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THB MINUTES OF THE ORANGE COUNTY
$OARD OF COMMISSIONERS
February 3, 1975
The orange County Board of Commissioners met on Monday, February 3, 1975, at
10 a.m., in the Commissioners Room at the Courthouse in Hillsborough, N. C.
Members Present: Chairman Flora Garrett, Commissioners Norm Gustaveson, -
Jan Pinney, Norman Walker, and Richard E. Whitted.
Members Absent: None.
A. B. Coleman, Jr., County Attorney, Sam Gattis, County Administrator, Neal
Evans, Fiscal Officer, and Betty June Hayes, Clerk, were also present.
The Clerk requested that the Board wait until the February 18th meeting for
the approval of January minutes. She stated that her reason was based on the
fact that serveral sets of January minutes were not completed and one (1) set
needed to be typed.
No action was taken on the January minutes.
Upon motion of Commissioner Whitted, seconded by Commissioner Pinney, it
was moved and adapted that the minutes of December 16, 23, and 30 meetings be
approved..
Chairman Garrett asked the Board if they would agree to defer from the Agenda
as there were certain items that needed attention.
The Board agreed to defer from the Agenda.
Chairman Garrett requested the Clerk to have Bill Laws appear before the
Board.
Mrs. Garrett stated that she had a Letter of Certification for Bill Laws,
Assistant Tax Supervisor, from Douglas Holbrook, Director of Ad Valorem Tax
Division, N. C. Dept. of Revenue. This letter contained offical notification
that Mr. Laws had completed the required number of hours and,therefore, he was
now eligible to be appointed Tax Supervisor.
Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney,
it was moved and adopted, that Bill Laws be appointed as Tax Supervisor for
Grange County, This appointment is to become immediately effective.
Mr. Laws stated that there were matters that needed the Boards attention
and he requested that the Board schedule a meeting in order to hear certain
tax appeals.
The Board scheduled a meeting for Thursday, February 13, 1975, at 8 p.m.,
in the Commissioners Room.
It was decided that certain road matters could be presented to the Board.
Commissioner Jan Pinney inquired of the County Administrator what the
County was to da about Rogers Road. Mr. Gattis replied. that this was the
matter of the Town of Chapel Hill and the Board of Transportation. And that
the Town had a preliminary discussion with the Highway Department and the
Highway Department is to come back with some Resolutions that the Boards can
consider.
Commissioner Norman Walker asked the Clerk to inquire about the status
of 5R 1515.
Chairman Garrett stated that a drainage problem did exist on Miller Road
and she requested the Clerk to inquire about the maintenance request that had
been presented by Helen Hines on SR 1752.
Commissioner Walker left the meeting due to the fact that he had an
emergency at home.;
.Chairman Garrett recognized Clayton Haithcock, former Zoning Officer.
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Mr. Haithcock presented the following plats:
Elmer 0. Pendergraft, Chapel Hill Township, dated November 14, 1974.
Upon motion of Commissioner Whitted, seconded by Commissioner Kinney,
it was moved and adopted, that said plat be approved.
William J. Miller, Pleasant Grove Raad, Eno Township, dated January 13,
1975.
Mr. Haithcock stated that this plat was approved subject to the fact that
the 0.27 acne tract shown. on the plat was being added to the property owned by
Mount Gilead Baptist Church.
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• Upon motion of Go~issioner Whitted, seconded by Commissioner Gustavesan, it
was moved and adopted, that the plat be approved subject to the provisions stated
by the Planning Board.
Chairman Garrett referred to Item ~p2 on the Agenda; (Mr. Gera Sykes: To
review urban development problems and Pine Beetles problem.)
Gera Sykes recognized W. J. Crutchfield and Rev. C. J. Andrews.
Mr. Sykes read articles from Green America and American Forestr Ma azine.
He stated that considerable damage was sing one by t e pu Lc an pu is ut lity
companies to trees. Mr. Sykes placed specific emphasis on pine trees and the
pine beetle.
- Discussion ensued.
The Clerk was instructed to write each Utility Company that does business in
Orange County and advise them that certain right of way practices was causing
extensive damage to property and was a hazard to the utility lines and the general
public. The Clerk was further instructed to write the North Carolina Forestry
Department and request information on the control of the Pine Beetle and unwarranted
damage to trees. A representative from each of the power companies and the local
Health Sanitarian were to be invited to the next Board meeting.
Chairman Garrett referred to Item 4k3 on the Agenda: (Social Services Director,
Tvm Ward: To discuss addition of an additional Case Worker to Family and Childress
Service Staff.)
