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HomeMy WebLinkAbout2008-019 AMS - RB Engineering for Structural Engineering Services to repair Barns at park sitesk NORTH CAROLINA ORANGE COUNTY SERVICES AGREEMENT THIS AGREEMENT, is made and entered into this 3~ day of Ma.¢~H , 2008 by and between Orange County, North Carolina (the "County") party of the first part; and RB Engineering, Inc., (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services to the County in accordance with the terms of this Agreement. I. TERM: The term of this Agreement shall be from the date herein above and shall terminate on August 15, 2008. The completion dates for the services herein shall be as follows: February 20, 2008 through May 20, 2008 -Cate Farm Barn May 1, 2008 through August 1, 2008 -Blackwood Barn II. MAXIMUM AMOUNT PAYABLE Dollar Amount ($22,000) III. SERVICES 1. Provider agrees to provide the following services: Provider shall perform each and every bulleted item as contained in the "Understanding of the Scope of Work" section of the "Engineering Proposal" submitted to the County from Provider that is attached hereto as Exhibit A and incorporated herein by reference to the same. Provider shall not sub-contract out any of the services provided for in this Agreement without prior written approval of the County. IV. PAYMENT Provider shall submit an invoice for services provided. The invoice shall contain Provider's name and federal tax identification number and shall be signed and dated by an officer of Provider. It shall detail services provided in payment requests. The County will make payments to Provider upon receipt of and approval of the invoice by the purchasing department. V. RELATIONSHIP OF PARTIES Provider is an independent contractor of the County. Provider represents that it has or will secure, at its own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized or permitted under state and local law to perform such services. It is further agreed by Provider that he shall obey all State and Federal statutes, rules and regulations which Page 1 of 3 are applicable to provisions of the services called for herein. Neither Provider nor any employee of the Provider shall be deemed an officer, employee or agent of the County. VI. CANCELLATION This Agreement may be cancelled by Provider upon thirty (30) days' written notice to the County, and the County may terminate this agreement upon thirty (30) days' written notice to Provider. VII. INSURANCE REQUIREMENTS Provider shall obtain, at his sole expense, all insurance as required by the County's Risk Manager and shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. Such insurance shall name the County as Additional Insured under both General Liability and Auto Liability policies. VIII. INDEMNIFICATION Provider agrees to defend, indemnify, and hold harmless the County, for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law. County agrees to defend, indemnify, and hold harmless the Provider, for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or misconduct of the County, except to the extent same are caused by the negligence or willful misconduct of the Provider. It is the intent of this section to require County to indemnify the Provider to the extent permitted under North Carolina law. iX. NON-ASSIGNMENT Provider shall not assign this Agreement, including rights to payments, to any other party without the prior written consent of the County. IX. ENTIRE AGREEMENT The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties. Page 2 of 3 XI. GOVERNING LAW Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina.. ORANGE COUNTY, NORTH CAROLINA RB Engineering, Inc. By ~ By < Date ~~o~ S~A Date o3'0 3 ~o $ (Mailing Address) 1 b$ Q~,~~~ ,/2~~t ~~R'i NC. ~'~Si3 This .instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. FINANCE OFFICER (Federal Tax ID#) Page 3 of 3 Attachment A RB ENGINEERING, INC. - ENGINEERING PROPOSAL 168 QUADE DRIVE, CARY, NORTH CAROLINA 27513 TELEPHONE: (919) 677-9662 - FAX: (919) 677-9663 E-MAIL: RBITTiER~tRBENGINEERING.COM WEBSITE: WWW.RBENGINEERING.COM Orange County -Environmental & Resource Conservation January 25, 2008 306-A Revere Road / PO Box 8181 Hillsborough, North Carolina 27278 Attn: Ms. Christina Moon Re: Proposal for Engineering Services: Stabilization of two existing barn structures - • Structural repairs -stabilization option: Cate Farm Barn @ 7906 Old NC 86 in Orange County, North Carolina • Structural repairs: Blackwood Barn @ 4215 New NC 86 in Orange County, North Carolina Dear Ms. Moon, RB Engineering, Inc. is pleased to submit this proposal for professional engineering.services in response to your Request for Proposal (RFP). As you are aware, I performed a site visit of the subject barn structures one year ago to evaluate their structural condition. I revisited the barn sites on January 18, 2008 to assist with the preparation of this proposal. The physical condition of the barns has continued to deteriorate and will continue to deteriorate at an accelerated rate until properly repaired. I appreciate this opportunity to work with you and hope you find our proposal acceptable. Understanding of the Scope of Work It is RB Engineering, Inc.'s understanding that the engineering services to be included in this assignment will generally include: • Attend a site meeting with the owner representatives to review project objectives and to solicit input and expectations. Perform site inspections, as necessary, to document the existing physical condition and identify existing structural issues. • Evaluate existing structural issues and determine appropriate structural repairs to meet project objectives. Prepare a proposed structural repair plan and project specifications. • Attend apre-bid meeting with contractors and owner. • On an as needed basis, perform limited construction inspections to address any construction related structural issues. • Perform a final inspection to ensure that the proposed repairs were performed in accordance with the contract documents and that the structural repairs are functioning as intended. The following items are specifically excluded from our anticipated scope of work and this engineering proposal: material testing, soil testing, electrical, mechanical, full