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Home My WebLink About2009-001 Solid Waste - OE Enterprises, Inc. for Custodial Contract at Solid Waste Management CenterQ~z - ~ ~izlo q y-~ ~~ ^ ~~ -Please return this copy to Clerk to the Board's office for PAF OE Enterprises, Inc., Commercial (:leaning Agreement OE Enterprises, Inc., ("OE"), a North Carolina nonprofit corporation, hereby agrees to supply janitorial services to Orange County, North Carolina on behalf of its Solid Waste Department (The Customer) at the Solid Waste Administrative Offices on Eubanks Road, Chapel Hill, NC (the "Center"), according to the following terms, beginning February 1, 2009: 1) The monthly Janitorial Service Fee charged by OE to Customer for all work performed under the terms of this Agreement will be $1,775.00. OE shall be responsible for providing Janitorial Services (5) day per week at the Center (Monday through Friday). Janitorial Services shall be performed after the normal hours of operation for the Center (specifically, the Janitorial Services shall be performed after 5:00 pm Monday through Friday). Extra services in addition to the Janitorial Services provided pursuant to this Agreement shall be billed at the rate of $30.00 per hour. See Attachment A that is incorporated into this Agreement by reference for a description of the "Janitorial Services" including areas of the Center to be serviced and specific services to be provided as part of this Agreement. 2) Prior to beginning work under this Agreement, OE shall complete a "Site Work Plan" that corresponds to the specifications in Attachment A and submit it to the Customer for review and comment. The Site Work Plan, at a minimum, will describe the equipment OE will utilize to complete the Janitorial Services, back-up equipment that will be used by OE in case of failure of the primary equipment, and how many employees OE will use to complete the Janitorial Services along with a proposed schedule for all such employees. 3) OE will perform all Janitorial Services listed in Attachment A in a manner satisfactory to Customer as determined by Customer's sole discretion. All Janitorial Services are to be performed completely and in a professional manner to the satisfaction of the Customer in accordance with Attachment A. OE must have a supervisor who will personally oversee all work performed by OE at the Center. The assigned supervisor must have the authority to represent OE in dealings with the Customer and shall be Customer's primary contact with OE. The name, address, and telephone number of this Supervisor will be furnished to the Customer prior to February 1, 2009. The Customer shall perform periodic inspections of the Janitorial Services performed by OE at the Center (these inspections shall take place at least monthly, but more frequently at the discretion of the Customer). In the event of non- performance by OE of any of the Janitorial Services to be performed under this Agreement, Customer will provide verbal notification to the supervisor along with written notification to OE of the deficiency (the "Notice of Deficiency"). OE shall acknowledge receipt of any and all Notice of Deficiency communicated to the supervisor by Customer within twenty-four (24) hours of its receipt of all such Notices of Deficiency. OE shall maintain a record of all written and oral service issues reported by Customer to OE, including corrective action taken by OE in response. OE shall make this record available to the Customer when requested. OE shall correct/resolve any and all identified issues within 36 hours of its receipt of a Notice of Deficiency. On request of Customer, an officer of OE shall make himself/herself available during normal business hours for joint inspection of the Center, general consultation pertaining to this Agreement, and/or receipt of further instructions regarding the Janitorial Services. In addition to Customer inspections, supervisor (or another employee of OE approved by Customer) shall inspect the Center on a weekly basis and maintain a logbook recording the weekly self-inspections. Any and all deficiencies or problems with the OE Enterprises, Inc., Commercial Cleaning Agreement assuring Customer that it will be notified upon expiration of coverage for any reason ("endeavor to" language is not acceptable). 