HomeMy WebLinkAbout2008-015 Finance - THM & Associates Cost Allocation Plan
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FY 2007
Agreement to Provide
Professional Cost Accounting Services to
Orange County, North Carolina
This Contract, entered into this day of , 2008 and effective
immediately by and between THM & Associates, Inc. (hereinafter referenced to as the
"Consultant") and Orange County, State of North Carolina (hereinafter referred to
as the "County"),
Witnessth That:
WHEREAS, County has programs which it operates with federal and/or state
funding, and
WHEREAS, County supports these programs with support services paid from
County appropriated funds, and
WHEREAS, federal and state funding require~that these programs be supported
by an approved cost allocation plan, and
WHEREAS, the Consultant is staffed with personnel knowledgeable and
experienced in preparing and negotiating such cost allocation plans with appropriate
federal and state cost negotiators, and
WHEREAS, the County desires to contract with Consultant to develop a cost
allocation plan which meets the Federal and State requirements governing the preparation
of such plans.
NOW THEREFORE, based upon the terms and conditions herein contained, the
parties agree as follows:
1. Scope of Services. The Consultant shall perform and carry out in a timely
and professional manner the following services (hereinafter "Services"):
a. Preparation (and negotiation with appropriate federal or state officials,
if applicable) of a central services cost allocation plan that identifies
and documents the various costs incurred by the County to support
and administer federal and state programs and contracts. This plan
will contain a determination of the allowable costs of providing each
supporting service such as accounts payable, facility costs, personnel,
purchasing, etc.
7. Termination of Agreement for Cause. If Consultant fails to fulfill its
obligations hereunder, County shall have the right to terminate this contract
by given written notice to Consultant at least ten (10) days before the
effective date of such termination.
8. Changes. County may, from time to time, require changes in the scope of
Services. Such changes shall be incorporated in written amendment to this
agreement.
9. Notices. Any notices, bills, invoices, or reports required by this contract shall
be sufficient if sent by the parties in the United States mail, postage paid, to the
address below:
Orange County Finance
208 S. Cameron Street
Hillsborough, NC 27278
THM & Associates, Inc.
8001 Glenbrittle Way
Raleigh, NC 27615
10. Assignment. Consultant agrees not to assign, convey or transfer its interest
in this contract to any other entity without the prior written consent of the
County, which consent shall not be unreasonably held. Provided however,
Consultant may assign, convey or transfer its interest in this contract to an
entity which succeeds to substantially all of the business of Consultant, by
merger or otherwise.
11. Consultant Liability if Audited. Consultant will assume all financial
and statistical information provided to the Consultant by County employees or
representatives is accurate and complete. Any subsequent disallowance of
funds paid to the County under the claim for whatever reason is the sole
responsibility of the County.
IN WITNESS WHEREOF, the parties hereto have set their hands on the day and
year above first written.
of Orange
By:
(County
THM & Associate ,
By
Timothy McKinnie
President