HomeMy WebLinkAboutAgenda - 05-18-1999 - 9fORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 18, 1999
Action Agenda
Item No. 4-.~
SUBJECT: 1999-2000 Landfill Fund Budget
DEPARTMENT: County Manager/Public Works PUBLIC HEARING: (Y/1~ No
ATTACHMENT(S):
1999-2000 Landfill Fund Budget Summary
Detailed Landfill Fund Budget
5/6/99 LOG Meeting Q&A
INFORMATION CONTACT:
Rod Visser, ext 2300; Wilbert McAdoo, ext
2625; Gayle Wilson, 968-2800
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To review the proposed budget for the Landfill Enterprise Fund for fiscal year 1999-2000.
BACKGROUND: Under the County's current proposal to assume overall solid waste management
responsibility, the Boazd of Commissioners is slated to approve the 1999-2000 Landfill Fund budget that
is currently administered by the Town of Chapel Hill. Responses received to date from all municipalities
have indicated their agreement with this aspect of the Commissioners' proposal. The Landfill Owners'
Group met on May 6 and considered the proposed budget. The LOG voted unanimously to support the
1999-2000 budget as presented (without any of the potential program/service additions), with the
stipulation that funding for the landfill community benefits be addressed during 1999-2000 budget
deliberations.
County Public Works staff and Chapel Hill. Solid Waste Department staff have collaborated to prepaze the
attached summary of the major elements of the proposed 1999-2000 landfill fund budget. A summary of
significant questions and responses from the May 6 LOG meeting is attached as well.
No decision action is required at this meeting. However, the Boazd will need to consider giving approval
to the 1999-2000 Landfill Fund budget at an upcoming meeting. Approval of the Landfill Fund budget
has been tentatively scheduled for the Commissioners' June 1 meeting. Approval by the Commissioners
at that meeting will subsequently permit the Chapel Hill Town Council to include the Landfill Fund when
it approves the Town's 1999-2000 Budget Ordinance at its June 14 meeting. The Town of Chapel Hill
will continue to administer the Landfill Fund until handover to the County later in FY1999-2000. The
handover is scheduled to take place six months after the consummation of a solid waste management
interlocal agreement between the County and the Towns of Carrboro, Chapel Hill, and Hillsborough.
FINANCIAL IMPACT: The Landfill Fund is administered by the Town of Chapel Hill as aself-funded
enterprise operation. The County will assume operations sometime during the 1999-2000 fiscal yeaz and
will continue operations under the same principles. There will be no direct impact on the County's
General Fund or on the County's ad valorem property tax rate from the County's assumption of overall
solid waste responsibility. The proposed Landfill Fund budget includes an increase in the tipping fee
from $38/ton to $39/ton for mixed solid waste (MSW). Based on an estimate of 12,600 tons of MSW to
be collected and disposed of by Orange County Public Works, the impact from the tipping fee increase is
estimated at $12,600 for 1999-2000. This increase will be included in the recommended County budget
for the Public Works Department.
RECOMMENDATION(S): The Manager recommends that the Boazd discuss the Landfill Fund budget
and provide direction to staff on any changes that may be required. Staff would then prepaze a resolution
for the Boazd's consideration at the June 1 meeting that would convey the approved elements of the 1999-
2000 Landfill Fund budget, which will be formally adopted by the Chapel Hill Town Council.
DATE: 05/12/99
TO: "John Link
FROM:. - Wilbert McAdoo
RE: 1999/2000 Landfill Budget Summary
This report has been prepared by Town of Chapel Hill and Orange County staff
to provide a summary of highlights of the 1999/2000 Fiscal Year Solid Waste
Management Department Budget Request document. Included with each
summary item are references to the applicable page numbers from the full Solid
Waste Management Department Budget Request document. Copies of
summary tables have been presented in several instances. The Summary
Budget Overview Sheet (pg. 8 of the Solid Waste Management Department
Budget Request document) has also been attached.
SOLID WASTE MANAGEMENT DEPARTMENT BUDGET REQUEST -
SUMMARY Budget Page.-
Landfill Fund Revenues
Tonnage and associated revenues for C&D waste for 1998/99 FY wilt be higher
than anticipated. 4
Tonnage and associated revenues for MSW for 1998/99 FY will be slightly
higher than anticipated 4
The proposed budget, as per previous budgets, suggests that the Town
Manager maintain authority to adjust, at his discretion, the fees for the sale of
mulch and the incoming fees for clean wood and metals from construction and
demolition. 7
Anticipated revenue from FEMA reimbursements related to Hurricane Fran have
not been included. The FEMA reimbursement was a part of the overall
reimbursement request submitted by the Town of Chapel Hill. 7
White goods reimbursement funds will be lower due to surplus funds received in
previous years. 11
Landfill fines levied on loads of mixed solid waste delivered to the landfill that
contain unacceptable quantities of cardboard or yard waste will be higher than
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3
Summary Budget Overview Sheet
•~,
a
Budget Category 1998-99
Original
Budget 1998-99
Revised
Budget
1998-99
Estimated
FY 1999-00
Request % Change
over Original
Budget
L ONDFII 1 RF1/RAIIIFC
Landfill Fees 3,247,970 3,247,970 3,484,800 3,500,700 7.78%
Other Revenue 565,200 565,200 481,100 441,750 -21.84%
Appropriations from
Fund Balance and Reserves
1,264,440
1,792,810
1,792,810
1,663,769
31.58%
TOTAL REVENUES 5,077,610 5,605,980 5,758,710 5,606,219 10.41%
LANDFILL COSTS
Non-Denartmental
Operations 1,018,024 1,018,024 1,018,024 1,198,189 17.70%
andfill Oc~erations
Personnel 816,158 816,158 818,309 837,954 2.67%
Operations 893,400 1,177,531 1,045,459 819,350 -8.29%
Capital 210,000 283,744 283,388 1,080,400 414.48%
Subtotal
Landfi(I Operations Total 1,919,558 2,277,433 2,147,156 2,737,704 42.62%
General Recvdina
Personnel 352,428 352,428 339,399 365,026 3.57%
Operations _ 672,400 838,186 771,658 558,350 -16.96%
Capital 365,200 365,200 335,950 31,500 -91.37%
Curbside Recvdina
Operations 750,000 754,710 679,500 715,450 -4.61%
Subtotal
Recycling Total 2,140,028 2,310,523 2,126,507 1,670,326 -21.95%
GRAND TOTAL COSTS 5,077,610 5,605,980 5,291,687 5,606,219 10.41%
TOTALS BY CATEGORY - ALLL DIVISIONS COMBINED
Personnel 1,168,586 1,168,586 1,157,708 1,202,980 2.94%
Operations 3,333,824 3,788,450 3,514,641 3,291,339 -1.27%
Capital 575,200 648,944 619,338 1,111,900 93.31%
TOTAL BY CATEGORY 5,077,610 5,605,980 5,291,687 5,606,219 10.41%
Revised: 3/18/99 - 9:51 AM
SOLID WASTE MANAGEMENT DEPARTMENT BUDGET REQUEST -
SUMMARY Budget Page
originally budgeted for the 1998/99 FY ($90,000 rather than $56,500). 11
REVENUE
Current (FY 1998-991
Landfill Fees
Material TiR ing Fee Est. Tons Revenue
• Mixed Solid Waste $38/ton 58,000 $ 2,204,000
• C&D $38/ton 32,000 1,216,000
• Yd/Clean Wood $12/ton 5,400 64,800
• Tires (not eligible for free disp) $100/ton 1.100 0
Total Fees .96,500 $ 3,484,800
Other Revenue
Recycling Program material sales' $ 83,450
Other (interest, fire 8 wh gd reimbursement, mulch, metal sales $ 397,650
Appropriations from Eubanks, Equipment and Acquisition and
Construction reserves $ 529,500
AR~oriated fund balance
$1.263.310
TOTAL REVENUE $5,758,710
Proposed Budget (FY 1999-001
Landfill Fees
Material Tig ing Fee Est. Tons Revenue
MSW $39/ton 58,100 $2,265,900
C&D $39/ton 30,000 $1,170,000
Yd/Clean Wood $121ton 5,400 $ 64,800
Tires (not eligible for free disp) $100/ton 1,100 $ 0
Total Fees 94,600 $3,500,700
Other Revenue
Recycling Program material sales $ 119,150 11-12
Other (interest, fire 8 wh gd reimbursement, mulch, metal sales $ 322,600
Appropriations from Eubanks, Equipment and Acquisition and
Construction reserves $1,160,800
A{~~w7riated fund balances
$ 502,969
TOTAL REVENUE $5,606,219
Landfill Non-0epartmentaf
The preliminary estimate for the Non-departmental budget includes funds for
reserves and indirect expenses, such as insurance and bonds, and administrative
and support services by the Town of Chapel Hill. Funding contributions to
reserves are included as follows:
' Please note that most material revenues are credited against the recycling collection and
marketing contract to reduce net contract costs.
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SOLID WASTE MANAGEMENT DEPARTMENT BUDGET REQUEST -
SUMMARY Budget Page
Reserve for equipment - $ 500,000
Reserve for South Eubanks construction - $ 250,000
Reserve for land acquisitions and landfill construction - $ 260,000
TOTAL $1,010,000 17
Detailed tables present information for Landfill Non-Departmental and for each
reserve account (copies attached). 18-22
Landfill Operations
Landfill -Operations: $2,737,704
Our preliminary estimate for the Landfill Operations division includes funds for the
day-today operations of the landfill, overall administration of solid waste
management programs and engineering services for the current landfill. Major
items included in this budget are the following.
• Professional Services: $226,900
Includes funds for operations for both North and South Eubanks Road landfill,
medicaUdrug testing services, and legal /financial services.
Contracted Services: $315,100
Includes funds for scrap fire disposal, leachate treatment, grinding of yard waste,
scrap metal hauling, and alternative daily cover.
CaRtal Outlav: $1,080,400
Includes the following items:
a) construction of landfill disposal cell #4 ($748,800);2
b) purchase of a paNscraper for landfill operations ($315,000); and
c) tools/equipmentfcr landfill operations and equipment maintenance ($16,600). 23-33
No allowance has been made in the 1999/00 budget for costs associated with
reorganization. Town of Chapel Hill/Landfill staff indicate that the estimated
costs associated with reorganization ($37,750) can easily be accommodated by
the undesignated fund balance. 6
No allowance has been made in the 1999/00 budget for costs associated with
the acquisition and development of a new C8D landfill, although. Town of
Chapel Hill/Landfill staff indicate that the Acquisitions and Construction Reserve
Funds contains adequate revenues to acquire the proposed site on Guess
Road at an estimated purchase price of $496,620. The estimated costs
' Cell construction and equipment purchase costs will be funded from established Solid Waste
Reserve Accounts.
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SOLID WASTE MANAGEMENT DEPARTMENT BUDGET REQUEST -
SUMMARY Budget Page
associated with permitting and development of the Guess Road site are
currently being determined, but could be accommodated from the Acquisitions
and Construction Reserve account. 6-7
Recycling
BeCyclina: $1,670,326
The preliminary estimate for Recyding programs is divided between General
Recycling ($954,876) and Curbside Recycling ($715,450). The former provides
fundir>g for drop-off services, commercial services, multifamily services, and
household hazardous waste services. Curbside provides funds for recyding
collection service to single-family homes in the urban and rural areas.
The general recyding program budget provides for continuation of current
programs.
The estimate for the curbside recyding program budget does not indude any new
programs, only anticipated program expansions to service additional housing units
newly constructed and some existing homes along established routes. 34-47
General Recycling Division costs will decrease by an estimated $435,000
during the 1999/00 FY due to one-time capital costs associated with taking
commercial glass and drop-off recycling services "in-house" that were incurred
during the 1998/99 FY. 34
1999/00 FY curbside recycling related costs will decrease by $34,550 due to
contract bid prices being lower than estimated costs to provide rural curbside
recycling service. 43
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SOLID WASTE MANAGEMENT DEPARTMENT BUDGET REQUEST -
SUMMARY Budget Page
~4~ #
Add Items
The prospective add items and impact on the tipping fee for the 1999/00 fiscal
year include:
• Construction of recycling site at Southern Village ($1.07);
• Expansion of rural curbside recycling collections ($0.43);
• Addition of enforcement personnel for C8D waste ordinance ($0.50)
• Use of Work First employee(s) at landfill ($0.20)
• Engineering/supervision work for Mat'Is Recovery Facility (MRF) ($0.34)
NOTE: These add items are ~ included in the proposed $39.OO/ton 48-49
tip fee.
