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Agenda - 05-11-1999 - 3
ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 11, 1999 Action Agenda Item No. is SUBJECT: Discussion of Recommended 1999 -2009 CIP DEPARTMENT: County Manager/Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Recommended 1999 -2009 CIP (previously distributed under separate cover) Attachments as noted in Background section INFORMATION CONTACT: John Link or Rod Visser, ext 2300 Donna Dean, ext 2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To continue discussion of the proposed 1999 -2009 Capital Investment Plan (CIP). BACKGROUND: The County Manager presented his recommended ten year CIP for 1999 -2009 at the Board's work session on April 13. The Board held a public hearing on the CIP at their regular meeting on April 20. Discussion of the overall County and school CIPs was scheduled for the May 11 work session, with final CIP deliberations planned for the June 8 budget work session. The Board has expressed interest in closer examination of a number of specific projects in the CIP. While the Board may choose at this work session to discuss any or all projects in the CIP, this abstract provides additional background information on several aspects of the CIP to which the Board devoted particular attention at their April meetings involving the CIP. Staff will compile any additional information the Board may require on these, or other capital projects, prior to final CIP deliberations on June 8. Additionally, staff requests that the Board consider taking action on several matters related to individual capital projects that will expedite those projects. Background material on these topics is provided in separate sections below, and in attachments as noted. School Priorities The Commissioners requested that the two school systems provide information concerning their CIP priorities and how any actual or anticipated project savings have been reallocated to their highest priority capital projects in their new 1999 -2009 CIPs. The responses from the two school systems to this inquiry are included at Attachments 1 and 2. 2 Smith Middle School Athletic Fields The Board received a presentation during the CIP public hearing from CHCCS and Carrboro officials concerning a proposal to expand the athletic fields that would be constructed at the new Smith Middle School. Additional information on that proposal, and on the current scope of the Smith Middle School project, is included in the CHCCS memo at Attachment 3. A letter from Carrboro Mayor Mike Nelson on this proposal is included at Attachment 4. New OCS Elementary School Athletic Fields The Board has expressed interest in collaborating with the Orange County Schools to develop joint school /park facilities at the planned site of this new elementary school. Additional information on this topic will be presented at (or before) the work session. CHCCS Continuing Contracts for Capital Projects The Chapel Hill - Carrboro City Schools have funds allocated in their proposed 1999 -2000 CIP for repairs to the Phillips Middle School roof and to purchase mobile classrooms for McDougle Middle School. CHCCS would like to enter into contracts now to ensure that the roof repairs can be completed and the mobile classrooms acquired prior to the start of the new school year. Details of their request are provided at Attachment 5. Although they would not need the cash for these projects until after it becomes available from the County on July 1, by law CHCCS does need to have a written promise that the funds will be made available before they can enter into contracts. NCGS §115C- 441provides in part: (cl) Continuing Contracts for Capital Outlay --An administrative unit may enter into a contract for capital outlay expenditures, some portion or all of which is to be performed andlor paid in ensuing fiscal years, without the budget resolution including an appropriation for the entire obligation, � provided.• a. The budget resolution includes an appropriation authorizing the current fiscal year's portion of the obligation; b. An unencumbered balance remains in the appropriation sufficient to pay in the current fiscal year the sums obligated by the transaction for the current fiscal year; and c. Contracts for capital outlay expenditures are approved by a resolution adopted by the board of county commissioners. which resolution when adopted shall bind the board of county commissioners to appropriate sufficient funds in ensuing fiscal years to meet the amounts to be paid under the contract in those eY ars. Board approval of the resolution at Attachment 6 would provide the Chapel Hill- Carrboro City Schools with the necessary authorization to enter into the contracts for the Phillips Middle School roof repair and McDougle Middle School mobile classroom acquisition projects. Status Report on County Roof Building Conditions The Board on March 4, 1998 approved a contract with CTL Engineering to perform a condition survey of the roof of each County owned- facility, and development of a Roof Assessment Management program, at a total cost of $16,900.00. The scope of work included: • Conducting a roof condition survey for each County owned facility; • Establishment of a prioritized maintenance and replacement schedule; • Development of an annual roof replacementirepair budget from 1999 through 2004; and • Development and implementation of a Roof Asset Management Program (RAMP) computer database for managing, tracking, and projecting ongoing needs and associated costs. The contractor provided initial delivery of the project results in fall 1998. Necessary refinements to those documents, as requested by County staff, were delayed for several months during the prolonged illness of the Public Works Director. All work has now been completed; all reports and the RAMP software have been delivered by CTL to Orange County Public Works. Attachment 7 is a "full site book" for the Whiffed Human Services Center. This document is provided to the Board as an example of the detailed assessment that CTL has provided to County staff for each County -owned building. The RAMP report outlines the needed roof repairs and replacement by year with associated cost. The Public Works Department Staff has begun addressing these needs as outlined below: • Approximately 4,000 sq. ft. of the Animal Shelter roof was recently replaced; • The old house at the Southern Human Services Center was recently re- roofed; • The roof at Northside Building Two is scheduled to be repaired during May 1999. Public Works staff will continue to schedule and complete roof repairs as identified in the CTL Engineering Roofing Report. County staff solicited and received a proposal from CTL Engineering for roof engineering services. A summary of the proposed scope of work is at Attachment 8. The scope of work to be completed by CTL Engineering includes remedial roof design work for: • Animal Control (approximately 1,200 sq. ft); • Government Services Annex (approximately 432 sq. ft.); • Jail (approximately 18,200 sq. ft.); • Northside Building One (approximately 1,300 sq. ft.); • Richard E. Whitted Human Services Center (approximately 20,300 sq. ft.); • 501 West Franklin Street (approximately 900 sq. ft.); • 503 West Franklin Street (approximately 1100 sq. ft.). The capital investment plan has $473,000 in approved 1998 -1999 funding and a request for $110,000 in 1999 —2000, for roofing consulting services roof replacement and roof repair. Staff requests that the Board approve the proposal from CTL to undertake the remedial roof design work for the projects listed at a cost of $37,000. School/Park Reserve — Report from Subcommittee At the May 4 regular meeting, the Board asked Commissioners Brown and Jacobs to work with staff and develop some recommendations regarding criteria for the use of funds earmarked to the School/Parks Reserve Fund that was established in 1995. A report of preliminary discussions on this topic will be provided at or before the work session. The recommended 1999 -2009 CIP was compiled using the assumption that the one cent equivalent in property tax revenues earmarked in the previous four years for the School/Park Reserve would be redirected to support various County capital projects in future years. If the Board wishes to pursue a different approach, staff have prepared one scenario of where cuts equivalent to one cent in property tax revenue could be made from proposed County project allocations each year of the 1999 -2009 CIP period. A spreadsheet and explanatory summary of these possible cuts are included at Attachment 9. The spreadsheet titled "Suggested Project Changes to County Projects If One Cent Property Tax Is Not Allocated to County Projects" compares the 1999 -09 Manager's Recommended Capital Investment Plan (designated by an "R" in the second column) and the suggested changes (designated by a " 1 " in the second column and highlighted in yellow).These reflect just one scenario — clearly there are numerous other combinations of project reductions that could be made, as the Board decides. FINANCIAL IMPACT: The financial impacts of individual projects are described on individual project pages in the CIP document and in the various summaries presented in that document. Board funding decisions for FY 1999 -2000 will be enacted through capital project ordinances that will be adopted at the June 21, 1999 Commissioners' meeting. RECOMVIENDATION(S): The Manager recommends that the Board: 1) provide appropriate direction to staff regarding any changes to proposed allocations to specific capital projects; 2) adopt the resolution authorizing the Chapel Hill - Carrboro City Schools to enter into continuing contracts for roof repairs at Phillips Middle School and the acquisition of mobile classrooms for McDougle Middle School, as outlined in their CIPs for fiscal year 1999 -2000; 3) receive the roof appraisal report; approve the recommended roof repairs /replacement schedule; approve the CTL Engineering proposal submitted April 30, 1998; and authorize the Purchasing Director to execute incidental paper work necessary to complete this process. ®range Countp 35oarb of QIburation /Hmo�, RANDY BRIDGES, SUPERINTENDENT jbirioborougb, PC 27278 BOARD MEMBERS DELORES SIMPSON, CHAIR 200 EAST KING STREET SUSAN DOVENBARGER, VICE CHAIR HILLSBOROUGH, NC 27278 ROBERT H. BATEMAN TELEPHONE: 919 - 732 -8126 KEITH COOK FAX: 919 - 732.8120 RICHARD KENNEDY DAVID KOLBINSKY BRENDA STEPHENS MEMORANDUM TO: John Link FROM: Randy Bridges 1A RE: Budget and Capital Investment Plan Information Request DATE: May 4, 1999 Per your request I have attached an undated copy of our Bond/CIP Projects. As you are aware, we have allotted most of our CIP Funding for the next several years to the construction costs of the new high school. In response to your questions: 1. What projects have the highest priority? The attached schedule will show projected timelines of completion at each site. The schedule will indicate that several of these projects will run simultaneously. Therefore, we hope to have many of them completed this summer. 2. To what extent do the pay -as- you -go allocations in the new CIP address the remaining renovation/repair /remodeling priorities that the two school systems expressed when the 1997 bond package was developed? The only pay -as- you -go plans we have will be to determine the matching $12.5 million to construct the new high school. We have no intentions at this time of using pay -as- you -go funding to complete any other projects. 3. How have any project savings during the past several years been. redirected to the School Board's priority projects? We have no new projects. We are currently addressing projects in the 1997 Bond Package and earlier identified CIP Projects. We only have enough money to address the existing projects approved by the Orange County Board of Education. We have not reallocated any funding from one project to cover another at this time. We also fully understand that before doing so it must be approved by the Commissioners. I hope this information will answer any questions your staff and the Commissioners have at this time. If additional information is needed, please let me know. /ha Attachment cc: Orange County Board of Education Sandra Tinsley, Director of Finance Steve Halkiotis, Director of Auxiliary Services Timetables/Progress Reports for Major OCS Capital Projects 3 -31 -99 Cameron Park Renovation 1997 Bonds $270,000 Completed 1. Dropped Ceilings 2. Replaced Light Fixtures 3. Upgraded HVAC Central Elementary Media Center 1997 Bonds $ 90,000 Will be completed in summer of 99 1. Renovate present space adjacent to the media center for a computer lab & Video station as well as the production and work areas of the media center. 