ttem #3-A: The term of William Heriford on the Orange County Emergency Medical Services Council has expired. Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted that William Heriford be reappointed as a member of the Orange County Emergency Medical Services Council. Item #3-B: One vacancy exists on the County's Recreation Advisory Council. For the appointment, Commissioner Whitted nomin- ated Ms. Sue Arrington, Route #5, Mebane, N. C., as a member of the Recreation Advisory Council. Item #3-C: The County has five appointments to make t0 the Hillsborough Planning Board. These appointments should be made be- fore February 15, 1976. These appointments were deferred until the January 20, 1976 meeting. Chairman Garrett read a list of recom- mendations to the Planning Beard and which was received from the Town of Hi'1lsborough. Marian Allison, John Ballard, Ed Barnes, Alma Brown, Wilson Cole, Mrs. Carl Davis, Horace Johnson, Dalton Loftin, Aubrey Martin, Frank Ray and Fate Vallines. Item #3-D: Members of the Youth Services Needs Task Force should be named: Discussion ensued concerning the Youth Services Needs Task Force and the Board agreed that the various agencies should be contacted and requested to submit names as prospective members of the Youth Services Needs Task Force. The Clerk was instructed to write the following agencies for recommendations. Department of Social Services and its Chairman Orange-Person-Chatham Mental Health and its Chairman Chapel Hill-Carrboro School Unit and the Chairman of the Board. Orange County School system and the Chairman of the Board Chapel Hill Department of Human Services School of Social Work at the University of North Carolina Switchboard, the Directors and Chairman Court Counselors for. the 16th District, Mr. Harry Derr Commissioner Pinney requested the Finance Director to submit a ~~J4 report as to the cost of the task forces, the staff work involved and suggested that a budget for these task forces be considered and that the Board would limit the number of task forces appointed at any one time. Discussion ensued. The Fiscal Officer was requested to submit a report on January 20, 1976, and the Secretary to the Board was requested to be present at this meeting. it waspmovedtand adopted~hatGRobert~L.seconded by Commissioner Pinney, Development Task Force to replace Bobby Cobby be named to the Community The Chairman referred to Item #4: Consideration of matters from the Orange County Planning Bcard. A. Russell Lloyd: Mr. Lloyd proposes to sell five acres from a nineteen acre tract. A deeded easement will provide access to a public road. This y31at was approved by the Planning Board on December 16, 1975. it waspmovedtand oadoptedsthatethe~pla~~ofe~ussellbLlood assioner Walker, Y be approved. B. Preliminary Plat for Timberline: This subdivision lies south of Weaver Dairy Road and consists of 62 lots each in excess of 40,000 square feet. The Planning Board approved this plat on December 16, 1975• This plat has been reviewed by the Chapel Hill Planning Staff and their comments incorporated into this preliminary draft. You have been provided with minutes of the Orange County Planning Board's December 16th proceedings that dealt with this property. Chris Edwards, Assistant Planning Officer reviewed the problems that the Planning Board foresaw with this particular subdivision. There axe water problems on certain lots, soil problems in other areas, drain- .. age problems, and the matter of slope as it deals with water lines. -- Discussion ensued between members of the Board, the Planning Staff and a representative of the developers. excesserunoffsthat wouldtbe1created onetheirto speak to the matter of grass were removed and roads cut into the arearoperty, once trees and The County Attorney spoke to the common law as related to the property owner's right to recove damages that would be incurred. Further discussion ensued. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the plat for Timberline be referred back to the Planning Board for additional and specific information concerning slope, water and drain- age, streets and the effect of the subdivision upon the entire community, C. The Planning Director will make a short report on the progress being made toward development of the County's Land Use Plan. Ervin Dobson, Planning Director, reviewed the progress that had been made by the Planning Staff, ge presented to the Board a "701" Progress Report for the First Planning Quarter, July through September, 1975, explaining the progress of Daily Administration and In-Douse Organization of the Planning Depsrtment and Staff; the Evaluation of past planning efforts; implementation efforts; policy formulation, the Evaluation of County Needs, A compilation and coordination of County Maps (Land Use, Zoning, Soils, Flood, Transportation, etc.), the