Other
No funding has been included in the proposed budget for implementation of the
Integrated Solid Waste Management Plan. Many decisions regarding
implementation of the Integrated Solid Waste Management Plan are still to be
determined. Staff have assumed that these decisions will be not be reached
until after organizational issues have been resolved, thereby delaying further
implementation. 7
The $2,000 funding request from the Triangle J Council of Governments (TJCOG) for
development of a long-term regional strategy for solid waste management, if approved, can be
accommodated through the undesignated reserve account.
No funding has been allocated in the 1999-00 budget for community benefits. If it is determined
that these benefits can be legally funded through use of landfill revenues, and if governments
decide to use LOG funds, the option to borrow from reserve funds would be available. It is
assumed that no significant expenditures would be required during this fiscal year due to the time
required for system design, etc., thereby providing the opportunity for staff and elected officials to
determine the appropriate funding mechanism, and inclusion in the 2000-01 FY budget.
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L~livDl'1[-I. RESERVE FL'~iD tor.
Equipmerrt Rapiacemrnt
YEAR CONTR IBUTION OUTLAY RESIDUAL
Fiscal Year
1998-99
Estimates 1999-2000
Revised
Estimates
1998-99
Estimates 1999-2000
Revised
Estimates
1988-89 50,000 SU,000 50,000
1989-90 109,300 109,300 159,300
1990-91 273, 819 273, 819 433,119
1991-92 350,415 350,415 783,534
1992-93 242,411 242,411 215,545 215,545 810,400
1993-94 0 0 234,500 234,500 575,900
1994-95 175,000 175,000 252,000 252,000 498,900
1995-96 216,000 216,000 317,000 317,000 397,900
1996-97 275,000 275,000 255,504 255,504 681,900
1997-98 385,000 385,000 601,000 601,000 465,900
1998-99 475,000 300,000 343,000 353,000 412,900
1999-00 550,000 500,000 305,000 315,000 597,900
2000-01 550,000 480,000 609,000 609,175 468,725
2001-02 550,000 470,000 504,000 504,242 434,483
2002-03 550,000 400,000 506,000 505,300 329,183
2003-04 550,000 410,000 509,500 525,000 214,183
2004-05 550,000 430,000 364,000 364,186 279,997
2005-06 0 440,000 0 401,479 318,518
2006-07 0 440,000 0 344,371 414,147
2007-08 0 450,000 0 585,784 278,363
2008-09 0 470,000 0 0 •748,363
Footnotes:
Notes Purchases /Comments
1996-97 Arithmetic anomoly is based upon a reconciliation of reserve accounts with the current audited
fmsacial statements, which resulted in higher reserve account balances. higher reserve acconnt
~a°ces are due to the differeacx between charging only the actual expendih~tss rather than the
budgeted appropriations in several fiscal years prececding the account reconciliation is 1996-97.
1998-99 Purchases: bulldozer (5190,0007, Roll-0ff Truck (5115,000); used motor grader (520,000r and
flares (530,000 = 5353,000.
1999-00 Purchax oi: Sc as 5315,000).
2000-0I Purchases: Landfill com for (5320,770), sca / an (5288,405) = 5609,175.
2001-0Z Purchases: Bulldozer 5378,515) and Loader/backhoe (5125 727) = 5504,242.
2002-03 Purchaser. Landfill compactor (534005) and front-loading recycling truck (5164,998)
5505,303.
2003-04 Purchases: Landfill dozer (5418348); Leaehate Truck/Tanlr (5106,210) = 5524,558.
2004-05 Purchases: Crawiier-Dozer (5226,870); Roll-ofl'Truck (5137,316) = 5364,186.
2005-06 Purchases: Articulated LoaderlTool carrier (5118,879); Front-end Loader, rubber-tired
(5215,000r utili rtaxctor/sw er (567,600) =5401,479.
2006-07 Purchases: Sera / (5344,371).
2007-08 Purchases: Landfill compactor (5394,506) and front-loading recycling truck (5191,278) _
5585,784.
2008-09 No purchases are scheduled during this fzscal year
a,
Revised 3/18/99 - 9:53 AM
ReserveFunds00 / Equip00
LANDFILL RESERVE FUND ior.
Eub:u>bs Construction
10
YEAR CONTRI BUTIONS OUT LAY RESIDUAL
1999-2000 1999-2000
1998-99 Revised 1998-99 Revised
Estimate ~ Estimate Estimate Estimate
1988-89 100,000 100,000 0 0 100,000
1989-90 300,000 300,000 0 0 400,000
1990-91 250,000 250,000 0 0 650,000
1991-92 550,000 550,000 0 0 1,200,000
1992-93 650,000 650,000 0 0 1,850,000
1993-94 567,000 567,000 0 0 2,417,000
199495 835,000 835,000 3,038,500 3,038,500 213,500
1995-96 855,000 855,000 0 0 1,068,500
1996-97 670,000 670,000 272,000 272,000 1,738,500
1997-98 400,000 400,000 1,550,000 1,550,000 588,500
1998-99 335,000 335,000 71,500 71,500 852,000
1999-00 440,000 250,000 0 845,800 256,200
2000-01 440,000 105,000 1,400,000 0 361,200
2001-02 225,000 105,000 0 0 466,200
2002-03 225,000 105,000 0 0 571,200
2003-04 225,000 100,000 680,000 0 671,200
200405 0 100,000 0 0 771,200
2005-06 0 90,200 0 0 861,400
2006-07 0 0 0 861,400 0
2007-08
2008-09
NOTES:
Fiscal Year Purchases /Comments
Arithmetic anomoly is based upon a reconciliation of reserve accounts with the cuireat audited
financial statements, which resulted in higher reserve account balances. Higher reserve account
1996-97 balances are due to the di$erencx between charging only the actual expenditures, rather than the
budgeted appropriations in several fiscal years preceeding the account reconciliation in 1996-97.
1997-98 Construction of Landfill Cell #3
1998-99 Expenditure: erimeter fencin at landfill (571,500).
1999-00 Construction of Landfill Cell #4 (final cell)
Projected capacity/closure date. Reserve accouint expires, with ongoing post-closure maintenance
2006-07 funded throu transfer station revenues.
Revised: 3/18/99 - 9:52 AM ReserveFunds00 / Eubanks00
LANDFILL RESERVE FjJND for.
Acquisition and Construction
11
~~.
YEAR CONTRIBUTIONS OUTLAY RESIDUAL
1998-99
Estimate ,1999-2000
Revised
Estimate
1998-99
Estimate 1999-2000
Revised
Estimate
1988-89 0 0 0 0
1989-90 100,000 100,000 0 0 100,000
1990.91 110,000 110,000 0 0 210,000
1991-92 110,000 110,000 0 0 320,000
1992-93 130,000 130,000 0 0 450,000
1993-94 110,000 110,000 0 0 560,000
199495 135,000 135,000 0 0 695,000
1995-96 160,000 160,000 202,450 202,450 652,550
1996-97 185,000 185,000 0 837,550
1997-98 210,000 614,680 309,300 713,680 .738,550
1998-99 235,000 235,000 255,000 105,000 868,550
1999-00 260,000 260,000 0 604,000 524,550
2000.01 285,000 285,000 0 0 809,550
2001-OZ 700,000 500,000 0 0 1,309,550
2002-03 700,000 500,000 0 0 ' 1,809,550
2003-04 700,000 500,000 0 0 2,309,550
200405 925,000 725,000 0 2,400,000 634,550
2005-06 0 700,000 ~ 0 1,280,000 54,550
2006-07 0 700,000 754,550
2007-08 0 700,000 1,454,550
2008-09 0 700,000 2,154,550
NOTES:
1995-1996 E 'tore for urchase of Neville tract and Johnson tract - -
1997-1998 to urchase Wilson ro and related landfill site search services.
Expenditures include allocation for desig~o/development expenses ($50,000) and construction of
1998-1999 materials separation area ($55,000). Additional expenditures probable for purchase and
devel meat of C&D sal site.
1999-2000 Purchase and development costs for the new C&D disposal facility. Decision on acquisition is
currentl eadin Costs shown are for the less ensive of the two facilities be' considered.
2004-2005 Transfer Station develo ent
Purchase of transfa station tractors and trailers (with replacement of this equipment to be provided for
2005-2006 in the E ui ent R lacement Fund .
Revised: 3/18/99 - 9:53 AM
ReserveFunds00 / LandAc00
12
SOLID WASTE MANAGEMENT DEPARTMENT BUDGET REQUEST
Table of Contents
Introduction/Overview
Budget Notes
Summary budget Overview Spreadsheet
Personnel Sheets
Landfill Fund Revenues
Cover Narrative
Undesignated Fund Balance Calculation
Summary Spreadsheet
Landfill Non-Departmental
Cover Narrative
Summary Spreadsheet
Detail Justifications
Reserve for Equipment Replacement Table
Reserve for Eubanks Construction Table
Reserve for Acquisitions and Construction Table
ti~
Y LandfillOperations
Cover Narrative
Summary Spreadsheet
Detail Justifications
Business Meetings and Training Justification
Landfill General Recycling
Cover Narrative
Summary Spreadsheet
Detail Justifications
Business Meetings and Training Justification
Landfill Curbside Recycling,
Cover Narrative
Summary Spreadsheet
Detail Justifications
Add List
1
6
8
9
11
14
16
17
18
19
20
21
22
23
25
27
33
34
37
38
41
43
46
47
48
13
a.
MEMORANDUM
TO: W. Calvin Horton, Town Manager
FROM: Gayle Wilson, Solid Waste Director
SUBJECT: Fiscal Year 2000 Landfill Fund Budget
DATE: February 12, 1999
Attached for your review is the Landfill Fund recommended budget for fiscal year 1999-00. The usual forms
and tables are included, along with supplementary information regarding specific accounts and programs.
Additional information on potential program additions and expansions is included as an attachment.
This memorandum summarizes significant items and issues in the current year and next year's proposed
budget. Detailed information concerning specific items is found in each division's budget documents.
1998-99 Budget (7/1/'98):
1998-99 Budget (1/1/99):
1998-99 Estimated Expenditures:
1998-99 Estimated Expenditure Savings:
~~
Or.
1999-00 Proposed Budget:
Or.
$5,077,610
5,605,980
5,291,687
314,293
5.61%
5,606,219
up 10.4% from $5,077,610
The $528,609 increase for FY 1999-00 results primarily from a $845,800 landfill cell construction (Cell #4)
project, capital equipmem expenditure for replacement of a scraper/pan for landfill operations ($315,000), and
increased contn'butions to the Solid Waste Fuad Reserve Accounts ($140,000), balanced by a reduction in:
Landfill non-capital costs (-$52,254); General Recycling Division expendituues (-$435,152); and Curbside
Recycling expenditures (-$34,550).
At this time, decisions are pending regarding the reorganization of the Solid Waste Management Department.
It is possible that these decisions will be made in the current year and that there will be expenditures associated
with the reorganization which will be incurred in Fiscal 1999-00. We have not included any funding for
expenses related to any reorganization in the 1999-00 budget request and have assumed in the base budget the
continued management of Solid Waste by the Town of Chapel Hill. No expenditures have been assumed for
relocation of or new administrative offices due to a possible reorganization.
14
Fiscal Year 199Q-OOH eouest
The budget includes continuation of current operations and recycling programs at current levels. A discussion
of possible additions to the requested base budget is included in the add list section.