2. Upgrade Carpeting and shelving displays 3. Add New Circulation area C.W. Stanford Refurbishment 1997 Bonds $200,000 C1P Sales Tax $1,640,000 Total $1,840,000 Project is scheduled for complete summer of 99 1. Installed a gas fired hot water heating system 2. Modified the air condition system 3. Installed new ceiling tiles and ceiling insulation 4. Renovated bathrooms and modified for handicapped accessibility 5. New Furniture & Equipment 6. New Carpet and floor tiles 7. New Thermal windows 8. Restructured offices, media center and special education classrooms 9. Installed cooling system in gymnasium and dressing areas 10. Installed new soffits and gable ends 11. Added addition to the main gym and upgraded the football/soccer field area 12. Upgrade for handicapped accessibly Efland Cheeks Gymnasium 1997 Bonds $85,000 CIP Sales Tax- $365,000 Total $450,000 Project is scheduled for completion summer of 99 1. Add Storage for indoor and outdoor physical education equipment 2. Add a small office for the physical education teacher and after school care 3. Complete renovation of the gym area to include air conditioning Grady Brown Renovation 1997 Bonds $100,000 Project scheduled for completion during summer 99 1. Make campus handicapped accessible; add automatic door openers 2. Replace gym floor 3. Additional work for playground safety Orange Hiah Renovation 1997 Bonds 1997 Bonds 150,000 CIP Sales Tax 383,000 Total $533,000 1. Tennis courts and gym floors - completed 2. Design for field house and D Wing Basement - In progress 3. Filed House and D Wing and Science Laboratories - Scheduled to be complete in 1999 -2000 4. Design for Auditorium - will be completed by 2000 -2001 5. Auditorium Renovations - scheduled to be completed in.2001 -2002 CHAPEL HILL - CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 -2881 Telephone: (919) 967 -8211 . Fax: (919) 933 -4560 Neil G. Pedersen Chester F. Preyar, Assistant Superintendent Superintendent for Support Services William J. Mullin, Director of Facilities Management MEMORANDUM TO: Neil G. Pedersen FROM: Bill Mutnvestment SUBJECT: Capita Plan DATE: May 3, 1999 In response to John Link's memorandum of April 20 requesting information concerning the Capital Investment Plan, the following is offered. CIP Development and Prioritization The development of the CIP entails forecasting capital needs over a ten -year period. Long term planning is updated annually. Specific projects within the CIP are developed in concert with input received from a number of sources. The opinions of school administrators, parent organizations, central office staff, community groups, and others are included in the decision making process. Projects are included in the CIP after meeting one or more of the following criteria: (1) safety /health improvements, (2) space to address enrollment increases, (3) instructional program enhancements, and (4) planned life cycle replacements and upgrades. Available funding is the remaining element in prioritizing the projects in a specific year. 1999 -00 Proiects Projects included in the current'CIP for fiscal year 1999 -00 are consistent with previous Capital Investment Plans. While the basic plan has essentially remained constant,, modifications were implemented to address changing conditions and funding levels. Listed below is an analysis of 1999 -00 projects included in the CIP for the past two years excluding new school projects. The projects are prioritized based on the four categories previously listed. Funding levels for each year are indicated with a brief explanation of any variance. 1998 -08 CIP 1999 -09 CIP Proiect Title Year 1999 -00 Year 1999 -00 Explanation of Variance Brio ' eal h Improvemen ADA Reauirements 25.000 25.000 Athletic Facilities 489,222 785.000_ Addition of field bathrooms Fire/ afetv/Security 152.600 152.600 Ephesus: Muiii Purpose 0 67,305 Safety /accessibility issue Priority 2 — Space to Address Enrollment I,n"reases Mobile Classrooms 0 125.000 Enrollment proiections Planning for Future 100.000 50,000 Priority 3 — Instructional Prog= Enhancements Technology 600,000 750,000 Increase in hardware Culbreth: Gymajibs 0 100,000 Addition of liahtstlab eauip Priority 4 — Planned We Cycle Replacements and Upgrades Phillips: Doors/Labs 12§.000 140,006 Add lab eauipment Project Savings Budget savings have been realized as a result of the construction bid process for the Scroggs Elementary School and East Chapel Hill High School projects. In the 1998 -08 CIP, $1.5 million was reflected in savings and reallocated to other projects. In the 1999 -09 CIP, an, additional $250,000 has been reallocated. Projects that have benefited from the savings are as follows: 1998 -08 CIP 1999 -09 CIP Estes Hill Elementary School Renovation $500,000 Glenwood Elementary School Renovation 500,000 Phillips Middle School — Roof Project 230,000 Technology for District Schools 50,000 100,000 Mobile Classrooms 125,000 Chapel Hill High School Athletic Facilities 70,000 Planning for Future Projects 50,000 Phillips Middle School — Doors /Locks 50,000 Culbreth Middle School — Lab Equipment 25,000 Chapel Hill High School — Doors /Locks 50,000 Total Savings Directed to Other Projects $1,500,000 $250,000 1997 County Bond $24 million was identified for the Chapel Hill - Carrboro City Schools in the approved 1997 bond referendum. Projects identified to receive the bond funding were: Smith Middle School East Chapel Hill High School Expansion Estes Hills Elementary School Renovation Glenwood Elementary School Renovation Chapel Hill High School Auditorium Renovation Phillips Middle School Auditorium Bathrooms Ephesus Elementary School Bathrooms Seawell Elementary School HVAC 18,000,000 scheduled to open in 2001 3,000,000 scheduled to complete 1999 1,000,000 scheduled to complete 1999 1,000,000 scheduled to start in 1999 -00 650,000 completed 1998 100,000 completed 1998 75,000 completed 1998 175,000 completed 1998 It should be noted that the Estes Hills, Glenwood, Chapel Hill High School, and Phillips projects all required additional funds. A majority of the added funds were realized from project savings previously discussed. Glenwood Elementary School Over the next few years, approximately $1.7 million will be devoted to capital projects at Glenwood Elementary School. The funds are identified to replace the school's roof, improve the heating and cooling system, modernize bathrooms, and make other infrastructure improvements. Since the original school buildings are approaching 50 years of age, prior to embarking on the capital improvement projects, engineers reviewed the building's structural integrity and mechanical systems. The engineering opinion is that the building structures should function adequately for the next 15 -25 years with a minimum of investment and continued preventative maintenance. The heating and cooling system should be improved and electrical service upgrades are necessary. The CIP funds will address these deficiencies. The district's student enrollment is projected to continue to increase. During this growth period, it would be unrealistic to expect to close Glenwood and open a replacement school. Available funds are being directed to building new schools and increasing student capacity. Scroggs Elementary School, East Chapel Hill High School additions, and Smith Middle School will provide additional space for the growth in enrollment. The planned improvements at Glenwood Elementary School will enable the school to function adequately for the foreseeable future and continue to serve approximately 500 students. Please let me know if any additional information is required. 1999 -09 CIP WORKSHEET Athletic Facilities 1999 -00 785,000 in CIP CHHS 1 Stadium Bleachers (figured at 1700 seats which allows overage for necessary additions and provides 1500 seats) Leg Truss (prices inc footings) 1700 X 85 (per Southern Bleachers Frank Beaman 144,500 20,000 (press box 8x24 at 100 per so 25,000 slab - no concrete 15,000 demo 204,500 205,000 Additional Blescher Seating: Baseball Field - 300 seats 35,000 Two movable units for soccer and softball fields 15,000 2 Bathmoms/Concession Building (Present Capacity: 4 women and 4 men New capacity: 17 women and 17 men) 3,000 sf building at $100 per 300,000 Demo Existing Facility 25,000 325,000 3 Ticket Booth /Storage 10x10 facility at 100 per sf 10,000 10,000 4 Resurfacing Track: $5 per sy - 5,000 sq yards plus replacement of certain areas 35,000 Tennis Courts 25,000 5 Sound System 18,000 6 Softball Field: upgrades include irrigation system, drainage improvements, 65,000 dugout roof, paint, and doors Sub -total 733,000 7 Fees 45,000 8 Contingency 7,000 PROJECT BUDGET 785,000 H,,7c k 4-, r,.-n+ -3 CHAPEL HILL - CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 -2881 Telephone: (919) 967 -8211 Fax: (919) 933 -4560 Neil G. Pedersen Chester F. Preyar, Assistant Superintendent Superintendent for Support Services William J. Mullin, Director of Facilities Management MEMORANDUM TO: Neil G. Pedersen FROM: Bill Mulli SUBJECT: Smith M ddle School - Update DATE: May 3, 1999 The following information is an update regarding the Smith Middle School project. Architects The project architects are Innovative Design of Raleigh and Corley Redfoot Zack of Chapel Hill. The selection of the architectural team was approved last July after being recommended by a district Architectural Selection Committee. Initially, the district's new middle school was planned for location in the Meadowmont Development; however, availability of this site was problematic and an alternate site off Seawell School Road was chosen. The architectural planning team has been involved with the project since the original site was considered. Current Scooe of Project Smith Middle School will be built on district property located in the Town of Chapel Hill. The building will be located between Seawell Elementary School and Chapel Hill High School and create a K -12 campus. Access to the school will be from Seawell School Road. Athletic facilities will be built on property leased from UNC and in the Town of Carrboro. The UNC leased property is located immediately west of the new school. The project is in the design development phase. Currently, the building is designed with 123,134 square feet and has a State calculated capacity of 732. The building design will incorporate a number of energy efficient and conservation features, such as daylighting, rainwater collection systems, solar hot water, photovoltaic fighting, and efficient fluorescent lighting. The middle school project budget is $19.8 million and includes construction, site development, furniture and equipment, professional fees, technology purchases, and non - personnel start up costs. Site preparation is expected to begin in the fall of 1999 and the school is scheduled to open for the 2001 -02 school year. Relationship with UNC Within the school building, 2,000 square feet of space are designed for use by the UNC School of Education. The site plan accommodates a possible building extension for the University. The build -out of the extension is contingent upon the University funding the necessary design and construction costs. The University is providing leased property to the School System. The property is located to the west of the new school and will be used for athletic facilities to support the K -12 campus. Additionally, the UNC School of Education will utilize K -12 classrooms for graduate teaching programs. A property lease agreement between the School System and University is required. The University's Board of Trustees has approved property for lease to the School System. The Board of Governors and Governing Council of State must also approve the agreement. A formal lease will be collaboratively developed and submitted for approval. It is expected that this relationship with UNC will significantly benefit the school district. It will make university classes more accessible to our staff. It will promote relationships between our faculty and the UNC professors. Finally, it will promote a much closer tie between the university and the school district and should lead to additional cooperative endeavors. Town of Carrboro Athletic facilities for the K -12 campus will be built on the UNC leased property. This property is located within the jurisdiction of the Town of Carrboro. The School System requires approximately 11.7 acres of property for its athletic program requirements. The Town of Carrboro has expressed a desire to expand and enhance the athletic area to include facilities for community use. An additional playing field, irrigation