HomeMy WebLinkAboutAgenda - 05-04-1999 - 6eORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. ~ - ~
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 4, 1999
SUBJECT: Contract for Archeological Survey of the St. Mary's Road Corridor
DEPARTMENT: Environment and Resource
Conservation
PUBLIC HEARING: (Y/1~
{:.;.~
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ATTACHMENT(S):
Proposed Contract and Project Proposal
INFORMATION CONTACT:
Donald R. Belk, Land Use & Preservation Planner
TELEPHONE NUMBERS: - - ezt. 2594
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE: To approve a contract with L. F. Stine to conduct the accheological survey of the St.
Mary's Road Corridor.
BACKGROUND: In May, 1998, the BOCC accepted a $4,000 grant from the NC Division of Archives
and History to begin a preservation planning study of the St. Mary's Road Corridor.
The grant funds will be matched by $6,000 in County funds and $2,000 in-kind
services. The first phase of the planning study will consist of a historic architectural
survey and an archeological survey of the Corridor.
In February, 1999, the BOCC approved a Request for Proposals for the archeological
survey, which was distributed to a list of qualified consultants certified by the State
Historic Preservation Office. Two proposals were received. After review and
discussion of the proposals at their Mazch 24 meeting, the Historic Preservation
Commission selected Linda F. Stine, Ph.D., an azcheologist from Julian, NC.
The attached contract will employ Dr. Stine to conduct a survey of the archeological
resources along the corridor. This survey, coupled with a historical azchitecture
survey to be performed by GAI Consultants, Inc., will be part of an eventual
Preservation Plan for the St. Mary's Road Corridor.
FINANCIAL IMPACT: None. Funding for the contract ($6,476) is provided by the aforementioned
grant and a cash match in the FY 1998-99 Environment and Resource
Conservation Department budget.
RECOMMENDATION: Administration Recommendation. The Manager recommends approval of the
contract and recommends that the Board authorize the Manager to sign the
contract on behalf of Orange County.
N. CAROLINA OSA TEL~919-715-2671 Rpr 26'99 155$ ~,
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PROJECT DE~CR~QN AND CQNTRAC`T
f+or .
AItCIiAEOLOGICAL I1WE3TIGATIQI~.QF TJd~ BAIIV'T MARY'S ROAD CORRIDOR
P~mded h'Y a
National Park 3vlvice Stirwy sad Plasmiag Grant
std dto .
Orange Cauniy Environtrsomt and Rasootne Consavatiort Dkparament
'Plus F'rojcc;t Uescriptian and Contract art heroin ~t+eed to by Oraatge County an behalf of its
F.nvirrniment and Resource Cons~vatBotr Dept hereurat:~er larown as the Cnaateo; Dr.
Linda F. Stine, horoitraf~er known as dtie Paocapal Itrv~igabor (PI); and, the Division of Archives
and History, hcreina~er known as the Dlvisian. Dan HeDc of the Orange Co~mty Environment and
kesourcc Conservation Dcpartmeat; shall eGlvr q tlto Local Coordinator far t'ha project. DokXCs
A. hall, Office of State Archaeeaogy, shs~ Ierve as tea Divlsioq'e Prajcct Specialist for the
project. The p~rojec;l will be conducted aceor~ m Stye aed Federal laws, standards and
prncedurtis, and will be sub,~ct to the review, supercvidon, advice and final acceptance by the
T~iviaion. This project description and oosrtract and ~ specify the services and goods
provided by die PI, standards to be followal, star sav~icoe and gloocle provided by the Grantee and
tfie livision.
SEC".7'tON 1. PROJECT OBJECTIYEB:
The objective of this project is to invost~te the atchaovb~ca~l properties within the Saint Mary's
12oad Condor ae a part of the ov~erail objo~tiv!o to develop s Preservation Plan for fhC Corridor.
The archaeological ccmrpcmcnt co~ret~od try ttvs oeedract win be aecoglpWhed by three tasks:
1. A thar~ugh background study of tiro tawwtt srt[raosl sites, k~caiyans of staaciiug
structures, historic docuincplary rosvureos and miodatr ~~ eotnres pertahting to the
1~Jcet environs.
2. Creation of an archaeological contatt fear the 3aiat.Muy'a Road Corridor through irrtegrattion
of tfie results of an archaeologicat site ~ background infornnatian
rcxulting fxvm Task I.
3. Devetc~anent of a research design attd stAps of work for thdn+c archaaologicai studies in the
Saint Mary's Road Con Wor. This wdl serMO ar a component of the Orange Crnurty
Preservation flan sad direct ~we+e archaeobgical iavarti~tlons m the area.