Revenues and Fees for 1999-00. We recommend the fees and estimate the revenues from these fees for fiscal
year 1999-00 as follows:
Material Cost/ton Tons -Total Revenue
Mixed Waste $39.00 58,100 $2,265,900
Construction & Demo $39.00 30,000 $1,170,000
Clean Wood/Yard W. $12.00 5,400 $ 64,800
Tires (most freel 100.00 1.100 $ 0
TOTAL RECEIVED 94,600 $3,500,700
For the convenience of comparison, I have provided the current year (FY 1998-99) tonnage and fee revenue.
Material Costlton Tons Total Revenue
Mixed Waste $38.00 58,000 $2,204,000
Construction dt Demo $38.00 32,000 $1,216,000
Clean Wood/Yard W. $12.00 5,400 $ .64,800
Tires (most free) 100.00 1.100 ~ 0
TOTAL RECEIVED 96,500 $3,484,400
Estimated non-fee revenue is $441,750 and includes landfill fines, fire and white good tax reimbursements, sale
of scrap metal, newspaper and cardboard, sale of mulch and interest earnings.
~° Estimated revenue from reserve accounts and undesignated reserves totals $1,678,769. A detailed breakdown
Hof these fiords is provided in the Revenue section. Major projects funded from reserves include:
Ec~uioment Reserve
• purchase of a replacemerrt scraper/pan for landfill operations ($315,000)
Eubanks Landfill Reserve
• installation of the final landfill disposal cell (Cell #4) ($845,800).
Acquisition & Construction Reserve
• the base budget anticipates no revenue from this fund during the fiscal year.
Use of undesignated reserves totaling $502,969 is proposed in 1999-00 to balance the fund. Estimated 3une 30,
1999 undesignated reserves are $719,334, or 12.8% of the total landfill fund operating budget.
We have recommended the above tipping fees in order to meet the revenue requirements of the fiend while
attempting to minimize increases in fees. In 1998-99, we raised tipping fees $3 per ton for both mixed solid
waste and construction and demolition waste in order to cover a projected revenue deficit. We propose
utilizing a combination of other revenues, reserves and the recommended fee increase of $1.00 per ton for
mixed solid waste and construction and demolition waste, to meet the estimated revenue needs of the landfill
fund for 1999-00. Note that the recommended tipping fee for mixed solid waste and construction and
demolition waste are increased by the same amount from last fiscal year, as has been the recommendation of
the Landfill Owner's Group in recent budgets.
15
Operations
The recommended Operations budget for fiscal year 1999-00 is $2,737,704, an increase of $818,146 (42.6%)
from the 7/1/98 budget. This increase is due primarily to the construction of the final landfill disposal cell
(Cell #4).
Professional services ($226,900) include funds for groundwater monitoring operations at the existing Eubanks
Road facility, engineering services associated with new cell development, and legal and financial services.
Contractual services ($315,100) include funds for alternate daily cover system; leachate treatment and hauling;
scrap tine hauling and disposal; grinding of yard waste for mulch; and scrap metal hauling.
Capital outlay ($1,080,400) includes funding for the following major items:
• purchase of a replacement scraper/pan ($315,000) for landfill operations;
• computer hardware, a gas meter and miscellaneous tools far landfill operations and equipment
maintenance ($12,100);
• computer equipment and related.peripherals to enable public presentations ($4,500); and
• construction of the final landfill disposal cell ($748,800).
Non-deaartmental
Funding is recommended for continuation of the reserve accounts previously established. Note that the reserve
' account contributions have been restructured to reflect projected cost savings on some projects in recent years.
Detailed reserve tables are included with the Non-Departmental Budget. The following is a summary of
contributions for 1999-00:
• contribution to capital equipment ($500,000); the projected net balance in this reserve at June 30, 2000,
~' will be $537,900;
~ • reserve for Eubanks construction ($250,000); the projected net balance in this reserve at June 30, 2000, will
be $852,000;
• reserve for acquisitions and construction ($260,000); the projected net balance in this reserve at June: 30,
2000, will be $923,250.
Fund balances as of June 30, 1999, take into account proposed use of the reserve funds as landfill revenues in
FY 1999-00 as discussed in the Revenue section.
RecyclinQ
The base budget request for general recycling includes the continuation of current programs with modest
increases in the number of commercial glass, food waste, and multifamily recycling sites.
The curbside recycling program base budget, includes funds to cover the anticipated contract costs for urban
and rural service.
Current Yeaz - 1998-99
Current Year's Revenues
16
Revenue is discussed in some detail in a separate section. We estimate that the current years landfill fee
revenue will exceed the revised budget by about $152,730, or 2.72%. This results primarily from:
• a higher than anticipated delivered tonnage of construction and demolition materials (+$152,000) due to
yeaz-end estimate of 32,000 tons received as compared to the original estimate for this year of 28,000;
• a slightly higher than anticipated revenue from mixed solid waste ($41,800) due to a year-end estimate of
58,000 tons received versus 56,900 tons originally estimated; and
Non-fee revenue is estimated to be $84,100, or 14.9%, less than budgeted. The following components
contributed to this anticipated deficit in non-fee revenues:
Original Budget Projected Year-end Projected
Estimate Estimate Variance
a) landfill. fines
$ 56,500
$ 90,000 Amount
$33,500
b) fire tax reimbursement 75,000 83,000 8,000
c) white goods tax reimbursement 75,000 22,100 (52,900)
d) interest income 137,000 137,000 _ ~
e) sale of recycling Paper' 20,000 18,000 (2,000)
f)
' ~ sale of recycling cardboard 25,000 25,000 -0-
g) sale of composting bins 11,000 -0- (11,000)
h) ~ sale of mulch 95,000 51,000 (44,000)
i) sales of commercial glass 10,500 5,900 (4,600)
j)
~~ sales of metal cans 3,500 5,500 2,000
k) sales of fixed assets -0- 1,400 ~ 1,400
~ 1) sale of scrap metal 26,600 27,500 900
m) sale recycling containers/bins 100 1,550 1,450
n) miscellaneous revenues 30.000 13.150 16 850
TOTAL ~ $ 565,200 $ 481,100 $ (84,100)
Current Year's ditures
The revised budget is $528,370, or 10.4%, more than the original budget due to reappropriated carryovers from
FY 1997-98 ($433,370) and a budget amendment ordinance increasing landfill fund appropriations ($95,000)
for Professional Services in the Recycling Division towards development of the Materials Recovery Facility.
Reappropriated carryovers in landfill operations totaled $433,370. Major components of the reappropriation
include:
• Landfill professional services ($189,892);
• Landfill contract services ($70,008);
• Land Improvement (Capital) for completion of landfill disposal cell #3 ($45,000);
• General Recycling ($70,786), including $53,119.92. in recycling contracted services, $5,008.43 in supplies
and $8,200.00 in vehicle maintenance and repair, and.
• Curbside Recycling ($4,709.66).
17
4
The other budget revision since Juty 1 is the budget amendment ordinance to increase landfill appropriations by
$95,000 for preluninary planning and design of a Materials Recovery Facility for recycling operations as
planned for in the adopted Integrated Solid Waste Management Plant. The budget amendment appropriated
funds originally appropriated in FY 1997-98for this purpose which were not spent or encumbered during that
period.
The current estimated expenditure savings of about $314,294, or 5.61 %, relates to the following:
• Landfill Operations ($130,277) due to lower "Professional Services," "Supplies' and "Miscellaneous
Vehicle Supplies" expenditures;
• Recycling Personnel ($13,029) due primarily to the delayed appointments to fill vacant positions;
• Recycling Operations ($66,528) due to lower than anticipated expenditures for Contracted Services;
• Curbside Recycling ($75,210) due to lower than anticipated expenditures for contracted services.
^~,
BUDGET NOTES
FISCAL 1999-00 18
ASSUMPTIONS/ADDITIONAL INFORMATION ~
1) SOLID WASTE DEPARTMENT REORGANIZATION
At this time, decisions are pending regarding the reorganization of the Solid Waste Management Department. It is
possible that these decisions will be made in the current year and that there will be expenditures associated with the
reorganization which will be incurred in Fiscal 1999-00. We have not included any funding for expenses related to
any reorganization in the 1999-00 budget request and have assumed in the base budget the continued management of
Solid Waste by the Town of Chapel Hill. Any additional funding required for the reorganization can be adequately
provided from the remaining undesignated surplus in the fund. No expenditures have been assumed for relocation of
or new administrative offices due to a possible reorganization.
Due to the enterprise fund nature of the Solid Waste Management Department and the corollary need for full cost
accounting to support the enterprise, most typical overhead costs are already paid by the fund either directly to the
vendor (ie. janitorial services), are charged directly to our accounts by the Town for Town managed services (vehicle
fuel and parts, telephone, electricity, office supplies, or are covered by the non-departmental "Charges by the General
Fund" for administrative, personnel, legal, and financial support.
In the event that we are asked to assume that reorganization expenses should be included in the 1999-00 budget, we
have estimated that the items we would recommend for inclusion would total about $37,750 for next year, or about
$36,300 assu**+~ng an October 1, 1999 transfer date. Each additional quarter year delay would reduce the amount by
about $1,400. It should be noted that any expenses related to payroll adjustments for transferring staff is not included.
Preliminary transition meetings were held by Orange County and Chapel Hill staff more than a yeaz ago to begin
ironing-out transitional details, including costs. These meetings stopped when discussions regarding the
reorganization reached an impasse, with most work incomplete. Therefore, the $37,750 results from a preliminary
'~• assessment by Chapel Hill staff regarding several possible reorganization related expenses resulting from staff s best
guess, given the existing knowledge of our department and some of the issues discussed in our preliminary meetings
with Orange County. We feel that the order of magnitude presented by the suggested expenses is a reasonable
expectation.
Items addressed in the estimate fnclude labor for Public Works maintenance of vehicles and building, increased fuel
costs due to need to contract with Public Works, legal expenses, phone system maintenance, new letterhead/uniform
insignias/vehicle decals, human services consulting services, and miscellaneous expenses. It is assumed that existing
budgeted Charges by General Fund account will fiord routine overhead charges until Orange County analyzes its
adequacy and recommends changes in subsequent budget years.
2) DEVELOPMENT OF CONSTRUCTION & DEMOLITION LANDFILL
The proposed budget does not include fimding_for the purchase or development of a C&D landfill. The timeline of
the C&D Site Selection Work Group indicates a decision on and acquisition of a site during the current budget yeaz.
The Work Group has identified two final candidate sites on which exploratory work will be scheduled, once ongoing
negotiations with owners are complete. Assuming that one of these two sites will ultimately be selected and approved
by the governing boards, we are presenting below the estimated costs of buying and developing each of the two sites.
It is also assumed that most of the costs for acquisition and development of the selected site would be funded by
through the Reserve Fund -Acquisitions and Construction (estimated current balance = $868,550). We would
recommend that site acquisition costs be made available in the current budget year through a budget amendment from
the Acquisitions and Construction Reserve Fund (est. $476,000 for Eubanks site and est. $439,000 for Northern 86
site).
Eubanks Road Site (Oen¢ and Duke Property) 19
Expenses related to permitting and development (est. $128,000) would need to be budgeted from the Acquisitions and
Construction Reserve Account in FY 1999-00. Sufficient funds for development of this site exist in the "Acquisition
and Construction" reserve account.
Northern Highway 86 site (Site #12)
Expenses related to the permitting and development (est. $813,550) would need to be budgeted from the Acquisitions
and Construction Reserve Account in FY 1999-00. Sufficient funds are available in the reserve accounts for the
acquisition and development of this site:
3) INTEGRATED SOLID WASTE MANAGEMENT PLAN
The proposed budget does not include funding for the Integrated Plan implementation costs or further study. A
separate. "BUDGET NOTES" report will be provided at a later date, due in part to ongoing discussions among the
governing bodies:
4) CERTAIN FEE RATES SET BY MANAGER
The proposed budget, as per previous budgets, suggests the Town Manager maintain authority to adjust, at his
discretion, the fees for the sale of mulch and the incoming fees for clean wood and metals from construction and
demolition.