systems, field lights, and bleacher seating are being considered as additions. The additions increase the property requirement to 16.6 acres. The University Board of Trustees has approved the School System's initial request to lease 11.7 acres. An amendment is being filed to increase the leased property to accommodate the Town's requirements. The enhancements identified by the Town have been estimated to cost in the range of $425,000 - $475,000. It is our understanding that the Town of Carrboro will pursue sources of funding for the upgrades. If funding is available, the enhancements would be built within the project schedule for the new school. Clearing and grading would start in the fall of 1999 and the fields and school opening in 2001. Building the additional facilities is contingent upon the Town of Carrboro securing the necessary funding. v 1 May 5, 1999 TOWN OF CARRBORO NORTH CAROLINA Ms. Alice Gordon, Chair Orange County Board of Commissioners P. O. Box 8181 Hillsborough, N. C.27278 Dear Alice, As you are aware, the Town of Carrboro has been working with officials of the Chapel Hill - Carrboro School Board toward a joint effort of collaboration on the proposed Smith Middle School park concept. Alderman Allen Spalt and Nick Didow of the City School Board made a presentation on this project during your hearing on the County's Capital Improvement Plan on April 20, 1999. A presentation was provided to the Board of Aldermen at their meeting on April 27, 1999. This concept is a result of the work of the Schools and Land Use Councils and could represent a successful coordinated school — community park project with involvement of UNC —CH, the Chapel Hill — Carrboro City Schools, the Town of Carrboro, and hopefully, the Orange County Board of Commissioners. Attached you will find an Overall Site Plan, probable budget estimates for upgrading the athletic fields and a project schedule. The Town of Carrboro has tentatively identified $75,000 that could be committed to this project and ask that you consider involvement in funding support. The Carrboro Board of Aldermen supports the principle and would formally ask that you consider funding the project through your CIP process, with revenue from the 1997 Recreation and Park Bond proceeds, or other available fund that you might consider most appropriate. Recognizing that we have sent you a previous request for use of some of the revenues from the bond, we also find ourselves with a tight time frame upon which to work with the Smith Middle School —Park proposal. It is proposed that drawings be finalized so that bids could be received by September 1, 1999. Therefore, we hope that you would consider possible funding at your earliest opportunity. We hope that this project can move forward since it appears to offer a most effective and efficient use of recreation dollars for the citizens of Orange County. I will be glad to meet with you at your convenience to discuss this very important matter. Sincerely, Michael R. Nelson, Mayor 301 WEST MAIN STREET. CARRSORO, NC 27510 • 19191 942.8541 • FAX (919) 988.7737 • TOD (9191968-7717 AN EQUAL OPPORTUNITY EMPLOYER /J,1.24 too 200 ipQ HIGH .SCHOOL LEGEND SOFTBALL/ 13ASEFOALL FIELD NEW P.E. MIDDLE SCHOOL /P /DALE FIELD t4EV PRACTICE FIELD 4 NEW TENNI. 3. Ts COUR S 5m" XA E)CIST'NG PRACTICE FIELD 6 EXISTING FIELD SOCCER 7 F' rXIS-rliVG FOOT13ALL ELD/77?ACK EXISTING BASEBALL EBALL 9 EXISTING TENNIS COURTS 10 MIDDLE SCHOOL ATHLETIC plel 11 IMPROV ED _D Wu FIELD SOFTBALL W.WWAN 6 10-115 AND jEUZIFLLE P. MIDDLE SOH SMITH OVL t ,� '4t t:. .,.y _ � N `t '� ��V�j����. �� � t y • X � S °' a�' , �« ° ;• -!K if D 42 *0 WAtX CAR HORO ENVY QTysc�oCL ��� �Wu� ts Art April 28, 1999 ATHLETIC FIELDS AT C WEL HILL HIGH SCHOOL FOR CHAPEL MLL-CARRBORO CITY SCHOOLS Project #9904 PROBABLE BUDGET ESTIMATE FOR UPGRADING ATHLETIC FIELDS DESCRIUMON C.UANITIY(- . UNIT UNIT PRICE TOTAL Irrigation. 3 fields $ 25,000.00 $ 75,000 Ligktts 3 fdds $ 70,000.00 210,000 Bleuhera 3 secs $ 10,000.00 30,000 BasebaU Field Improvcmcn w. Chain link fencing 1,000 LF $ 10.00 10,000 Clearing and grubbing 4.3 AC $ 6,500.00 28,000 Earthwork 15,000 CY $3.50 to $6.00 52.500 - 90,000 Seeding 4.5 AC $ 1,500.00 7,000 Storm drainage 1 LS $ 101000.00 10,000 Silt fence 600 LF $ 3.50 2,000 Construction fencing 750 LF $ 2.50 1,500 Landscape buffer 1 LS $ 5,000.00 51000 Asphalt padw 400 SY S 12.50 51000 ESTIMATE TOTAL $436,000 - 4E73,500 r7LM-Dwo . TOTPL F.02 monommon ■mmom■om mosommom ■ommom momalmomm Omni ■ ■■ ■mmm■ ■■ ■mmm■om3 MONSOON ■ommmmom ■nmmmmon +6CL OICA CHAPEL HILL - CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 Telephone: (919) 967 -8211 Neit G. Pedersen, Superintendent Chester F. Preyar, Assistant Superintendent of Support Services Grace H. Holton, Director of Finance TO: Donna Dean Budget Director, Orange County FROM: Grace Holtonq�._ Director of Finance Chapel Hill- Carrboro City Schools RE: Authorization from County Commissioners to Proceed With Ordering of Two Mobile Classrooms for 1999 -2000 School Year DATE: April 27, 1999 Last Thursday night, the Board of Education approved the attached resolution to request that the County Commissioners allow the Board of Education to enter into contracts for the purchase of two mobile classrooms. These classrooms are designed to alleviate overcrowding at McDougle Middle School. To receive and install the classrooms before the beginning of the 1999 -2000 school year, these units need to be ordered immediately. This project is part of the 1999 -09 CIP for the school district. The project will not require a cash outflow until after July 1, but it does require the encumbrance of funds. Permission of the County Commissioners and the promise of the funds on July 1 is required to go forward with these contracts. I appreciate any help you can give in putting this request before the Commissioners. will be happy to answer any questions you may have. Cc: ✓Neil Pedersen Chet Preyar CHAPEL HILL - CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 Telephone: (919) 967 -8211 Neil G. Pedersen Superintendent TO: Board of Education FROM: Neil G. Pedersen%' Superintendent GG Ann Hart, Assistant Superintendent For instructional Services Chester Prayer, Assistant Superintendent For Support Services RE: Request for advance authorization to order mobile classrooms DATE: April 14, 1999 Recently, we discussed the projected enrollments at our middle schools with respect to the reassignment of some satellite attendance areas and the location of PREP Academy classrooms. Those projections were based on simply moving students up a grade level and did not reflect projected growth. Although our projections still are not quite finalized, we have revised them to reflect the growth that is included in the state budget office's projections. In doing this, each middle school's projection increased by approximately 30 students. This puts McDougle's projected membership at 798. At this time, we have identified two to three smaller classrooms in McDougle Elementary that could be used by the middle school. We are concerned that this may not be adequate to accommodate the McDougle Middle School enrollment. Therefore, I am recommending that we proceed with the purchase and location of two mobile classrooms at McDougle Middle School for the 1999 -2000 year. As you will recall, funds for this purchase are included in the CIP that you recently approved. In order for the mobile classrooms to be ready for the opening of school, they must be ordered within 30 days. We need to ask the County Commissioners to authorize the School Board to place an order for the mobile units in advance of their formal adoption of the CEP budget. Funds would not be expended prior to July 1, 1999. RESOLUTION: Be it, therefore, resolved that the Board of Education approves the recommendation to request that the County Commissioners authorize the Chapel Hill- Carrboro Board of Education to enter into contracts for the purchase and erection of mobile classrooms, not to exceed $125,000. CHAPEL HILL- CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 Telephone: (919) 967 -8211 Neil G. Pedersen, Superintendent Chester F. Preyar, Assistant Superintendent of Support Services Grace H. Holton, Director of Finance TO: Donna Dean Budget Director, Orange County FROM: Grace Holton -, -tMt — Director of Finance Chapel Hill - Carrboro City Schools RE: Authorization from County Commissioners to Proceed with Summer Capital Investment Projects DATE: April 2, 1999 Last night, the Board of Education approved the attached resolution to request that the County Commissioners allow the Board of Education to enter into contracts on three of the 1999- 00 CIP projects before July 1, 1999. We have three projects that need contracts signed in order for the work to be performed during the summer months. These projects are all part of the 1999 -09 CIP for the school district. The projects will not require a cash outflow until after July 1, but do require the encumbrance of funds. Permission of the County Commissioners and the promise of the funds on July 1 is required to go forward with these contracts. The summer months are the best time to perform construction on a school campus. The roofing project at Guy B. Phillips Middle School and the athletic field work at Chapel Hill High School are scheduled to have the major work done between June and August. The band uniforms at Chapel Hill High School need to be made (a five month process) before the marching season begins in September. I appreciate any help you can give in putting this request before the Commissioners. I will be happy to answer any questions you may have. Cc: Neil Pedersen Chet Preyar CHAPEL HILL- CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 Telephone: (919) 967 -8211 Fax: (919) 933 -4560 Neil Pederson, Superintendent. Ann Y. Hart, Assistant Superintendent for Instructional Services Chester F. Prayer, Assistant Superintendent for Support Services TO: Neil Pedersen Superintendent FROM: Chester F. Preyai:Z-41 Assistant Superintendent for Support Services RE: Authorization from County Commissioners to Proceed with Summer Capital Investment Projects DATE: March 25, 1999 To ensure that proper preparations are made for the opening of the new school year, there is a need to ask the County Commissioners to advance funds to cover the cost of three projects that are contained in the 1999 -09 Capital Investment Plan. Since CIP funds for 1999 -00 will not be allocated to the district until July 1, it is recommended that we ask the Commissioners to approve a resolution to authorize the Board of Education to incur contractual obligations for the Phillips Middle School Roof Replacement Project ($425,000), the Chapel Hill High School Athletics Facilities ($785,000), and Band Uniforms for Chapel Hill High School ($40,000). Approval of this request will enable the district to complete a major portion of the construction prior to the start of the new school year and for the marching band to have uniforms for the new school year. RESOLUTION: Be it, therefore, resolved that the Board of Education approves the recommendation to request that the County Commissioners authorize the Chapel Hill - Carrboro Board of Education to enter into contracts entailing $425,000 for Phillips Middle School Roof Replacement, $785,000 for Chapel Hill High School Athletic Facilities and $40,000 for Chapel Hill High School Band Uniforms. CFP/bk ORANGE COUNTY BOARD OF COMMISSIONERS A RESOLUTION AUTHORIZING THE CHAPEL HILL- CARRBORO BOARD OF EDUCATION TO ENTER INTO CONTINUING CONTRACTS FOR THE REPAIR OF PHILLIPS MIDDLE SCHOOL ROOF AND THE ACQUISITION OF MOBILE CLASSROOMS FOR MCDOUGLE MIDDLE SCHOOL WHEREAS, the Chapel Hill - Carrboro Board of Education has included in its proposed Capital Investment Plan for 1999 -2000, allocations to undertake repairs to the Phillips Middle School roof and to acquire two mobile classrooms for McDougle Middle School; and WHEREAS, the Chapel Hill - Carrboro Board of Education wishes to enter into contracts now so that these projects may be completed prior to the start of the new school year; and WHEREAS, NCGS§ 115C -441 provides that boards of education may enter into continuing contracts for capital outlay if such contracts are approved by a resolution adopted by the board of county commissioners, which resolution when adopted shall bind the board of county commissioners to appropriate sufficient funds in ensuing fiscal years to meet the amounts to be paid under the contract in those years; NOW, THEREFORE, BE IT RESOLVED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS THAT the Chapel Hill - Carrboro Board of Education is authorized to enter into the necessary contracts for the projects cited above, and that the Board of County Commissioners will make available the required funds for these two contracts, as outlined in the Chapel Hill - Carrboro City Schools CIP for 1999 -2000. This, the 11`b day of May, 1999. TABLE OF CONTENTS Richard E. Whitted Human Services Roof Condition Survey Orange County Hillsborough, NC ��,. L* P ;eneral Description vector Roof Plan ieficiencies /Opinion of Costs ;eneral Comments photographs :oof Sector Inventory I ecommended Repair Methods U SUMMARY The original portion of the facility was constructed in 1922; additions were constructed in 1936 and 19 51. The building is generally 3 stories in height with masonry walls, wood roof deck and multiple ply built -up roof membrane. Remedial roofing was performed in 1979. The roof exhibits general deterioration e.g. erosion, alligatoring of exposed surfaces, baseflashing slippage, open laps at flashings, and cracking. Additionally, non - destructive testing revealed the presence of moisture within the system. Consideration should be given to complete removal and replacement of the existing roof system within the near future. Additionally, the chimney at the library areas of the facility should be addressed as a part of any rework due to the extent of deterioration. Also, the cornice around the facility is in need of repair and repainting. Consideration should also be given to selective tuckpointing and application of water repellent to all exterior walls. 