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SECTION 2. SERVICES AND GOODS PROVIDED BY THE PI:
The PI will conduct the investigations in accordance with the objectives and work stages defined in
Section 1 (see also Appendix A. Project Abstract). All work will be consistent with the Secretary
of the Department of the Interior's standards and guidelines for archaeological projects. In
addition, the PI shall insure that any personnel employed for field or laboratory supervisors must
meet the professional qualifications criteria set forth by the National Park Service, Department of
the Interior, in 36 CFR Part 66 (Federal Register 42(19), 1977).
The PI shall prepare and submit reports to the Division in accordance with the following:
{1) Interim Resort. On or before July 1, 1999, the PI shall prepare and submit to the Local
Coordinator and Division abrief -Interim -report on the grant activities to date. The report shall
note any significant results or findings of the project, specific problems encountered during the
work recommendations or requests for any amendments to the terms of this agreement, and the
projected schedule for project completion if different from that defined by this agreement.
(2) Dratf Final Report. On or before August 15, 1999, the PI shall prepare and submit to the
Local Coordinator and Division a complete double-spaced draft report summarizing the analyses
and results. The report shall include but not be limited to the following:
(a) Abstract: containing sununary information on the objectives and results of the project.
(b) Introduction: inchuding sponsorship of the project, the fimdmg sources (with specific
reference to the U.S. Department of the Interior, the North Carolina Division of Archives
and History, and the Orange County Environment and Resource Conservation D.epartment),
project personnel, and project objectives.
{c) Bac ound: including a discussion of the background research conducted on the
archaeological and historical context of the project, as appropriate. This section should also
contain references to any professional or local consultations contributing to the background
research.
(d) Archaeological context development: including discussions of factors considered in
determining potential site locations and descriptions of pertinent prehistoric and historic
landscapes as well as associated themes, sites and landscape features.
(e) Field methods: including discussions of the reconnaissance survey methods, procedures
and results.
(f) Project results: including a research design for future archaeological investigation as well
as a regional context which can be used in dete*m~n~ng the potential National Register
eligibility of as yet unrecorded archaeological resources.
(g) Conclusions, evaluations, and recommendations: including a scope of work far future
archaeological survey and testing within the Saint Mary's Road Corridor.
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(h} Maps, charts and data tables: as necessazy and appropriate. Detailed surveyed azea
maps should be included in the report (e.g., U.S.G.S Topograplc Map sections). However,
since the report may be distributed to the general public, detailed site locational maps should
not be included in the Final Project Report. The digital map of suspected and confirmed
azchaeological site and landscape feature locations along the comdor should be submitted as
a separate product.
[Note: All archaeological site references in the final report and data tables must employ official
State Archaeological Site number designations. Under this grant, the PI may obtain State
Archaeological Site numbers far newly recorded sites prior to submission of site forms by sending
a detailed location map (e.g., U.S.G.S. Topographic Map) for each site to the Office of State
Archaeology. See also sections 2{4) and 4 below.]
(3) Final Report. Following submission of the draft final report by the PI, the Division shall have
20 days to review the report and communicate all necessary or recommended changes to the PI
prior to preparation of the final project report. On or before September 22, 1999, the PI shall
submit five copies of the final report to the Division, at least vne of which must be unbound.
Three of the copies will be forwarded to the National Park Service by the Division.
[Note: The Final Project Report must be single-spaced and filly paginated.]
The Division retains all editorial, reproduction, publication, and distribution rights to the project
report. However, the Division shall not restrict the use of the project information by the Grantee
as long as any subsequent use of the report, documentation or results of the project include
appropriate recognition of the funding sources for the project. [See also Appendix C. Appendix
for Subgrant Agreements]
(4) Archaeological Site Forms: Upon completion of the project, the PI shall submit to the
Division copies of completed North Carolina Archaeological Site foams for each site recorded
during the project. In addition, the PI shall submit updates for previously recorded sites
investigated during the project. Site forms should be submitted separate from and not included in
the final report.
SECTION 3. SERVICES TO BE PROVIDED BY THE GRANTEE:
The Grantee shall provide local administration and accounting of the grant and shall make available
to the PI copies of its relevant digital data files for use by the University of North Carolina at
Greensboro geography students for preparation of the digital map.
SECTION 4. SERVICES TO BE PROVIDED BY THE DIVISION:
The Division shall make available to the PI any and all information currently available in its files
which may be pertinent to the effective completion of the project. The Division shall also provide
blank archaeological site forms for all sites identified during the project.
SECTION 5: PROPERTY ACCESS:
It shall be the responsibility of the PI to acquire all necessary approvals for entering upon and
conducting the azchaeological investigations on private lands. In the case of publically-owned
lands, appropriate permits must be acquired prior to the investigations.