5, HITRRICANE FRAM - FEMA REIlVIBURSEMENT
The Solid Waste Fund is still owed $48,680 from FEMA as a result of damage and additional services incurred as a
`~~ result of hurricane Fran in September, 1996. The reimbursement from FEMA was originally anticipated in FY 1998-
99~t but due to delays in processing that date was delayed. As there is no reasonable assurance that this reimbursement
will be received during FY 1999-00, it is not being anticipated as revenue during this year.
~~.
Summary Budget Overview Sheet
20
Budget Category 1998-99
Original
Budget 1998-99
Revised
Budget
1998-99
Estimated
f=Y 1999-00
Request % Change
over Original
Budget
~ 4NDFlLL REVENUES
Landfill Fees
Other Revenue
Appropriations from
Fund Balance and Reserves 3,247,970
565,200
1,264,440 3,247,970
565,200
1,792,810 3,484,800
481,100
1,792,810 3,500,700
441,750
1,663,769 7.78%
-21.84%
31.58%
TOTAL REVENUES 5,077,610 5,605,980 5,758,710 5,606,219 10.41%
LANDFILL COSTS
Non-Deeartmentai
Operations 1,018,024 1, 018,024 1,018,024 1,198,189 17.70%
Landfill Operations
Personnel 816,158 816,158 818,309 837,954 2,67%
Operations 893,400 1,177,531 1,045,459 819,350 -8.29%
Capital 210,000 283,744 283,388 1,080,400 414.48%
. Subtotal
Landflli Operations Total 1,919,558 2,277,433 2,147,156 2,737,704 42.62%
General Recvdina
Personnel 352,428 352,428 339,389 365,026 3.57%
Operations 672,400 838,186 771,658 558,350 -16.96%
Capital 365,200 365,200 335,950 31,500 -91.37%
Curbside Recvdine
Operations 750,000 754,710 679,500 715,450 -4.61%
Subtotal
Recyding Total 2.140,028 2,310,523 2.126,507 1,670,326 -21.95%
GRAND TOTAL COSTS 5,077,610 5,605,980 5,291,687 5,606,219 10.41%
TOTALS BY CATEGORY - ALLL DIVISIONS COMBINED
Personnel 1,168,586 1,168,586 1,157,708 1,202,980 2.94%
Operations 3,333,824 3,788,450 3,514,641 3,291,339 -1.27%
Capital 575,200 648,944 619,338 1,111,900 93.31%
TOTAL BY CATEGORY 5,077,610 5,605,980 5,291,687 5,606,219 10.41%
Revised: 3/18199 - 9:51 AM
3
FORM 3 ~
12/16/98
Full Ti mc
Solid Waste
Lencif i l l 61916
FT Cost Cost Salary Social/ Health
Posit Emp# Name Position Gr Aruwal Annual Long Cost Med Ins Dis Life
23205 2822 Campbell, Joe Landfill Inspector• 17 26,208 26,208 500 26,708 2,043 3,114 315 91
23212 4965 Copelan, Philip Landfill Equipment Operator 17 25,676 25,676 0 25,676 1,964 3,114 309 91
23214 3466 Ferguson, David Landfill Equipment Operator 17 25,842 25,842 500 26,342 2,015 2,268 311 91
23204 3426 Garrard, Tony Mechanic Level !) ` 20 29,722 29,722 500' 30,222 .2,312 3,246 357 91
23318 5458 Ghirardelhi, David Recycling Materials Handler 17 24,644 24,644 0 24,644 1,885 2,148 296 91
23210 672 hall, David landfill Equipment Operator 17 32,389 32,389 800 33,189. 2,539 2,268 389 91
23200 72 Ilarris, Ilarolci Landfill Nansger 26 46,612 46,612 1,200 47,812 3,658 3,678 560 91
23211 2105 Iloarne, Dennis Loncifill Equipment Operator 17 29,380 29,380 800 30,180 2,309 3,222 353 91
23220 2994 McCain, Nando Secretary 111 1T 25,575 25,575 500 26,075 1,995 2,268 307 91
23199 5217 Meagher, Michael Environmental Engineer 30 55,119 55,119 0 55,119 4,217 3,424 663 91
23202 5398 Pullen, Edward Administrative Analyet 26 38,229 38,229 0 38,229 2,925 2,2E8 4tG S1
23235 5180 Roy, JoArn Secretary I 13 22,745 22,745 0 22,745 1,740 2,148 273 91
23216 3313 Scott, Thomas Landfill Equipment Operator 17 25,842 25,842 500 26,342 2,015 2,268 311 91
23206 262 Seagroves, David Landfill Inspector 17 31,456 31,456 1,000 32,456 2,403 2,268 378 91
23203 1948 Spire, Poul Landfill Operations Supervisor 23 38,109 38,109 650 38,759 2,965 3,994 450 91
23230 1670 Torain, Clarence Weighmaster 15 26,673 26,673 650 27,323 2,090 3,246 321 91
23213 1120 uillis, Robert landfill Equipment Operator 17 31,693 31,693 800 32,493 2,486 2,148 381 91
23000 2406 Uilson, Gayle Solid haste Management Director 34 66,739 66,739 650 67,389 5,155 4,272 802 91
23225 68 Yates, George Neighmsster 15 28,124 28,124 1,200 29,324 2,243 2,268 338 91
Division Total 630,777 10,250 641,027 49,039 53,630 7,584 1,729
Recycling 61917
FT Cost Cost Salary Social/ Health
Posit Empil Name Position Gr Arnual Anrwal Long Cost Ned Ins Dis Life
23305 5641 8eachini, Molly Recycling Specialist 23 34,980 34,980, 0 34,980 2,676 4,188 421 91
23312 5365 Clayton, Joseph Recycling Specialist 23 . 33,339 33,339 0 33,339 2,550 2,140 401 91
23320 5736 Cook, Ridge Grorndskeeper II 13 22,260 22,260 0 22,260 1,703 0 268 91
23316 5660 Ferrer,-Aixlrew~ Sanitotion Equipment Operator 111 17 23,527 23,527 0 23,527 1,800 4,272 283 91
23315 3292 Johnson, Iley Sanitation Equipment Operator 111 17 26,126 26,126 500 26,626 2,037 3,114 314 91
31
M
.A
N
r
FORM 3 ~ ~,
12/16/98
23310 3931 Minstrell, Michelle Recycling Specialist 23 34,776 34,776 0 34,776 2,660 3,240 418 91
23300 1697 Pollock, olair• Recycling Program Manager 26 47,365 47,365 650 48,015 3,673 2,268 569 91 ~
23313 5634 Taylor, Robert Recycling Specialist 23 31,527 31,527 0 31,527 2,412 3,078 379 91
23314 vacant, Sanitation Equipment Operator 111 17 22,195 22,195 0 22,195 1,698 2,268 267 91
Division Total 276,095 1,150 277,245 21,209 24,576 3,320 819
Department Totsl 906,872 11,400 918,272 70,248 78,206 10,9U3 2,548
.~
N
N
•.
23
a Landfill Fund Revenues
1999-00 Request
7/1/98 Budget
1/1/99 Budget
6/30/99 Estimated
Current Yeaz Estimated
$5,606,219
5,077,610
5,605,980
5,758,710
Landfill Fees-($3,247,970). Yeaz-end revenues will exceed the budgeted amount based on the
following projected receipts of materials at the landfill:
Budgeted Projected Projected
Material Av¢. Cost/ton Tonnage Tonnage Total Revenue
Mixed Waste $38.00 56,900 58,000 $2,204,000
Construction & Demo $38.00 28,000 32,000 $1,216,000
Clean Wood/Yard W. 12.00 5,400 5.400 64.800
TOTAL RECEIVED ~ 90,300 ~ 95,400 $3,484,800
2. Interest on Investments-{$137,000). This number is provided by Finance and is based on the
average rate of return of 5% for landfill fund equity as of 6/30/98.
3. Other Revenues-($383,200). This includes the following components:
'~,
~ • Sale of scrap metal-{$26,600). This revenue is from sale of white goods and scrap metal processed at
the landfill and hauled to a Kernersville scrap processor. Total tons of white goods received at the
landfill is estimated to be around 452 tons for 1998-99, and the estimate for scrap metal this year is
about 32 tons. Projected revenue for FY 1998-99 is $27,500.
• Recycling revenue-($70,100). This includes sale of recycled newspapers ($20,000), cardboard
($25,000), glass containers ($10,500), taetal cans ($3,500) and composting containers ($11,000).
• Sale of mulch--($50,000). This is revenue collected from the sale of ground wood waste received at
the landfill.
• Tire tax reimbursement--($75,000). This is revenue collected by the State for new fire sales and
distributed to counties by formula on a quarterly basis. Under State statute (G.S. 130A-309.58(e)), we
are not permitted to charge fees for disposal of most scrap tires. The disposal fee for tires currently
ineligible for free disposal is $100/ton or $1.00/tin. We anticipate meeting the original revenue
projection of $75,000.
• White goods reimbursement-($75,000). This is avenue collected by the State for new appliance sales
and distributed to the counties by formula. However, due to the level of reimbursement avenue
received in prior years, compared with operational expenditures, reimbursement receipts will be
lowered until the surplus is exhausted.
• Landfill Fines - ($56,500). This revenue from double tipping fee fines levied for disposal of
commercial cardboard or yard waste mixed with solid waste, and the anticipated revenue at year-end of
$90,000 will exceed the originally budgeted amount.
24
4
• Recycling Grants. - ($0.00). No revenue was anticipated from recycling grants during this fiscal year.
Miscellaneous Revenue - ($30,000). This revenue is from charges against Chapel Hill Sanitation
Division for night dumping operations ($30,000). Night dumping operations were suspended in
November, 1998 and the year-end revenue is not expected to exceed 13,151, but there will be an
offsetting savings in overtime salaries as a result of the program change.
4. Appropriated Reserves-Egnipmen~($353,000). These are funds accumulated in the
equipment reserves, which were used for purchase of a replacement D6-R bulldozer ($190,000}, a
used motor grader ($20,000), aroll-offtruck for recycling operations ($105,000) and miscellaneous
equipment for recycling operations ($8,000).
5. Appropriated Reserves--Eubanks Constraction~$71,500). These are funds accumulated in
past and present year for Eubanks Road landfill construction. The funds are being utilized for the
installation of perimeter fencing at the Eubanks Road landfill.
6. Appropriated Reserves--Acquisition & Construction -($105,000). These are funds
accumulated in past and present year for property acquisition and development of current or new
landfill facilities. These funds were utilized for the construction of a materials separation area for
the recycling program ($55,000) and for preliminary planning and development of a materials
recovery facility and transfer station ($50,000).
7. Appropriated Fand Balance-($734,940). These are funds estimated to be appropriated from
undesignated and available fund balance to balance the fund. See attached worksheet
l~•
~ Fiscal 1999-00
1. Landfill Fees-{$3,588,800). This estimate assumes receipt of the following materials at the noted
tipping fees: ,
Material Cost/ton Tons Total Revenue
Mixed Waste $39.00 58,100 $2,265,900
Construction ~ Demo $39.00 30,000 $1,170,000
Clean Wood/Yard W. $12.00 5.400 64 800
TOTAL RECEIVED 93,500 $3,500,700
2. Interest Income---($125,000). Assumption is based upon current year rate of return (5%) and
smaller total fund equity.
3. Other Revenue--($316,750). This includes the following:
• Sale of scrap metal--($20,000). This assumes a comparable level of revenue as estimated in the
current year.
• Recycling, revenue--($99,150). This assumes some receipt of 1,300 tons of newspaper at average price
of $15.50 per ton and 1,000 tons of cardboard at an average price of $25 per ton. Prices for both
materials have fallen sharply in the past year but have recently been on the rise.
25
• Sale ofmulch--($50,000). This assumes sales concurrent with current year projections.
• Tire tax reimbursement-($80,000). This is a conservative estimate based on current year`s experience
• White ¢oods reimbursement-~$0). This is an estimate based on current year's experience.
• Landfill Fines-{$67,000). Estimate is equal to current year's anticipated revenue for this item.
• Miscellaneous Revenue - ($600).
4 . Appropriated Reserves-Equipment-{$315,000). These are funds accumulated in the equipment
reserves, which will be used for purchase of a scraper/pan for landfill operations in FY 1999-00.