9) OE shall maintain daily work logs containing names and hours of all persons performing the Janitorial Services under this Agreement. This daily log shall be made available to Customer for review and Customer's request. 10) The term of this agreement is for a partial fiscal year beginning on the date this Agreement is executedby Customer and expiring on June 30, 2010. This Agreement maybe canceled by either party for any reason with a thirty (30} day advance written notice to the other party. 11) The monthly service charge will be in effect for the term specified in Section 10 unless • changes in the Janitorial Services listed on Attachment A take place. In the event such changes are requested by Customer or OE, the requesting party will notify the other party in writing of sitch a request and if agreed to, an amendment to this Agreement shall be executed by both parties before any such changes to this Agreement become effective. 12) OE's monthly Janitorial Service Fee is to be paid by the 15a' of the month in which service is provided OE shall deliver monthly Invoices to Customer on or before the first day of every month during the term of this Agreement. 13) The Customer agrees that it will not employ or contract with any OE employee directly for any of the services listed on Exhibit A for one (1) year after the termination of this Agreement without OE's written consent. 14) OE shall perform all work and services described herein as an independent contractor and not as an officer, agent, servant or employee of Orange County or the Public Works Department. OE shall have exclusive control of and the exclusive right to control the details of the services and work performed hereunder and all persons performing the same and nothing herein shall ~be construed as creating a partnership or joint venture between Orange County or the Public Works Department and OE. OE shall not be considered an officer, agent, servant or employee of Orange County of the Public Works Department, nvr shall OE be entitled to any benefits available or granted to employees of Orange County or the Public Works Department. . 15) Subcontractors/Assignment. OE shall obtain County approval before using any subcontractors or sub consultants. This Agreement may not be assigned in whole or in part by OE without the prior written consent of the County. 1~ OE agrees to indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the performances of the Janitorial Services caused in whole or in part by the negligence or misconduct of OE except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this Provision to require the OE to indemnify the County to the fullest extent permitted under North Carolina law. WORK SCHEDULE-SOLID WASTE FACIL{TY DAILY 2 X WEEK 3 X WEEK WEEKLY MONTHLY QTRLY B M08 YEARLY ;` `: VACUUM X ~' , SPOT CLEAN X ' STEAM CLEAN ~ SWEEP X 9'. DUST MOP X a_ DAMP MOP X ' BUFF N1A SCRUB AND TOP COAT NIA t"'. STR{P AND REFINISH NlA DUST MOP DAMP MOP SWEEP OR VACUUM SPOT MOP DAMP MOP SCRUB -~~- '~ WORK SCHEDULE-SOLID WASTE FACILITY ITEMS DAILY 2 X WEEK 3NVEEK WEEKLY MONTHLY QTRLY 8 MOS I YEARLY I SPOT CLEAN WIPE DOWN WIPE DOWN PARTITIONS X "~' SPOT CLEAN-BELOW 70" R~"" CLEAN SWITCH COVERS SWEEP/MOP ,~ :. DUST ~~' REMOVE COBWEBS A/N INTERIOR X EXTERIOR-INSIDE X E~~ CLEAN PUSHPLATES, KICKPLATES X 5 "`. POLISH PUSHPLATES, KICKPLATES a~ ~. DUST OR WIPE DOOR SURFACES WORK SCHEDULE-SOLID WASTE FACILITY ITEMS DAILY 2 X WEEK 3/WEEK WEEKLY MONTHLY QTRLY 6 M05 YEARLY . T ~ '~.c _.. ~ ,'.~ ~µ i~iTa~ ~Yl ~~..4'~xF"i+l ~?J'C ~ ' DAMP WIPE BASINS AND COUNTERS X ": SANITIZE.BASINSRND COUNTERS ~ X "', CLEAN TOILETS X ,SANITIZE TOILET BOWLS X ~~ . CLEAN URINALS X SANITIZE URINALS X I' '". CLEAN CHROME SURFACES X r' ~ POLISH CHROME SURFACES X I .EMPTY WASTE RECEPTACLES X ~ ~ DAMP WIPE WASTE RECEPTACLES X .SANITIZE WASTE RECEPTACLES X ', EMPTY SANITARY NAPKIN CONTAINERS X ~" ~ DAMP WIPE NAPKIN CONTAINERS X ~~ ~ SANITIZE NAPKIN CONTAINERS X a :CLEAN STALL DIVIDER PARTITIONS X , `"° CLEAN MIRRORS X .. REPLACE CONSUMABLES X a '' CLEAN SINKS AND COUNTERTOPS X `" DUST APPLIANCES X "~ DAMP WIPE APPLIANCES X ~~, DUST CHAIRS X °. DAMP WIPE CHAIRS X CLEAN TABLES X „ EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X