SECTION 6. CURATORIAL RESPONSIBILITIES:
All artifacts, documents or other materials generated by this project remain the property of the
State of North Cazolina, except in the case of materials recovered from private lands and not
otherwise donated by the rightful owner, and shall be curated by the Office of State Archaeology
in accordance with accepted curatorial standards and guidelines.
SECTION 7. TIME SCHEDULE:
The project shall begin on or after the date of this contract and terminate no later than September
30, 1999.
SECTION 8. PROJECT BUDGET AND ACCOUNTING PROCEDURES:
The Project Budget and Time-Product-Payment Schedule (Appendix B) is to be followed
throughout the course of the project.
Each time reimbursements are requested from the Division by the Grantee project expenditures
should be documented with canceled (or certified) checks and invoices, and attached to a cover
letter addressed to: Ms. Linda Edmisten, Grants-in-Aid Administrator, 109 East Jones Street,
Raleigh, NC 27601-2807.
Further details on reimbursement, administration of grant funds, audit requirements, and financial
documentation aze found in the Grantee Handbook for Federal Preservation Fund Grant Projects,
which is incorporated by reference.
SECTION 9. PERSONAL INCOME AND SELF-EMPLOYMENT TAX
RESPONSIBILITIES OF THE PI:
It is understood that this is a contract for the professional services of the PI, not an
employee of the Division, and that payment for services constitutes a fee which excludes all
employment taxes and related benefits. The Grantee will be responsible for filing
appropriate IRS income statements (FORM 1099) for the PI.
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SECTION 10. TERNIINATION OF CONTRACT:
Termination by Grantee of PI's Contract for Cause. If the PI fails to fulfill in a timely and proper
manner his/her obligations under this contract', or if the PI violates any of the stipulations of this
contract, the Grantee, with the concurrence of the Division, shall have the right to terminate the
contract for cause by giving written notice to the Contractor specifying the reasons for and
effective date of termination. In such event, the PI shall cease work immediately upon receipt of
such notice. The PI shall be entitled to receive just and equitable compensation for any
satisfactory work completed prior to termination.
Enforcement Remedies by Division for PI Nonperformance If the PI fails to fulfill in a timely and
proper manner, his or her obligation under this contract, or violates any of the provisions of this
contract, the Division may enforce the remedies for grantee or subgrantee compliance pursuant to
section 43 of the Code of Federal Regulations (43 CFR 12.43, 12.44), incorporated by refercnce
in this contract.
SECTION 11. CHANGES IN PROJECT DESCRIPTION/CONTRACT:
The Grantee should contact grants administrator Linda Edmisten by telephone if any changes are
anticipated. If the change is minor, the grants administrator will advise the Grantee to proceed and
to describe the change in the final financial report. If the change is major, the Grantee will be
required to use the procedwe outlined in the Grantee Handbook for Federal Historic Preservation
Fund Grant Projects.
Only minor changes may be made in the scope or budget without the approval of the Division.
1~Iinor changes are those changes that involve 5% or less of the project cost and that: do not alter
the basic scope of the project; do not substitute unapproved materials or methods; do not add or
delete work items. All other changes will be deemed to be major changes.
Costs of major changes made without prior Division approval may be disallowed and the entire
grant allocation of the project may be canceled. Major changes are to be approved in writing by
the Division before changes are made.
SECTION 12. NONDISCRIIVIINATION ASSURANCES:
In consideration of the signing of this Project Description and Contract for the performance of
work and furnishing of labor and materials as set forth herein, the parties hereto for themselves,
their agents, officials, and employees or servants agree not to discriminate in any manner on the
basis of age, handicap, sex, race, color, creed, sexual orientation,. or national origin with reference
to the subject matter of this Contract.
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SECTION 13. OTHER STIPULATIONS:
The attached "Appendi<Y for Subgrant Agreements" is hereby incorporated by reference and
contains stipulations regarding procurement; retention of records; changes in scope; prohibition of
lobbying; non-federal audit; publications; suspension or termination of subgrant; standards for final
products; equal opportunity; and other requirements.
We the undersigned, hatiing read, understood, and agreed to the terms of this project description
and contract, so a~,Y our signatures this day of , 1999.
Grantee:
John M. Link, Jr.
Orange County Manager
Linda F. Stine, Ph.D.
Principal Imestig ator
Division of Archives and History:
David Brook, Deputy State Historic
Preservafiion Officer
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APPENDIX A
ARCHAEOLOGICAL INVESTIGATION OF SAINT MARY'S ROAD
PROPOSAL
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Proposal for Developing an Archaeological Context for the 3t.
Mary's Road ~ Corridor, Orange County, North Carolina
Llnda Franca Stine, Ph.D.