5 . Appropriated Reserves-Eubanks Construction~$845,800). These are funds accumulated in the
reserve for Eubanks Construction, which will be used for the installation of the final disposal cell (Cell
#4} at the Eubanks Road_landfill.
6 . Appropriated Reserve-Acquisitions and Construction-{$0). These are accumulated reserves for
Land purchases and other expenses related to siting a new landfill or building other future facilities.
7 . Appropriated Fnnd Balance-{$502,969). These are funds appropriated from undesignated and
available fund balance to balance the fund. See attached worksheet.
'~,
26
4
UndesiQnated Fund Balance for FY 2000 budget
6/30/99 revenue requirements $5,291,687
6/30/99 available revenue $4,495,400
Fund balance required in 1998-99 $ 796,287
6/30198 net fund balance undesignated $850,280
According to a worksheet supplied by Finance (copy attached), $850,280 of the $4,108,622 landfill fund
equity was classified as "undesignated" on 6/30!98. In addition to these undesignated funds, there was
$734,940 "designated for this year" which was the estimated balancing fund balance as of 7/1/98. In
addition, "reserve for encumbrances" were $433,370. Both of these amounts can be added to the
undesigaated amount to give a total of $2,018,594 available. The estimated fund balance required for this
year ($796,287) must be subtracted from this amourt, which leaves $1,222,303. Please note that the year
end expenditure estimates include all anticipated encumbrances that may have to be carried forward from
6!30/98 and thus the total estimated available on June 30, 1999, assuming reserved by state statute remains
similar to cumeat year, is $1,222,303.
FY 99-00 revenue requirements $ 5,687,319
FY 99-00 estimated revenue 5.184,350
~~
~ Fund balance regiured in 1999-00 $ 502,969
Fund balance undesigaated
and available (6/30/99) $1,222,303
Estimated undesignated 6/30/99 $ 719,334
Fund balance as a percentage of
total operating budget ($4,526,519) 15.9%
Operating_Budget Calculation:
• Landfill Operations Budget $2,761,604
• less purchases funded from reserves (1,160,800)
• plus insurance, bond, pay adjustrnenLs, charges by
general fund, and contnbution Reserve Funds +1.198.189
Subtotal Landfill Operations $2,798,993
• General Recycling Budget 986,426
• Curbside Recycling Budget 741.100
TOTAL OPERATING BUDGET $4,526,519
CONVERSION OF FUND EQUITY TO MODIFIED ACG9RUAL BASIS
LANDFILL
Calculated ~ 2/9/99
June 30, June 30,
AVAILABLE PER AUDIT REPORT 1997 Additions Transfers Uses 1998
~~
Contributed Capital
Closure and Post-Closure
Retained Earnings
279,850
1,948,111
7,365,454
___._-
Total
Less: property and equipment
net of accumulated depreciation
9,593,415
4,479,97
27
279,850
1, 523,476
7,927,981
9,731,307
(5,622,685)
TOTAL FUND EQUITY 5,113,438 4,108,622
Reserved by State Statute 285,322 297,082
Reserved for Future Acquisitions 81 Const 528,550 210,000 (105,000) 0 633,550
Reserved for Equipment 80,900 385,000 (353,000) 0 112,900
Reserved for Construdion 188,500 400,000 (71,500) 0 517,000
Reserved for Encumbrances 365,913 433,370
Designated for Equipment 601,000 200,320 448,320 353,000
Designated for Construction 1,550,000 71,500 1,550,000 71,500
Designated for Future Acquisitions 8~ Const 309,000 509,680 713,680 105,000
Designated for Subsequent Year 655,000 734,940
Fund Balance - Undesignated and Available 549,253 553,027 (252,000) - 850,280
TOTAL FUND EQUITY
5,113,438 0 4,108,622
LANDFiIJ. 6/30/9a
Cash 4,480,337
Other current assets 297,082
Less: current liabilities 668 79
Available fors ndi 4,108,622
Set aside for next year's and
future ear's ca itai s endin
3 258 342
Available after tanned set asides 850,280
Revised: 3/18/99 -- 9:55 AM
LANDFILL FUND
BUDGET REQUEST FY 2000
DEPT: 61000 SOLID WASTE REVENUES
FY 200b~Budget Summary
.4 .
Original Revised Ytd Exp Percent
Account 1997-98 1998-99 1998-99 1998-99 1998-99 1999-2000 of Original
43340 STATE PED RECYCLG BIN GRT Actual
(1,260) Bud et Bud et Actual Estimated Re uested Bud et
43383 STATE CONTAINER RECY GRNT (9,000)
43390 SCRAP TIRE GRANT (1,029)
45280 LANDFILL FEES (3,391,992) (3,247,970) (3,247,970) (1,507,508) (3,484,800) (3,500,700) 107.8%
46570 LANDFILL FINES (,64,276) (56,500) (56,500) (41,357) (90,000) (67,000) 118
6%
47000 INTEREST INCOME (242,418) (137,000) (137,000) . (137,000) (125,000) .
91.2%
48120 SALES:FIXED ASSETS (1,400) (1,400) .
48290 SALES: SCRAP METAL (9,150) (26,600) (26,600) (2,462) (27,500) (20,000) 75.2%
48300 SALES:RECYCLING PAPER (22,199) (20,000) (20,000) (8,979) (18,000) (18,350) 91.8%
48310 SALES:RECYCLING CARDBOARD (39,872) (25,000) (25,000) (12,569) (25,000) (24,000) 96.0%
48320 SALES:RECYCUNG CONTAINER (61) (100) (100) (14) (50)
48325 SALES: COMMERCIAL GLASS (10,500) (10,500) (5,900) (24,100) 229.5%
48330 SALES: COMPOSTING BINS (226) (11,000) (11,000)
48332 SALES: RECYCLING BINS (14,944) (1,366) (1,500)
48335 SALES: METAL CANS (3,500) (3,500) (5,500) (32,700) 934.3%
48340 SALES: MULCH (95,000) (95,000) (51,000) (50,000) 52.6%
48500 MISC REVENUES (16,663) (30,000) (30,000) (1,445) (13,150) (600) 2.0%
48600 INSURANCE CLAIMS
48620 SALES TAX REFUND ~ (460)
48630 TIRE TAX REIMBURSEMENT (70,350) (75,000) (75,000) (63,332) (83,000) (80,000) 106.7%
48640 WHITE GOODS REIMBURSEMENT (73,358) (75,000) (75,000) (24,756) (22,100)
49090 GAIN ON SALE (166,274)
49900 APPROPRIATED FD BALANCE (734,940) (1,263,310) (1,263,310) (502,969) 68.4%
49990 APPRO. RSVE -EQUIP. (353,000) (353,000) (353,000) (315,000) 89.2%
49995 APPRO. RSVE. - EUBANKS (71,500) (71,500) (71,500) (845,800) 1182.9%
49997 APPRO. RSVE. -CONSTRUCTION (105,000) (105,000) (105,000)
TOTAL REVENUES 4123 532 5 077 610 5 605 980 1 665 186 5 758 710 5 606 219 110.4%
N
00
Revised: 3/17/99 - 4:55 PM SWBudget FY2000a /Sheet/ / 1
LANDFILL NON-DEPARTMENTAL
a. 29
1999-00 Budget
Base budget request ~ $1,198,189
7/1/98 Budget 1,018,024
1/1/99 Budget 1,018,024
Estimated 6/30/98 Expenditures 1,018,024
The 1999-00 budget request for .Non-Departmental expenses in the Landfill Fund represents a 17.7%
increase ($180,165) over the original current year budget The increase results from the scheduled funding
of reserve accounts to reflect reserve requirements for equipment purchases and South Eubanks landfill
construction projects costs.
The base budget for 1999-00 includes the following.
• Reserve for potential employee salary increases ($33,763). Per the Finance Department the reserve
would cover a 4% increase which, if approved, would be implemented on September 1,1999.
• Charges for insurance and bond ($30,000);
-~• • Charges by General Fund ($124,426). This amount is based on 13.55% of total full-tune salary costs.
y The overhead rate is the same as that used by. the federal government for public transit projects.
• Contribution to Capital Equivment Reserve ($500,000). This amount conforms to our equipment
replacement schedule (see copy attached). In FY 1998-99.this account provided $353,000 to replace a
D6-R Caterpillar bulldozer ($190,000), purchase a used motor grader ($20,000), purchase aroll-off
truck for recycling operations ($105,000 purchase of gas-flares for the landfill operation ($30,000) and
assorted equipment for recycling operations ($8,000). The base budget request includes the use of
$315,000 for a new pan/scraper for the landfill operations in 1999-00. Balance in this reserve account at
6/30/99: $ 412,900.
• Contribution to Eubanks Construction ($250,000). This amount is $85,000, or 25.4%, less than the
current year contribution (see attached schedule). Funding in the amount of $845,800 from this reserve
account is scheduled to be used as operating revenue in fiscal year 1999-00 for the construction of the
Eubanks Landfill final cell (Cell #4). Balance in this reserve account at 6/30!99: $852,000.
• Contributions to Reserve for Acquisitions and Construction ($260,000). The requested amount is
$25,000, or 10.6%, more than the current year contributions (see attached schedule). No .funds from
this reserve account are scheduled to be utilized used as operating revenue in fiscal year 1999-00.
Amount in this account at 6130/99: $ 868,550.
FY 200i~Budget Summary
LANDFILL FUND
BUDGET REQUEST FY 2000
DEPT: 61915 LANDFILL NON-DEPARTMENTAL
Original Revised Ytd Exp Percent
1997-98 1998-99 1998-99 1998-99 1998-99 1999-2000 of Original
Account Actual Bud et Bud et Actual Estimated Re nested Bud et
50999 RESERVE FOR PAY ADJUSTS
60000 PERS PROFESSIONAL SVCS
60010 ACCOUNTING FEES
70035 DEPRECIATION EXPENSE 731,226
70038 ACCR LANDFILL CLOSURE EXP (421,647)
70050 PAY ADJUSTMENTS RSVE 33,763 #DIV/O!
70100 INSURANCE 8 BOND 20,759 30,000 30,000 26,024 30,000 30,000 100.0%
70999 CONTINGENCY
90010 CHARGES BY GENERAL FUND 96,021 118,024 118,024 118,024 124,426 105.4%
Section Subtotal 426 358 148 024 148 024 26 024 148 024 188 189 127.1
90200 CONTRIB TO RESERVE: LAND ~ 235,000 235,000 235,000 260,000 110.6%
90210 CONTRIB TO RESERVE: EQUIP 300,000 300,000 300,000 500,000 166.7%
90220 CONTRIB TO RESERVE: LINER
90225 CONTRIB TO RSVE: LANDFILL
,90240 CONTRIB TO RSVE-EUBANKS ~ 335,000 335,000 335,000 250,000 74.6%
Section Subtotal 870 000 870 000 870 000 1 010 000 116.1
NON-QEPARTMENTAL TOTAL 426,358 1,018,024 1,018,024 26,024 1,018,024 1,198,189 117.7%
w
O
Revised: 3117/99 - 4:55 PM SWBudget_FY2000a / Sheett / 2
FY-20~ Budget /Form 4
Non-Departmental
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70050 PAY ADJUS'IMEMf RSVB Per Finance Department recanmerdation, funds .
estimated at 4-percent of base and overtime salary for
10-month period (plus F.I.C.A and retirement costs)
have been reserved far transfer to operations line items
se 's roved. 33,763
70100 INSURANCE Bt BOND Amount addresses cost of Wo~rlcers' Corupensatim and
liabili insurance. 30,000
70999 CONTINGENCY 0
90010 CHARGES BY GENERAL. Amount covers indirect oasts far departmental and '"
central town administrative end suppaR services far
landfill operaticns. Amount has been established as
13.5°Y. of Landfill Fund's frill-time salaries.
