HomeMy WebLinkAboutAgenda - 05-04-1999 - 6bOrange County
Board of Commissioners
Action Agenda
Item No. ~ -b
Action Agenda Item Abstract
Meeting Date: May 4, 1999
Subject: Child Support Attorney Contract
Department: Child Support Enforcement
Public Hearing: (Y/l~
No
Attachment(s):
1999-2000 Contract
Information Contact:
Janet Spazks
Telephone Numbers: - - egt. 2178
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
Purpose: To contract with Coleman, Gledhill and Hazgrave to provide legal .
representation for the Child Support Office
Background:
The Child Support program must have legal representation to: be in
compliance with North Cazolina law and Federal regulations.. Certain '
functions essential to the program can be performed only by an attorney.
The $85 hourly rate remains unchanged.
The firm provides representation in an average of 100 cases each month.
They also handle any. complex negotiations with attorneys and they
represent CSE in cases that aze appealed.
Financial Impact: The financial impact is the same as last yeaz. The 1999-2000 budget request
is $35,000. The County's cost after Federal Financial Participation (FFP) is
$11,900.
Recommendation(s): The Manager recommends the Boazd approve the contract and authorize the
Chair to sign.
LAW OFFICES
COLEMAN, GLEDHILL & HARGRAVE
A PROFESSIONAL CORPORATION
129 E. TRYON STREET
P. O. DRAWER 1529
HILLSBOROUGH, NORTH CAROLINA 27278
919.732.21%
FAX 919.732.7997
April 12, 1999
Alice M. Gordon, Chair
Margaret W. Brown
Moses Carey, Jr.
Stephen Halkiotis
Barry Jacobs
Orange County Board of Commissioners
Post Office Box 8181
Hillsborough, North Carolina 27278
Dear Board Members:
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f A P B; .~ ~- _.,~ i, J 1
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GEOFFREY E. GLEDHILL
Enclosed is a contract between our firm and Orange County
for Child Support Enforcement services for the period July 1,
1999 through June 30, 2000. The contract is the same as the one
covering the period ending June 30, 1999.
Very truly yours,
COLEM~eN, GLEDHILL & HARGRAVE, P.C.
rey~ Gledhill
GEG/lsg
Enclosure
xc: John M. Link, Jr.
Janet Sparks
mydocuments/boardivd.ltr
STATE OF NORTH CAROLINA )
CONTRACT OF EMPLOYMENT
COUNTY OF ORANGE ) .
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THIS CONTRACT made and entered into this the 1st day of July,
1999, by and between Orange County, hereinafter County, and
Coleman, Gledhill & Hargrave, P.C., hereinafter Attorneys.
W I T N E S S E T H:
THAT WHEREAS, the County desires to employ Attorneys as its
counselors at law for the County of Orange upon the following
terms:
1. This Contract shall begin July 1, 1999 and unless sooner
terminated by 30 days' notice of either party shall exist and
continue through June 30, 2000.
2. Attorneys, upon reasonable notice, are to be available
for consultation, legal advice and for representation as requested
by the Child Support Enforcement Agency on all legal matters
arising from the duties of County under Article 9 of Chapter 110 of
the North Carolina General Statutes, Title IV-D of the Social
Security Act, and the federal regulations lawfully promulgated
pursuant thereto.
3. Recognizing that from time to time representation of
County by Attorneys may result in a conflict of interest for the
Attorneys, it is agreed that when such a conflict arises, the
Attorneys may refer cases requiring legal services to other lawyers
in Orange County. Such referrals shall be with the consent and
approval of the County Manager. In all cases of referrals, the
attorney to which the case is referred shall be compensated in the
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same manner as specified in paragraph 5 below, and shall keep an
itemized record of work performed for County on a case-by-case
basis, submitting a bill therefor showing a breakdown of services
performed on a case-by-case basis as specified in paragraph 5. In
the event such an attorney is awarded counsel fees by the Court in
this regard, an accounting shall be made to County in the same
manner as provided for in paragraph 5 below.
4. Attorneys agree to comply with all the requirements of
Article 9 of Chapter 110 of the North Carolina General Statutes,
Title IV-D of the Social Security Act, and the regulations
promulgated pursuant thereto relating to the performance of program
legal services including, but not limited to, maintaining such
records as are required by County, to make said reports available
for federal or state audit, if required, and to make financial,
statistical and program progress reports as are required.
5. For their services under this Contract, County agrees to
pay Attorneys Eighty-Five and No/100 Dollars ($85.00) per hour for
each hour spent by them providing legal services under the Child
Support Enforcement Program. Such hourly rate shall encompass all
expenses, including but not limited to, those for salary, supplies,
office space, heating and maintenance for office space, telephone
service, long-distance telephone calls and travel. Attorneys are
not be reimbursed for any extraordinary expense incident to
performing the services included under this agreement; except, that
County agrees to pay all court costs and filing fees which are
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required to be paid in conjunction with services provided by the
Attorneys under this agreement.
IN TESTIMONY WHEREOF, said parties have executed this Contract
in triplicate originals, one of which is to be retained by County,
one of which is to be retained by Attorneys and one of which is to
be filed with the Child Support Enforcement Section, Division of
Social Services of the Department of Human Resources, Raleigh,
North Carolina.
COLEMAN, ED ILL G ~1 P.C.
By
f Gledhill
O NGE COUNTY, NORTH CAROLINA
By
Alice M. Gordon, Chair
ATTEST:
Beverly A. Blythe
Clerk to the Board of
Commissioners
This instrument has been preaudited in the manner required by
the Local Government Budget and Fiscal Control Act.
Orange County Finance Officer
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s- ~ 9y
STATE OF NORTH CAROLINA )
CONTRACT OF EMPLOYMENT
COUNTY OF ORANGE )
THIS CONTRACT made and entered into this the 1st day of July,
1999, by and between Orange County, hereinafter County, and
Coleman, Gledhill & Hargrave, P.C., hereinafter Attorneys.
W I T N E S S E T H:
THAT WHEREAS, the County desires to employ Attorneys as its
counselors at law for the County of Orange .upon the following
terms:
1. This Contract shall begin July 1, 1999 and unless sooner
terminated by 30 days' notice of either party shall exist and
continue through June 30, 2000.
2. Attorneys, upon reasonable notice, are to be available
for consultation, legal advice and for representation as requested
by the Child Support Enforcement Agency on all legal matters
arising from the duties of County under Article 9 of Chapter 110 of
the North Carolina General Statutes, Title IV-D of the Social
Security Act, and the federal regulations lawfully promulgated
pursuant thereto.
3. Recognizing that from time to time representation of
County by Attorneys may result in a conflict of interest for the
Attorneys, it is agreed that when such a conflict arises, the
Attorneys may refer cases requiring legal services to other lawyers
in Orange County. Such referrals shall be with the consent and
approval of the County Manager. In all cases of referrals, the
attorney to which the case is referred shall be compensated in the
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required to be paid in conjunction with services provided by the
Attorneys under this agreement.
IN TESTIMONY WHEREOF, said parties have executed this Contract
in triplicate originals, one of which is to be retained by County,
one of which is to be retained by Attorneys and one of which is to
be filed with the Child Support Enforcement Section, Division of
Social Services of the Department of Human Resources, Raleigh,
North Carolina.
COLEMAN, ED ILL G U P.C.
By:
f Gledhill
O NGE COUNTY, NORTH CAROLINA
Alice M. Gordon, Chair
ATT
Beverly Blythe
Clerk t the Board of
Commissioners
This instrument has been preaudited in the manner required by
the Local Government Budget and Fiscal Control Act.
Or n e County Finance Officer
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