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HomeMy WebLinkAboutMinutes - 19750303The Orange County Board of Commissioners met in regular session on Monday, March 3, 1975, at 10 o'clock a.m. in the Commissioners' Room at *_he Courthouse in Hillsborough, N. C. Members present: Chairman Flora Garrett, Gommissioners Norm Gustaveson, Jan Pinney, Norman Walker, and Richard E. Whitted. Members absent: Pdone. i A. B. Coleman, Jr., County Attorney, S. M. Gatos, County Administrator, Neal Evans, Fiscal Officer, and Betty June Hayes, Clerk, were also present. Chairman Garrett inquired of the Board if they would defer from the Agenda for the purpose of discussing road matters. The Board agreed. Chairman Garrett asked the Clerk to request the Board of Transportation to conduct a traffic count at the intersection of I~ighway 70-E and 7S1 for the purpose of establishing a traffic light at this intersection. Chairman Garrett also requested the Clerk to advise the Board of Transportation to investigate a drainage problem on Crawford Road as a complaint had~been filed by Charles Morgan. Commissioner Walker inquired as to the response that had been received relative to the status of SR db1515. Chairman Garrett referred to Item dkl on the Agenda: (Approval of Minutes o° rrior Meetings.) L'•gon motion of Commissioner f.Thitted, seconded by Commissioner Pinney, it was moved and adopted that the minutes of February 3rd be approved after corrections. Upon motion of Commissioner Pinney, seconded by Commissioner Whitted, it was moved and adopted, that the minutes of February 6th be approved. The minutes of February 10th were not presented to the Board in time for their consideration, therefore, the approval of these minutes were deferred. Upon motion of Commissioner Pinney, seconded by Commissioner Whined, it was moved and adopted, that the minutes of February 13th be approved. Upon motion of Commissioner Whined, seconded by Cousnissioner Pinney, it was moved and adopted, that the minutes of February 18th be approved after certain corrections and insertions were stipulated. The minutes of the February 25th were not presented to the Board. Chairman Garrett referred to Item ~~2 on the Agenda: (Consideration of Plats frpm Planning Board.) Clayton Haithcock, former Zoning Officer, presented the following plats: 1. Two (2) acres, property of C. B. May, Eno Township, plat dated February 11, 1975. Upon motion of Cotmnissioner Whined, seconded by Commissioner Gustaveson, it was moved and adopted that said plat be approved. 2. Three (3) acres, property of Dwight M. and Dee Ann Nichols, Eno Township, plat dated January 21, 1975. Upon motion of Commissioner Whined, seconded by Commissioner Gustaveson, it was moved and adopted that the plat be approved. The Board agreed to hear Item ~~4 on the Agenda: (Mr. L. G. Holleman, Durham-Orange Manpower Council, To review Aims and Progress of this Program.) Mr. L. G. Holleman, Executive Director of the Durham-Orange Manpower Consortium, introduced Wayne Cromwell, Assistant to Mr. Holleman, and Roosevelt Warner, Jr., Orange County Coordinator. ~ Mr. Cromwell filed with the Clerk a statistical report of the Manpower Program and he reviewed the financial status, the staffing levels, and the background of the year's experience of the Manpower program. A question and answer period pursued after this presentation. Mr. Holleman advised the Board that the Consortium Agreement between the City of Durham and the County of Orange would expire as of March, 1975, and if the County wished to continue as a part of the Durham-Orange Manpower Consortium then a new agreement must be signed. He explained that the City of Durham was now the prime sponsor of the program. Further discussion ensued. 4''r'~ The Board advised Mr. Holleman that they would consider the Consortium Agreement at the March 18th meeting. The Board agreed to consider Item ~p10 on the Agenda, as Joe F, Matthews was present. Item 410 on the Agenda: (Joe Matthews: To Discuss with Board of County Commissioners Arrangements to Guarantee the Paving of a Subdivision Road.) Mr. Matthews reviewed the background relative to his request that Orange County accept a Deed of Trust in the amount of $25,000.00 in lieu of a Bond on properties that he owns in Durham County. Mr, Matthews explained the reason for his request as being based upon the fact that to have to post a bond would mean that he would have to place $25,000.00 in cash in escrow until the streets in his subdivision were paved. He then proceeded to cite hia reasons for not paving the subdivision streets at the present j time, It was pointed out that the requirement of a Bond and the required paving o£ streets prior to the approval of a subdivision plat was causing a hardship on local developers. The Board inquired of the County Attorney if he felt that the request of Mr. Matthews was acceptable. Mr. Coleman stated that he foresaw no difficult in Orange County accepting a Deed of Trust in lieu of a Bond, Discussion ensued between the Board members, the County Administrator, Mark Burnham, Mr, Matthews, and the County Attorney, Commissioner Whitted was concerned