HomeMy WebLinkAboutAgenda - 05-04-1999 - 3aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 4, 1999
Action Agenda
Item No. _ 3 _ q
SUBJECT: Purchase of Site for New High School
DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Resolution Randy Bridges, OCS Superintendent, 732 -8126
4/16/99 Letter from OCS Attorney
Site Map TELEPHONE NUMBERS:
Hillsborough 732 -8181
Chapel Hill 9684501
Durham 688 -7331
Mebane 336 -227 -2031
PURPOSE: To consider approval of the price to be paid for the purchase of a site for the planned new
high school in the Orange County Schools (OCS) district.
BACKGROUND: One of the major elements included in the November 1997 bond referendum
approved by voters was partial funding for a new high school for the Orange County Schools district.
Since approval of the bond, OCS officials have been exploring possible sites for the new school. OCS is
now prepared to proceed with a specific site and has option contracts for the purchase of the land for the
school site. The site is located in the vicinity of Grady Brown Elementary School and consists of a total
of 64.8 acres with a purchase price of $603,200.
Prior to acquiring this property, the school board is required to obtain the County Commissioners'
approval of the purchase price. Under NCGS § 115C -426 (f), "...no contract for the purchase of a site
shall be executed nor arty funds expended therefor without the approval of the board of county
commissioners as to the amount to be spent for the site ... ". OCS representatives will provide a report to
the Board regarding the proposed site so that the Commissioners will have sufficient information to render
a decision about whether or not to approve the purchase price.
FINANCIAL IMPACT: If the Board of Commissioners approve the purchase price, the Orange County
Board of Education may proceed to acquire the site, as provided by law. Funding for the purchase of the
site is already available in the New High School Capital Project Ordinance, as outlined in the 1998 -2008
CIP.
RECOMMENDATION(S): The Manager recommends that the Board adopt the resolution approving
the purchase price of the new school site.
ORANGE COUNTY BOARD OF COMMISSIONERS
A RESOLUTION APPROVING THE PURCHASE PRICE OF
THE SITE FOR THE NEW HIGH SCHOOL IN
THE ORANGE COUNTY SCHOOLS DISTRICT
WHEREAS, the bond referendum approved by Orange County voters in November 1997 included a
portion of the funding required for the construction of a new high school in the Orange County Schools
district; and
WHEREAS, the Orange County Schools have, since the approval of that bond referendum, engaged in a
process for identifying and selecting an appropriate site for that new high school, and have obtained
options for the purchase of an appropriate site; and
WHEREAS, North Carolina General Statutes §115C -426 (f)_ provide that "...no contract for the
purchase of a site shall be executed nor any funds expended therefor without the approval of the board of
county commissioners as to the amount to be spent for the site ... "; and
WHEREAS, representatives of the Orange County Board of Education have presented sufficient
information to persuade the Board of Commissioners that the proposed purchase price of $603,200 for the
64.8 acres under consideration is an appropriate amount to be spent for the site;
NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that it hereby
approves the amount to be spent by the Orange County Board of Education for the site of the new high
school.
This, the 4th day of May, 1999.
LAW OFFICES
COLEMAN, GLEDHILL & HARGRAVE
A PROFESSIONAL CORPORATION
129 E. TRYON STREET
P. O. DRAWER 1529
HILLSBOROUGH, NORTH CAROLINA 27278
919- 732.2196
FAX 919- 732.7997
April 27, 1999
Mr. John M. Link, Jr.
Orange County Manager
Post Office Box 8181
Hillsborough, North Carolina 27278
RE: Proposed Orange County High School
Dear John:
FROM THE DESK OF
GEOFFREY E. GLEDHILL
Enclosed are option agreements between the Orange County
Board of Education and (1) Erma Crawford and (2) Elizabeth
Matheson for property proposed to be used by the Orange County
Board of Education for its new high school. Also enclosed is a
letter to me from Michael Parker briefly reviewing the school
board's plans for the determination about the suitability of
this property. The enclosed information should be shared with
the Board of Commissioners for its consideration whether to
approve the amount of the purchase price for this property.
GEG /lsg
Enclosures
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Very truly yours,
COLE
P=ILL & HARGRAVE, P.C.
Gledhill
F.