9 w 0 � SUMMARY OF RECOMMENDATIONS - Richard E. Whitted Human Services ESTIMATED COST - REPAIRS ONLY - 6 -YEAR PRO]ECTION 3,0c . T f4 18g 20 � H .... ' $0 $0 1A 8,400 BURA 20 ' $0 $0 $0 $0 113 850 BURA 25 $0 $0 $0 $0 $0 $0 1C 150 BURA 25 $0 $0 $0 $0 $0 $0 2A 10,200 BURA 20 $0 $0 $0 $0 $0 $0 2B 300 BURA 20 $0 $0 $0 $0 $0 $0 2C 150 BURA 20 $0 $0 $0 $0 $0 $0 2D 170 BURA 20 $0 $0 $0 $0 $0 $0 Totals 20,220 $0 $0. $0 $0 $0 $0 I ;UMMARY OF RECOMMENDATIONS - Richard E. Whitted Human Services ESTIMATED COST - RE -ROOFS ONLY - 6-YEAR PROJECTION A 8,400 BURA 20 $78,540 $0 $0 $0 $0 $0 B 850 BURA 25 $8,415 $0 $0 $0 $0 $0 C 150 BURA 25 $1,870 $0 $0 $0 $0 $0 A 10,200 BURA 20 $95,370 $0 $0 $0 $0 $0 B 300 BURA 20 $2,805 $0 $0 $0 $0 $0 C 150 BURA 20 $1,870 $0 $0 $0 $0 $0 D 170 BURA 20 $1,870 $0 $0 $0 $0 $0 Is 20,220 $190,740 $0 $0 $0 $0 $0 E•11 L Richard E. Whitted Human Services Roof Sector 1A 1' LO on 1' 1 1' N General Description Contractor: Height: 33 Manufacturer: Slope: 1/8 Designer: Primary Drainage: SCU Size (approx. sq. ft.): 8,400 Evidence of Ponding: Yes, Type system: BURA Surfacing: GR Warranty Ends: Type Deck: WDTG Installation Date: Type Flashing: OF 1' LO on 1' 1 1' N Richard E. Whitted Human Services -j Roof Sector 1A El Surface Debris 20 SF $1.05 06/1999 $0 : Deteriorated Sealant 50 LF $7.35 06/1999 $0 3 Disbonded Base Flashing 20 SF $5.25 06/1999 $0 3 Deteriorated Base Flashin 200 SF $31.50 06/1999 $0 : Deteriorated Metal Flashi 10 SF $7.35 06/1999 $0 : Loose Counter Flashing 10 LF $4.20 06/1999 $0 3 Evidence of Ponding 21,200 SF $0.00 06/1999 $0 : Open Coping Joints 20 EA $18.90 06/1999 $0 t Re -roof Required 8,400 SF $9.35 06/1999 $78,540 3 Open Flashing Seams I 10 LF 1 $10.00 1 12/1998 1 $0 tory building -roof is 19 years of age and in poor condition. n for replacement in near future. TOTAL. _ $78,540 a 1998 $0 $0 1999 $0 $78,540 El Richard E. Whitted Human Services I Roof Sector 1B 3 1 N N 16',/ CO o M 42 N .k15'�' General Description Contractor: Height: 30 Manufacturer: Slope: 1/8 Designer: Primary Drainage: RD Size (approx. sq. ft.): 850 Evidence of Ponding: No Type system: BURA Surfacing: GR Warranty Ends: Type Deck: MET Installation Date: Type Flashing: OF 3 1 N N 16',/ CO o M 42 N .k15'�' Richard E. Whitted Human Services Roof Sector 1B eteriorated Sealant 20 LF $7.00 01/1999 isbonded Base Flashing 10 SF $5.25 06/1999 eteriorated Membrane 900 SF $4.50 06/1999 eteriorated Base Flashin 20 SF $31.50 06/1999 eteriorated Metal Flashi 5 SF $7.35 06/1999 pen Coping Joints 3 EA $18.90 06/1999 a -roof Required 900 SF $9.35 06/1999 pen Flashing Seams 51 LF $10.00 09/1998 TOTAL feral deficiencies as noted for all other sectors of this facility. i for replacement in near future. 112 $0 $0 $0 $0 $0 $0 $8,415 $0 $8,415 1998 $0 $0 1999 $0 $8,415 Richard E. Whitted Human Services . I Roof Sector 1C V0. General Description Contractor: Height: 34 Manufacturer: Slope: 1/8 Designer: Primary Drainage: SCU Size (approx. sq. ft.): 150 Evidence of Ponding: No Type system: BURA Surfacing: GR Warranty Ends: Type Deck: MET Installation Date: I Type Flashing: OF V0. Richard E. Whitted Human Services j - Roof Sector IC k Erosion 5 SF $3.70 06/1999 k Deteriorated Membrane 200 SF $4.50 06/1999 3 Deteriorated Base Flashin 10 SF $31.50 06/1999 Z Re -roof Required 200 SF $9.35 06/1999 TOTAL ne general deterioration as noted on all other sectors of this Iding. 14 1999 $0 $0 $0 $1,870 $1,870 $0 1 $1,870 Richard E. Whitted Human Services I Roof Sector 2A F` , © 133' �a- 15 General Description Contractor: Height: 32 Manufacturer: Slope: 1/4 Designer: Primary Drainage: GU Size (approx. sq. ft.): 10,200 Evidence of Ponding: No Type system: BURA Surfacing: GR Warranty Ends: Type Deck: WDTG Installation Date: Type Flashing: OF F` , © 133' �a- 15 Richard E. Whitted Human Services Roof Sector 2A 3 Insufficient Flashing Heig 10 SF $15.00 01/1999 3 Open Flashing Seams 10 LF $10.00 06/1998 k Erosion 50 SF $3.50 06/1998 3 Disbonded Base Flashing 50 SF $5.00 06/1998 k Deteriorated Membrane 500 SF $4.30 06/1998 3 Deteriorated Base Flashin 50 SF $30.00 06/1998 Iligatoring 20 SF $3.50 06/1998 Z Re -roof Required 10,200 SF $9.35 06/1999 k Membrane Splits 10 LF $17.00 07/1998 TOTAL 1A $0 $0 $0 $0 $0 $0 $0 $95,370 $0 $95,370 1998 $0 $0 1999 $0 $95,370 Richard E. Whitted Human Services i Roof Sector 2B 0 � o 2 7' II General Description Contractor: Unknown Height: 22 Manufacturer: Unknown Slope: 1/16 Designer: Unknown Primary Drainage: RD Size (approx. sq. ft.): 300 Evidence of Ponding: No Type system: BURA Surfacing: GR Warranty Ends: Type Deck: WDTG Installation Date: Type Flashing: CBF 0 � o 2 7' II Richard E. Whitted Human Services Roof Sector 2B El 1999 $0 1 $2,805 Deteriorated Sealant 70 LF $7.00 01/1999 $0 3 Disbonded Base Flashing 10 SF $5.00 01/1999 $0 % Deteriorated Membrane 300 SF $4.50 06/1999 $0 3 Deteriorated Base Flashin 50 SF $31.50 06/1999 $0 Deteriorated Metal Flashi 20 SF $7.35 06/1999 $0 Open Coping Joints 5 EA $18.90 06/1999 $0 t Re -roof Required 300 SF $9.35 06/1999 $2,805 TOTAL $2,805 El 1999 $0 1 $2,805 Richard E. Whitted Human Services Roof Sector 2C 9 99 19 General Description Contractor: Height: 22 Manufacturer: Slope: 1/16 Designer. Primary Drainage: RD Size (approx. sq..ft.): 150 Evidence of Ponding: No Type system: BURA Surfacing: GR Warranty Ends: Type Deck: WDTG Installation Date: Type Flashing: OF 9 99 19 Richard E. Whitted Human Services Roof Sector 2C :ory area - exhibits deterioration consistent with other sectors he building. ,0 1999 1 $0 1 $1,870 Deteriorated Sealant 50 LF $7.35 06/1999 $0 3 Disbonded Base Flashing 10 SF $5.25 06/1999 $0 ► Deteriorated Membrane 150 SF $4.50 06/1999 $0 Deteriorated Base Flashin 40 SF $31.50 06/1999 $0 Loose Counter Flashing 10 LF $4.20 06/1999 $0 Open Coping Joints 3 EA $18.90 06/1999 $0 Re -roof Required 200 SF $9.35 06/1999 $1,870 TOTAL $1,870 :ory area - exhibits deterioration consistent with other sectors he building. ,0 1999 1 $0 1 $1,870 Richard E. Whitted Human Services Roof Sector 2D 2� i General Description Contractor: Height: 22 Manufacturer: Slope: 1/16 Designer: Primary Drainage: RD Size (approx. sq. ft.): 170 Evidence of Ponding: No Type system: BURA Surfacing: GR Warranty Ends: Type Deck: WDTG Installation Date: Type Flashing: CBF 2� i Richard E. Whitted Human Services Roof Sector 2D ne general, deterioration as noted on other sectors 22 $0 $0 $0 $0 $0 $0 $0 $1,870 $1,870 1998 1 $0 $0 1999 1 $0 $1,870 Deteriorated Metal Flashi 5 SF $7.00 06/1998 Deteriorated Sealant 40 LF $7.35 .06/1999 3 Disbonded Base Flashing 10 SF $5.25 06/1999 k Deteriorated Membrane 170 SF $4.50 06/1999 3 Deteriorated Base Flashin 50 SF $31.50 06/1999 Loose Counter Flashing 5 LF $4.20 06/1999 Open Coping Joints 2 EA $18.90 06/1999 Z Re -roof Required 200 SF $9.35 06/1999 TOTAL ne general, deterioration as noted on other sectors 22 $0 $0 $0 $0 $0 $0 $0 $1,870 $1,870 1998 1 $0 $0 1999 1 $0 $1,870 ' Al ~ ~~=" Richard E. Whitted Human Services I Roof Photographs Sector 2A 2 wR ROOF SECTOR INVENTORY (Page 1) u�` V� '� :i^.e� � 'Y�.. ��/�r�Y S#+t.0 a�^ �� j ?� rS' �'� '3 3 '�^h.: � :�4 ?+fs!' j?/�� Q� �Y': sS",fi.� �•` S 4 _+K+n;.. .. 3�, T.. .9 — 'S+Y.!�xnM 6�'/S-. S...a - KLxR..p��vn3 oM1..ta & +°.Y' 4r�..., k.,,L,.a9'T � � - �.�-YP "Yi$1= "4.yeMi'i�„'lc... ^✓��.,,i T7:.fit.� �6".,. 8,400 1 33 1/8 SCU N/A Yes GR N/A FEL ASP 850 BURA 30 1/8 RD N/A No GR N/A FEL ASP 150 BURA 34 1/8 SCU ED No GR N/A FEL ASP 10,200 BURA 32 1/4 GU N/A No GR N/A FEL ASP BUPA 22 1/16 RD N/A No GR N/A FEL ASP W300 150 1 BUPA 1 1 22 1/161 RD N/A No GR N/A FEL ASP 1701 BURR 22 1/16 RD N/A No I GR I I I I N/A FEL I ASP a5 ROOF SECTOR INVENTORY (PaW 2) a S RECOMMENDED REPAIR METHODS I BURA 1A Surface Debris Remove debris from roof, drains, downspouts and gutters and properly dispose. BURA 1B Open Flashing Seams Clean both seam surfaces. Apply flashing cement inside seam and over top of seam. Imbed fabric into flashing cement and apply additional flashing cement over fabrict. Finished repair should extend 4 inches minimum beyond all sides of seam. BURA 1C Deteriorated Sealant Remove sealant and replace with new sealant. BURA 1D Insufficient Ballast Re- distribute existing ballast. Add new ballast as necessary. BURA 1U Deteriorated Edge Metal Remove and replace with new metal. BURA 2A Erosion Spud away gravel and flood coat. Replace with similar materials or aluminized coating material. BURA 2B Disbonded Base Flashings Spud away gravel and flood coat at least 12 inches from the toe of the cant onto existing roof surface. Remove existing base flashing and replace using hot asphalt or a torch. Restore flood coat and surfacing. BURA 2C Active Leaks Locate leaks. Spud away gravel and flood coat. Remove all layers of deteriorated membrane. Replace wet insulation as necessary. Replace membrane with four layers of fiberglass felt or one ply modified bitumen base sheet and one ply modified bitumen cap sheet. Repair membrane to extend at least six inches onto sound membrane. Replace surfacing with similar materials or aluminized coating. BURA 2D Loose Fasteners Remove loose fastener. Replace with new fastener at new location adjacent to existing or use larger fastener in existing hole. Repair original hole and membrane as needed. BURA 3A Deteriorated Membrane Spud away gravel and flood coat. Remove all layers of deteriorated membrane. Replace wet insulation as necessary. Replace membrane with four layers of fiberglass felt or one ply modified bitumen base sheet and one ply modified bitumen cap sheet. Repair membrane to extend at least six inches onto sound membrane. Replace surfacing with similar materials or aluminized coating. a RECOMMENDED REPAIR METHODS BURA 3B Deteriorated Base Spud away gravel and flood coat at least 12 Flashings inches from the toe of the cant onto existing roof surface. Remove existing base flashing and replace using hot asphalt or a torch. Restore flood coat and surfacing. BURA 3C Pitch Pans Low on Fill Top off pitch pans with roof cement or pourable sealer. Slope from penetration to the pan perimeter. BURA 3D Deteriorated Gutter Remove and replace with new gutter. BURA 4A Alligatoring Spud away gravel and flood coat. Replace with similar materials or aluminized coating material. BURA 4B Deteriorated Strip Spud away gravel and flood coat at least 18 Flashings inches back from roof edge. Remove and replace existing strip flashing using 3 plies of fiberglass felts or one modified bitumen base ply and one modified bitumen cap sheet. Seal seam at edge metal with butyl caulk. Replace surfacing with similar materials or aluminized coating. BURA 4C Clogged Drains Clean drain and water test. Remove debris from roof. BURA 4D Clogged Downspout Clean downspout and water test. Remove debris from roof. BURA 5A Membrane Ridging Spud away gravel and flood coat. Cut and lay ridges flat. Install new repair membrane with four layers of fiberglass felt or one ply modified bitumen base sheet and one ply modified, bitumen cap sheet. Repair membrane to extend at least six inches onto sound membrane. Replace surfacing with similar materials or aluminized coating. BURA 5B Disbonded Strip Flashings Spud away gravel and flood coat at least 12 inches from the edge metal