March 22, 1999
Orange County Is using a landscape perspective to create a preservation plan
for the St. Mary's Road Corridor (SR1002) (8dk 1999). A landxape approach is an
integrative study of how people shape, and are "shaped by the land in dynamic
cultural and natural contexts. A landscape approach in preservation guides
intordisciplinary research and evaluation of historical propertips...[and] fosters a
regional perspective for evaluating and managing a project's historic properties"
(Stine and Stine 1997: !89). Interdisc:lpllnary researchers using thin perspective will
identify natural and farmland resource areas, scenic viewsheds, and above and below
ground cultural resources (Belk 1999), The approximately fi.4.mile stretch of St.
Mary's Road, beginning at its Intersection with Hwy 7Q and contlnuinp eastwards to the
Durham County line, forms the baseline for the project area.
Orange County's Preservation Plan for the 9t. Mary's Road Corridor will be
predicated, in part, on the results of archaeological and hi~oric structure resources
surveys. This proposal addresses three major tasks assodated with investigating the
archaeological properties within the St Mscry'g Raad Corridor (SR1002). The primary
task is to conduct a thorough background study of the known archaeological sites,
standing structures, historic documentary resources, and modern cartographic souroe3
pertaining to the project environs. This background research, Task One, forms the
core of the study, providing information to develop a view of relevant past landscapes.
Task Onv will also provide data on possible site Ioeatic~nR, forming the basis ter the
second task, "ground-frothing" site locations. Possible sites include traces of historic
rude!-tied, artifact scatters, historic and/or prohistorie structural romnants, and/or oilier
hypes of cultural remains.
Task Two will entail archaeological site reconnaissance to verify the
presence/absence of cult«ral remains in areas of high potential for prehistoric and
historic sites. Part of this task will be to integrate the data from background and
archaeological field reconndlsaance to create an archaeological context for the 6t.
Mary's Road Corridor. (t wilt provide preservationists, planners, and the public with a
visbn of past land-use patterns, settlement choices, and the cultural Interplay that
~~.curred in this area.
Task Three entail developing a research design and concomitant scope of work
for future archaeological studies in the proj®ct area. This will ovontually nerve aE p3rt
of Or~.ange County's Preservation Plan, enabling residents to place modem Issues
{e.g., erosion, clean water, land-use) within a broader historic context.
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Proposed Archaooloylcat Resouro~ $urvoy
St. Mary's Road is a curving two-lane blacktop that gently traverses Piedmont
lands. These lands arA primarily torsi-agricultural, although this land-use pattern is
changing with increasing residential development occurring in the area. The St.
Mary'S cxrridor follows traces of an historic trade routo that ones connected prehistoric
and historic inhabitants living in the bounds of present-day South Carolina, North
Carolina, and Virginia. This great path was known by many names, such as the
`Catawba Path," the '~'radinp Path." the "Virginia Path,' and the "Occaneechi Trail,"
and later as the "Oxford Road" (e.g., Catawba Regional Planning Council 1975:46; Joy
1995:3; Stine y990).
A wealth of documentation exists for the study area in terms of historic maps,
aerial photographs, primary and secondary documentary historic x3urces,
cJaneatogical research results, and regional architectural and archaeological surveys.
These data will be the initial focus of the archaeological investigations.
Task One
During the author's t~ure at the South Carolina Institute of Archaeolc~yy and
Anthropology she worked on a similar project for the Charleston County Planning
Office (Stine 1992). Using myriad sources she described the prehistoric and historic
landscapes in the Cherlo3ton areal, listed and di®cuesed tho known archaeological
sites, and developed pertinent themes for future research within each pertinent cukural
period. She found that reading general area histories and talking with kacal historians
and preservationists gave a good indication of relevant regional themes. Primary
documentary research (plats, maps, wills, deeds, memorials, etc.) uncovered changing
patterns of land-use, tran3port~rtion routes, and settlement patterning during the
historic era. Maps of natural resources, used in tandem with known archaeological
Sete locations, also provided data for describing prorJable changing pretristuric land-
use in Charleston and environs. Ali sorts of informative histories! maps and other
resources were uncovered during the background search phase of the protect from
both state and regional repositories.
The proposed project personnel (see below) already have a solid background
in regional and local history and are familiar with the sources listed in the bibliography
of the County's Request for Proposals (Belk 1999). Researchers will silt through
primary and secondary sources found in pertinent repositories In Hillsborough, Chapel
Hill, Durham, and Raleigh. An AnnotAted bibliography will bQ pr®pared for all
examined resources. Inventory files (archeological, anchitectural, cemetery, National
Register) located at the Department of Cultural Resources In Raleigh will be lt~ts initial
focus of research. In that manner the St. Mary's project wilt be building on previous
work Instead of repeating earlier studies.