D. MICHAEL PARKER
DATE: APRIL 16, 1999
CHESHIRE & PARKER
ATTORNEYS AT LAW
100 N. CHURTON STREET
P.O. BOX 100
HILLSBOROUGH, NC 27278
TELEPHONE 919 - 732 -8141
TELEFAX 919- 732.9167
MEMORANDUM:
3
ALEXANDER H. GRAHAM (1890.1977)
LUCIUS M. CHESHIRE (RETIRED)
TO: MR. JOHN M. LINK, JR. COUNTY MANAGER
'(Al 1�
FROM: D. MICHAEL PARKE ATTORNEY FOR ORANGE COUNTY SCHOOLS
RE: SITE FOR PROPOSED HIGH SCHOOL
Randy Bridges has requested that I forward to you
information regarding the options between the Orange County Board
of Education and two landowners for a prospective site for the new
high school. On April 7, 1999 the Orange County Board of Education
entered into an Option Agreement with Irma H. Crawford giving the
Board of Education the option to purchase approximately 20 acres at
the intersection of New Grady Brown School Road and Orange Grove
Road. The site is directly across New Grady Brown School Road from
Grady Brown Elementary School. The purchase price for the property
is $10,000.00 per acre.
On April 19, 1999 the Board of Education entered into an
Option Agreement with Elizabeth W. Matheson to purchase a 44.8 acre
parcel of land between the property owned by Ms. Crawford and
Interstate 40 for $9,000.00 per acre. Thus, assuming the acreage
is correct, we have options to purchase a total of 64.8 acres for
$603,200.00. Both options must be exercised on or before July 4,
1999, unless extended.
I enclose a portion of the tax map showing the two
parcels for your reference. Please advise if you have any
questions.
pc: Mr. Randy Bridges
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D. MICHAEL PARKER
CHESHIRE & PARKER
ATTORNEYS AT LAW
100 N. CHURTON STREET
P.O. BOX 100
HILLSBOROUGH, N. C. 27278
TELEPHONE 919- 732 -8141
Mr. Geoffrey Gledhill
P.O. Drawer 1529
Hillsborough, NC 27278
Dear Geof:
TELEFAX 919 -732 -9167
RECEIVED
APR 2 31999
ALEXANDER H. GRAHAM (1890 -1977)
LUCIUS M CHESHIRE (RETIRED)
April 22, 1999
Re: Site for proposed high school.
I am enclosing herein separate Option to Purchase
Agreements with Erma Crawford and Elizabeth Matheson for the
purchase of a site of approximately 64.8 acres. We have optioned
approximately 20 acres of Mrs. Crawford immediately across the road
from Grady Brown Elementary School. Ms. Matheson's property lies
between Mrs. Crawford's property and interstate 40. We are in the
process of conducting the necessary test to see if the site is
suitable for construction of the new high school. One of the
attractive features of the site is its accessibility to existing
water and sewer. Part of the test that we are conducting is to
what if any upgrades of the existing utilities would be necessary
for construction of the school. If the estimated acreage is
correct the purchase price would 603,200.00 for the 64.8 acres
based upon the agreed to purchase price for each in the options.
If you need any further information, please let me know.
With best regards I am,
Yours very truly,
D. Michael Parker��
DMP /pdr
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N W.TNESS WNEREG�, -e Grantor has '_ne_eunco set her
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(SEAL)
IRMA H. CRAWFOR (WIDOW)
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Prepared by: D. MICHAEL PARKER
Return to: D. MICHAEL PARKER, P.O. Box 100, Hillsborough, NC 27278
NORTH CAROLINA
ORANGE COUNTY
OPTION TO PURCHASE AGREEMENT
THI,,S OPTION TO PURCHASE AGREEMENT, made and entered into
this the /�> day of April, 1999 by and between ELIZABETH W.
MATHESON (UNMARRIED) , Party of the Fizst Part (hereinafter referred
to as "Grantor ") and THE ORANGE COUNTY BOARD OF EDUCATION, Party of
the Second Part (hereinafter referred to as "Grantee");
WITNESSETH:
THE GRANTOR, for a valuable consideration, the receipt of
which is hereby acknowledged, does hereby grant, bargain, sell and
convey unto the Grantee the option to purchase the property
hereinafter described upon the terms and conditions hereinafter set
forth.