as to whether or not each Board member felt they were setting a policy. It was agreed that all such matters of like nature would be ' deferred to the Board prior to any commitment of any staff member or employee, Upon motion of Commissioner Gustaveson, seconded by Commissioner Whitted, it was moved and unanimously adopted, that the Board grant relief to Joe F, atthews based on the. legal assurance that the streets in his subdivision be completed ~y November of 1976 and that the Deed of Trust stipulate this requirement. Discussion ensued concerning the apparent hardship that the Subdivision Ordinance is creating for developers. Mark Burnham spoke to this matter and he stated that he felt that some communication on the subject should come from the Board of Commissioners to the County Planning Board, The Board agreed to hear Item dill on the Agenda: (Mr. Charles Martin, Director, Council on Aging, to Discuss Possible Acquisition of a New Bus to Serve Disabled Persons.) Dr, Charles Martin advised the Board that the Chapel Hill Council on Aging had the opportunity to purchase a mini bus by way of Federal grant for use in the southern part of the County. However, the grant would require a local matching fund of $1,672.00. _' This money would not have to be made immediately available, however, the assurance of the matching Funds must be made prior to the submitting of the grant application. Discussion ensued. Commissioner Gustaveson moved that the Board, at this time, commit"itself to the matching funds of $1,672,00 towards the purchase of a mini bus for the Council on Aging, Further discussion ensued, Commissioner Gustaveson withdrew his motion. The Board discussed the passibility of authorizing Dr, Martin to make the application to the State of North Carolina under the Urban Transportation Act by a grant to purchase a mini bus, Further discussion ensued, Upon motion of Commissioner Gustaveson, seconded by Commissioner Whitted, it was moved and adopted, that the Board would authorize the Council on Aging to file a grant application with the State of North Carolina under the Urban Transportation Act for the purchase of a mini bus. Chairman Garrett referred to Ttem ~k3 on the Agenda: (Consideration of Resolution Endorsing General Revenue Sharing Program.) A discussion ensued concerning the status of Revenue Sharing. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted, that a letter be forwarded to Congressman L. H, Fountain and that said letter indicate this support of the Orange Board of Commissioners for Revenue Shar- ing, Discussion ensued on the formula used in allocating Revenue Sharing Funds. The Clerk and the County Manager were instructed to compile a list of how Revenue Sharing monies were spent in Orange County and to enclose this list in the letter. Chairman Garrett referred to Item ~~5 on the Agenda: (Mrs. Betsy Muir, Director of the Food Services Section of the Orange County School System, to Present A Resolution Petitioning the State Retirement System to Recognize the Service Prior to 1969 of all Full Time Employees of the Food Service Department, The Board of Commissioners is being request~3to endorse this Resolution.) The County Administrator advised the Board that Item X65 should be cancelled and deferred to the February 18th meeting as Mrs. Muir was sick. He explained the background of the request to the Board, Chairman Garrett referred to Item ~k6 on the Agenda: (Preliminarq Discussion ~ '7~ of Proposal to Adjust Boundaries Between the Efland and Orange Grove Rural Volunteer Fire Department.) Item 9~6 was referred to A. $. Coleman, Jr., County Attorney, for his opinion. Mr. Coleman is to make a report on the matter at some future meeting. Chairman Garrett referred to Item ~k7 on the Agenda; (Consideration of a New Site for the Proposed Animal Pound and Maintenance Garage.) The County Administrator presented a map of the proposed site. Discussion ensued. Mr. Gattis advised the $oard that he felt this site should be subject to the approval of the County Attorney and the Board. Commissioner Walker moved that the County purchase the 8,4 acre site in Hillsborough Township for $6,400.00 instead of the 4 acre site in Eno Township for $10,000.00 and the acre and acre site in Efland for $ as the Efland and Eno site were too far removed from the other Governmental agencies. This motion died for the lack of a second. Upon motion of Commissioner Pinney, seconded by Coa¢nissioner Whftted, it was moved that the County Administrator be instructed to proceed wfth the purchase of the four (4) acre site in Eno Township. Chairman Garrett called for a vote on the motion. Coffuuissioners Garrett, Gustaveson, Pinney, and Whitted voted aye. Commissioner Walker voted nay.. Chairman Garrett declared the motion passed. Commissioner Walker requested that the minutes reflect he was opposed to the site location but was not opposed to the proposed Animal Pound. The County Attorney was instructed to check the title of the property and to also check the zoning regulations on the proposed site. Chairman Garrett referred to Item X68 on the Agenda: (Consideration of Request from City Manager