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Home My WebLink AboutAgenda - 04-21-2009 - 4mORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 2009 Action Agenda Item No, L{- - r'Yl SUBJECT: Fiscal Year 2008-09 Budget Amendment #7 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Single Family Housing Rehabilitation Program Grant Project Ordinance Attachment 4. Senior Citizen Health Promotion Program Grant Project Ordinance Attachment 5. Central/Northern Orange Senior Center Capital Project Ordinance INFORMATION CONTACT: Donna Coffey, (919) 245-2151 1 PURPOSE: To approve budget, grant, and capital project ordinance amendments for FY 2008- 09. BACKGROUND: Emergency Services Department 1. The Emergency Services Department has received pertormance grant funds totaling $21,825 from the North Carolina Department of Crime Control and Public Safety. These funds will offset personnel and operating costs associated with maintaining the department's comprehensive Emergency Management Program. (See Attachment 1, column #1) Housing and. Community Development 2 2. At its September 2, 2008 meeting, the Board of County Commissioners accepted a 2008 Single Family Housing Rehabilitation Program funded by the N.C. Housing Finance Agency. This $400,000 award will provide housing rehabilitation services for low-income homeowners living in substandard housing within Orange County. (See Attachment 3, Single Family Housing Rehabilitation Program Grant Project Ordinance) Parks and Recreation 3. The Parks and Recreation Department has received a $5,000 donation from the Trailheads Organization. This organization co-sponsored an event at the Little River Regional Park in January 2009. The department will use these funds to offset future capital expenses associated with Little River Park. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #3) The Department on Aging 4. The Department on Aging has received additional revenue for the following programs: • Frail Elderly -donated funds totaling $1,000 for the Eldercare .Division's Frail Elderly Program. These funds will assist at-risk older adults in maintaining their independent living. • Seniors' Health Insurance Information Program (SHIIP) -funds from the NC Department of Insurance totaling $4,200 to conduct patient outreach, provide educational programs, and promote the Medicare Part D prescription drug program and other health insurance issues. • Fit Feet Clinic -additional fees totaling $4,300 from increased participation in the "Fit Feet" clinic. The additional revenue will provide for contracted services and additional clinic supplies. This brings the total program budget to $154,243 for FY 2008-09. (See Attachment 4, Senior Citizen Health Promotion Program Grant Project Ordinance) • Central Orange Senior Center -donated funds totaling $50,000 from the Carol Woods Retirement Community for construction of the Adult Day Care Center located within the Central Orange Senior Center. (See Attachment 5, Central/Northern Orange Senior Center Capital Project Ordinance) This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #4) Social Services 5. The Department of Social Services has received $15,000 from the NC Department of Health and Human Services for the Special Children Adoption Fund program. The department will use these funds to enhance the adoption services program. These funds are set aside in an Adoption Enhancement Fund, which is outside