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HomeMy WebLinkAbout2009-008 EMS - Eno River State Park Mem of Agreement~~ ~ 1221 ~~ ~ ^ _ -Please return this copy to DENR Contract Number 1922 ~ - /~ Clerk to the Board's office for PAF MOBILE BASE RADIO UNIT PROVISION AND USEAGE MEMORANDUM OF AGREEMENT BETWEEN ORANGE COUNTY COMMUNICATIONS CENTER AND THE ENO RIVER STATE PARK This AGREEMENT made and entered into by and between the Orange County, on behalf of Orange County Communications Center, a governmental agency providing Division of Criminal Information access and serving as a communications center for the routing and servicing of requests regarding law enforcement services, fire services, emergency medical services, and hazardous materials services under the management control of Orange County Emergency Management, and the North Carolina Department of Environment and Natural Resources, on behalf of the Eno River State Park and Occoneechee Mountain State Natural Area for the purposes and considerations hereafter set out: I. BACKGROUND It is recognized by Orange County Emergency Management (hereafter referred to as Servicing Agency) and Eno River State Park (hereafter referred to as Recipient Agency) that both agencies have a shared interest in the safety and welfare of citizens, property and resources; the appropriate response to fires, medical and law enforcement incidents and other emergencies within Orange County. Both agencies need cooperative emergency rescue, emergency medical services, firefighting, search and rescue, and law enforcement assistance within Orange County as required by specific emergencies. This Agreement will perpetuate the cooperation and assistance provided as a management tool in accomplishment of each agency's respective mission. II. PURPOSE The purpose of this Agreement is to outline the responsibilities of each agency in regards to the provision of one (1) mobile base radio unit for the purpose of facilitating direct communication between said agencies by the Recipient Agency to the Servicing Agency. The communication needs that will be addressed by providing the Servicing Agency with a mobile base radio unit by the Recipient Agency constitute: Division of Criminal Information inquiries made by Recipient Agency; Facilitating requests for dispatch of Law Enforcement Units/Services, Emergency Medical Services, Technical Rescue Services, Fire Suppression Services, Search and Rescue Services and Hazardous Materials Services: the ability of the Servicing Agency to contact the Recipient Agency to advise of such reports made to the Servicing Agency by a third party regarding such events requiring provided services (mentioned above) that are needed within Orange County. III. RESPONSIBILITIES OF SERVICING AGENCY The Servicing Agency agrees to provide radio based communication service 24 hours a day, 7 days a week to the Recipient Agency upon the terms established by this agreement. This service includes: DENR Contract Number 1922 A. Allowing the Recipient Agency to install a mobile base radio unit for the purpose of interagency communication in a location appointed and approved by Servicing Agency where access can be made by dispatchers without delay or obstruction. [Park Channel 1 -repeater (RX 159.420 with PL tone of 131.8 and TX 151.295 with PL tone of 131.8) and talk-around Channel 2 (RX 159.420 with PL tone of 131.8 and TX 159.420 with PL tone of 131.8)] B. Advising all dispatchers of the location of the radio unit; its intended use; the proper procedures for the use of the radio unit; and Eno River State Park staff contact information. C. Following contact of the Servicing Agency by the Recipient Agency by telecommunications or through the Orange County Fire Channel by approved Eno River State Park staff to request monitoring of the mobile base radio unit, the dispatcher will activate the mobile base radio unit as soon as practical with consideration to priority needs and respond as such by communicating acknowledgment by radio unit on Park Channel 1. D. Servicing Agency shall not, and is not required by this Agreement, to monitor or maintain the mobile base radio unit, unless contacted by Eno River State Park staff. E. Servicing Agency will provide communications and assistance necessary as outlined in the Purpose section of this Agreement from Orange County Communications: DCUNCIC Service, EMS unit(s) dispatch request, Technical Rescue unit(s), Fire unit(s) dispatch request, Search and Rescue unit(s), Law Enforcement unit(s) dispatch request and HAZMAT unit(s) dispatch request. F. Servicing Agency will not make any adjustments, repairs, equipment modifications and/or channel additions and deletions to the base radio unit without submitting a written request to