• Chairman Garrett recognized Tom Ward, Director of Social Services Department.
Mr. Ward stated that his Department needed to employ an additional social
worker, That this position was classified as a Social Worker II and the County's
portion fox the new position would amount to approximately $4,000, as 60% of
Federal Funds could be applied to the salary and that the amount needed for the
remainder of this year would be approximately $2,000.
Discussion ensued.
Action was deferred on the matter until February 18th.
Chairman Garrett referred to Item 4k4 on the Agenda: (County Extension Chairman,
Mr. Ebert Pierce: To review with the Board some Extension Service goals. To review
with the Hoard a State pro~osal to add two (2) 4-H Aids to our Extension Staff until
June 30, 1976 at the State s expense.)
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Chairman Garrett recognized Mr. Pierce.
Mr. Pierce stated that under a state grant his Department, with the approval
of the Board, would be authorized to employ two (2) k-H aids who would assist the
current 4-H staff persons at a County level. All funding for salaries will be made
throegh a federal grant administered by the NCSU State 4-H Department until July
1, 1976, at which time the program will be evaluated 'and a decision made as tp
whether it will continue. If it has proved to be succesafui the County Commissioners
will have the option to continue the program in Orange County by agreeing to pay
their proportionate share of the salaries on the same percentage they pay agents.
Discussion ensued.
Upon motion of Commissioner Gustaveson, seconded by Con¢nissioner Pinney, It
was moved. and adopted, that the Board accept the proposal that was made by Ebert
Pierce relative to the employment of two (2) G-H aids.
Chairman Garrett referred to Item d~5 an the Agenda: (Continued discussion of
County Recreation Proposal.)
Chairman Garrett presented the letter from Rev. Gray Clark. Said letter con-
tained statements of support for the adoption of the County Recreation Ordinance.
Discussion ensured concerning how the County could implement a Recreation program.
Commissioner Norman Walker returned to the meeting.
Chaix~ma~~ Garrett suggested that the County Manager be authorized to proceed
-- with the hiring of a Recreation Director.
Commissioner Walker stated that he felt the Board could not devote the time
that would be needed to resolve the problems of the everyday operations of a
Recreation Department. He stated he felt this matter should be left in the hands
of theRecreation Commission and that only major policy decisions should be pre-
sented to the Board.
Commissioner Whitted stated he was ready to move far the adoption of the
Recreation Ordinance until'he received the Memo from Neal Evans, Fiscal Officer,
pointing out the technical problems htat were involved with the proposed Recreation
Program. He stated that he feels a Recreation Director could work and assist in
the projecting of the problems that a Recreation Program might encounter.
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Commissioner Jan Pinney stated that he felt the Board needed to make some
positive move on the matter of Recreation.
Upon motion of Commissioner Whitted, seconded by Commissioner Gustaveson, it
was moved that the Board ask the County Manager to proceed to advertise and inter-
view for the position of a Recreation Director, Discussion ensured. Chairman Garrett
called for a vote on the motion.
Commissioners Garrett, Gustaveson, Pinney, and Whitted voted aye. Commissioners "
Walker voted nay.
Chairman Garrett declared the motion passed.
Upon motion of Commissioner Whitted, seconded by Commissioner Gustaveson, it
was moved that the County Attorney, the Fiscal Officer, the County Manager, and any
other Board member and members of the Recreation Study Committee record the sections 7
in the proposed Recreation Ordinance that present conflicts and this group is C
to present their findings back to the Board, i~
Chairman Garrett called far a vote on the motion.
Commissioner Garrett, Gustaveson, Pinney, Walker, and Whitted voted aye.
Chairman Garrett declared the motion passed.
The County Attorney requested permission to "dress-up" the Ordinance.
It was agreed that the County Attorney, County Administrator, and the
Fiscal pfficer should first review the Ordinance and that a copy of their
suggestions then be presented to the members of the Recreation Study Commission
for their comments and approval,
Chairman Garrett referred to Item ~~6 on the Agenda: (For information only:
Mr. Ronald J. We11s, County Appointee to the Chapel Hill Planning Board, has sub-
mitted his resignation from this Board effective immediately,)
Chairman Garrett read a letter from the Chapel Hill Planning Board, Said
letter requested the County Board to allow the Ghapel Hill Planning Board per-
mission to submit names to fill the vacancy created by the resignation of
Ronald J. Wells.
Ghairman Garrett referred to Item ~E•7 on the Agenda: (Honorable Bill Staton,
Attorney for the Town of Carrboro: To discuss location of a water tank in the
County Planning District.)