of the General Fund. (See Attachment 1, column #5) 3 Juvenile Crime Prevention Council 6. The North Carolina Department of Corrections has awarded $7,547 to Orange County's Juvenile Crime Prevention Council program (JCPC). JCPC will provide these pass- through funds to Volunteers for Youth's Working Towards the Future workshop series ($850) and Juvenile Community service program ($6,697). (See Attachment 1, column #6) Visitors Bureau 7. The Visitors Bureau requests a $30,000 appropriation, from its available fund balance, for an advertising campaign to deter declining occupancy levels in Orange County. The Visitors Bureau's board has approved this appropriation to launch an advertising campaign targeted at in-state and Virginia travelers. The advertisements will promote a "Stay and Save" experience. With this appropriation, $272,696 remains in the Visitors Bureau Fund's available fund balance. This budget amendment provides for the appropriation of $30,000 from the Visitors Bureau Fund for the above stated purposes. (See Attachment 1, column #7) Health Department 8. The Orange County Health Department has received an allocation of federal Title X Family Planning funds totaling $3,157. The department will use these funds to cover the cost of interpreters for the family planning program. (See Attachment 1, column #8) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve the budget, grant, and capital project ordinance amendments for fiscal year 2008-09. Attachment 7. Orange County Proposed 2008.08 Budget Amendment The 2008-09 Orange County Budget Ordinance is amended es follows: N4 Deglrtmed on ABIM receiPtdatldl9analhMa la tlx MlvMnp aofnrm: NS OeYrtmenl d Sahl M2 Howkp all Fnil Eldery (51,000); ' 8arvkw reulpt d NB RaoNq d /iaitla Canmun8y Develo0rrlent Sanbn HaaXh Inwrarce atltlXlaul Spechl ChlXkan (57,317) hom Oro Nadh racaiq d tlro 2008 Sirgb Inhxmalbn ProOnm Adogkn PrcOnm IuMa Carofna DagXhrwd d Family HouNip (5/,200): Fk Feat Gkk (515.0001; Iltla Drofram GOR0.1knt to Onn9e N1 Emeryenry Sxvkaa rxdq d atltlXbnal RMabilXHbn ProBnm avnrd (5400 000) hrlded 83 The Part all Rsuaatlon DsPMmad (5/,300): donabtl luntla (550.000) ham Card makr paYnierda k Wdk antl PrivNe atlop0on Cwnlya JuwnXa Cram PrewMlan Coundl N7 Appropna8on of hxk kB HaeXh Depertmed rocslp d adtl6bnM Encumbranp Carry audpet N AmendM peHOmuae 9M NMa . by Bro N.C. MwaFlp receipt d •55,000 WaoN Rdo-.m.d aanew hr awry dwd (JCPC) IXOaam. Tlwae baXnu (530,000) ham hrbnl TMb X Famiy Rudest N Amantle0 OrlBinal Budael ForvnMa Bud8e1 as AmarMetl TbrouSh BOA BB (521,825) /rom fve Noll CardM De n td Flnanw ABancy;hMavt Oonatlw ham ill T if tl a d 9 h CommunBy h IM trWN C O O OIeJ phu ovx all above M pu-Mmeh haxle vdN Mro VlaXaa Burwu Full %mdrp 1Yllda (53,157) THroueh BOA N7 pa nwn ~Me hoieinf n ia a n m 9a en a rm nnpa an aBarlcyipac c prwbehMalo the ' hx an ama9er¢y trawl rover interprda wa. in Crime Comrd all PubBc rehabNMaOOn aarvkm. ottad lA1M RMr oaPXal Soria GMXa. (Sae baadlne eWdlahe0 by Vdunhan h8 YouM a adwll ~ eamPai9n Bro hm ~ ~annk8 Sally (SN Attaclxnad 3, axpenax AttaclBrrod I, Ssnkr tlN NC ONbion d SodM Werltlnp TovnrM tlx a r SBpls Fardly Houabp CaMx HSaNAPromotlan 3arvkaa. TMw hntla Fuhaa vorXahoP aerNa RMa6ahtlm Proaam Program Gnd Pro/sct ad uMe In • apedtl (590j arts Juwdb Gent PrNecf Ordinancsl OMBMnu's arts Adogbn Enhamamed Communby aervlce Attachmsnl5, Full (arXaitledtl. pro5nm (58,97) CapraL]XatlIIln