A brief inspection of tiw archaoological site files at the Office of State
Archaeology (GSA) in Raleigh revealed that no systematic surveys have been
undertaken along this corridor. The one previously rr~rd+~d sits in the vicinity is
310R228, consisting of 3 flakes noted on the surface of a plowed field. However a
perusal of archaeological site bcations on relevant United States Geologic Survey
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(USGI;) maps (i.o., Hillsborough, Northwest Durham, and Rougemont 7.5° quadrangle
maps) revealed the presence of numerous prehistoric and historic sites in the general
study region. Potentially eligible and/or eligible historic properties located through
architectural survey along St. Mary's Road also suggests that associated, contributing
archaeological resources may be present in the study area (Belk 1999, study area
map).
As in the Charleston study, the St. Mary's project will have to facilitate
Commurncation between the architectural hislrJriarrs and the archaeologists. Valuable
research time and resources should not be waisted through unnecessary duplication of
effort, such as seeking the same plat orchain-of-title- information. If the two studies
are on-going, personnel should have occasional meatings to share information,
sources, and ideas about important area research themes. It one study is completed
before the other, that report Should be made available to the other researchers.
It should be noted that the quality of the state archaeological site files is uneven,
dependent on the standards of the time and th® efficacy of the student, collector, or
profe~ional filling out tho form. The St. Mary's study will entail c:hpx:king regional site
file information, contacting site owners and local collectors listed on older forms, and
generally verifying the continued presence/ab~nce of certain resources through field
reconnaissance.
One of the primary sources of information in the Charleston study were
interested loos) oollectors ernd members of tho local archaeoogical sociAtiea Orange,
Durham, and Aiamance counties hold a number of enthusiastic collectors, some
members of the Tar Heel Archaeok~yic:al Society, who will be contented as part of tht
St. Mary's Project. These individuals may hold important knowledge about site
locations in the project area, and/or about others who would be more familiar with
arohaeologica) zito locations in the fields along St. Mary's Road. Another important
avenue of research are local landowners. One method to reach local landowners and
other Interested Orange County residesnls will be to advertise (e.g., Durham and
Orange county newspapers) a'Town Hall" type of meeting one Este afternoon or
evening in the Hillsborough area. Project personnel will be able to identify artifacts for
local residents, help them fill out North Carolina OSA short archaeological forms, map
site locations, and help generate good will towards preservation of cultural resources.
This should also enable ilia field Crew to arrange permission(s) to etccess private lands
for "ground frothing" portions of the corridor as well as to further document private
archaeological collections.
Task Two
Resd~trct~ re3sults should reveal locations of erdditional archaeological
resources, such as remnants of the historic road bed and related historic structures
(e.g., farmsteads, stores, and/or taverns). Historic maps research, in tandem with study
of the modern topographic maps, should indicate the proi;~ahlA lnc.~ation of the old
trading path. These results will be compared to the existing alignment of St. Mary's
Road lv ~a it lrac~3s of the historic road might exist, perhe~p3 by-pasxd by more
recent road construction.actlvitles. Previous work at Ayr-Mount Pldntatbn in
Hillsborough, and on Treybum development lands in Durham and Granville counties,
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revealed that historic road-bed remnants do exist, usually appearing as a dAAply-
eroded, linear clay featur®. This feature "signature" should be visible in historic aerial
photographs (e.g., 1930s soli survey) investigated during tha k~aokground research
phase of the project.
Information on site locations and potential site locations gathered from review of
maps, the various state situ files, secondary and primary historic sourca~4, informant
interviews, and other kinds of research will be correlated. Pertinent prehistoric and
historic landscapes will tae described ss wail as associated ttrarrres, sites, and
landscape features. This will form an archaeological context for the St. Mary's
Corridor.
One additional product of this research will be piacemartt of site locations nn
USGS quadrangle maps. These maps and related site attribute information wiii be
placed in a compatible digital format for use by Orange County. Mr. Roscoe Reeves
has stated that the County weuld provide, at no expense, copies of its relevant digital
data files to University of North Carolina at Greensboro Geography students. Student
mCmbers of the projoot will help in the analysis of site distributions and map
production.
Task Three
After Correlating the results of Intensive background. research, information
gathered from locral landowners and collectors, and initial field reconnaissanoA, a
research design for future archaeological investigations will be produced. This
research design will be in~rporated as part of the project re~wrt. It will include
recommendations for future avenues of histoi~cal research. A scope of work will be
included a8 an appendix to the report. This scope of work will include a
comprehensive plan for systematic archaeological survey and testing of specific
portions of the project area, and recommendations for laboratory analysis and
subsequent curatlonal responsibilities. As one of the pre~ervr~tion goals is
determination of potential eligibility of future resources for nomination to the National
Register of Historic Places, the Criteria for such determinations wql also be explained
in a regional context.