construction inspection services, project management, and bidding process. RB ENGINEERING, INC. - ENGINEERING PROPOSAL Page 2 January 25, 2008 The primary purpose of our involvement will be to determine structurally appropriate repairs to.address the existing structural issues and to prepare repair plans and project specifications. During the construction phase of the project, we will assist on a limited and as-needed basis to ensure that work is being performed in a structurally acceptable manner. Qualifications RB Engineering, Inc. is a structural engineering firm based in Cary, North Carolina and included with this proposal you will find my resume and a structural project list. In addition to being qualified to perform this assignment from a structural engineering perspective, our company also provides you with the following additional project benefits: • Since I will be acting as the project engineer, a Professional Engineer will be actively involved with every aspect of the repair project. • RB Engineering, Inc. has extensive experience with foundation and floor repairs, including repair methods and procedures. • RB Engineering, Inc. has excellent working relationships with several local foundation and repair contractors. • RB Engineering, Inc. has a working knowledge of local site conditions. Labor & Expenses Our lump sum fee for consulting structural engineering to prepare repair plans and project specifications in accordance with this proposal is 20 000 - with a project breakdown as follows: • $7.500 -Cate Barn (stabilization ontionl • $12,500 -Blackwood Barn Also, this proposal includes a contingency amount of up to 2 000 for any additional engineering services beyond the scope of this report that are determined to be necessary as the project progresses for a maximum proposal amount of 22 000. The additional services would be billed at a $125 hourly rate. This proposal includes the following list of tasks that will be performed by RB Engineering, Inc. in order to meet the objectives of the assignment: • Initial site (scoping) meeting with owner representatives • Structural inspections • Structural evaluation and repair design • Preparation of repair plans and project specifications • Provide construction documents to owner and attend apre-bid meeting • Limited construction inspections to address any structural issues • Final inspection Invoicing of engineering labor and expenses for engineering reviews on this assignment will occur on the following basis: 25% due at the start of the project 65% due by the pre-bid meeting 10% due at the completion of the project RB ENGINEERING, INC. Page 3 Schedule ENGINEERING PROPOSAL January 25, 2008 The anticipated time required in preparing both of the barn repair plans is approximately 3 to 4 months from the time in which we receive formal authorization (NTP) from you to proceed. Results As stated previously in this proposal, the primary purpose of our involvement will be to determine structurally appropriate repairs to address existing structural issues. This proposal has been written as a design bid project with RB Engineering, Inc. primarily handling the inspection/design aspect of the project and the building owner primarily handling the bid/construction aspect of the project. At the completion of our design work, we will provide you with an engineered set of construction documents, which qualified repair contractors may competitively bid upon. Thank you again for the opportunity to submit this proposal. We look forward to working with you on this assignment. Should you have any questions or concerns regarding this proposal, please feel free to contact me at any time. Respectfully submitted, Ron Bittler, PE RB Engineering, Inc. Owner/President ~-e y-~ 8 B ENGINEERING INC. - ENGINEERING PROPOSAL 168 QUADE DRIVE, GARY, NORTH CAROLINA 27513 TELEPHONE: (919) 677-9662 - FAX: (919) 877-9683 E-MAlL: RBITTLER(a~RBENGiNEERING.COM WEBSITE: WWW.RBENGINEERING,COM Orange County -Environmental & Resource Conservation August 25, 2008 306-A Revere Road / PO Box 8181 Hillsborough, North Carolina 27278 __ e;~ ~~ 4='>~ Attn: Ms. Christina Moon g~+ ~ t Re: Proposal for Engineering Services: Structural repair plan for existing residential porch Cate Farm House @ 7906 Old NC 86 Orange County, North Carolina Dear Ms. Moon, RB Engineering, Inc. is pleased to submit this proposal for professional engineering services in response to your Request for Proposal (RFP). A site visit of the subject residential structure was performed earlier today to assist with the preparation of this proposal. Understanding of the Scope of Work It is RB Engineering, Inc.'s understanding that the engineering services to be included in this assignment will generally include: • Perform a site inspection to determine a structurally adequate porch repair to meet project objectives. • Prepare a proposed structural repair plan. The following items are specifically excluded from our anticipated scope of work and this engineering proposal: soil excavation and/or testing, construction inspection services, and project management. Labor & Expenses Our lump sum fee for consulting structural engineering to prepare repair plans and project specifications in accordance with this proposal is $1,200. Invoicing of engineering labor and expenses for engineering reviews on this assignment will occur on the following basis: • 100% due upon the completion of the design and submittal of the project deliverables. Thank you again for the opportunity to submit this proposal. We look forward to working with you on this assignment. Please sign this letter to indicate your acceptance of our proposal. Respectfully submitted, Ron Butler, PE RB Engineering, Inc. RB ENGINEERING, INC. - ENGINEERING PROPOSAL 16B QUADE DRIVE, CARY, NORTH CAROLINA 27513 TELEPHONE: (919) 677-9662 - FAX: (919) 677-9663 E-MAIL: RBITTLERCa)RBENGINEERING.COM WEB5ITE: WWW.RBENGINEERING.COM Proposal for Engineering Services: Structural repair plan for existing residential porch Cate Farm House @ 7906 Old NC 86 Orange County, North Carolina Proposal accepted with the following additional terms or conditions: Res tfully 'tted, Ron ittler, PE RB Engineering, Inc. Propo 1 accyeptance, Ci County Manager Orange County, North Carolina Date