Oreps GanW FUrtl) ]odor Gerdy Capihl Przyeot OrdlnaMa/ Oanenl Fund Rwanua P Taxes f 19,90],NB f f 128,99,89 f 128 ]7/9B f f f f f f 5 f f 12897/888 Sale Taxa f 18,837,910 f 5 18,85]910 f 18,867,910 f f f f f f f f f 18867,]10 Lioanaa arts Permih f 388,000 f 5 98 000 f 38[,000 f f f f f f f f f 39,000 Inb mantel f 18,]0],182 f f 18,90]183 f 1BN 928 f 31,826 f f f 1,300 f f 7317 f f 9,13] f 18003088 CN ea for Servld f 10,89,809 s f 10859 BOS f 10887,305 f f f f 1000 t f f i f 10888,309 ImeslmaM a ' 8 8 Mlaallariwua f 800,071 f 800,011 f 800071 f 5000 f 806071 Tmshrs from Other FUnds f 2,89,513 f 299,515 f 289616 f 289516 Funtl Balarae f 3,000,000 f 11590{1 S ],N9,011 f BNB 110 5 f f f,N8110 iohl0enenl Funtl Revenue f 189,006,90 f 1N90N f 181 N8,821 f 181882367 f 31836 5 f 6,000 f 200 f f 7617 f f 7167 3 181,72/,89 Ex rMNUres Oowrnln 8Ma amen[ f 8621,881 f 2130M S 87]8,736 f 8,899,N1 f f f f f f f f f 8,899,181 Cenenl rv 181 ,t 1 1883 303 Comment BEnviranmed f {,19,[17 f 87158 f 1,308,905 f 1,]6],181 f t f f f 5 f f f {,967,181 Numan Serviaa f 9,89,871 f 98870 f 97,93,6N f 98,82 178 f 5 f f 3,200 f f f f 9157 f 58,8]9,N9 Publie Sah f 17,1MA21 f ]8788 f 17,32{,212 f 11 N7292 f 31826 f S f f 5 7,6p t f f 17,3N,9/ Cultun6Raereation f ],69,588 f 81,95 f 9,)9,91 f 97912] f f f 5,000 f f f f f f ],79429 Etlueetlon f 81,18279 5 8/N3,79 f B/N3,79 f 9,N219 Tramhn Out S B 081 59 f B 91628 f 11,897,006 S f f 11837,09 ToW Oanenl Fund ApOnpdstlon f 18]00690 f 1,N9011 S 1W N891 f 181,6[3,237 f 21,823 S S 6000 S 6,300 f f 7511 f f ],151 f 181,731,98 s s s s s s s s s s s s s Mason aureau Fund Revenue Tax S 800 000 f 800 000 S 800.000 f 800.000 Sob antl Feea f 1,000 f 1000 f 1.000 f 1000 I mental 5 109,000 f 109000 f 19,000 S f 1]9000 InvapmeM Eami f 10000 f 10000 i 10,000 f 10000 Funtl Balanm Tobl RavMUSe f 789 f 102189 S 209 f 2,09 f 8821 f 102]82] S 19,827 f 1,19,827 f - f f - f - f 30,000 3 9000 f - f 199837 f 1,1982] Wgan Baew FUntl f 1031818 f 209 f 1,02]821 5 119827 s f 30,000 f 1,109827 Grant Proled Furb Revenue Ida mmeMal f 170,177 f 170,177 f 92,978 f 400000 f MI ]78 Char fa Servkn f 31,000 f 81,000 f 80.90 i 1300 f 8 880 TremM hom General Full f 81,877 f 81877 J 997,151 f 33716{ Miacelbneoua f f Tmefer boor Gher FunM f S Netl Funtl Bahnce f 1319 f 13,19 f 71,N1 f 71.111 7o0d Revenue f 816,151 f 13188 f 83[,93 f 1,068,771 f - f 100000 f - f 1]00 f - f - f - f - f 1,188,071 Chtltl Care Hngh-Smad Shrt f 7E 732 f 516 f 78,3N f 782N f 78,3N HaX Cardiniam 5 f f f Newh a w.Xneu rrvN Gnd f 97,09 s 1 on i 9.no s 9,17o f 9,170 Senkr CXizen Mnph Promdbn f 139,11] f 88]2 f 192116 f 19,071 f 4300 f 170,97/ Dental Heats-Smart Start f f 2 f Enhenwd GBtl Servkea Coortl SS f f f f )Marsha Home VWIM f 86111 f 88,111 f 9.111 f 9,111 Gmkal JUNke ParbwrM or f 210888 f 2909 i 3N,776 f 373876 f 2728]6 Hanrtl M Generator P 'od i s f Butler Zane Protxlbn f f f 800 MHz Communkationa TnnaXion f f f Sewn Our Schoch - OCS Grant f f f cfixen Couridl cnd 5 f s NPDES Grad f f f Cenbao Grpvin HN Kka Grant f 12,800 f 13,300 f 12,800 S 12,800 Scettaetl 3Xe MOUd GnM f f S 400000 f 100000 Human R' dReWWa HUO Gnd f f f 2N,/17 f 2N /77 COP32008 Tech Pr n f f f 118,813 f 118819 Toth 6rperMlhne 5 816,161 f 1],188 f 828,]22 f 1,061,771 s - 5 100,000 f - f 1,900 f - f 5 - f - f 119071 `1 5 Year-To-Date Budget Summary Fiscal Year 2008-09 General Fund Budget Summary Ori final General Fund Bud et $183,005,580 Additional Revenue Received