Products
Two main products will result from this study. The first is a professbnal quality
report that includes an archaeological context for the St. Mary's Corridor. Prehistoric
and historic landscapes will tae described with rolevant themes, site decCriptic,nR, and
landscape future descript>ons noted within each cultural period pertinent to tha
project area. An annotated bibliography will txf par l of lt~is report, hyping to focus
future historical research efforts. Background research and site reconnaissance will
be synthesized to create a research design for future archaeological research in the
area. A scope of work will ba appended to the report that details field metlx~clc,
laboratory methods, and curation8l responsibilities stemming from the overarching
research design. ~~
The second product of this study will be a digital map of suspected and
confirmed archaeological site and landscape feature locations along the St. Mary's
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Corridor. This will eri~tble Orang® County personnel to integrate the results of this
project within their Geographic Information System.
Project Poreonnel
The project team will consist of three professional archaeologists, Dr. Linda
France Stine, Ms. Dest~orah Joy, and Mr. Tom Har9rovo. /11t three have strong
research interests in the region. Dr. Stine will be the project leader, with final
responsibil'Ity for the work and for~production of the report as a sole proprietor. Si•irs
will undertake much of the hi.~tcxic research, work with students on map analysis and
production, and will be the primary author and report editor. Dr. Stine has over twenty
years arc:i~ae~c7logical experience. varying from posltlon3 in private euftural resource
management firms, government environmental and cultural resource review, and
university level teaching. Dr. Stine received her B.A. from tfte University of Ncrlt~
Carolina at rha~el Hill in 1978, her M.A. from the College of IMlliam and Mary in
1984, and her Ph.D. from the University of North Carolina at Chapel Hiil in 1989, all
degrees awarded in Anthropology. Stine served as n orew member at Stagviile's
Horton Grove complex during archaeological testing in the late 1970s for North
Carolina Historic Sites. While a graduate student at UNC-GH Dr. Stine was part of the
Slntian Project and worked at the Fredricks site in Hillsborough. She was responsible
for investigating transforming regional trade patterns from circa 1640-1740 (Stine
1988, 1990). She 810 field directed testing at Ayr Mount Plttntatlon on St. Mary's
Road in Hillsborough (Stine and Madry 1988).
Mr. Tom Hargrove will direct the field reconnaissance, help with artltact
identification, share his vast knowledge of local sources, undertake some of the
historic map analysis, and wilt be responsible for some report wri#ing. He will be hired
as a field director/rexarcher as a suboontraotor to Dr. Stine. Mr. Hargrove has over
twenty years of professional archaeobgiCal experience, including employment by the
North Carolina Department yr Cultural Resources, overseeing the firm Archeological
Research Consultants (since 1981 }, and consulting work with various government and
private entities throughout the southeast. He has extensive experience working in the
region (e.g., Hargrove 1 13132, 1987, 1992, 1993, 1985). Mr. Hargrove has his M.A. in
Anthropology from George Washington University. He is presently finishing up his
Ph.D. studies in Anthropology at the University of North Carolina at Ghapel HIII.
Deborah Joy will aid in the fieldwork, contribute her knowledge of area sources,
and help with the ardfact identification. She will be hired as an independent
3uboontractor to Dr. Stine. Ms. Joy has her M.A. in History from Duke University, and
over 15 years professional experience in archaeology. Her professional experience
includes that of an archaeologist with the North Garolina Department of
Transportation, laboratory analysis of cultural material excavated from the Edenton
Tea Party S1te and the 1767 Chowan County Court House Site with the North Carolina
Department of Cultural Resources, and various non-oomplianee monitoring projects in
the Pensacola National Register Historic District in Florida. She also worked in the
Study area at the St. Mary's Chapel Cemetery (Joy 1995).
Selected students at the Geography Department, University of North Carolina at
Greensboro, will produce digital and hard-copy maps of the archaeological resources.
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These students have r~videnced a strong interest in looming about the archueolo9Y of
North Carolina, and have participated as volunteers and/or paid technidans on local
projects under Dr. Stine's supervision.
Project Work Estimates:
Task PN'aon Day,: Cost
I. Fieldwork
A. Town hall- artifact ident'~ication 1.$
B. Collector's Survey- site visits ~+
C. Ground Truthing road remnants 2
subtotal : 7.5 $1, b88.00
II. Background Research
A. 1930s Soil Aerials 1
B. Historic Maps 4
C. 17ept (:t,itural Resource Fies 1.5
D. Other Archival Research 3
subtotal: 9.5 $2, 512.00
III. Analysis and Report writing
A. Correlation of site attributes 2
B. Map Cweriays/GiS 9
C. Report Writing 8
D. Report compilationlediting 2
subtotal: L1 $2,752.00
Total Labor: 38 $5,264.00
tY. Additional Expsna~a
A. Supplies (sharpies, notebooks, bags) $50.00
B. Topographic Maps, Air Photos, Blue lines $100.00
C. Xeroxing $25.00
D. Film, Film i~rooossing $'0•~
E. Report Duplication ~~•~
F. Report Graphic Reproductlottlpaper $50.00
subtotal: $475.00
14°~ of total Labor $736.96
Grand Estimated Total: ~~ ~6,4T3.96
6
04/09/1999 09:14 9196443002 OR. CTY. PLANNING
15
Retefences Cited
Belk, Donald R.