onto existing roof surface. Remove existing flashing and replace using hot asphalt or a torch. Restore flood coat and surfacing. BURA 5C Drain Strainer Missing Replace with new drain strainers. ME L9 RECOMMENDED REPAIR METHODS C' BURA 6A Membrane Splits Spud away gravel and flood coat. Remove all layers of deteriorated membrane. Replace wet insulation as necessary. Replace membrane with four layers of fiberglass felt or one ply modified bitumen base sheet and one ply modified bitumen cap sheet. Repair membrane to extend at least six inches onto sound membrane. Replace surfacing with similar materials or aluminized coating. BURA 6B Membrane Slippage Back -nail slipping membrane. Apply a minimum of 3 plies of felt in asphalt, and repair surfacing. BURA 6C Deteriorated Metal Remove and replace with new metal flashing. Flashing Apply a minimum of 3 plies of felt in asphalt, and repair surfacing. BURA 7A Open Field Seams Cut seams and lay flat. Spud away gravel and flood coat. Remove all layers of deteriorated membrane. Replace wet insulation as necessary. Replace membrane with four layers of fiberglass felt or one ply modified bitumen base sheet and one ply modified bitumen cap sheet. Repair membrane to extend at least six inches onto sound membrane. Replace surfacing with similar materials or aluminized coating. BURA 7B Deteriorated Walkpads Remove deteriorated walkpads where possible. Install new walkpads in hot asphalt. BURA 7C Loose Counter Flashing Re- attach counter flashing with appropriate - fasteners. Do not used nylon sleeved fasteners. BURA 8A Blistering For ruptured blisters only, cut blister and lay flat. Spud away gravel and flood coat. Remove all layers of deteriorated membrane. Replace wet insulation as necessary. Replace membrane with four layers of fiberglass felt or one ply modified bitumen base sheet and one ply modified bitumen cap sheet. Repair membrane to extend at least six inches onto sound membrane. Replace surfacing with similar materials or aluminized coating. BURA 8B Evidence of Ponding Periodically monitor for evidence of accelerated aging. Repair as needed. Install new drains and tapered insulation when re- roofing. L9 RECOMMENDED REPAIR METHODS BURA RR Re -roof Required Re- roofing recommended in lieu of repairs. 3.0 BURA 8C Open Coping Joints Remove cover plate. Clean and re -caulk all metal surfaces adjacent to the joint. Replace joint cover and re -caulk at edges. BURA 9A Insufficient Repair Spud away gravel and flood coat. Remove all layers of deteriorated membrane. Replace wet insulation as necessary. Replace membrane with four layers of fiberglass felt or one ply modified bitumen base sheet and one ply modified bitumen cap sheet. Repair membrane to extend at least six inches onto sound membrane. Replace surfacing with similar materials or aluminized coating. BURA 9B Insufficient Flashing Secure flashing as needed. Apply 3 courses Height of roof cement and felt to top edge of flashing. Raise height of penetration when re- roofing. BURA- GM General Maintenance Perform maintenance inspection to review sector for drainage, damage, debris, etc. BURA N/A No Deficiencies Observed BURA NRR No repair required at this time BURA RR Re -roof Required Re- roofing recommended in lieu of repairs. 3.0 SUMMARY OF REPAIRS BY YEAR Richard E. Whitted Human Services 1B Open Flashing Seams 2A, 1A, 1B 1B Open Flashing Seams 2A, 1A, 1B 1B Open Flashing- Seams 2A, 1A, 113 2A Erosion 2A 2B Disbonded Base Flashings 2A 3A Deteriorated Membrane 2A 3B Deteriorated Base Flashings 2A 4A Alligatoring 2A 6A Membrane Splits 2A 6C Deteriorated Metal Flashing 2D 8B Evidence of Ponding 1A lA Surface Debris lA 1C Deteriorated Sealant 2B, 2C, 2D, lA, lB 1C Deteriorated Sealant 2B, 2C, 2D, lA, lB 2A Erosion 1C 2B Disbonded Base Flashings 2B, 2C, 2D, 1A, lB 2B Disbonded Base Flashings 2B, 2C, 2D, lA, lB 3A Deteriorated Membrane 2B, 2C, 2D, 1B, iC 3B Deteriorated Base Flashings 2B, 2C, 2D, 1A, 1B, 1C 6C Deteriorated Metal Flashing 2B, 1A, 1B 7C Loose Counter Flashing 2C, 2D, lA 8B Evidence of Ponding 1A 8C Open Coping Joints 2B, 2C, 2D, IA, lB 9B Insufficient Flashing Height 2A RR Re -roof Required 2A, 2B, 2C, 2D, 1A, 1B, 1C 31 `; .? EXPLANATIONS OF ABBREVIATIONS ACM Asbestos containing material JCT Junction ADH Adhesive KMM Koppers membrane AL Aluminum LF Linear feat ASP Asphalt LIF Lightweight insulation fill BAL Ballasted LOC Location BF Base flashing LOW Low level BURA Built -up roof - asphalt MAS Masonry BURC Built -up roof - coal tar pitch MB Modified bitumen CA Cold applied MCM Membrane coated metal CAN Canopy MED Medium level CI Cast iron MET Metal CMS Charlotte- Mecklenburg Schools MF Mechanical fastener COM Composite MR Marble CONC Concrete N No CPE Cooley N/A Not applicable CSPE Hypalon OE Over eave CT Clay tile OR Organic CTP Coal tar pitch OVL Overlay roof CU Copper PAR Parapet DC Deficiency code PB Lead DE Drip edge PER Perlite DS Downspout PFM Pre - finished metal EA Each PGM Paint grip galvanized metal ED Edge PHF Phoenolic foam El Expansion joint PIB Polyisobutylene EPDM Ethylene propylene diene monomer PIP Poured -in -place EUP Estimated unit price PP Pitch pan FBG Fiberglass PPG Pre - painted galvanized FEL Felt PT Point FG Foam glass PUF Polyurethane foam GALV Galvanized PV Power vent GR Gravel PVC Polyvinyl chloride GRAN Granules QTY Quantity GS Gravel stop RC Ridge cap GU Gutter RD Roof drain GV Gravity vents RH Roof hatch HI High level RL Repair level HM Hot mopped RR Re- roofing recommended HS Hot stack RRC Relative Roof Condition HVAC Heating, venting, air conditioning unit SC Severety code IMM Immediate SF Strip flashing IN Inches SH Shingles INA Information not readily available SI Silicone Ind. in RR Include in Re -roof SK Skylight ISO Polyisocyanurate SL Slate ISP Isocyanurate and Perlite SS Stainless steel `; .? EXPLANATIONS OF ABBREVIATIONS I SSM Standing seam metal STO Stone coping SU Scupper SV Soil vent THER Thermoplastic membrane TP Thermoplastic TS Thermoset UR Urethane V Vents WF Wood fiberboard WP Wood plank Y Yes 33 N Repair and Reroofing Cost Estimates Summary a • N m N rn Z WW Z U Z W J H U 0 f 0) LfI N rn rn O1 I m 1! ffspj Area IM 2M Seclo (So ft] Mpli r Rema RION i Reroof 501 West Franklin Orange County Public Works 2001 2902 2003 ReCMir Reroof ReIMI . Etc ReRal Re f 501 -1 M $1,150 $0 $165 $0 $174 $0 $182 40 $191 $0 501-3 900 $0• $8,415 $0 $0 $174 $0 $182 $0 $191 $0 Barrel 4,100 $315 $0 $331 $0 $347 $0 $366 $0 $383 $41,205 Center - Sh 1,600 $1,050 $0 $165 $0 $174 $0 $182 $0 $191 40 ty Center -1 1,100 $0 $0 $165 $0 $174 $0 $182 $0 $0 $D Total 8,500. $2,515 $8,415 $827 $0 $1,042 $0 $1x094. $0 $957 $41,205 503 West Franklin $0 — $0 503-1 1,200 $0 $150 503 -2 6,400 $240 $0 503 -3 3,500 $450 $0 503-4 4,200 ,$300 $0 503 -5 600 $900 $0 503-6 250 $1,608 $0 503-7 300 ' $0 $2,805 503-8 700 $0 $5,530 Total 17,150 $3,498 $8,485 Animal Control $0 $0 1 1,200 $0 $11,220 2 (Mansard) 400 $300 $0 3 100 $158 $0 Total 1,700 #468 $11,220 An] mill Shelter $0 $0 .nlnial Sheltie 4,500 $300 $0 irrW Shelter 8,100 $300 $0 $0 $0 — $0 $0 $0 .0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $E} $0 $0 $0 $0 $0 .$0 $0 $0 $0 $0 $0 $0 $0 (� $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0. $0 • $0 $0 $0 ' $0 $9 $0 $0 $0 40 $0 — $0 $0. $0. $331 $0 $174 - $0 $182 $0 $191 $0 $0 $25,515 $0 $0 $365 $0 $ SO 5/7%19 $o . $0 $0 $0 $0 $0 f0 $0 $0 $0 $0 $0 $0 $a $331 $0 $174 - $0 $182 $0 $191 $0 $0 $25,515 $0 $0 $365 $0 $ SO 5/7%19 Repair and Reroofing Cost Estimates Summary Courthouse (New) orange county Public Works RoQ A 1999 2004 2oQi 2902 H1 20a $300 scan, fA R) _ $0 BA"alr a tPal Re Regal ReC�f_ genair $0 k, Ramf Total 12,600 $600 $O $331 $25,515 $174 $0 $547 $0 $S74 $O Central Recreation $0 (� z 3- EPDMB 1,702 $0 $0 $0 $0 $0 $0 1 -SUR 91800 $158 $A $0 $0 $0 $0 $0 $0 $0 to Total 91800 $158 $0 $0 $0 $0 $0 $0 $0 $0 $0 Court Street Annex $0 $0 $0 $0 $o $0 $0 1 -EPDM . 1,300 $315 $0 $D $0 $0 $0 $0 $0 $0 $0 2 -BUR 3,128 $2,250 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total 4,428 $2,565 $0 $0 $0 $0 $0 $0 $0 $0 $0 aD Courthouse (New) H1 4,784 $300 $0 $0 $0 $0 $0 $0 $0 $0 $0 k, W 2-Shingle 2,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 (� z 3- EPDMB 1,702 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 H' — wToted 086 $300 $0 $0 $0 $0 $0 $0 $o $0 $0 U Courthouse (Old) '57 1 Metal 4,435 $158 $0 $0 $0 $0 $0 $0 $0 $0 90 0 — L� Total 4,435 $1S8 $0 $0 T $0 $D $0 $d $0 $0 $0 Dickson House - M — $0 $0 $0 $0 $0 $0 $0 $0 40 so O 1 1,700 $0 $15,555 $0 $0 $521 •$d $365 $0 $574 $d �- 1- Shake 400 $450 •$3,660 $331. $0 $347 $0 $365' $0 $0 $0 IA •.700 ;923 $0 $2,745 $0 $521 $3,640 4547- $0• $0 $0 T Total 2,800 $1,373 $19,215 $3.076 $0 $1,389 $3,640 $1,276. $0 $1574 $0 W in 517 11-99 a Repair and Reroofing Cost Estimates Summary orange County — - -- Public Works N O N (V 0) 0l tR Z c7 W J U O N m . rn 0) w i r Ln FMf Aim IM 2M 2001 200 Se = lSn M Bali: Ron4f Regol Re Regal Reroof Repair Re�Qf Efland Community Center 1 2,750 $300 $0 $331 $0 $347 $10,038 $0 $0 Total 2,750 $300 $0 $331 $0 $347 $101038 $0 $0 2003 82001 Re $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 1 1,600 $300 $0 $0 $0 s0 ENS $0 $0 $0 2 1,200 $300 1 4,000 $w $0 $0 $0 $0 $0 $0 Total 4,000 $600 $0 $0 $0 $0 $0 $0 Government Services Annex $0 $0 $0 $0 4 800 1- Shingle 4,200 $315 2- Shingle 3,300 $473 3- Shingle 4,200 $630 +BUR 300 $0 S-EPDM 300 $0 $0 $0 $0 $3,000 $3,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $D 40 g0 $0 $0 $0 $0 $0 30 $0 $0 $0 $0 $0 $0 $0 Total - 12,300 $1,418 $6,000 $0 $0 $4 $0 $0 Government Services Center $0 $0 $0 $0, $0 6. 1,600 $150 $0 $0 $0 $0 ..$o 2003 82001 Re $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 1 1,600 $300 $0 $0 $0 s0 $0 $0 $0 $0 2 1,200 $300 $0 $0 $0 $0. $0 $0 $0 . $0 3 .. 400 $300 $0 $0 $0 $0 $0 $0 $0 $0 4 800 $150 $0 $0 $0 $0 $0 $0 $0 $0 S 1,200 4150 $0 $0 $D $0 $0 $0 $0, $0 6. 1,600 $150 $0 $0 $0 $0 ..$o $0 $0 $0 Total 6,800 $1,390 $0 $0 $0 $0 $0 $0 $0 $0 $0 $D $0 $0 $0 $0 $0 NI $0 IY $0 so 4D 40 40 $0 $Q Homestead Center 1 5,500 $300 $0 $331 40 $347 $0 4356 $0 $383 $0 5/711999 U1 a Repair and Reroofing. Cost Estimates Summary Orange County Roof AM IM 2000 2M 2= 2W sit Lf$1 BM.ic Reroof fteai Renal Re kwgir Rif amb* Rom Total 51500 ` $300 $0 5331 $0 $347 $0 $365 $0 $383 $0 Jail 1 -Slate 2,900 $0 $137,750 $0 $0 $0 $0 $0 $0 $0 $0 2 - OUR 1,400 $0 $13,090 $0 $0 $0 $0 $0 $0 $0 $0 3 -BUR 3,800 $0 $35,530 $0 $0 $0 $0 $0 $0 $0 to 4-Shlagle 4,200 40 ¢13,234 $0 $0 $0 $0 $0 $0 50 $0 S-EPOM 5,900 $150 $0 $4 $0 $0 $0 $'0 $'0 so $0 m — N Total 16,260 $150 ;299,600 $0 $0 $0 $0 $0 1$0 ;0 $0 N T law office 0) 1 450 $0 10 $0 $0 $0 $0 $0 30 $a 40 _ t H Total 450 $0 $0 $0 $0 $0 $0 $0 $0 $0 $° C Motor Pool Facility (New) W1 11,384 $150 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total 11,304 $.150 $0 $0 $0 $4 $0 $0 50 $0 $0 - U Motor Pool Facility (old) - Li 1 4,320 $1,200 $0 $315 $0 5331• $0 $347 ! 50, $0 Total 4,320 s1,z40 !� $315 $0 $331 $0 $347 $0 $0 $0 a Northside Building i !9 1Stmmle 11900 $300 $0 $0 $0 $0 : $0 $0 $0 50 $4 2 -SURA 1,300 $0 $12,155 $0 $0 $0 $0 • - $0 50 $0 M Total 3,200 $340 $12,155 $4 $0 $0 $0 $0 — T CS) - Northside Building 2 -- -- `!' 51711999 a Repair and Reroofing Cost Estimates Summary orange county Public Works 0) r m G 01 (A T 0) z JW F- U O OC LL M _ m r- rn w 0) i r m T' 99 200 2"11 2M 2M RQQf AM $0 Be pair Be a BeDaIr ftr BeiM, Repal Re 1 5,700 $1,025 $0 Repair $331 30 $347 $0 $365 $0 $383 $54,435 2 4,600 $o $0 $331 $0 $347 $0 $365 $0 Total 10,300 11,025 $0 $662 $0 $695 $0 $729 $0 $766 $54,135 Northside Building 3 $182 $0 $191 $0 1 3,900 $11038 $0 $331 – $0 $174 $35,490 $0 $0 $0 $0 3 0 $0 $0 Sri $0 $0 $0 $0 $0 $0 $0 _ Total 31900 1,038 $0 $331 $0 $174 05,490 $0 $u $o $0 Orange Enterprises 1 - Metal 10,800 $800 $0 $331 $0 $347 $0 $365 2 2,400 $150 $0 $165 $0 .$174 $0 $182 Trial U-200 $950 ' $0 $496 $0 $521 $0 $547 $0 $o $0 $0 $0 34 $0 K Planning and Agriculure 1 14,100 $600 40 $562 $0 $695 3o $729 $0 $766 $0 2 1,500 $150 $0 $165 $0 $174 $0 $182 $0 $191 $0 3 3,900 $150 $0 $16S $0 $174 $0 $365 $0 $191 $0 — Total 19,500 $900 $0 $992 ¢0 $1,042 $0 $1,276 $0 11,149 $0 Public Works Administration 1 2,600 $0 $0 $0 $0 $0 $0 $0 $0 $0. $0 2 .300 $0 $0 $0 3o ;0 $0 $0 $o $0 #0 — Total 21900 $0 $0' $0 $0 $0 $0 $0 $0 Y $0 ;0 Public Works Storage -- 1 1,600 - -- $900 $0 Total 1,604 — F900 ----$0 $0 $0 $0 $0 $0 $0 $o. 3/7/1999 w $0 Repair and Reroofing Cost Estimates Summary &G- 01 A= 2000 Sector ISa ft) Reuair Rgroof Reol Rero af Richard E. Whitted Human Services $0 1A 8,400 $0 $78,540 $0 1B 850 $0 $8,415 $o 1C 150 $0 $1,403 $0 2A 10,200 40 $95,370 $0 2B 300 $0 $2,805 $0 2C 150 $0 $1,403 $0 2D 170 $0 $1,870 $0 Total 20,220 $0 ;189,808 $0 Sheriff Department $0 $0 $0 Orange County Public Works 2 i ZQQ.