of Chapel Hill that the County Participate Along with the Town of Chapel Hill in the Financing of the Retired Senior Citiaens.VoTunteer grogram.) This Item was deferred until the March 18th meeting. Chairman Garrett referred to Item ~~9 on the Agenda: (Selection of Appropriate Schedule (N.A.D.A, or Blue Book) to use in Valuing Motor Vehicles) i - Discussion ensued concerning the reasons that the Tax Aepartment changed from their previous rating book to the N.A.D.A. Book. Upon motion of Commissioner Gustaveson, seconded by Gommissioner Whitted, it was moved that the Board confirm the Tax Supervisor's choice of using the N.A.D.A. Book as a measure for valuing motor vehicles for the 1975 tax year. Further discussion ensued. Chairman Garrett called for a vote on the motion. Commissioners Gustaveson, Walker, and Whitted voted aye. Commissioners Garrett and Pinney voted nay. Chairman Garrett declared the motion passed. Chairman Garrett referred to Item ~~12 on the Agenda: (Appointments: A. The terms of Four Members of the County Planning Board have expired: 1. John Scarlett, Term Expired, January, 1975; 2. Robert Boaar, Term: Expired, December, 1974; 3. Givanni Micol, Term Expired, September, 1973; 4. Charles Johnston, TcanExpired, September, 1973.) Commissioner Walker suggested that the Board re-appoint the four (4) members of the County Planning Board whose term has expired. Commissioner Pinney nominated Charles W. Johnston and Robert Bonar. Commissioner Pinney suggested the Board defer the appointment of John Scarlett until it could be determined if Mr. Scarlett wished to be re-appointed. j Commissioner Garrett nominated Jean Anderson and Gregg Garneau. Commissioner Walker nominated Giovanni Micol. Commissioner Gustaveson nominated Marilyn Riddle. Upon motion of Commissioner Pinney, seconded by Commissioner Walker, it was moved and unanimously adopted, that the nominations be closed. Discussion ensued. ~ Tt was pointed out that the current Planning Board had a membership of five (5) persons Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it was moved and adopted, that the membership on the Orange County Planning Board be expanded to seven (7) members. _ ;.,~ -March 3, 1975 - continued It was pointed out that the Board would be voting on four (4) out of the six (6) nominees. Discussion ensued, ~ Commissioner Whitted and Commissioner Pinney agreed to amend their original motion to expand the_.membership of the Orange County Planning Board to seven (7) members as of April 17, 1975, Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved for the reconsideration of the date of the expansion of the Orange County Planning Board membership,. Upon motion of Commissioner Whined, seconded by Commissioner Pinney, it was moved and unanimously adopted, that the membership of the Orange County Planning Board be expanded as of April 1, 1975, to seven (7) members. Individual slips of paper were passed and the Board members voted and the slips were collected by the County Administrator, A count of the votes showed that Robert Boner, Charles W, Johnston, Jean Anderson, and Marilyn Riddle were appointed as members of the Orange County Planning Board, Chairman Garrett referred to Section B of Item ~~12 on the Agenda: (One member ,to the County Mental Health Board. The term of Dr,.GusCbnne7,ly has expired. His replacement must be a Medical Doctor.) Commissioner Whitted recommended that Dr. Earl Sommers be considered for appointment to the Mental Health Board. Commissioner Whitted stated that he had contacted Dr, yammers and he would be willing to serve as a member of the Mental Health Board. Commissioner Gustaveson moved that the Board accept the nomination of Dr. Earl Sommers as a member of the Mental Health Board by acclamation, The Board agreed to this motion. Chairman Garrett referred to Item 413 on the A enda: ~ g (Appointment o£ Orange County Representative on the Committee Involved in the "Workshop-Conference on Planning for Growth and Environmental Quality in Orange County" Being Sponsored by the Chapel Hi11 League of Women Voters) Commissioner Gustaveson nominated Quentin Patterson as Orange County's representative on the Committee involved in the "Workshop-Conference on Planning for Growth and Environ- mental Quality in Orange County", Commissioner Pinney moved for the acceptance of Mr, Patterson by acclamation, The Board agreed to this motion. Chairman Garrett referred to Item ~~14 on the Agenda: (Consideration of Resolution ~ Sponsored By the Anson County Board of Commissioners Petitioning the General Assembly of North Carolina to Enact Legislation Requiring Deposit on All Bottle or Metal Containers I Being Sold.) Chairman Garrett read the Resolution from Anson County, Commissioner Pinney spoke in opposition to the Resolution. Chairman Garrett stated she agreed with the spirit of the Resolution and foresees no problem in asking for a Legislative Study Committee to §tudy the problem in order to establish the feasibility of recycling of empty beverage containers. Commissioner Norm Gustaveson read his revision of the Ordinance. "Whereas, the littering of our highways and countryside