1999 R~uest for Proposals for Archaeological Survey of St Mary's Road
Corridor. Orange County Department of Environment and Resource Conservation,
Hillskyorough, North Carolina.
Hargrove, Thomas
198? Arc:haeoloyical Survey Within Revised Phase I Development Areas of
Cate's Ford Access Area, Eno R/ver State Psrk, Orange County, N.C. Prepared far
North Carolina State Parlc~. Ms on Pilo, Archaeological Research Consultants, Chapel
Hill.
1987 An ArchaeologJCal Recorrnalssance Survey of the Proposed Site of the
Nello Teer North Durham Quarry, Aougemont Vicinity, Durham and Orange Counties,
North Carolina. Prepared for Ragsdale Engineers of Raleigh. Ms on filQ,
Archaeological Research Consultants, Chapel HIII.
1992 An Archaeological Survey of-the Proposed Expansion of the Finley Golf
Course, University of North CaroNna, Orange and Durham Counties, Chapel H!!I,
North Carolina. Preparod for John R. MoAdams Company, Research Triangle Park.
Ms on file, Archaeological Research Consultants, Chapel Hifl.
1993 Archaeological Survey of the Proposed Ni!lsborough Reservoir, Cedar
Grove Ycinity, Orange County, North Carolina. Prepared for the Wooten Company,
Raleigh. Robort J. Goldstein and Assooiates, Raleigh, North Carolina.
1 J~JS Archaeological Test ExcavaUOns /n the Proposed Hlllsbvrvuyir
Reservoir, Cedar-Grove. Orange County, North Carolina. Robert J. Doldstein and
Associates, Raleigh, North Carolina.
Joy, peborah
1 yyb Archaeologcca/ A5se55meni of Si Mary's Chapel Cemetery, Hillsborough
Vicinity, Orange County, North Carolina Prepared for the Committee on St. Mary's
Chapel.
Stine, Linda France
198fi The First Hundred Years of Atlantic Piedmont Fur Trade. Paper
presented at the 51st Society for American Archaeology Meetings, New Orleans.
1990 MercandUem end Piedmont Paltry: Co/onip/ Perceptions of the Southern
Fur Trade, Clr~ca 1640-1740. Volumes in Historical Archaeology XIV, edited by
Stanley South. The South Carolina institute of Archaeology and Antt~r~pology,
University of South Carolina, Columbia
7
04/09/1999 09:14 9196443@02 OR. CTY. PI.ANrIING
16
~ 992 Revealing Historio Landscapes in Charleston County: Archaeological
Inventory, Contexts, and Management Go-Principal investigators Steven D. Smith
and Linda F. Stine, South. Carolina Institute of Archaeology and Anthropobgy,
University of South r^.arol&~ta. Columbia. Prepared for the County of Charleston
Planning Department. Charleston, and the South Carolina Department of Archives
and His~tury.
Stine, Linda F. and Scott Madry
i 98fi Archaeo/op1C81 Investigations at Ayr-Noun! Plantation. Prepared for
Richard Jenrette, Ayr-Mount owner, Hillsborough, North Carolina. Un tlie, North
Carolina 8HP0, Department of Cultural Resources.
Stine, Linda F. and Roy S. Stine
1997 South Carolina's Landscapes: Innovative Research and Guttural
Resource Management Perspectives. In Carolina's Historical Landscapes:
Archaeological Por3peof/vae. Edited by Unda F. Sting, Martha Zierden. Lesley M.
Drucker, and Christopher Judge. University of Tennessee Press, Knoxville, pp. 189-
203,
8
17
APPENDI?~ B
PROJECT BUDGET
and
TIME-PRODUCT-PAYMENT SCHEDULE
Budget
Under this agreement, the Division will pay to the Grantee a total of $2600.00 for the project in
accordance with the following itemized budget:
HPF Grant
Funds Grantee
Cash Match Grantee
Inldnd Match Project
Total
Personnel
Princi al Investi ator 2600.00 2664.00 5264.00
Local Coordinator 1324.00 1324.00
Office Su lies/Ma s 200.00 200.00
Printin and Co 'n 275.00 275.00
Other: Indirect Costs 737.00 737.00
TOTALS 2600.00 3876.00 1324.00 7800.00
Time-Product-Payment Schedule
Under this agreement, the Grantee will be reimbursed far expenditures for the project in
accordance with the project budget and Time-Product-Payment Schedule described herein and
shown below. Upon acceptance of the agreement, the Grantee may request an advance up to but
not to exceed 25% ($650.00) of the total grant amount. Upon submission of the Interim Project
Report (See Section 2) and documentation of expenditure of any advanced funds and match, an
additional 50% ($1300.00) of the grant total may be requested. The final 25% ($650.00) of the
grant total will be retained by the Division pending submission and acceptance of the Final Project
Report and accounting documentation.