� ZQSi� Relar Reroof BMI 92M t ReN1[ Reroo t $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 #0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 40 $0 $0 $0 40 $0 $0 $0 $o $0 $0 $0 $0 $0 $0 $0 $0 w $0 $0 $0 #0 #0 EPDM 850 $0. $0. $0 $0 shingles 3,700 $0 $0 $0 $0 Total 41,550 - $0 $0 $0 $0 $0 $0 $0 Southern Human Services $0 $0 1 12,400 $150 2 14,900 $150 3 •400 $0 $0 $0 $0 $0 $0 $0 Total 27,700 $300 $4• $0 Southern Human Services House 1- Shingles 2,408 s0 $0 ;0 Total 2,408 $0 $0 $0 Storage (Car Wash) $0 $0 i 1,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 v- $0 $0 $0 $0 $0 $0 (� $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $O $O to $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 .$0 ¢o so $0 $0 $0 $0 $o 5/7/1999 $0 40 °0 Repair and Reroofing Cost Estimates Summary orange county a Public Works Roof AMR 1999 zM 2001 2"0 2pQ3 secto E (Soft) Repair Re RePAI r a Re air Reroof RRli Reroof R-eggir Reroof Total 1,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Storage (Highway 49) 1 1,400 $3,150 $D $0 $0 $0 $0 $0 $0 $0 $0 Total 1,400 $3„150 $0 $0 $4 $0 $0 $0 $0 $0 #0 The Northern Center rn N r 1 -BURR 5,200 $150 $0 $0 $0 $0 $0 $0 $0 $0 $334,250 Q 2 11900 $0 $0 $0 $0 $0 $0 $0 $0 $o $0 N3 9,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0) 4 11,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 5 5,100 $300 $0 $331 $0 $347 $0 $365 $0 $0 $0 Z_ Total 32,700 $450 $0 $331 $o $347 $0 $365 $0 $0 5334,254 Q DC �- W W Z ,HR V Z W J I— U p Grand Totals: L 280,981 $26,104 $454,895 $%622 $2+,315 $6,409 $49,168 $6,547 $0 $4,403 $429,890 5/7/1999 1 Engineering, Inc. DO E Club Blvd., Durham, North Carolina 27704 -3404 one: 91900 -7892 - Fax 919/220 -0729 naitcbnrd@cdeng.com om )nsulting Engineers - Testing • Inspection Services - Analytical Laboratories April 30, 1998 Wilbert McAdoo Director of Public Works, Highway 86 North Hillsborough, NC 27278 Orange County RE: Remedial Roofing Design Richard Whitted Human Services Center (20,300 sq ft approximately) Building 501 (900 sq ft approximately —1 area) Building 503 -(1100 sq ft approximately — 2 areas) Government Services Annex (500 sq ft approximately) Animal Control (1,200 sq ft approximately) Jail (12,300 sq ft approximately — 4 areas) Northside Building 1 (1,300 sq ft approximately) Hillsborough, NC CTL Proposal No. 99- 070040 Dear Mr. McAdoo: WTI EsteW WW 1927 At your request we have prepared this proposal for providing selected services for the referenced facilities. Generally, the services to be provided include preparation of design documents for remedial roofing work. Also included is contract administration during subsequent construction of the project. Roof Engineering Services Our services will consist of the following: A. Design 1. Meet with you and your staff to define the area(s) of remedial work and discuss the parameters of the project. 2. Preparing a preliminary design to include: An outline of the scope of work and its extent �1 ncfl,.at- Ahin Indiana. North rarnlina. Pennsvlvania. Virginia. West Virginia Wilbert McAdoo Remedial Roof Design 5 Facilities April 30, 1999 Page 2 • An outline of the proposed roof system including vapor retarder, insulation, membrane, and projection and perimeter flashings Identification of items which may require special coordination during construction e.g. site access, staging areas, interior access, and use of special equipment such as an overhead crane Preparing a preliminary construction cost estimate Preparing an estimated project schedule • Meeting with you to review the preliminary design 3. Preparing a final design to include: Preparing plans, details, technical specifications, general conditions, and bidding documents. • Field checking the design • Updating the construction cost estimate and schedule • Meeting with you to review the final design • Providing one set of originals and six sets of documents for your use B. Contract Administration 1. Prequalifying contractors prior to advertising for bids 2. Scheduling and conducting a Prebid Conference 3. Preparing and distributing minutes of the Prebid Conference 4. Preparing any required addenda to the plans and specifications 5. Addressing contractor and owner questions during the bid period 6. Reviewing the bids and making appropriate recommendations 7. Preparing contracts between the owner and the contractor for performance of the required work B. Reviewing contractor submittals 9. Conducting a Preconstruction Conference 10. Preparing and distributing minutes of the Preconstruction Conference 11. Performing periodic site visits to specifications and quality of the work. week during the work will be performed. 99 (in assure compliance with the A minimum of one visit per Wilbert McAdoo Remedial Roof Design 5 Facilities April 30, 1999 Page 3 During our site visits we will meet with your personnel, attend scheduled meeting, check materials, observe construction in progress, examine completed work, and discuss future work. 12. Conducting a Prefinal (Punchlist) inspection 13. Conducting a Final inspection 14. Assembling and organizing project close -out documents Assistance Requested of Orange County Public Works We request your assistance in performing the various tasks described herein as follows: A. Providing safe access to all roof areas of the facilities encompassed by the scope of this work. Please notify us of any hazards that may be encountered in performing the work. B. Providing access to the interior of the facilities to allow examination of interior conditions as they relate to the project. C. Designating your authorized representative with whom we may communicate with regarding to matters relating to the project. D. Granting permission to take record and reference photographs. E. Providing copies of drawings, specifications, reports, and records relative to the project. F. Providing. current copies of your General Conditions and any specific forms to be included in the contract documents. G. Granting permission to make and repair test cuts of the roof assembly. Please note that test cuts will involve cutting through the roof membrane, insulation and vapor retarder down to the roof deck for the purpose of extracting samples and making observations. We will make repairs using accepted roofing procedures and materials, however, due to anticipated deterioration and the unknown physical condition of the existing materials, we cannot assume responsibility for the watertight integrity of the roof system nor any resulting damages. &H hVIOYE EASI _ y� Wilbert McAdoo Remedial Roof Design 5 Facilities April 30, 1999 Page 4 Should the existing roof systems be under warranty, please indicate such as a part of our authorization to proceed and arrange for an authorized roofing contractor to repair the test cut(s). Cost Design Services — Item A We propose to charge for our services a total fee of . ........................$33,200 (Thirty Three Thousand Two Hundred Dollars). Contract Administration — Item B All buildings ............................................... ............................... $ 3,800 0 Invoices will be issued monthly based on work completed. Timing We propose to begin the work immediately upon receiving your authorization to proceed and will complete the work in accordance with a mutually agreed upon schedule. Authorization Upon your review and approval please indicate your acceptance of this proposal and our authorization to proceed by notifying our office. Should a purchase order be issued please reference this proposal in the purchase order. Closing Thank you for selecting CTL Engineering. We look forward to working with Orange County Public Works on these projects. Should you have any questions please contact our office at your convenience. Sincerely, CT ngi Jeffrey L. Manager, neering, Inc. RC igineering Services N& EFSN"Iffi6= Lu Orange County Public Works Roof Asset Management Program Remedial Work -1999 Preliminary Construction Cost Estimate Based on information gathered for the Roof Asset Management Program it appears that new roof systems can be developed for each building to include the following provisions: Whiffed Human Services A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefrnished sheet metal flashing and trim. Based on cost information included in the Roof Asset Management Program a preliminary construction cost estimate is as follows: Building 1 Sector 1 — 8,400 sq. ft. $ 78,400 Sector 2 — 850 sq. ft. $ 7,900 Sector 3 — 150 sq. ft. $ 1,400 Subtotal Building 1 &H 4 S $ 87,700 Orange County Public Works Roof Asset Management Program Remedial Work -1999 Building 2 Sector 1 — 10,200 sq. ft. $ 95,370 Sector 2 — 300 sq. ft. $ 2,800 Sector 3 —150 sq. ft. $ 1,400 Sector 4 — 200 sq. ft. $ 1,870 Subtotal Building 2 $101,440 Total Buildings 1 and 2 $189,140 (approx. $9.35 per sq. ft.) Contingency - 5% $ 9,460 . Total Preliminary Construction Cost $199,600 Building 501 - Sector 3 - (900 sq ft approximately) A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 8,415 Contingency — 5% $ 420 Total Preliminary Construction Cost . 8,835 &H ui Orange County Public Works Roof Asset Management Program Remedial Work -1999 Building 503 - Sector 7 (300sq ft approximately) A. Removal of the existing roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 2,805 Contingency — 5% $ 140 Total Preliminary Construction Cost 2,945 Building 503 - Sector 8 (700 sq ft approximately) A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems, include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. ENG /NEEB /NG� L r7 Orange County Public Works Roof Asset Management Program Remedial Work -1999 Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 6,545 Contingency -- 5% $ 330 Total Preliminary Construction Cost 6,875 Animal Control — Sector 1 —1,200 sq. ft. A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 11,220 Contingency— 5% $ 560 Total Preliminary Construction Cost $ 19.780 E�!'6/rYEE�9 /rt6� L4 (2 Orange County Public Works Roof Asset Management Program Remedial Work -1999 Government Services Annex Sector 4- 300 sq. ft. A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 2,800 Contingency — 5% $ 140 Total Preliminary Construction Cost $ 2,940 Sector 5 — 300 sq. ft. A. Removal of the existing EPDM roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). ffff fiYC/NEfi9/�N6= [U, Orange County Public Works Roof Asset Management Program Remedial Work -1999 D. Installation of a multiple ply and modified sor esen Systems membrane system including all flashing access those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer -20-year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 2,800 Contingency — 5% $ 140 Total Preliminary Construction Cost $ 2,940 Sector 1 (4,200 sq. ft.), 2 (3,300 sq. ft.) and 3 (4,200 sq. ft.) All sectors are shingles with maintenance required Subtotal $ 1500 Contingency — 5% $ 75 Total Preliminary Construction Cost $ 1,575 Total Cost —All Roof Sectors 7.455 Jail Sector 1 — Slate (2,900 sq. ft.) A. Removal of existing slate including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood decking. C. Installation of new felt underlayment and reinstallation of slate. D. Installation of new 16 oz. copper sheet metal flashing and trim. Subtotal $137,750 Contingency — 5% $ 6,900 Total Preliminary Construction Cost $144,650 )w MINNEMWEV Orange County Public Works Roof Asset Management Program Remedial Work -1999 Note: Consideration may be given to the use of fiberglass shingles in lieu of slate should budget constraints be a concern. Shingles can be installed for approximately $26,000 versus the cost for slate. Please note, however, that slate will provide a useful life of approximately 50 years; shingles will provide a useful life of approximately 15 years. . Sector 2 — Built -up Roof (1,400 sq. ft.) A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 13,090 Contingency — 5% $ 650 Total Preliminary Construction Cost $ 14,740 Sector 3 — Built -up Roof (3,800 sq. ft.) A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. ENC /fEfi� /rYC� si Orange County Public Works Roof Asset Management Program Remedial Work -1999 C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, -and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E: Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 35,530 Contingency — 5% $ 1,775 Total Preliminary Construction Cost $ 37,305 Sector 4 — Shingles (4,200 sq. ft.) A. Removal of existing shingles and underlayment down to the deck. B. Repair of deck if needed. C. Installation of new underlayment and fiberglass shingles. D: Installation of new sheet metal flashing. Subtotal $ 13,230 Contingency — 5% $ 660 Total Preliminary Construction Cost $ 13,890 Sector — EPDM (5,900 sq. ft.) Maintenance only $ 500 Total Cost —All Sectors 210 515 North Side — Building 1 Sector 1 — Shingles (1,900 sq. ft.) Maintenance only $ 500 &H fNG/rYffiOffis 52 Orange County Public Works Roof Asset Management Program Remedial Work -1999 Sector 2 — Built -up Roof (1,300 sq. ft.) A. Removal of the existing built -up roof system including flashing and accessories down to the deck. B. Replacement of damaged or deteriorated wood blocking. New blocking will be required at all roof areas to match the thickness of new insulation. C. Installation of new tapered polyisocyanurate board insulation. Minimum thickness at low points to be 1.5 inch (R- 10.0). D. Installation of a multiple ply modified bitumen membrane roof system including all flashing and accessories. Systems include those manufactured by Siplast, Soprema, TAMKO, and Firestone. System to include manufacturer 20 -year No Dollar Limit Warranty. Consideration may be given to other systems such as single ply depending on budget refinement. E. Installation of new 24 gauge prefinished sheet metal flashing and trim. Subtotal $ 12,155 Contingency — 5% $ 610 Total Preliminary Construction Cost $ 12,765 Total Cost — All Sectors 13,265 Total Cost — All Buildings $461,270 The total duration for construction is anticipated to be 180 consecutive calendar days for all buildings. 