HomeMy WebLinkAboutAgenda - 05-19-2009 - 4nORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 19, 2009
Action Agenda
Item No. G{- - r1
SUBJECT: Fiscal Year 2008-09 Budget Amendment #8
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. NPDES Grant Project
Ordinance
Attachment 4. Commissioners'
Contingency Status
Report
INFORMATION CONTACT:
Donna Coffey, (919) 245-2151
PURPOSE: To approve budget and grant project ordinance amendments for FY 2008-09.
BACKGROUND:
Social Services
1
1. The Department of Social Services has received notification of additional Adoption
Enhancement Fund donations:
• Foster Care Donations -donations totaling $50 to offset costs for the on-going
needs of foster care children.
• General Assistance Donations -donations totaling $1,433 to aid special-needs
clients, including senior citizens.
2. The Department of Social Services has received notification of additional funds from the
state for the following programs:
• Child Day Care -funds totaling $70,000 to provide childcare services and subsidies
to low-income families.
• LINKS (Independent Living Services) -funds totaling $6,664 for older foster care
children, transitioning out of foster care.
(See Attachment 1, Column 1)
Library Services
2
3. Library Services has received a $600 reimbursement for expenses associated with "The
Big Read" event in October 2008. The goal of this event was to revitalize the role of
literary reading in America. (See Attachment 1, Column 2)
Solid Waste Department
4. Orange County has received a competitive award of $2,000 from the American Forest
and Paper Association for best community paper recycling program in the United States
for 2009. The department will use these funds for administrative costs. (See Attachment
1, Column 3)
Planning
5. At its March 21, 2006 meeting, the Board of County Commissioners approved an
Interlocal Agreement for implementation of the National Pollutant Discharge Elimination
System (NPDES) program for the Town of Hillsborough. In accordance with this
agreement, the County would implement a storm water program on the Town's behalf. In
return, the Town would reimburse the County for all associated expenses. This budget
amendment provides for receipt of Years 3 and 4 (October 1, 2007 -September 30,
2009) reimbursements - $156,300. (See Attachment 1, Column 4 and Attachment 3,
NPDES Grant Project Ordinance)
Arts Commission
6. The Arts Commission has received notification from the state of a decrease in the
county's State Arts Grant allocation totaling $4,230 for FY 2008-09. This change,
attributed to State budget cuts, will decrease the amount available for local artist grants
from $42,297 to $38,067. The result of the decrease is reduced amounts available to
fund local artist grants for the remainder of the current fiscal year. (See Attachment 1,
Column 5)
Department on Aging
7. The Department on Aging has received donations totaling $1,469 for the Retired and
Senior Volunteer Program (RSVP) program. These funds will offset departmental
operating expenses. (See Attachment 1, Column 6)
Commissioners' Contingency
8. The original FY 2008-09 included a $40,000 appropriation to Commissioners'
Contingency. This amendment appropriates the entire FY 2008-09 contingency allocation
to the County Attorney Department to offset costs associated with the creation of the new
division. (See Attachment 1, Column 7 and Attachment 4, Commissioners' Contingency
Status Report)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve the budget and grant project ordinance amendments for FY 2008-09.
Attachment 1. Orange County Proposed 2008-09 Budget Amentlpnent
The 2008-09 Orange County Budgef ONinance is amended as folbws:
GanarelFUnd
Vlshora Buroau Fund
so/!d Wash Fund
Original Butlget Encumbrance Camy I I 67hgrough BOA iyr
Forwards Butlget ea Amontletl
Mt Social Services receipt
o/ Chtld Day Care funds
(570,000) to provitle %7 Appropriation from
ch6dcere services antl it3 SoNd Waste recdvetl a Commissioner's
aubeitlies to low-income
famipea; Recei
q of Foster
~ Library Services compeUtlve award
(52
0001 hom the Contlngenry (Sg0,000) for
Care Donations (550) end
raimbureement (5600)
f
th ;
American Forest end
6l5 The Ana r_.pmmieebn
1Y4 Town o! Hillsborough's receNed nod6catlon of a
s'6 The De
artment the costa of the County
AR°rnay aearcn pr°cess
General Assistance
Doneaan
51
633 rom
e Natlonal
Endowment of the Arb for Paper Aasodatlon for
communiy
a reimbureement reductlon in the State Arts p
an
Aging receipt o/RSVP and the creation of the
e
,
) N
(
offset coals for on-going
expenses hom'The Bi
9 p
per
r
erycpng proprem in the )
(5156,300 far tlurtl and Grant a4ocatlon(-56,230).