seemingly is becoming more prevalent and is of increasing concern to the Board of Commissioners and all the citizens of Orange County, and Whereas, the most commonly seen litter appears to be empty beverage containers, and Whereas, there presently exists little financial motivation for either the initial consumer or other citizens to return such containers for reuse or recycling, Now, therefore, the Orange County Board of Commissioners does hereby petition the General Assembly of the State of North Carolina to study legislation that will require a deposit or tax on each and every metal, glass or plastic can, battle or other container sold in the State of North Carolina containing soft drinks, beer or other alcholic beverages." Upon motion of Commissioner Gustaveson, seconded by Commissioner Whitted, it was moved that the Resolution be adopted and that a copy of the Resolution be forwarded to the Senators, Representatives, and other appropriate authorities of the Legislature, Ghairman Garrett referred to Item ~~15 on the Agenda: (Miscellaneous Items to be Discussed or Referred to County Officers for Further Study,) A. Resolution Concerning Sale of University Utilities.) It was brought to the attention of the Board that the Attorney General would be in Chapel Hill on Wednesday, March 5, 1975, and due to a prior commitment members of the Board would be unable to be present, Chairman Garrett inquired if the Board wished to prepare a statement for presentation at this meeting. Commissioner Gustaveson suggested that a letter of appreciation to the Attorney General March 3, 1975 - continued t~ stating that the absence of Board representation does not show a lack of interest in the matter. The County Attorney stated that he had been asked to chair the meeting. The $oard requested Mr. Coleman to present in their behalf appropriate remarks. Chairman Garrett referred to Section B of Item X15 on the Agenda: (Possible County Ordinance Regulation Developmait on Lots of Less Than 40,000 Square Feet.) Hezekiah Dobson and Tony Laws, Sanitarians for the District Health Department urged the Board to adopt an Ordinance requiring 40,000 square feet fox all lots. Discussion ensued. The County Attorney was present with a copy of an Ordinance that had been prepared when the matter was first brought to the attention of the Board. ' The County Attorney was requested to review the 40,000 square feet Ordinance. Discussion ensued concerning the specific desire of the Board relative to the pro- posed 40,000 square feet and its application. Chairman Garrett referred to Section C of Item ~~15 on the Agenda: (Discharge of Firearms.) Discussion ensued on this matter and the Board agreed to postpone any further discussion until March 18, 1975. Chairman Garrett referred to Section D of Item gp15 on the Agenda: (Insurance for Individual Commissioners) . The County Attorney was requested to secure information on the type of insurance that is available for Orange County. Further discussion was postponed until March 10, 1975. The matter of Civil Preparedness and appointment to Carrboro Board of Adjustments was deferred until March 10, 1975. The Board inquired of the County Administrator as to what was the position of the County relative to the hiring of a County Planner. Mr. Gattis stated that a Planner had been hired and that he would begin work almost immediately.. An inquiry was made as to whether or not the County had advertised for a Recrea- tion Director. Mr. Gattis stated that advertisements had been placed in the various Trade Journals. Cotmnissioner Whitted requested the $oard members to reserve the date of April 17, 1975, for a joint meeting with the Mental Health Board and with the County $oards in tYe District. There being no further business to come before the Board the meeting was adjourned to meet again on Monday. March 10, 1975, at 8 p.m., in the Commissioners Room of the Courthouse in Hillsborough, N. C. ~~~~ \~®.?1TL.tn 1 Flora Garrett, Chairman Betty June Hayes, Clerk MINUTES OF THE ORANGE COUNTY BOARD OE' COMMISSIONERS Wednesday, March 5, 1975 The Board of County Commissioners of Orange County met in joint session with the Hillsborough Town Board at 7:3D p..m. on Wednesday, March 5, 1975, in the Hillsborough Town Hall. A11 membersrere present. Also present were Hillsborough Mayor Fred Cates and Town Commissioners John Roberts, Arthur Crabtree, Ralph Neighbors, Jack Martin and Allen Lloyd. This special session was held to discuss with staff members of the Triangle J Council of Governmenks the best method of going about the starting the Hillsborough __ Area 201 study. Mr. Jim Michar, Chief of the Triangle J 206 Study section introduced to the Boards the staff members he had brought with him to discuss the 2D1 and 20$ programs as they related to Prange County and the Hillsborough area. They were Mark Burnham, Peter French, Ray Green, Frank Chamberlain and Linda Owens. Mr..French discussed water course pollution From "point" sources (Discharge from sewer pr other plants) and explained the steps involved in the 201 process: A. Define an area. B. Receive a study grant from the State (or other source)