99 fiYCdf'ffi9/N6l' 53 Suggested Project Changes to County Projects If One Cent Property Tax Is Not Allocated to County Projects Housing Center Shelter Safety Street Ajinex Facilities Retrofitting lent and Storage and &-WP 900Uas1M R - 1999 -09 Recommended UP 1 - Project chap es if one cent not allocated to county projects 5r nk -c, t-;, 4 ��`1 Total Funding 2004 -05 Tbrougb Through 1998 -99 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2008 -09 Total R $0 $900,000 $900,000 $0 $0 $0 $0 $1,800,000 1 $0 $900,000 $900,000 $0 $0 $0 SO $1,800,000 R $0 $0 $130,000 5100,000 $75,000 $0 $0 $305,000 1 $0 $0 $0 $0 $0 $0 $0 $0 R $0 $12,000 $0 $0 $0 $0 $0 $12,000 1 $0 $12,000 $0 $0 $0 $0 $0 $12,000 R $103,451 $0 $0 $0 $0 $0 $0 $103,451 1 $103,451 $0 $0 $0 $0 $0 $0 $103,451 R $15,000 $115,000 $0 $0 $0 $0 $0 $130,000 1 $15,000 $115,000 $0 $0 $0 $0 $0 $130,000 R $0 $0 $0 $0 $0 $550,000 $9,800,000 $10,350,000 1 $0 $0 $0 $0 SO $0 $8,587,000 $8,587,000 R $208,844 $25,000 $25,000 $50,000 $50,000 $50,000 $500,000 $908,844 1 $208,844 $0 $10,000 $10,000 $10,000 $0 $50,000 $288,844 R $0 $69,575 $69,575 $50,000 $50,000 $50,000 $100v000 $389,150 1 1 $0 $69,575 $69,575 $25,000 $25,000 $0 $50,0001 $239,150 R $1,039,985 $250,000 $250,000 $250,000 $250,000 $250,000 $1,110,000 $3,399,985 1 $1,039,985 $168,500 $165,000 $250,000 $250,000 $250,000 $1,110,000 $3,233,485 R $166,187 $0 $0 $0 $0 $0 $0 $166,187 1 $166,187 $0 $0 $0 SO $0 $0 $166,187 R $30,000 $10,000 $0 $0 $0 $0 $0 $40,000 1 $30,000 $109000 $0 $0 $0 $0 $0 $40,000 R $55,000 $15,000 $15,000 $15,000 $15,0001 $15,000 $75,000 $205,000 1 $55,000 $0 $15,000 $15,000 $15,000 $0 $75,000 $175,000 5r nk -c, t-;, 4 ��`1 Suggested Project Changes to County Projects If One Cent Property Tax Is Not Allocated to County Projects 1L-ksPk"wVw1Mt R - 1999 -09 Recommended CLP 1 - Project cban es ifone cent not allocated to county Total Funding 2004-05 Tbrorgb Through 1998 -99 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2008 -09 Total R SO $0 $25,000 $0 $0 $0 $0 $25,000 Homestead Center 1 $0 $0 $0 $25,000 $0 $0 $0 $25,000 Information R $2,665,947 $1,028,000 $600,000 $600,000 $600,000 $600,000 $4,000,000 $10,093,947 Technology 1 $2,665,947 $828,000 $561,000 $600,000 $600,000 $600,000 $4,000,000 $9,854,947 R $55,000 $0 SO $0 $0 $0 $0 $55,000 Livestock Scales 1 $55,000 $0 $0 $0 $0 $0 $0 $55,000 Loan Pool R $150,000 $0 SO $0 $0 $0 $0 $150,000 1 $150,000 $0 $0 $0 $0 $0 $0 $150,000 New Courthouse R $282,5361 $50,000 $25,000 $0 $0 $0 $0 $357,536 Renovations 1 $282,536 $50,000 $25,000 $0 SO $0 $0 $357,536 Northern Human R $369,950 $1,003,500 $0 $0 $0 $0 $0 $1,373,450 Services 1 $369,950 $1,003,500 $0 $0 $0 $0 $0 $1,373,450 Northside Human R $45,000 $45,000 $0 $01 SO $0 $0 $90,000 Services 1 $45,000 $45,000 $0 SO SO SO SO $90,000 R $0 $0 $75,000 $0 $0 $0 $0 $75,000 Old Courthouse 1 $0 $0 $75,000 $0 $0 $0 $0 $75,000 Orange County R $0 $0 $50,000 $50,000 $0 $0 $0 $100,000 Center for Family Life 1 $0 $0 $0 $0 $0 $0 $0 $0 R $10,500 $0 $0 $0 $280,000 $0 $0 $290,500 Orange Enterprises 1 $10,500 $0 SO $0 $0 $0 $0 $10,500 Planning 8& Ag R $16,500 $125,400 $49,500 $0 $0 $0 $0 $191,400 Building 1 $16,500 $125,400 $49,500 $0 $0 $0 $0 $191,400 Roofing Projects R $473,0001 $110,000 1 $100,1001 $137,500 1 $110,0001 $110,000 $2,200,000 $3,240,600 1 $473,000 $0 $75,500 1 $85,500 1 $0 $75,0001 $75,000 $784,000 Suggested Project Changes to County Projects If One Cent Property Tax Is Not Allocated to County Projects R - 1999 -09 Recommended CIP I - Project than es if one cent not allocated to county projects County R Total $50,000 $25,000 $25,000 $75,000 $200,000 $250,000 $798,000 Communications Funding 2004 -05 1 Througb $0 $25,000 $25,000 $75,000 $50,000 Through $598,000 Emergency R 1998 -99 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2008 -09 Total Senior Centers R so $100,000 $150,000 $150,000 $150,000 $150,000 $750,000 $1,450,000 1 $0 $100,000 $150,000 $143,250 $0 $300,000 $750,000 $1,443,250 $80,000 Skills Development R 52,056,340 $0 $0 $0 $0 $0 $0 $2,056,340 1 1 $2,056,340 $0 $0 $0 $0 so $0 $2,056,340 Whiffed Human R $447,840 $1,909,100 $0 $0 $0 $0 so $2,356,940 Services 1 $447,840 $1,909,100 1 $0 $0 so $0 s0 $2,356,940 Total Public R $0 $250,000 $75,000 $0 $0 $0 $0 $315,000 Buildings & A $8,191,080 $5,767,575 $2,464,175 $1,402,500 $1,580,000 $1,775,000 $18,535,000 $39,715,330 Equipment Project $0 $250,000 $75,000 $0 $0 $0 $0 $325,000 Justice Facility Cosa 1 $8,191,080 $5,336,075 $2,095,575 1 $1,153,750 1 $900,000 1 $1,225,000 1 $14,697,000 $33,598,480 County R $173,000 $50,000 $25,000 $25,000 $75,000 $200,000 $250,000 $798,000 Communications 1 $173,000 $0 $25,000 $25,000 $75,000 $50,000 $750,000 $598,000 Emergency R $80,000 $0 $0 so $0 $0 $0 $80,000 Generators 1 $80,000 $0 $0 s0 so so so $80,000 EMS /911 Center R $0 $10,500 $40,000 $410,425 $0 $0 s0 $460,925 1 so $0 $0 $0 $0 so $0 $0 Equipment and R $1,366,793 $500,000 $411,455 $372,955 $462,605 $500,000 $2;569,325 $6,183,133 Vehicles 1 $1,366,793 $423,530 $361,455 $372,955 $462,605 $500,000 $2,569,325 $6,056,663 Firing Range R $0 $250,000 $75,000 $0 $0 $0 $0 $315,000 1 $0 $250,000 $75,000 $0 $0 $0 $0 $325,000 Justice Facility R $25,000 $100,000 $0 $0 $0 $0 $0 $125,000 Planning 1 $25,000 $100,000 $0 $0 $0 $0 $0 $125,000 Total Public A Safety Project $1,644,793 $910,500 $551,455 $808,380 $537,605 1 $700,000 1 $2,819,325 11 $7,972,058 1 1 1 Costs $1,644,793 $773,530 $461,455 $397,955 $537,605 $550,000 $2,819,325 $7,184,663 Suggested Project Changes to County Projects If One Cent Property Tax Is Not Allocated to County Projects k:C0\"MVM1Cu R - 1999 -09 Recommended CIP 1 - NOW cban es if one cent not allocated to county projects Chapel Hill Park R Total $2,000,000 $0 $0 $0 $0 $0 ;2,000,000 Projects Fxnding 2004-05 1 Tbrougb $2,000,000 $0 $0 $0 $0 Through ;2,000,000 County Park R 1998 -99 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2008 -09 Total Equipment & R $238,232 $202,500 $170,000 $170,000 $170,000 $175,000 $575,000 ;1,700,731 1 $0 $2,000,000 $1,170,540 $0 $0 $0 $0 Vehicles Efland Checks Park 1 $238,232 $202,500 $95,000 $170,000 $170,000 $175,000 $575,000 $1,625,732 Fairview Clay Cap R $50,000 $0 $0 s0 $0 $0 s0 $50,000 1 $758,690 $100,000 $0 $0 $0 $0 $0 $858,690 Equipment and 1 $50,000 $0 $0 s0 I so so s0 $50,000 Fuel Tank R $15,000 $0 $0 s0 s0 s0 s0 ;15,000 1 $35,700 $49,350 $11,000 $30,000 $0 $30,000 $100,000 Replacements Fairview Park 1 1 $15,000 $0 $0 s0 $0 $0 $0 $15,000 Solid Waste R $238,800 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 $738,800 1 $75,000 $0 $0 $0 $0 $0 $0 ;75,000 Centers R 1 $238,800 $0 $0 $0 so $0 $0 $238,800 Total Public Works Project A 1 ;5421032 ;252,500 ;220,000 1 ;220,000 $220,000 $225,000 ;825,000 ;2,504,532 1 $60,000 $15,000 $15,000 s0 so $0 s0 $90,000 Costs 1 $542,032 1 $202,500 $95,000 1 $170,000 ;170,000 ;175,000 $575,000 $1,929,532 Chapel Hill Park R $0 $2,000,000 $0 $0 $0 $0 $0 ;2,000,000 Projects 1 $0 $2,000,000 $0 $0 $0 $0 s0 ;2,000,000 County Park R $0 $2,000,000 $1,170,540 $01 s0 $0 $0 $3,170,540 Projects (Bonds) 1 $0 $2,000,000 $1,170,540 $0 $0 $0 $0 ;3,170,340 Efland Checks Park R $758,690 $100,000 $0 $0 $0 $0 $0 ;858,690 1 $758,690 $100,000 $0 $0 $0 $0 $0 $858,690 Equipment and R $35,700 $49,350 $11,000 $30,000 $0 $30,000 $100,000 ;256,050 Vehicles 1 $35,700 $49,350 $11,000 $30,000 $0 $30,000 $100,000 $256,050 Fairview Park R $75,000 $0 $0 $0 $0 $0 $0 $75,000 1 $75,000 $0 $0 $0 $0 $0 $0 ;75,000 New Hope Creek R $60,000 $15,000 $15,000 $0 $0 $0 $0 ;90,000 Corridor 1 $60,000 $15,000 $15,000 s0 so $0 s0 $90,000 NHSC Park R $110,000 s0 $80,000 $0 $0 $0 S0 $190,000 1 $110,000 $0 $0 $0 so so $0 $110,000 Suggested Project Changes to County Projects If One Cent Property Tax Is Not Allocated to County Projects k Ldp \"W XIWICW R - 1999 -09 Recommended CIP I - Project cbanjzes i one cent not allocated to coup 'ects Efland Sewer R Total $1,200,000 $0 $0 $0 $0 $0 $1,300,000 1 $100,000 Funding $0 $0 $0 s0 $0 2004 -05 Environmental R Tbrougb $12,251,455 $4,473,570 $2,376,705 $2,257,605 $2,630,000 Through $57,357,955 Resources 1998.99 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2008 -09 Total Parkland & R Conservation Recreation $105,000 $50,000 $25,000 $25,000 $50,000 $50,000 $500,000 $805,000 1 R $155,000 $25,000 $25,000 $0 $0 $0 $0 Facilities Development $105,000 $0 $0 $25,000 $50,000 $50,000 $500,000 $730,000 riangle Sportsple: FTR $1,700,000 $400,000 $400,000 $400,000 $400,000 $400,000 $300,000 $4,000,000 Total Water, 1 $1,700,000 $400,000 $400,000 $400,000 $400,000 $400,000 $300,000 $4,000,000 Total Recreation A $355,000 $1,375,000 1 $225,000 $200,000 $200,000 $200,000 $800,000 and parks project $2,844,390 $4,614,350 $1,701,540 $455,000 $450,000 $480,000 $900,000 $11, 445,280 1 $355,000 $1,375,000 1 1 $200,000 $200,000 $800,000 Costs $2,844,390 1 $4,564,350 1 $1,5 %,540 $455,000 $450,000 $480,000 $900,000 11 $11,290,280 Efland Sewer R $100,000 $1,200,000 $0 $0 $0 $0 $0 $1,300,000 1 $100,000 $1,200,000 $0 $0 $0 s0 $0 $1,300,000 Environmental R $12,251,455 $4,473,570 $2,376,705 $2,257,605 $2,630,000 $19,791,325 $57,357,955 Resources $100,000 $150,000 $200,000 $200,000 $200,000 $200,000 $800,000 $1,850,000 1 Conservation $100,000 $150,000 $200,000 $200,000 $200,000 $200,000 $800,000 $1,850,000 Utility Extension R $155,000 $25,000 $25,000 $0 $0 $0 $0 $205,000 Development 1 $155,000 $25,000 $25,000 $0 $0 s0 $0 $205,000 Total Water, A Land, and Sewer $355,000 $1,375,000 1 $225,000 $200,000 $200,000 $200,000 $800,000 $3,355,000 1 1 Project Costs $355,000 $1,375,000 $225,000 $200,000 $200,000 $200,000 $800,000 $3,355,000 Total County A $13,577,295 $12,919,925 $5,162,170 $3,085,880 $2,987,605 $3,380,000 $23,879,325 $64,992,200 Projects 1 $13,577,295 $12,251,455 $4,473,570 $2,376,705 $2,257,605 $2,630,000 $19,791,325 $57,357,955 Suggested Project Changes to County Projects If One Cent Property Tax Is Not Allocated to County Projects R — 1999 -09 Recommended CIP I — Project cban es ' f one cent not allocated to county projects County Capital Projects Funding Sources (as included in the County Manager's Recommended 1999 -09 CIP Proceeds from Total e One Half Funding Cent Sales Tax $2,597,547 $2,067,356 2004-05 $1,863,562 $2,296,769 Tbrougb $29,280,564 1997 Bond Through 1998 -99 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2008 -09 Total County Capital Projects Funding Sources (as included in the County Manager's Recommended 1999 -09 CIP Proceeds from e One Half Cent Sales Tax $2,597,547 $2,067,356 $1,926,965 $1,863,562 $2,296,769 $18,528,365 $29,280,564 1997 Bond Proceeds $6,100,000 $2,070,540 $0 $0 $0 $0 $8,170,540 2/3 Net Debt Reduction Bonds $2,774,600 $0 $0 $0 $0 $0 $2,774,600 tergovernment at $173,480 $160,750 $97,592 $97,592 $97,592 $487,960 $1,114,966 Transfers from General Fund (earmarked for articular $385,000 $175,000 $175,0001 $175,000 $175,000 $775,000 $1,860,000 Appropriated Fund Balance $220,828 $0 $1779143 $120,996 $60,639 $0 $579,606 Total Recommended 10 Year CIP Funding ,f12,919,925 $5,162,246 $3,085,875 $2,987,150 $3,380,000 $23,879,325 $52,414,521 Impact of Not Having One Cent Summary Project Comments Public Buildings and Equipment Agricultural Learning Center Project not funded in 10 year plan County Facilities Maintenance Last six years of plan, project decreases by $1,763,000 Energy Retrofitting No allocation