fourth year coats of th
tlonasons (57,669)to County Attorn
ms's Butlget Aa Amended
D
need of footer care
R~tl~ evem in October
UnReO Steles /or 2008. e Ths change will reduce
NPDES program
Me number of award o6set mibage costa for epartment (This u e pne ThrougA BOA NB
sem trenafer within the
chpdren; mesa lands are 2006. The department watt use .
s
given to IoW aitiah. RSVP volunteers, Governing and
sal aside in a spedal mesa funds for Management luncaon;
Adoption Enhancement adminwtra6on cosh. therefore, mare wip be no
land (oubide of me changes in ma ceps
General Fund) below.)
0
__ _ ,ooa,arr a 11,a68,177 S 2,000
s 1t,eea,tn
Granf Fvelect wnd
Year-To-Date Budget Summary
Fiscal Year 2008-09
General Fund Budget Summary
Ori final General Fund Bud et $183,005,580
Additional Revenue Received Through Budget
Amendment #7 (A ril 21, 2009
Grant Funds $83,132
Non Grant Funds $1,274,667
General Fund Fund Balance for
Anticipated Appropriations (i.e. Carry
Forwards) $3,690,633
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $3,745,477
Total Amended General Fund Budget $191,799,489
Dollar Change in 2008-09 Approved
General Fund Bud et $8,793,909
Change in 2008-09 Approved General
Fund Budget 4.81
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 833.650
Original Approved Other Funds Full Time
Equivalent Positions 69.800
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2008-09 903.450
Anticipated. Appropriations:
Transfers $245,477 from the General
Fund to a newly created Human Rights
and Relations HUD Grant Project to
comply with Federal accounting standards
(BOA #1); $3,500,000 School and County
Capital Transfer (BOA #6)
Unanticipated Appropriations:
Encumbrance Carry Forwards of
.$1,433,041; Budget Carry Forwards of
$2,257,592 from FY 2007-08 (BOA #5)
0
ATTACHMENT 3
National Pollutant Discharge Elimination System (NPDES) Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the National Pollutant Discharge Elimination System (NPDES)
Program. Under Phase II of this stormwater program, the Town of Hillsborough is
required to develop, implement, and enforce a stormwater program designed to reduce
the discharge of pollutants from the Town's Municipal Separate Storm Sewer System to
the maximum extent practical. Through an approved Memorandum of Agreement
(MOA) between the Town of Hillsborough and Orange County, the County's Erosion
Control Division within the Planning and Inspections Department will implement this
program on behalf of the Town. The Town will reimburse the County for all costs
associated with human resources, operating and capital expenses that might occur
during the implementation of this program.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document and the rules and regulations of the grantors.
Section 3. The following revenue is anticipated to be available during the first four years of this
five-year project:
Intergovernmental (Year I) -Town of Hillsborough $18,500
Intergovernmental (Year 2) -Town of Hillsborough $57,800
Intergovernmental (Year 3) -Town of Hillsborough $74,600
Intergovernmental (Year 4) -Town of Hillsborough $81,700
Total Revenue $232,600
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Community & Environment -NPDES Grant $232,600
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance.
Section 10. This project ordinance is in effect until September 30, 2009.
Adopted this 19th day of May 2009.
0
Attachment 4
Status of Commissioners Contingency Account
Fiscal Year 2008-09
Comments
$40,000 Approved 7/01/08
($40,000) Costs from the County Attorney search process and
creation of the County Attorney's Department
(BOA #8)
Remaining Contingency $Q