The real property which the Grantee has the option to
purchase pursuant to this Option to Purchase Agreement is that
certain tract or parcel of land located in Hillsborough Township,
Orange County, North Carolina and bounded on the North by
Interstate 40, on the west by Verlie C. Mangum, on the south by
Irma Crawford and on the east by Interstate 40 and Louise M. Cecil
and containing forty four and eight- tenths acres (44.8 acres) , more
or less, and being all the property described in the deed recorded
in Deed Book 197, Page 1069 of the Orange County Registry which
lies south of the right of way acquired by the North Carolina
Department of Transportation for the construction of Interstate 40.
Saic_;r }-Derty is all of the parcel identified on the Orange County
land records as PIN #9863 -19 -8293 and on the Orange County Tax
records as 4.42.A.3.
THE TERMS AND CONDITIONS OF THIS OPTION ARE AS FOLLOWS:
1. The purchase price for this option is FIVE THOUSAND
AND 00 /100 DOLLARS ($5,000.00). The Grantor acknowledges receipt
of the purchase price for this option. Any payment made for the
purchase of this option and the payment for the extensions hereto,
if any, shall be applied to the purchase price as set forth in
paragraph 3 below.
2. The Grantee shall have until the 4th day of July,
1999 at 5:00 P.M. in which to exercise said option and tender the
purchase price as set forth in paragraph 3 below. In the event
that the Grantee fails to exercise that option or fails to tender
the purchase price as set forth above, then and in said event, this
option shall be null and vcid and of no effect; provided, however,
this option may be extended by amendment if signed by the Grantor.
3. That the purchase price for the said tract or parcel
of land is NINE THOUSAND AND 00 /100 DOLLARS ($9,000.00) per acre.
That said purchase price shall be paid in cash at the time of the
exercise of the said option and closing of the transaction with
conveyance by General Warranty Deed from the Grantor to the
Grantee. Any and all payments made for the purchase of this option
and any extensions hereto shall be applied to the said purchase
price.
4. The Parties hereto acknowledge the property which is
described above is expected to be ustu uy the Grantee as the site
of a public school to be constructed thereon by the Grantee.
During the option period, the Grantor agrees to cooperate with the
Grantee in all testing, investigations, applications and permits
which may be necessary to determine the suitability of the said
property for the construction of a public school, provided, that
the Grantee shall indemnify and hold the Grantor harmless for all
acts of the Grantor in furtherance of the Grantee's projected plans
for the said property. The Grantor agrees that the Grantee, its
agents or employees may go upon the property for the purpose of
inspecting, testing and analyzing the site in connection with the
proposed construction on the site at any time prior to the closing,
provided that this option has not expired.
5. There must be no- restrictions, easements, zoning or
other governmental regulations which would prevent the reasonable
use of the above - described tract or parcel of land for the purpose
of construction of a public school. The Grantor warrants that
there are no encumbrances or special assessments either pending or
confirmed for sidewalk paving, water, sewer or other improvements
on or adjoining the property. In the event that such restrictions,
easements, zoning or other governmental regulations which would
prohibit or restrict the use of the subject property as a public
school, the Grantor, upon request of the Grantee, will assist in
the removal of any such impediments to use.
5. In the event that the Grantee exercises the option
herein set forth, upon closing the Grantor shall pay for the
preparation of a deed, for the preparation and recording of all
documents necessary to convey marketable fee simple title free of
liens and encumbrances and for the excise tax required by law.
Grantee shall pay for recording the deed, survey of subject
property and for all other closing costs. Grantor agrees to
furnish at closing an affidavit and indemnification agreement in
form satisfactory to Grantee showing that all labor and materials,
if any, furnished to the property within a 120 day period prior to
the date of closing have been paid for and agreeing to indemnify
Grantee against any and all loss resulting from any cause or claim
arising therefrom.
7. The deed of conveyance to be executed by the Grantor
is to be made to the Orange County Board of Education. Possession
shall be delivered at closing.
8. Ad valorem taxes on the real property shall be pro-
rated on a calendar year basis to the date of closing. Any ad
valorem taxes on personal property for the entire year shall be
paid by the Grantor. Any late listing penalties shall be paid by
the Grantor.