124 426
90200 CONTRIBUTION TO Amount reques ~ a canlrt uUon o 10,
RESERVE: ACQUISITION dt mqw~ by the 19721endfill agreement, .plus
CONSTRUCTION 5250,000. The amount reserved as of 6/30/99 is
5868 550. 260 000
90210 CONTR®UTTON TO
RESERVE: F.QULPIv1EN'T Amount includes contributions to reserves for future
REPLACF.NILr.Nf capital equipment acquisitions. Amount reserved as of
6/30/99 is 5412,000 (see attached detail tables). 500,000
90240 CONfR®LTfION TO n4~ ~ ~ ~ ~~
RESERVE: EUBANKS fiords towards future landfill construction projects.
CONSTRUCTION The toW amount reaecved as of 6/30J99 is 5852,000
(see attached tables). 250,000
TOTAL OPERATIONS 1,198, l 89
.p
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r
Revised: 3!17/99 - 4:55 PM Form4LF00 /Non-Dept. / 1
C..~Ir'DPiL.L. RESERVE FUND tbr:
E~ryipmerrt Replacemear
•~.
~~ CONTR IBUTION OUTLAY RESIDUAL
Fiscal Year
1998-99
Estimates 1999-2000
Revised
Estimates
1998-99
Estimates 1999-2000
Revised
Estimates
1988-89 50,000 SU,000 50,000
1989-90 109,300 109,300 159,300
1990-91 273, 819 273, 819 43 3,1.19
1991-92 350,415 350,415 783,534
1992-93 242,411 242,411 215,545 215,545 810,400
1993-94 0 0 234,500 234,500 575,900
199495 175,000 175,000 252,000 252,000 498,900
1995-96 216,000 216,000 317,000 317,000 397,900
1996-97 275,000 275,000 255,504 255,504 681,900
1997-98 385,000 385,000 601,000 601,000 465,900
1998-99 475,000 300,000 343,000 353,000 412,900
1999-00 550,000 500,000 305,000 315,000 597,900
2000-01 550,000 480,000 609,000 609,175 468,725
2001-02 550,000 470,000 504,000 504,242 434,483
2002-03 550,000 400,000 506,000 505,300 329,183
2003-04 550,000 410,000- 509,500 525,000 214,183
2004-05 550,000 430,000 364,000 364,186 279,997
2005-06 0 440,000 0 401,479 318,518
2006-07 0 440,000 0 344,371 414,147
2007-08 0 450,000 0 585,784 278,363
2008-09 0 470,000 0 0 •748,363
Footnotes•
Notes Purchases /Comments
1996-97 Arithmetic anomoly is based upon a reconciliation of reserve accounts with the current audited
5aaacial statements, which resulted in higher reserve account balaneen. Nigher reserve account
~~ are due to the di$crence between charging ody the actual expenditures n~her than the
budgeted appropriations in several fiscal yeses praxeding the account reconcdiatioa in 1996-97.
1998-99 Ptuchaaer bulldozer (5190,000}; RoU-0ff Truck (5115,000} used motor grader (520,000); and
flares 530 000 -5353,000.
1999-00 puro~ o~ ~ 5315,000).
2000-01 purchaser LandSll co r (5320,770), (5288 405 ~ 5609,175.
2001-02 Purohaser Bulldozer 5378,515 and Loader/baekhoe 5125 7 ' 5504,242.
2002-03 Purehasp: LandSll compactor (534005) sad front-loading recycling truck (5164,998)'
5505,303.
2003-04 purchases; Landfill dozer 5418,348); Leachate TruckrTank 5106,210) ' 5524,558.
2004-OS purchases; CrawGer-Dozer (5236,870); Roll-off Truck (5137,316) -5364 186.
2005-06 Purvhaser Articulated Loaderlfool carrier (5118,879); Front-end Loader, rubber-tired
(5215,000} utili rtaxctod er (567,600) ~ 5401,479.
2006-07 Purchases; Scra (5344,371).
2oo7-0s Purchases: Landfill compactor (5394,506) and front-loading recycling truck (5191,278)
Ssss,7s4.
2008-09 No purchases are scheduled during this fiscal year
Revises ~ " Q'99 - 9:53 AM
V
32
~.
LANDFILL RESERVE FUND for.
Eub:urks Construction
33
4
YEAR CONTRI BUTIONS OUT LAY RESIDUAL
1998-99
Estimate 1999-2000
Revised
~ Estimate
1998-99
Estimate 1999-2000
Revised
Estimate
1988-89 100,000 100,000 0 0 100,000
1989-90 300,000 300,000 0 0 400,000
1990-91 250,000 250,000 0 0 650,000
1991-92 550,000 550,000 0 0 1,200,000
1992-93 650,000 650,000 0 0 1,850,000
1993-94 567,000 567,000 0 0 2,417,000
199495 835,000 . 835,000 3,038,500 3,038,500 213,500
1995-96 855,000 855,000 0 0 1,068,500
1996-97 670,000 670,000 272,000 272,000 1,738,500
1997-98 400,000 400,000 1,550,000 1,550,000 588,500
199&99 335,000 335,000 71,500 71,500 852,000
1999-00 440,000 250,000 0 845,800 256,200
2000-01 440,000 105,000 1,400,000 0 361,200
2001-OZ 225,000 105,000 0 0 466,200
2002-03 225,000 105,000 0 0 57I ,200
2003-04 225,000 100,000 680,000 0 671,200
2004-OS 0 100,000 0 0 771,200
2005-06 0 90,200 0 0 861,400
2006-07
2007-08
2008-09 0 0 0 861,400 0
NOTES:
Fiscal Year Purchases !Comments
Arithmetic anomoly is based upon a reconciliation of reserve accounts with the current audited
financial ~t9+~~ which resulted is higher reserve account balanxs. Higher reserve account
1996-97 bataaces are due to the di$erencx between charging only the actual cxpeaditures, rather than the
budgeted appropriatiams in several fiscal years proceeding the account reconciliation is 1996-97.
1997-98 Construction of Landfill Cell #3
1998-99 E enditute: erimeter feacin at landfill (571,500).
1999-00 Construction of Landfill Cell #4 (final cell)
Projected capacity/closure date. Reserve accouint e~rpires, with ongoing post-closure maintenance
2006-07 funded throu transfer station revenues.
Revised: 3/18/99 - 9:52 AM ~ ~ ReserveFuads00 / Eubanks00
LANDFILL RESERVE FUND for.
Acquisition and Construction
34
Q
`~•
YEAR CONTRI BUTIONS OUTLAY RESIDUAL
1998-99
Estimate ,1999-2000
Revised
Estimate
1998-99
Estimate 1999-2000
Revised
Estimate
1988-89 0 0 0 0
1989-90 100,000 100,000 0 0 100,000
1990-91 110,000 110,000 0 0 210,000
1991-9Z 110,000 110,000 0 0 320,000
1992-93 130,000 130,000 0 0 450,000
1993-94 110,000 110,000 0 0 560,000
1994-95 135,000 135,000 0 0 695,000
1995-96 160,000 160,000 202,450 202,450 652,550
1996-97 185,000 185,000 0 837,550
1997-98 210,000 614,680 309,300 713,6$0 738,550
1998-99 235,000 235,000 255,000 105,000 868,550
1999-00 260,000 260,000 0 604,000 524,550
2000-01 285,000 285,000 0 0 809,550
2001-0z 700,000 500,000 0 0 1,309,550
2002-03 700,000 500,000 0 0 ` 1,809,550
2003-04 700,000 500,000 0 0 2,309,550
2004-05 925,000 725,000 0 2,400,000 634,550
2~-~ 0 700,000 ~ 0 1,280,000 54,550
ZOO6-07 0 700,000 754,550
2007-OS 0 700,000 1,454,550
2008-09 0 700,000 2,154,550
NOTES:
1995-1996 fair urchase of Neville tract and Johnson tract
1997-1998 fA urchase Wilson ro and related landfill site search services.
Expenditures include allocation for desi~/development expenses (S50,000) and construction of
1998-1999 ~~~ ~p~~ area (555,000). Additional expenditures probable for purchase and
level meat of C~&D sal site.
1999-2000 Purchase ~ development costs for the new C&D disposal facilitq. Decision on acquisition is
cartes eadin Costs shown arc for the less ensive of the two facilities b ' considered
2004-2005 Transfer Station level eat.
Purchase of transfer station tractors and trailers (with replacement of this equipment to be provided far
2005-2006 in the E ui ent R lacemeat Fund .
Revised: 3/18/99 - 9:53 AM ReserveFunds00 / LandAc00
~~
35
LANDFILL • OPERATIONS
1999-00 BUDGET
Base budget request 2,737,704
7/1/98 Budget ' 1,919,558
1/1/99 Budget 2,277,433
Estimated 6/30/99 Expenditures 2,484,565
The reouested fiscal veer 1999-00 base budget indicates an increase of $818,146, or 42.6%, over the
original Fiscal Year 1998-99 budget. This results mainly from increases in capital accounts ,principally the
construction of the final (cell #4) landfill disposal cell ($748,800) and an increase of $121,600 in capital
equipment purchases. Highlights of the budget request for FY 99-00 include the following:
a net decrease in professional service appropriations of $5,500, which is the result of bidding and CQA
{construction quality assurance) for construction of landfill cell #4 ($97,000), balanced by the removal
of $50,000 which had been dedicated in FY 1998-99 to site search and development service for a
potential landfill, transfer station or materials recovery facility location. Other items budgeted include
services for current landfill operations ($87,900), medicaUdrug testing ($1,000), legaUfinancial services
($20,000) and general engineering ($20,000). '
,. • an increase of $21,796, or 2.7%, in personnel costs due to annual salary increases and the increased
-costs of health insurance benefits.
• a decrease in supplies ($37,150) due to the exclusion of the purchasing of gas flares ($30,000) for the
~, landfill which was completed in FY 1998-99.
• an decrease of $24,900 (7.3%) in contractual services with the $27,000 of additional funding for
leachate treatment and hauling, for erosion controls ($7,500), balanced by the exclusion of $71,500 in
funding for a perimeter fence at the landfill which was completed in FY 1998-99.
• a increase in capital expenditures for development of the final (cell #4) disposal cell ($748,800) and
replacement of an existing scraper/pan for landfill operations. Landfill reserve funds will be used for
both purchases.
The current FY 98-99 budget is $357,875, or 18.6%, more than the original budget due to reappropriated
carryovers ~ FY 97-98.
The FY 98-99 estimated expenditures indicate a savings of $130,277, or 5.7% compared to the current
(revised) budget. This is due to savings in professional services ($102,222), in supplies ($15,371),
miscellaneous vehicle supplies ($24,696), and capital equipment purchases ($13,350).
36
4
Key objectives for FY 99-00 include the following.
• to safely manage and dispose an estimated 94,600 tons of refuse and bulk materials in compliance with
State standards. Estimated tons by material are: mixed waste, 58,100; construction & demolition waste,
30,000; yard waste, 5,400; and toes 1,100.
• . to manage auxiliary services, such as scrap fire disposal, scrap metal recycling, construction materials
and yard waste mulching.
• to provide staff support for various Landfill Owners' Group projects, including the disposal facility and
site search and development, landfiIl reorganizatioq development of a Materials Recovery Facility
(MItF) and long-term planning activities.
• to monitor all incoming loads for prohibited materials, including hazardous wastes.
• to provide high level of equipment maintenance by operators, meeting or exceeding equipment service
requirements.