County Base Line Mapping with Milar Overlay Print of "Land-Used" Tax Maps, Drawn to Scale; the County Land use Survey, Capability, and Classification, The Economic and Population Characteristics; Transporta- tion, Utilities and Facilities Studies and' Recommendations, the Needs Assessment with Local Agency and Resident Input, Techna.cal Report Series, and Foundation for a Comprehensive Development Plan. ~~S The Chairman referred to Item #7: Dr. P. A. Vesilind: A preliminary report on the Sub-Surface Waste Water Disposal Study he is conducting for Orange County. Dr. Vesilind presented a progress report on 'the Sub-Surface Waste Water Disposal Study and stated that he hopes to have a corgi lusion for the Board by May, 1976. The Chairman referred to Item #5: Bids were opened on January 5th for repairs to the heating system at the Grady Brown Gymnasium. The staff recommends acceptance of the bid of Acme Plumbing and Heat- ing Company for $4,771.00 ' Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted thatthe Board accept the bid of Acme Plumbing and Heating Company for $4,771.00. The other bid received was from Comfort Engineer Company and their cost estimate was $5,669.00. Chairman Garrett referred to Item #6: The staff recommends the County contract with Mr. Ray Harden, P. E., to do the design and engineering work necessary to put the County Vehicle Maintenance Facility out to bid. This work is estimated at cost between $3,000 and $4,000. Upon motion of Commissioner Whitted', seconded by Commissioner Gustaveson, it was moved and adopted that the Board accept the staff's recommendation that the County contract with Mr. Ray Harden, P.E., to do the design and engineering work necessary to put the County Vehicle Maintenance Facility out to bid. Item #8: Consideration of a new Gounty Pay Plan was the next item to be discussed by the Board. The County Administrator stated that he had worked with the State Personnel Department which had agreed that the County Pay Plan should be converted to the identical pay plan used by the State. This means that each job classification would be identified by grade and salary range. Mr. Gattis referred the Board to the copy of the plan filed with them. Discussion ensued concerning haw the plan could be implemented and at what cost. The Finance Officer was requested to review the plan and to submit the cost that would be needed to insti- tute the plan. Upon motion of Commissioner Pinney, seconded by Commissioners Whitted and Gustaveson, it was moved and adopted that the County adopt the State Personnel Pay Plan and that the Fiscal Officer is to provide the correct budget figures for the plan to become effective March l; 1976. Commissioner Whitted moved that the Berard extend the time of the Board Meeting in order to complete the Agenda. Said motion was adopted. Chairman Garrett referred to Item #10 on the Agenda: Tax Refunds recommended by the Ta Supervisors: A. Larry B. Colic: At the time of the 1973 property revalua- tion two houses were incorrectly located on Mr. Colic's property. He is entitled to a refund of $58.18 for 1973 tax and $64.49 for 1974 tax. Mr. William Laws and Mr. Archie Kelly from the Tax Department were present and reviewed with the Board the refund request of Mr. Colic. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that a refund of $122.67 be made to Larry Colic. B. W. D. Easley: Through keypunch error Mr. Easley was charged $27.59 late listing charge. Mr. Easter did not list late and is therefore entitled to a refund. Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted that a refund in the amount of $27.59 be made to Mr. Easley. ~_F6 C. Roland Riley: At the time of the 1973 property revaluation two out-buildings were erroneously listed as the property of Mr. Riley. Mr. Riley is entitled to a refund of $2.56. Mr. Laws explained that the Board had granted Mr. Riley's request to lower his 1973 evaluation. He was requesting that the refund be made for overpayment on the higher tax evaluation, and that this refund would amount to $57.60 instead of $2.5fi. Discussion ensued. Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted that the County refund $57.60 to Mr. Riley. The Tax Supervisor presented to the Board a matter not listed on the Agenda regarding property of E. G. Merritt in Chapel Hill and Bingham Township and in Chatham County. He advised the Board that Mr. Merritt owned land that is located in the two Townships, however, the Bingham Township portion is not subject to the Chapel Hill School tax and somehow Mr. Merritt had been taxed on the entire amount for the school tax and that he was entitled to a refund of $330.78 which had been erroneously collected as school tax on property located in Bingham Township. Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted that a school tax refund of $330.78 be granted to Mr. Merritt. Item #11: Requests to have late list charges abated was the next items presented to the Board. A. Mrs. Margaret Guthrie and Mrs. Lettie W. Parrish Mr. Laws explained that there had been a computer error and that Messes Guthrie and Parrish had been charged a late list penalty of $4.97. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the late list penalty of $4.97 be refunded to Messes Guthrie and Parrish. Item #11-8: Mr. D. M. Carmichael request to have late list charges abated was deferred. Item #11-C: Mr. Ralph Dunlap request to have late list charges abated. The Tax Supervisor had recommended that this request be denied. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the request to have late list charges abated for Mr. Ralph Dunlap be denied. Ttem #11-D: Mr. Mike Rubish request t o have late list charges abated. The Tax Supervisor had recommended that this request be denied. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted that the request to have late list charges abated for Mr. Mike Rubish be denied. The Chairman referred to Ttem #9 on the Agenda: Consideration of developing a new County Personnel Ordinance. Discussion ensued concerning the need for a Personnel Ordinance. Commissioner Garrett stated that the Manpower Agencies had written a letter advising the Board that they could write an Ordinance for the County and would be happy to cooperate if the Board so desired. It was suggested that a committee be appointed to bring recommenda- tions back to the Board. Upon motion of Commissioner Gustaveson, seconded by Commissioner Whitted, it was moved and adopted that the County ask the State Personnel Department to assist with the preparation of a Personnel Ordinance. zs~ The Chairman stated that she had received a Memorandum from Mayor West of Carrboro, and the Mayor from Chapel Hill concerning the Orange Water-Sewer Authority. Discussion ensued and the Board stated that the consensus of the opinions of the Board was to retain the current members on the Orange Water-Sewer Authority. The Board adjourned to go into Executive Session for the purpose of discussing cases pending before the State Property Tax Commission. Executive Session - There being no further business to come before the Board, the meeting was adjourned.. ~.~o~~.C~ ~a~t- Flora R. Garrett, Chairman. Betty June Hayes, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIQNERS January 13, 1976 The Orange County Board of Commissioners met in special session on Tuesday, January 13, 1976, at 7:30 p.m., in the Commissioners' Room of the Courthouse in Hillsborough. Members present were Chairman Flora Garrett, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker and Richard Whined. Others present were S. M. Gattis, County Administrator; Neal Evans, Fiscal Officer; Steve Bernholz, County Attorney; and Betty June Hayes, Clerk tv the Board. Chairman Garrett opened the meeting with a brief review of the past year's accomplishments and goals for the coming year. "I would like to open the meeting tonight with some reflections on last year's accomplishments and some goals for the coming year. We all need to take a look at ourselves occasionally and see where we are. This past year saw the undertaking of what I would call long range planning - you can't touch the results today, but work is underway in several areas and is including a great number of citizens in the planning process. 1) Recreation: We have in the last year hired a director, had a successful summer program and undertaken many innovative activities for the total County. We have recently appointed a Recreation Advisory Committee to assist in Recreation planning. 2) Parks: The Eno State Park has genezated considerable dis- cussion, so the Eno River Task Force was appointed to discuss the State Eno River Park and to advise the Commissioners of the County's role concerning the Eno River. The Task Force is also considering the State's offer of land across Hwy. #70 from the Park. This committee will be reporting in the near future. 3) Health: Health care is a major concern of our citizens. The need for a clean and healthy environment and access to adequate health care were the reasons for a Health Care Task Force being appointed. This group has been inventorying avail- able services now and had a lively day-long conference on January 10th putting together what has been learned and what else must be done before making their report to the Commissioners this Spring. 4). Energy Conservation Task Force: The Task Force was estab- lished demonstrating the Board's commitment to be energy effective and efficient. This Task Force has issued a prelimin- ary report to the Board and it certainly has already helped the Board in its awareness. 5) we call it another Task Force, but indeed the Board