in fy 99/00 (decrease of $25,000); remainin ears' fundin also reduced Equipment and Record Storage Project total decreased by $150,000 (in years beyond fy 2000 -01 Equipment and Vehicles Reduces number of replacement vehicles purchased in first two years of plan Handicapped Accessiblity No allocation in fy 99/00 (decrease of $15,000); remainin ears' funding also reduced Homestead Center Allocations in fy 2000 -01 postponed to 2001 -02 Information Technology FY 99/00 allocation reduced by $200,000; fy 00 /01 reduced by $39,000; future years remain in tact as recommended. Northern Human Services Project proceeds as recommended; funded from 2/3 net debt reduction bonds Orange County Center for Family Life Project not funded in 10 year plan Orange Enterprises Addition not funded in 10 year plan Roofing Projects No allocation in fy 99/00 (decrease of $110,000); remainin future years fundin reduced Whitted Human Services Project proceeds as recommended; funded from 2/3 net debt reduction bonds Public Safety County Communications No allocation in fy 99/00 (decrease of $50,000); future ears funding reduced EMS /911 Center Project not funded in 10 year plan Equipment and Vehicles Reduces re lacement equipment in first two years of Public Works Solid Waste Centers Funding of $50,000 per year (fy 99/00 through fy 2008/09) deleted Equipment and Vehicles Reduces re lacement equipment in second year of plan Recreation and Parks Park at NHSC FY 2000 /01 allocation for feasibli and desiiE deleted Parkland and Recreation Facilities Funding in fy 99/00 $50,000) and fy 00/01 ($25,000 deleted Orange County Commissioners P. O. Box 8181 200 S Cameron Street Hillsborough, NC 2 72 78 Alice M. Gordon, Chair Stephen H. Halkiods, Vice Chair Margaret W. Brown Moses Carey, Jr. Barry Jacobs MEMORANDUM TO: Board of County Commissioners County Manager FROM: Alice Gordon DATE: May 7, 1999 SUBJECT: SCHOOL PARK RESERVE FUND / nt IL t Recently a question arose concerning the Commissioners' decision last year on the school park reserve fund. Beverly Blythe has assembled the relevant documents which are attached. You will see that on June 2, 1998 the Commissioners decided "to retain and continue the one cent setaside for school /park capital reserve for one year. The decision on what to do with the reserve fund after one year will be made later." Mine was the only dissenting vote and that was because I wanted a multi -year policy. You Count In Orange County AREA CODE (919) 732 -8181: 968 -4501: 688 -7331: 227 -2031: FAX (919) 644 -3004 Ext. 2130 September 1998 will be the basis of the 1999 -2009 Capital Improvements is Plan. These percentages will be rounded to one decimal place. Impact fees will be projected and allocated to each school system, although these fees may be used to pay debt service. When impact fees are used to pay debt service, the equivalent amount of the projected impact fee will be allocated to each school system. For the first three years of the planning period (1997 -98, 1998 -99 and 1999 -2000) impact fees are dedicated to the cost of the new schools. All funds allocated to capital projects are to be accounted for in a Capital Project Fund under a Project Ordinance adopted by the Board of Commissioners. The Project Ordinance will include a detailed break down of each cost category related to the project, as outlined in the Sample Capital Project Ordinance at Attachment 1, which is incorporated by reference into this policy. Whenever County or School project bids exceed budget or come in lower than projected, or any other factor affecting the project budget occurs, County departments or the school systems would be expected to present revised capital project ordinances for adoption by the Board of Commissioners. D. Funding Levels It is the intent of the Board of Commissioners to "hold harmless" School projects and County projects as identified by the amount of funding projected in the 1996 -2006 Capital Improvements Plan. To achieve this intention, the following funding options will be used • The difference between the amount of general obligation debt service payments at the peak year of the debt schedule and the actual debt service payment will be earmarked for the Orange County Schools until the time that any shortfall that would have been realized by that system is made up. • For County projects, beginning in 1998 -99 the equivalent of one cent on the general fund property tax rate will be necessary. The Board of Commissioners in 5 adopting this policy instructed staff to identify other funding options rather than a J ° tax increase to make up this shortfall. The Board of Commissioners may consider shifting the one cent capital reserve fund to be dedicated to County CESch, projects (see Capital Reserve section below). k ol/Parks Capital Reserve The school/parks capital reserve fund, established by the Board of Commissioners in 1995 - 96, receives annual allocations equivalent to one cent on the General. Fund Property Tax Rate (not adjusted for the 1997 revaluation of property but adjusted for revaluation of real property beyond the 1997 revaluation.) This reserve will accumulate during 1996 -97 and 1997 -98 with these funds used for site acquisition for schools and or recreation, or the combination of both. The Board of Commissioners will evaluate this reserve fund during 1998 -99 to determine if this one cent reserve should continue. v F. School/Parks/Recreation It is the intent of the Board of County Commissioners to evaluate each new proposed school in both School Districts for joint use to include park and recreation use. G. Recurring Capital CIP Appendix, A - 2 JUNE 2, 1998 MINUTES b. 1998 -2008 CIP Adoption The Board considered adoption of the 1998 -2008 Capital Investment Plan. At the May 19 meeting, the Board approved the allocation of $100,000 for farmland preservation, held in reserve in the 1998 -99 CIP, pending adoption of a conservation easement program specific to Orange County. The Board also approved a decision to proceed with a $4.8 million private placement loan to carry out major renovations at the Whitted and Northern Human Services Centers, and to replace the Chapel Hill Senior Center. The Board indicated its intention to discuss at its next meeting the options available for funding the debt service on that private placement loan. Budget Director Donna Dean distributed a chart which shows the County capital projects and what would happen with the continuation of the one cent setaside for school /park land acquisition and what would happen if it is not continued. Commissioner Gordon made reference to her comprehensive program for resource conservation which would use this one cent setaside. She noted that Orange County has not spent very much on the environment over the last ten years. She feels it is not fair to pit county conservation against county buildings and that people in the County want them to put dollars toward the environment. She asked that the County Commissioners have a work session to discuss this issue further. She asked that this one cent setaside for land acquisition stay intact and that the County look elsewhere for monies for County buildings. Commissioner Carey said that he feels Orange County is doing more than most counties in the state in protecting our environment through land use regulations. He does not want to see the needs of our County buildings which serve County citizens delayed. It is the County's responsibility to upgrade and improve County buildings and he is not prepared to cut County projects. Commissioner Crowther supports the County Manager's proposal to formally adopt the 1998 -2008 CIP, less any specific projects that the Board may identify as needing further deliberation during June 1998 budget work sessions. John Link said that environmental issues and county projects are competing for funds. He asked that the Board consider this as a revenue stream and asked that they direct the staff to fund the needs that are necessary. The Board has a full year for reallocating these monies. Chair Margaret Brown said that these are modest sums for maintaining our County buildings and making them serviceable. She also supports a comprehensive approach for environmental issues that need to be addressed. She would like to keep supporting this fund and hopefully do both things. Commissioner Halkiotis does not support the $6 million for Information technology. With reference to County buildings, he said that the County has taken better care of the school buildings than our own. A motion was made by Commissioner Crowther, seconded by Commissioner Halkiotis to retain and acontinue the one cent setaside for school /park capital reserve for one year. The decision on what to do with the reserve fund after one year will be made later. John Link clarified that the funding stream will be kept the same for the coming year. Beginning in 1999 - q 2000, they will incorporate into the CIP the initiatives that Commissioner Gordon has recommended. They will look at the revenue stream and reduce items as necessary to provide funds for County needs. VOTE: 4 - 1 (Commissioner Gordon) May 5, 1999 TOWN OF CARRBORO NORTH CAROLINA Ms. Alice Gordon, Chair Orange County Board of Commissioners P. O. Box 8181 Hillsborough, N. C.27278 Dear Alice, As you are aware, the Town of Carrboro has been working with officials of the Chapel Hill - Carrboro School Board toward a joint effort of collaboration on the proposed Smith Middle School park concept. Alderman Allen Spalt and Nick Didow of the City School Board made a presentation on this project during your hearing on the County's Capital Improvement Plan on April 20, 1999. A presentation was provided to the Board of Aldermen at their meeting on April 27, 1999. This concept is a result of the work of the Schools and Land Use Councils and could represent a successful coordinated school — community park project with involvement of UNC —CH, the Chapel Hill — Carrboro City Schools, the Town of Carrboro, and hopefully, the Orange County Board of Commissioners. Attached you will find an Overall Site Plan, probable budget estimates for upgrading the athletic fields and a project schedule. The Town of Carrboro has tentatively identified $75,000 that could be committed to this project and ask that you consider involvement in funding support. The Carrboro Board of Aldermen supports the principle and would formally ask that you consider funding the project through your CIP process, with revenue from the 1997 Recreation and Park Bond proceeds, or other available fund that you might consider most appropriate. Recognizing that we have sent you a previous request for use of some of the revenues from the bond, we also find ourselves with a tight time frame upon which to work with the Smith Middle School —Park proposal. It is proposed that drawings be finalized so that bids could be received by September 1, 1999. Therefore, we hope that you would consider possible funding at your earliest opportunity. We hope that this project can move forward since it appears to offer a most effective and efficient use of recreation dollars for the citizens of Orange County. I will be glad to meet with you at your convenience to discuss this very important matter. Sincerely, Michael R. Nelson, Mayor 301 WEST MAIN STREET, CARRBORO, NC 27510 • 19191 942 -8541 • FAX (919) 968 -7737 • TDD (919) 968 -7717 AN EQUAL OPPORTUNITY EMPLOYER 10 P262%w- ftmem 0 ►o '100 40 CHAPEL HILL H SCHOOL ARY SCHOOL R.D. LEGEND: NEW SOFTBALL. SEALL SA"ftm FIELD ftj� OTM9,0 2 NEW MIDDLE SCHOO P-6-/PRACTICE FIE, NEW WAL, FIELD PR-4 C -rICE _I 4 NEW 7 ENNI.S COURPS EXISTINO FIELD PRACTICE 6 ' EXIST ING SOCCER FIELD 7 EXISTING P0 0-1 ELD" 73ALL TR 8 BACK "t-STING FIELD ASEBALL 9 L cXISTING TENNIS COURTs to MIDDLE SC1,00L 11 C O;Mft FIELD It'l OVED WALV FATHLE7.1C I ELPMD SOFTBALL R.D. ANDEUZeLLe P. SMITH SCHOOL �TRALI, S'7'E,PI,AfV WAL, 01APnt CARi ziolto c77yscn6o-j ,s cbwxy�� ztcz April 28, 1999 ATHLETIC FIELDS AT CHAPEL HILL HIGH SCHOOL FOR CHAPEL HILL - CARRBORO CITY SCHOOLS Projecr #9904 PROBABLE BUDGET ESTIMATE FOR UPGRADING ATHLETIC FIELDS DESCRIPTION QUANTITY /. UNIT UNIT PRICE TOTAL Irrigation 3 fields $ 25,000.00 $ 75,000 Lights 3 fidds $ 70,000.00 210,000 Bleachers 3 sets $ 10,000.00 30,000 Baseball Field Improvements: Chain link fencing 1,000 LF $ 10.00 10,000 Clearifng and grubbing 4.3 AC $ 6,500.00 28,000 Earthwork 15,000 CY $3.50 m $6.00 52,500.00,000 Seeding 4.5 AC $ 1,500.00 7,000 Storm drainage 1 LS $ 10,000.00 10,000 Silt fence 600 LF $ 3.50 2,000 Construction fencing 750 LF $ 2.50 1,500 Landscape buffer 1 LS $ 5,000.00 5,000 Asphalt paths 400 SY $ 12.50 5,000 ESTIMATE TOTAL $436,000 - 473,500 TOTAL P.02