~~
FY 2001) Budget Summary
LANDFILL FUND
BUDGET REQUEST FY 2000
DEPTH 61916 LANDFILL OPERATIONS
Account
1997-98
Actual Original
1998-99
Bud et Revised
1998-99
Bud et Ytd Exp
1998-99
Actual
1998-99
Estimated
1999-2000
Re nested Percent
of Original
Bud et
50100 SALARIES-F.T. PERM 553,529 622,282 622,282 233,839 622,282 641,027 103.0°h
50200 SALARIES-P.T. PERM 5,698 8,500 8,500 393 8,500 8,500 100.0%
50300 SALARIES-O.T. 11,608 15,000 15,000 4,192 10,000 10,000 66.7%
50400 SALARIES-TEMP 398 3,163 7,151
50505 FICA EXPENSE 42,795 48,927 48,927 18,037 48,927 50,454 103.1
50600 RETIREMENT CONTRIBUTION 53,181 63,756 63,756 23,556 63,756 64,907 101.8%
50650 GROUP MEDICAL INSURANCE 57,878 57,693 57,693 25,838 57,693 63,066 109.3%
50900 ACCRUED VACATION EXP (2,988)
PERSONNEL SUBTOTAL 722,100 816,158 816,158 309,018 818,309 837,954. 102.7%
60000 PERS PROFESSIONAL SVCS 209,481 232,400 422,292 103,539 320,070 226,900 97.6%
60001 PROFESSIONAL SVCS HOLDING 1,079 1,079
60025 ARCHITECT
60045 BLASTING
60050 CONSTRUCTION ADMINISTRATION 1,310 1,310
60100 MEETINGS AND TRAINING 13,756 11,600 11,600 3,285 10,500 12,500 107.8%
60130 DUES & SUBSCRIPTIONS 3,281 3,400 3,400 2,029 3,400 4,000 117.6%
60200 TELEPHONE 7,871 7,500 7,538 2,985 8,300 9,900 132.0%
60220 POSTAGE 776 2,000 2,000 663 1,800 2,000 100.0%
60230 PRINTING 475 3,000 3,000 500 3,000 100.0%
60240 ADVERTISING 4,837 2,500 2,500 1,408 7,600 6,000 240.0%
60241 PERSONNEL ADVERTISING 784
60330 M & R BUILDINGS 1,829 2,100 2,100 2,000 4,000 190.5%
60370 M & R EQUIPMENT 51,778 84,500 91,575 39,614 85,000 87,500 103.6%
60390 M & R VEHICLES 18
60410 RENTS:SPACE
60420 RENTS:EQUIPMENT 26,956 20,250 20,250 5,275 15,000 6,450 31.9%
60450 RENTS:UNIFORMS 7,030 , 8,000 8,000 2,477 7,400 6,500 81.3%
60500 UTILITIES
60510 ELECTRICITY 14,659 17,500 17,500 4,819 17,500 18,500 105.7%
60699 MISC CONTRACTED SVCS 402,757 340,000 410,008 162,269 428,300 315,100 92.7%
60700 SUPPLIES 70,097 105,150 110,371 23,833 95,000 68,000 64.7%
60845 MISC VEHICLE SUPPLIES 30,768 53,500 65,396 .10,374 40,700 49,000 91.6%
70999 CONTINGENCY
OPERATIONS SUBTOTAL 847 154 893 400 1 177 531 364 960 1 045 459 819 350 91.7%
w
v
Revised: 3117/99 - 4:55 PM SWBudget FY2000a / Sheetl / 3
FY 200~Budget Summary
Nm
U
.~
Original Revised Ytd Exp Percent
1997-98 1998-99 1998-99 1998-99 1998-99 1999-2000 of Original
Account Actual Bud et Bud et Actual Estimated Re nested Bud et
80000 LAND PURCHASES 500 (20,000)
80100 LAND IMPROVEMENTS
80100 LAND IMPROVEMENTS 45,000 46,638 46,638 748,800 #DIV/01
80200 BUILDINGS 28,244 39,362 40,100
80200 BUILDINGS
60300 BUILDING IMPROVEMENTS
80400 CAPITAL EQUIPMENT 210,000 210,000 189,077 196,650 331,600 157.9%
CAPRAL SUBTOTAL 210 000 283 744 255 077 283 388 1 080 400 514.5%
LANDFILL DMSION TOTAL 1 569 254 1 919 558 2 277 433 929 055 2 147 156 2 737 704. 142.6%
w
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Revised: 3/17/99 - 4:55 PM
SWBudget FY2000a / Sheetl / 4
FY-2000 Budget/Form 4
Latit~flll Operations
..
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Fund # ' 's'o
b191b Solid Waste Mina ement Landfill O rations
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50100 SALARIES-F.T. PERM Sce detailed nnel sheet. 641,027
50200 SALARIES-P.T. PERM Part-time labor for assistance with landfill operations
including heavy equipment operation related to
hauling soil and daily operations as needed. Based
upon current year's use of part-time labor. 56T hours
8, 500
50300 SALARIES-O.T. Includes overtime to cover holidays worked and
com lete covers a of landfill o rations as needed. 10,000
50400 SALARIES-T1rMP 0
50505 FICA EXPENSE 7.65% of total a 11 50,454
50600 RETIREMENT CONTRIBUT Contributions to 401k and NC Retirement S stem 64,907
50650 GROUP MEDICAL INSURA Medical, short and ion term disabilit and life. 63,066
50900 ACCRUED VACATION EXP 0
TOTAL PERSONNEL 837,954
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Revised: 3/17/99 -- 4:56 PM Form4LF00 / LFOps ! 1
FY-2000 BudgetlForm
LaneCfll Operations
+c ,
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60000 PERS PROFESSIONAL SV t requested wiU cover professional service 226,900
coats during FY 1999-00 fair the following:
e) Groundwater Monitoring
~lorth Eubanks Landfill 5,900
New well 5,800
Risk Assessment (if required) 6,400
Corrective Action (if required) 5,300
South Eubanks Landfill 4,500
Geotechnicel Consulting 10,000
R & A Laboratories 50,000
b) New Cell Construction
Bidding (•) 2,000
CQA (•) 95,000
c) Surveying 1,000
d) Legal/Financial Services 20,000
e) Medical/Drug Testing 1,000
~ General Engineering 20.000
TOTAL 5231,900
(')Items are funded thmugh Eubanks Construction
Reserve Fund.
60100 MEETINGS AND TRAININ See attached detail 12, 500
.~
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FY-2000 Budget/Form 4
Larii~fill Operations
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60130 DUES dt BUIBSCRIPTTONS Amount oovsrs memberships in the fdlowing: 4,000
Sopd Waste Association of North America
(8 memberships for staff required to maintain
oertiffoatlons - reosiw substantial diwaunts an
continuing sduoatlon training) 11,060
National Aswdaticn of Envlron. Prof. 121 1260
Natronsl Solid Waste Management Awoo. 176
• 'Amedoan Publlo Works Assodation 141 1400
North Cerodna Rsoyoling Anociatlon 1100
Envkorrnental Indwtry Aswofations 1160
Professional Registrations/I.ioenssa
LandfUl Engineer registration 1260 -
LandNN Manager surveying regiatation 160 •
Subwdptlons Induds:
Solid Waste Reporter 1800
NC Erwironmentsl Law Newsletter 1176
SoYd Waste Digut 1200
Neves of Orange County 126
News 6 Observer 176
Perwmel Rap art for Prof. Secretaries 160
Carolina Clipping Servioe 1660
TOTAL i 4,000
60200 TELEPHONE Amount covers cost of telephone service for the 9, 900
landfill, landfill administration building, and new
maintenance facili and ere.
60220 POSTAGE Amount covers cost of postage for the landfill. 2, 000
est based on current •ence.
60230 PRWTIIJG Amount includes printing brochures/public 3,000
i nformation pamphlets (as needed) related to solid
waste issues. Request includes printing of landfill
60240 ADVERTISING This account is used to advertise meetings, forums, 6,000
etc., anticipated throughout the year. Also this
account will be utilized to advertise the sale'of mulch.
60241 PERSONNEL ADVERTISING 0
60330 M & R BUII.DINGS Janitorial & maintenance for Solid Waste Building 4,000
and Latldtill Crew Building. Amount based on
current contract costs end annual contractual increase.
r
Revised: 3117/99 -- 4:56 PM Form4LF00 / LFO~ / 3
FY-200Q Budget/Form
La flllOperatlons
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60370 M & R EQ[JIPMENT This account is used for maintenanceJnepair of heavy 87,500
equipment used in landfill operations and the
purchase of maintenance related items for repairs
done by the landfill mechanic. Pest experience
indicates this account fluctuates widely and is
difficult to estimate. The 1999-00 estimate is based
upon current year repair expenses and assumes a
higher level of maintenancedue to the addition of a
landfill maintenance facility. The request also covers
MdtR for the scales, computer equipment and
security system at the landfill
6039Q M 8c R VEI~IICLES 0
60414 RENTS:SPACE 0
60420 REI~TS.EQUIPMENT 6
450
Account will bs wed for rental of th• fdlowhp: ,
Portsble toYet at landflq 460
Bottled water for employees at landfill
scalahouss, Drew buYdhp, admhbuation
bulldine end malntsnsncs facgity 41,400
Copier rental w/supplies 43,76
Towel and floor mat service 460
TOTAL b 6,460
As directed In previous fiscal years, the account
provkfes no fundhp for the rental of maJor
equipment items h the •vsnt of breakdown of
exlsthp equipment ssssntiel for daYy eompacthp,
haulha and oovsrhp. In such an smsrpenoy,
rewrv funds would likely need to bs ut~ized.
60450 RENTS:UN>FORMS Amount covers rental of uniforms for 15 operatior-al 6,500
e mployees at the landfill and is based on estimated
c osts for current ear:
60S 10 ELECTRICTfY Annual cost of electrical service for Eubanks Roed 18, 500
l andfill operations and solid waste management
a dministration building; based on cumnt year costs
p lus increases for new landfill maintenance facility
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Latii~fill Operations
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60699 MISC CONTRACTED SVCS Amount covers the contractual costs for the ~ 315 100
following services:
Alternate Daily Cover System $ 92,000
Scrap tine disposal 82,000
Grinding yard waste for mulch 75,000
Leachate treatment and hauling 45,000
Temporary labor 8,500
Landscaping 5,100
Erosion controls 7.500
+ TOTAL Z 315,100
60700 SUPPLIES Amount covers the following costs: 68,000 -
Tarps 2,500
Stone for landfill operations 32,000
Grass, seed, fertilizer, landscape plants,
tools, propane gas, fencing, signs, hose,
piping, culvert, filter fabric, and other
materials for landfill operations 14,000
Misc. office supplies and paper 3,500
Safety~shoes end equipment 4,000
Employee lunch and awards 1,000
Books and directories 500
Meals: Board /Committee meetings 3,000
Cablecast expenses ~ 1,500
computer hardware and software 3,500
Shared network costs w/ Public Works 500
Office furniture and equipment 2.000
TOTAL 68,000
60845 MISC VEHICLE SUPPLIES Account covers cost of landfill ofT road diesel fuel, on- 49,000
mad diesel for leachate hauling, and on-road gas for
statl'vehicles, along with oil, kerosene, etc. Estimate
assumes current prices with increased consumption
90010 CHARGES HY GENERAL FU ND
TOTAL OPERATIONS 819,350
80000 LAND PURCHASES 0
Revised: 3/17/99 - 4:56 PM
Form4LF00 / LFOps / 5
w
FY-2000 BudgeUForm 4
Landfill Operations
V.
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80100
LAND >I~ROVEMIB•1'f3
Construction of Cell 1{4 (final cell) of Eubanks Road
;
748,800 ti::~ ~ .2~f~ ' •
~ •: 2~ ~~yy
,.'y2 f.~'.,•~: }y~4 is
landfill Funding to come from the Eubanks
C traction Reserve Fund.
80200 HUII..DWGS 0
80300 BUII.DIN(3Ilv1PROVEMEN1 s 0
80400 CAPTfAL EQiJiPMENf Replacement for existing equipment: 331,600
PaNscraper for landfill operations(') 315,000
Computer hardware 2,000
New Equipment:
Gas Meter 4,500
Proto-torque multi-wrench 1,100
Proto-torque 1-Inch torque wrench 1,100
1-inch Impact Wrench 1,950
Proto-torque 1-inch drive socket 1,450
Powerpoir-t Hardware (PC/projector) 4.500
TOTAL $331,600
(') to be funded through Equipment Reserve
TOTAL CAPTfAL 1 080 400
DIVISION TOTAL 2 737 704
.Q
r~~„1~0,1• ~117/QQ __ A FR PEA
Formal F(1f1 ~ ~ F(ln¢ I F
Budset estimate: Business Meetings and Training
~~
Department/division: Solid Waste Management/Landfill -Operations
Total request for Business Meetings and Training: $12,500
45
Of this amount, how much is for uired certifications and training: $5,000
(Please provide specifics of the required training, including types of training, who participates, and
cost estimates for the training)
1. Required 40 hours of OSHA training for two Landfill Inspectors ($1,500).
2 . Landfill Manager and Solid Waste Management Director -Manager of Landfill Operations continuing
education requirements ($2,000).