TIME-PRODUCT SCHEDULE Mazimum
Pa ment
U n Acce tance of A Bement 650.00
Interim Re ort Submission -Jul 1, 1999 1300.00
Final Re rt Submission, on or before Se tember 22, 1999 650.00
TOTAL PAYABLE 2600.00
18
APPENDIX C
APPENDLY
for
SUBGRANT AGREEMENTS
The following stipulations apply to all subgrant projects funded in part by federal Historic
Preservation Fund (HPF) monies awarded to the North Carolina Department of Cultural
Resources, Division of Archives and History, State Historic Preservation Oi~ce (HPO), by the
U. S. Department of the Interior, National Park Service.
Questions about the application of these conditions to specific projects are available from the HPO
project specialists or from Linda Edmisten, Grants Administrator, State Historic Preservation
Office, 109 East Jones Street, Raleigh, NC 27601-2807. Telephone: (919) 733-4763, FAX:
(919) 733-8653.
PROCUREMENT: Subgrantees must forward to the HPO evidence of compliance with
Federal competitive procurement requirements for professional services and subcontracts
prior to reimbursement, if applicable.
2. RETENTION OF RECORDS: Acceptable federal and nonfederal share supporting
documentation must be submitted prior to reimbursement, if applicable. Documentation
includes: copies of contract, timesheets, front and back of canceled checks (or computer
printouts imroices, etc.
3. CHANGES IN SCOPE: The approved scope of work, products, budget and
performance/reporting milestones included in the contract cannot be changed without prior
written approval from the HPO.
4. LOBBYING PROHIBITED: Subgrantees must conform with the following text of 18
U.S.C. 1913, which prohibits the use of the subgrant funds for lobbying: No part of the
money appropriated by arty enactment of Congress shall, in the absence of express
authorization by Congress, be used directly or indirectly to pay for arty personal service,
advertisement telegram, telephone, letter, printed or written matter, or other device,
intended or designated to influence in airy manner aMember of Congress, to favor or
oppose by vote or otherwise, arty legislation or appropriation by Congress, whether
before or after the introduction of arty bill or resolution proposing such legislation or
appropriation; bict this shall not prevent o,,~rcers or employees of the United States or its
Department or agencies from communication to Members of Congress on the request of
arty Member or to Congress, through the proper offtcial channels, requests for legislation
or appropriations which they deem necessary for the efficient conduct of the public
business.
5. NONFEDERAL AUDIT: Subgrantees are responsible for obtaining audits in accordance
with the Single .4uditAct of 1984 for State or local governments, or the audit requirements
of O1LiB Circular A-110 for universities and nonprofit organizations. The audits shall be
9
1~
made by an independent auditor in accordance with generally accepted government
auditing standards covering financial and compliance audits.
6. PUBLICATIONS: Acknowledgment of federal giant assistance should be made in
connection with the publication of any material based on, or developed under, any activity
supported by HPF grant funds, as follows: The activity that is the subject of this (type of
publication) has been financed (in part/entirely) with federal funds from the National
Park Service, Department of the Interior. However, the contents and opinions do not
necessarily reflect the views or policies of the Department of the Interior, nor does the
mention of trade names or commercial products constitute endorsement or
recommendation by the Department of the Interior.
NOTE: The design and content of any publication produced from a survey of
architectural or archaeological resources must be reviewed and approved by the HPO prior
to its printing.
7. SUSPENSION OR TERMINATION OF SUBGRANT: Voluntary and involuntary
suspension or termination of the subgrarit, in whole or in part, by either the State or
subgrantee may occur at any time prior to the date of project completion.
8. STANDARDS FOR FINAL PRODUCTS: Final products which do not conform to the
terms and conditions of the grant agreement or which do not meet the applicable Secretary
of the Interior's "Standards" will not be reimbursed.
9. EQUAL OPPORTUNITY: Subgrantee must comply with Title VI of the civil Rights
.4ct of 1964 and Section 504 of the Rehabilitation Act of 1973.
10, OTHER REQUIREMENTS: In addition to the terms detailed in this Subgrant
Agreement, all federal requirements governing grants are applicable. (OhIB ~'irc~clars A-87
orA-121, A-102 orA-110, andA-128)
10