Chairman Garrett recognized Bill Staton, Attorney of the Town of Carrboro.
Mr. Staton read from portions of the Zoningg Ordinance and he called to the
Board's attention specifically to Section 6, 1. He pointed out that this section
request a minimun area of 15,000 square feet if the property is served by the ^i
proper road. ;
Mr. Staton reviewed the procedure that the Town of Carrboro had taken in -
purchasing the property for the tank site and he stated that every day's de3ay
was costing the Town of Carrboro a considerable amount of money, Discussion ensued.
Chairman Garrett recognized Hilliard Caldwell. Mr, Caldwell spoke in
opposition to the location of the water tank on property that adjoins his
home, He stated that he felt the Town of Carrboro should be made to comply
with the Zoning Ordinance and that in this matter he would take legal steps
if it became necessary to protect his property valuation,
Hugh Wilson spoke in opposition to the approval of the plat and the water
tank site. Discussion ensued.
The Board agreed that a Executive Session was needed and they went into
Executive Session for the purpose of discussing the legal consequences of the
request from the Town of Carrboro.
EXECUTIVE SESSION
The Board reconvened from the Executive Session.
Upon motion of Commissioner Walker, seconded by Commissioner Gustaveson, it
was moved that the $oard grant the variances to the Town of Carrboro that were
granted by the County Planning Board and that the plat of the Town of Carrboro
be approved.
The County Attorney suggested that the motion be admended and that it state
that the Board grant the approval of the plat as requested by the Town of Carrboro.
Commissioner Walker agreed to admend his original motion to say "That the
$oard approve the plat". Commissioner Gustaveson refused to agree to the admend-
ment,
Chairman Garrett called for a vote on Commissioner Walker's original motion.
Commissioners Walker and Whitted voted aye. Commissioners Garrett,
Gustaveson and Pinney voted nay.
Chairman Garrett declared the motion failed.
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Upon motion of Commissioner Garrett, seconded by Commissioner Walker, it
was moved that the Soard approve the plat of the Town of Carrboro. ,
Chairman Garrett called for the vote on the motion.
Commissionezg Garett, Gustaveson, Walker, and Whitted voted aye:
Commissioner Pinney voted nay.
Chairman Garrett declared the motion passed.
Chairman Garrett referred to Ttem #8 on the Agenda: (Dr, Robert Hanes,
Superintendent, Chapel. Hill-Carrboro City Schools: To discuss a supplemental
capital outlay appropriation of $15,750.00 for grading of a practice field.)
Dr. Robert ldanes presented a requested fpr $1$,7$0.00 to be used for the
grading of a practice field for the Chapel Hill-Carrbbrp School Unit. This request
was a supplemental capital outlay appropriation which had not been included
in the sbhevl-budget request fpr 1974-1975.
The Soard informed Dr. Hanes that they could not at this time give a
answer on the matter of the requested appropriation, however, they would reply
to the request after they had reviewed the financial statement that was to be
presented to the Board on Tuesday, February l8. The Board inquired of Dr.
Hanes and Mrs. Scroggs if they would be willing tv meet with them on Tuesday,
February 18, 1975, at 8 p.m., for the purpose of discussing the Northside
School property. Both Dr. Hanes and Mrs. Scroggs agreed to meet with them.
Chairman Garrett referred to Ttem #9 on the Agenda: (Clerk, Board of
County Commissioners: Supplimental appropriation and transfer of funds to
provide clerical staff for County Commissioners.)
The Clerk requested that action on this matter be deferred until Tuesday,
February 18.
Discussion ensued concerning the Orange County Water Authority.
Mr. Gattis stated that he had received a letter from Hazen & Sawyer
Environmental Engineers concerning a proposal for Engineering Services and
that the Board needed to consider what it w?shed to do relative to the employment
of these Engineers.
The County Administrator was authorized to negotiate with the firm of Hazen
& Sawyer.
Chairman Garrett was authorized to name the Negotiation Committee from the
members of the Soard.
Chairman Garrett referred to Stem #10 on the Agenda: (Executive Session.)
There being no further business to come before the Board the meeting was
adjourned.
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Flora Garrett, Chairman
Betty June Hayes, Clerk
Items Filed: Proposal for Expansion of the Orange County 4-H Program
Report (Purpose: Request of a Social Worker I21
Letter from Hazen and Sawyer to 5. M. Gattis
Letter from Michael Jennings to Flora Garrett
Approved:
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