9. Any and all deeds of trust, liens or other charges
against the property not assumed by the buyer must be paid and
canceled by the Grantor prior to or at closing. Upon request,
Grantor shall furnish an affidavit and indemnification agreement in
a form satisfactory to buyer shov.iny that all labor and /or
materials, if any, furnished to the property within one hundred
twenty (120) days prior to the date of closing have been paid and
agreeing to indemnify Grantee against all loss from any cause or
claim arising therefrom.
10. Upon request from the Grantee or its counsel, D.
Michael Parker, Grantor agrees to exercise her best efforts to
deliver to Grantee as soon as reasonably possible following the
signing of this agreement, copies of any title information in
possession of or available to Grantor, including, but not limited
to, title insurance policies, attorney's opinions on title,
surveys, covenants, deeds, notes, and deeds of trust and easements
relating to the real property described above. Grantor further
agrees, upon request from the Grantee or its counsel, D. Michael
Parker, to provide any information requested by buyer regarding
title to the above described property, including any information
relating to family history which may be necessary to establish
title in the Grantor.
11. This option between Grantor and Grantee may not be
assigned without the express prior written consent of both parties
an in the event that such prior written consent is secured, all
conuitions herein set forth between the Grantor and the Grantee
shall be binding upon any assignee, its heirs, successors and
assigns.
12. This option shall be binding and shall enure to the
benefit of the parties, their heirs, successors and assigns.
13. The Grantor and Grantee agree that a Memorandum of
this Option in form satisfactory to Grantee shall be executed and
may be recorded but that this option to purchase agreement shall
not be recorded in the Office of the Orange County Register of
Deeds.
14. Any provision contained herein which by its nature
and effect, if required to be observed, kept or performed after
closing shall survive the closing and shall remain binding upon and
for the benefit of the parties hereto until fully observed, kept or
-oerformed.
15. The Grantee, upon exercise of the Option set forth
herein, shall inform the Grantor of a closing date, closing to
occur at a place designated by the attorney for the Grantee.
16. This option contains the entire agreement of the
parties and there are no representatives, inducements or other
provisions other than those expressed in writing. Any changes,
additions or deletions hereto must be in writing and signed by all
parties.
IN WITNESS WHEREOF, the Grantor has hereunto set her
hand and seal and the Grantee has caused this instrument to be
signed by its Chairperson, attested by its Secretary and its
corporate seal affixed hereto, all the day and year written above.
�rr
(SEAL)
ELIkABETH W. MATHESON (UNMARRIED)
STATE OF NORTH CAROLINA
COUNTY OF
Notary Public of
aforesaid . �., State, do hereby certify that ELIZABETH
MATHESON:` (Z ' ,,personally appeared before me this day
acknowlfdg�a�t du %9ai ecution of the foregoing instrument.
the
W.
and
i C nets. y? hard and notarial seal, this the day of
April, �9 eL IC = /
�'� •''•'•,•,•�••'• �'�•' NOT Y PUBLIC
M
Y
THE ORANGE COUNTY BOARD OF EDUCATION,
By: — (SEAL)
CHAIRPERSON
ATTEST: (CORPORATE SEAL)
SECRE ARY
STATE OF NORTH CAROLINA
COUNTY OF Ora !i5e�
I, pa, y;C;A M. Ca� -p- Ican Notary Public of the
County and State aforesaid, certify that Randy Bridges personally
came before me this day and acknowledged that he Secretary of THE
ORANGE COUNTY BOARD OF EDUCATION, a North Carolina Corporation, and
that by authority duly given and as the act of the corporation, the
foregoing instrument was signed in its name by Delores Simpson, its
Chairperson, sealed with its corporate seal and attested by him as
its Secretary.
Witness my hand and notarial seal, this the � day of
April, 1999.
NOTARY PUBLIC
My commission expires:t'Z3'ZdOZ
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Orange Count JRoarb of fburation '
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RANDY BRIDGES, SUPERINTENDENT
*illzborougb, P C 27275 3 irc,� !