Through Budget Amendment #7 A ril 21, 2009 Grant Funds $87,362 Non Grant Funds $1,195,934 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Ex enditures $7,436,110 Total Amended General Fund Budget $191,724,986 Dollar Change in 2008-09 Approved General Fund Bud et $8,719,406 Change in 2008-09 Approved General Fund Budget 4.76% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 833.650 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2008-09 903.450 Single Family Housing Rehabilitation Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Single Family Housing Rehabilitation Program as awarded to Orange County Housing/Community Development by the North Carolina Housing Finance Agency. The project will provide to assist with the rehabilitation of moderately deteriorated homes that are owned and occupied by lower-income households within Orange County. Section 2.The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the North Carolina Housing Finance Agency. Section 3.The following revenue is anticipated to be available to complete this project: Intergovernmental (2008-09) $400,000 Section 4. The following amount is appropriated for this project: Housing/Community Development -Housing Rehabilitation $400,000 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.This project ordinance is in effect through June 30, 2010. Adopted this April 21st of April 2009. Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (2007-08) $41,470 Fees for Service (2007-08) $95,500 Transfer from General Fund (2007-08) $32,142 Total FY 2007-08 Revenue $169,112 Grant Funds (2008-09) $37,300 Fees for Service (2008-09) $80,500 Transfer from General Fund (2008-09) $36,443 Total FY2008-09 Revenue $154,243 Total Revenue $323,355 Section 4. The following amount is appropriated for this project: Human Services -Senior Citizen Health Promotion $323, 355 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. 8 Section 8. Positions authorized through this grant project ordinance include: 1.0 Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2009. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2009. Modified this 21st day of April 2009. Central/Northern Orange Senior Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate the existing SportsPlex facility to accommodate a fifteen thousand square feet Central/Northern Orange Senior Center addition. The planned center will replace the Central Orange Senior Center currently located in leased space at the Meadowlands in Hillsborough. Proceeds from the 2001 voter approved Section 2. Section 3. Section 4. Section 5. bonds, a contribution from Carol Woods Retirement Community, and private placement loans from the General Fund and the SportsPlex Enterprise Fund finance the project. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Sales Tax $0 $0 $0 2001 Bonds $2,000,000 $0 $2,000,000 Alternative Financin $4,000,000 $0 $4,000,000 Fees $0 $0 $0 Carol Woods Contribution $125,000 $50,000 $175,000 Transfer from Facilities Arts Reserve Capital Project (FY 2008-09) $0 $5,000 $5,000 Total Fundin $6,125,000 $55,000 $6,180,000 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008 09 Land Acquisition $0 $0 $0 Planning/Architect/Engineering $100,000 $0 $100,000 Construction $6,025,000 $50,000 $6,075,000 Other $0 $5,000 $5,000 Total Costs $6,125,000 $55,000 $6,180,000 This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2009. Adopted this 21st day of April 2009.