Recipient Agency and without receiving written approval by Recipient Agency for any such adjustments, repairs, etc. G. Servicing Agency will follow all FCC guidelines regarding traffic transmitted on all channels on mobile base unit radio. If "10 Codes" must be abandoned due to discrepancy in the agency's assignments of codes (or any other reason), professional language will be used until confirmation is received from the Recipient Agency that the Recipient Agency has a secure radio unit. H. Servicing Agency will permit Recipient Agency to conduct quarterly equipment inspections on site (Orange County Communications Center) of the mobile base radio unit within two weeks of notification of need to conduct inspection. 2 DENR Contract Number 1922 I. Servicing Agency will notify the Recipient Agency when the person employed as the Director of Orange County Department of Emergency Services has changed so that this AGREEMENT may be updated to reflect such change. J. Servicing Agency's responsibilities under this Agreement shall be limited in all respects to providing the services and responsibilities asestablished herein within Orange County. Nothing contained within this Agreement shall require the Servicing Agency to provide emergency medical services, firefighting, search and rescue, and law enforcement assistance or provide radio based communication services in or to any county other than Orange County. IV. RESPONSIBILITIES OF RECIPIENT AGENCY The Recipient Agency hereby agrees to the following responsibilities: A. Provide Orange County Communications Center with a mobile base radio unit (Kenwood TK-790) and all. necessary equipment for its operation at Recipient Agency's sole cost and expense. B. Provide the installation of the unit and its associated features/equipment by the North Carolina Division of Parks and Recreation Radio Engineer or qualified and licensed technician selected by the Eno River State Park and agreed upon by the Servicing Agency at no cost to the Servicing Agency. The Servicing Agency has the option, upon providing notice to the Recipient Agency contemporaneously with the execution of this Agreement, to utilize its own staff for the installation of the base radio unit. Recipient Agency hereby agrees to pay Servicing Agency for the reasonable costs of such installation, which such costs shall be disclosed to Recipient Agency in advance. C. Provide all necessary repairs, adjustments, equipment modifications and/or channel additions and deletions to the base radio unit per written request by the Servicing Agency to the Recipient Agency to be completed by the NC Division of Parks and Recreation Radio Engineer or other qualified and licensed technician selected by the Eno River State Park and agreed upon by the Servicing Agency at no cost to the Servicing Agency unless needed as a direct result of negligence by the Servicing Agency or its employees. D. Provide any necessary training, at no cost, for the use of the mobile base radio unit to the Servicing Agency. E. Provide the Servicing Agency a current and correct list of emergency contact information for the Eno River State Park and its staff on a minimum annual basis and more frequently to reflect staff and contact information changes. 3 DENR Contract Number 1922 F. Provide a quarterly equipment inspection of the mobile base radio unit by Recipient Agency and notify the Servicing Agency of the pending inspection in advance to be done at the Servicing Agency's convenience. V. TERMINATION OF AGREEMENT Either agency may terminate this Agreement at any time by providing ten (10) days written notice to the other agency. It is further agreed transactions made to the Division of Criminal Information and requests for the dispatch of Law Enforcement Units/Services, Emergency Medical Services, Technical Rescue Services, Fire Suppression Services, Search and Rescue Services and Hazardous Materials Services made in behalf of the Recipient Agency are provided as a service and this service may be discontinued by Servicing Agency if at any time this service becomes a burden due to personnel manpower or computer system availability. The Recipient Agency will be responsible for the removal of the radio unit and all associated installed equipment upon termination of this Agreement. In witness whereof the parties hereto have caused to be affixed their signatures and seals by and through officers having authority to bind the agencies party to this agreement, this the _~~_ day of MARCH , 2009. County of Orange North Carolina Department of Orange County Communications Center Environment Valerie Foushee, Board Chair and Natural Resources Division of Parks and Recreation c~ Dee Freeman, Secretary ~ /" _~ a. %/~/~F,.~f.~ a,. Board of Comrrussioners 4