BOARD MEMBERS
DELORES SIMPSON, CHAIR
SUSAN DOVENBARGER, VICE CHAIR
ROBERT H. BATEMAN
KEITH COOK
RICHARD KENNEDY
DAVID KOLBINSKY
BRENDA STEPHENS
Dr. Alice Gordon, Chair
Orange County Board of Commissioners
P. O. Box 8181
Hillsborough, NC 27278
Dear Dr. Gordon:
20_0 EAS�K SIBEEI_.._ r_
ILIi LSBOROUGH, NC 27278
TELEPHONE: 919- 732 -8126
FAX: 919- 7324120
May 3, 1999
On behalf of the Orange County Board of Education, we would like to share with the
Commissioners our decision to move forward with plans to shift the new elementary
school from its current. location to accommodate the possible future locating of athletic
fields and restrooms on this site. We understand the Commissioners are not willing to
share in the initial cost of assisting us with this decision. It is our hope that our decision
to provide space for future additions to this site will provide the opportunity for long -term
benefit for our school and the children of northern Orange County.
I would be remiss not to mention some concerns shared by our Board on this matter.
We began discussions with a small group of community leaders several months ago
about creating an opportunity that would benefit the school system, Town of
Hillsborough, and the County Commissioners. The landowners agreed to donate the
school site, which met our needs. They were willing to share in the expense of running
water and sewer to the school, which would benefit the Town of Hillsborough and the
school. They also expressed interest in donating additional land for a park, which would
benefit the County, Hillsborough, and the schools. The landowner asked that this
donation be considered for credit toward open space requirements, and/or the public
use stipulations for new developments if this area was ever developed. The
Commissioners would not make any commitment to the possibility of giving any
consideration to that request. The Orange County Board of Education is very interested
in the Commissioners accessing the Parks /Recreation Bond funds to add ball fields to
the site of the new elementary school (fields I might add are needed in northern Orange
County). It appears that this will not occur at this time. Our decision to move the school
will allow the possibility of providing these ball fields at a later date. However, the cost of
doing it then as opposed to proceeding with it now will increase substantially.
fJ
Alice Gordon
-2- May 3, 1999
As a member of the School and Land Use Council, I am concerned about what we have
been discussing as the purpose of the group during our meetings. In my opinion, this
was a great opportunity to exercise co- location and the shared use of facilities. It
appears to me that the current process we are developing for the council creates
barriers in working together, as opposed to developing a process to promoting mutual
agreement and co- operation. In that I know we all want what is best for Orange County,
we clearly don't have a people problem, but rather a process problem.
Superintendent Bridges, Mike Parker, Susan Dovenbarger, Ray DeBruhl, and I will be
with the Commissioners on Tuesday night to share the site of our new high school. I
hope the Commissioners will receive our selection as a good choice and approve the
purchase of the site.
We look forward to seeing you on Tuesday night.
Sincerely,
Delores Simpson, Chair
Orange County Board of Education
/ha
cc: Orange County Board of Education
®range Countp 0oarb of o1butation
RANDY BRIDGES, SUPERINTENDENT
iYrgborougYj, ,OQC 27275
BOARD MEMBERS
DELORES SIMPSON, CHAIR
SUSAN DOVENBARGER, VICE CHAIR
ROBERT H. BATEMAN
KEITH COOK
RICHARD KENNEDY
DAVID KOLBINSKY
BRENDA STEPHENS
MEMORANDUM
TO: John Link -
FROM: Randy Bridges
RE: Information Requested by Commissioners
DATE: April 16, 1999
PA-F 5 -N - -:I 5
200 EAST KING STREET
HILLSBOROUGH, NC 27278
TELEPHONE: 919- 732 -8126
FAX: 919 -732 -8120
p cc�cae�
APR 2 01999 D
During the joint meeting of the Commissioners and the School Boards,
Commissioner Gordon requested information concerning student/teacher ratios
and local supplements for our employees. Listed below are the formulas we use
to assign teachers to our schools and the percentages we provide for local
supplements:
Teacher /Student Ratio:
• Elementary Schools — 1:21.5
• Secondary Schools — 1:25
Local Supplements
• Classified Staff — 5.5% of total salary
• Non - Tenured Certified Staff — 5% of total salary
• Certified Tenured Staff with less than ten years experience in Orange County
Schools —10% of total salary.
• Certified Tenured Staff and Associate Principals with 10 plus years
experience in Orange County Schools -12% of total salary.
• Directors and Coordinators 2 -5% of total salary
• Principals and Central Office Cabinet Members — Negotiated.
Please let me know if additional information is needed.
/ha