3 . Landfill Engineer continuing education requirements ($1,500).
Summarize each anticipated training/meeting/conference/training event, ~ including type and location of
event, employee(s) planned to attend, estimates for travel, per diem, registration, etc.
1. North Carolina Chapter, American Public Works Association Solid Waste Division annual meeting;
site tbd; 3 staff members ($580).
2 . North Carolina Chapter, American Public Works Association annual meeting; site tbd; 1 staff member
($300).
~; 3 . Autoscale landfill scale system training (2 days); Lexington, KY; includes 1 staff member registration
and travel - ($1,100).
4 . Specialized employee development travel • SWANA training seminars and other opportunities.
Amount covers training registration ($1,100) and traveUmeals ($700) for up to 4 training
courses/employees ($1,800).
5 . National Solid Waste Association of North America Conference. Total amount of $1,900 includes:
one staff registration ($S50), travel ($900), lodging and meals ($600) - ($2,050).
6 . North Carolina Recycling Association annual meeting ($800). _
7 . Facility tours (tba~ 2 staff members ($750).
Other items, if applicable, requested to be covered by this account (example: mileage reimbursement):
Mileage reimbursement ($120)
~ •-~
- ~ ~
o LANDFILL RECYCLING DMSION 46
1999-00 Budget
Base budget request
7/1/98 Budget
1/1!99 Budget
Estimated 6/30/99 Expenditures
954,876
1,390,028
1,555,814
1,447,007
The base budget request for fiscal veer 1999-00 represents a decrease of $435,152, or 31.3%, below the adopted
1998-99 budget. The primary reason for the decrease is that the large capital outlay during 1998-99 associated
with taking commercial glass and dropoff recycling in-house will not be repeated during 1999-2000.
This base request provides for maintenance of existing services with some marginal additions to existing
programs. Highlights of the proposed budget include the following:
• Personnel service costs increase relative to current year's staffing, by $14,400 to accommodate a full year
of two new staff compared to the original 1998-99 budget that had 1.5 person-years for new hires. New
staff and equipment purchased in 1998-99 enable in-house collection and processing of all materials from
dropoff sites including mixed paper and commercial glass and cans.
• Funds for outreach services (i.e. postage, printing and advertising) are decreased 1.1.2% ($4,450) below the
original 1998-99 budget; the request for next year allows for one county-wide mailing to all residences and
. businesses; ongoing advertising campaigns include special advertising for household hazardous wastes,
' collection route changes,'and special recognition programs e.g. for businesses on glass and food recycling
routes. No new programs are planned so the outreach budget is limited.
• Contracted services are decreased 18.7% ($95,650) relative to the adopted 1998-99 budget including
~' _ contractually negotiated cost of living increases and planned expansions of multifamily program. Taking
~' commercial glass and drop-off in-house account for the decrease. Funds requested for next year provide for
the following services:
1. apartment recycling services ($219,600) for 200 sites at over 70 complexes;
2. contracts with Safety Kleen to collect household and small business hazardous wastes and with
Triangle J to coordinate the four-county program ($117,500), to cover a full year of collection services
and contract administration
3. contracts for collection of motor oil, oil filters, anti-freeze, commercial food wastes, in-house office
paper ($61,400)
• Capital outlay includes $7,500 for construction of a shed structure over part of processing area containing
baler and where paper will be processed, $24,000 for a new pickup truck to enable transport for staff
working at the landfill and the office and a replacement computer.
A summary of program changes included in next year's proposed base budget is noted below.
Proposed Expansions
• advertising directed specifically at businesses
• operationalizing one new recycling drop-off site in Carrboro,
Q
• adding ten multifamily sites and five new commercial glass sites,
Current Year Summary (1998-991
47
The fiscal year 1998-99 current budget is $165,800 greater than the original budget because of reappropriations
to cover expenses related to 1998-99. The biggest single carryover is the $95,000 in professional service fees
associated with development of the materials recovery facility. Other significant carryover covers the
following accounts: postage/printing/advertising $1,750; contract services $53,100, maintenance $8,200,
rental, $2,600; and supplies $5,000.
Estimated fiscal year 1998-99 expenditures are $1,447,007 or 4% over the original budget due to expenditure
carryovers from previous year's accounts as noted above. -They are $108,800 under the mid-year projections
due to delayed implementation of multifamily expansions, oil filter recycling, mixed paper collection and small
business hazardous waste collections. In addition, we received favorable pricing on equipment bids, had no
expenditure for composting bins (vendor covered all costs, there was no up-front purchase with resale}.
Overall Program Summary
Programmatic highlights for general recycling services are noted below.
. Current Year (1998-991
• General recycling volumes are projected to tota16,100 tons without white goods or landfill salvage,
resulting in a cost of $237 per ton without a tipping fee credit, or $199 per ton with one. NOTE: This cost
includes all personnel costs for all programs including curbside, all capital equipment costs for new
~' equipment and all household hazardous waste program costs.
The household hazardous waste programs do not contribute significantly to recycling tonnage and capital
equipment costs should be spread over five years. Without household hazardous waste program costs and with
capital equipment costs spread over five years, the cost per ton recycled is projected at $185 or $147 with a tip
fee credit. Hazardous wastes will add a negligible tonnage to recycling but will lower the risk of groundwater
pollution at the landfill. -_
• Significant waste reduction efforts have included the following:
1. addition of mixed paper to all ten drop off sites,
2. revision, continued promotion and mailing of "Junk Mail Terminator" kit to reduce unwanted mail.
Average of 40 requests per month,
3. expansion of in-house collection efforts to include commercial glass and dropoff sites,
4. development of sorting area for processing glass, metal and plastic containers and paper from dropoff
sites,
5. oil filter recycling, fifty percent expansion of commercial food waste diversion for hog feed program
by private farmer.
48
4,
6. two compost bins sales,
Added efforts focusing on development of hazardous waste
collections have included the following:
1. Continued promotion and operating the latex paint exchange, which exchanged over 2,000 gallons of
paint;
2. Expanding hazardous waste collection program by modifying our permit application to include small
business waste,
Next Year (1999-001
• General recycling volumes are estimated to total 6,800 tons without landfill salvage or white goods,
resulting in a cost of $145 per ton without a tipping fee credit, or $105 with a $40 per ton credit. Removing
the projected $110,000 cost of household hazardous waste puts recycling collection costs at a projected
average of $128 per ton or $88 with a tipping fee credit of $40 per ton.
• General programs will include the following:
1. monthly collection of household hazardous wastes and latex paint one Saturday per month;
2. expansion of commercial glass collections to five additional sites and food waste at four sites;
~~ 3. expansion of multifamily to ten additional sites;
Key objectives for fiscal year 1999-00 include the following:
• to recycle about 7,600 tons of materials, including only those materials from Orange Community Recycling
programs plus white goods and landfill salvage. Programs excluded are mulch, I1NC, other private
collections, Orange Community's curbside program and private, in-house efforts, such as grocery store
cardboard);
• to assist the small business sectors of the community in compliance with proper disposal of hazardous
wastes using the existing household hazardous waste facility,
• to improve the efficiency and increase amount of public outreach and education on recycling and waste
reduction targeted at specific sectors including at least one campaign each for multi-family housing, hotels,
schools and office complexes;
• to maintain all existing programs and improve general recycling rates, without curbside by 9%;
• Continue with implementation of County-wide solid waste reduction plan
c~
FY 2000~Budget Summary
LANDFILL FUND
BUDGET REQUEST FY 2000
DEPT: 61917 LANDFILL RECYCLING BASIC PROGRAM
.p
Original Revised Ytd Exp Percent
1997-98 1998-99 1998-99 1998-99 1998-99 1999-2000 of Original
Account Actual Bud et Bud et Actual Estimated Re uested Bud et
50100 SALARIES-F.T., PERM 215,029 274,279 274,279 81,450 250,000 277,245 101.1
50200 SALARIES-P.T. PERM 805 2,963 3,250
50300 SALARIES-O.T. 2,397 4,000 4,000 1,198 5000 4000 100.0%
50400 SALARIES-TEMP 1,013 3,237 7000 3600 #DIV/01
50505 FICA EXPENSE 16,704 21,405 21,405 6,689 21405 23,413 109.4%
50600 RETIREMENT CONTRIBUTION 20,338 27,893 27,893 7,527 27893 28,040 100.5%
50650 GROUP MEDICAL INSURANCE 20,125 24,851 24,851 8,254 24,851 28,728 115.6%
50900 ACCRUED VACATION EXP 3,160
PERSONNEL SUBTOTAL 279 570 352 428 352 428 111 318 339 399 365 026 ~~ 103.6%
60000 PERS PROFESSIONAL SVCS 1,660 4,000 99,100 975. 111,000 36,700 917.5%
60100 MEETINGS AND TRAINING 3,570 4,300 4,300 1,395 3,800 5,450 126.7%
60130 DUES & SUBSCRIPTIONS 473 900 900 512 900 800 88.9%
60220 POSTAGE 19,462 16,650 16,950 8,780 13,500 13,000 78.1
60230 PRINTING 5,953 10,100 10,519 8,524 13,450 5,300 52.5%
60240 ADVERTISING 12,691 13,000 14,038 2,630 14,200 17,000 130.8%
60241 PERSONNEL ADVERTISING 1,550
60370 M & R EQUIPMENT 2,117 3,000 3,000 1,900 3,000 500 16.7%
60390 M 8 R VEHICLES 6,728 17,600 25,800 8,477 15,000 9,000 51.1%
60420 RENTS:EQUIPMENT 11,140 14,200 16,800 6,790 15,300 16,000 112.7%
60450 RENTS:UNIFORMS 303 1,500 1,500 481 1,300 2,000 133.3%
60699 MISC CONTRACTED SVCS 517,348 510,450 563,570 137,362 508,500 414,800 81.3%
60700 SUPPLIES 41,276 59,200 64,208 5,447 64,208 20,800 35.1%
60722 COMPOSTING BINS
60840 TIRES
60845 MISC VEHICLE SUPPLIES 3,994 13,500 13,500 7,000 13,000 96.3%
90010 CHARGES BY GENERAL FUND 9,000 4,000 4,OOA 500 4,000 100.0%
OPERATIONS SUBTOTAL 637 263 672 400 838 186 183 272 771 658 558 350 83.0%
80300 BUILDING IMPROVEMENTS 55,000 55,000 77,000 7,500 13.6%
80400 CAPITAL EQUIPMENT 310,200 310,200 107,602 25a,s5o 24,000 7.7°i°
CAPITAL SUBTOTAL 365 200 365 200 107 602 335 950 31 500 8.6%
GEN. RECYCLING TOTAL 916 633 1 390 028 1 555 814 402 192 1 447 007 954 876 68.7%
~o
Revised: 3/17/99 - 4:55 PM SWBudget FY2000a /Sheet/ / 5
FY-200,(,Y'Budget /Form
General Recycling
.
Fund # De ent: '
's'o
61917 Solid Waste Msna ement General Recycling
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50100 SALARIES F.T. PERM See detailed noel shcet. 277 45
50200 SALARIES-P.T. PERM 0
50300 SALARIES-0.T. 4 000
50400 SAL,ARIff?S-TEr,(p 3 600
50505 FICA EXPENSE 7.b5% of total ell 23 413
50600 RETIREMENT CONTRIBUT Contributions to 401 k and NC Retirement S tem 28 040
50650 GROUP MEDICAL INSURA Me8ical short and loo term disabilit and life. 28 728
TOTAL PERSONNEL 365,026
60000 PROFESSIONAL SERVICES Waste characterizationand analysis sertnce
(534,700); design consultation for newelettera '
(S1,200); and miscelhtneoua design work for
36,700
60100 BUSINESS 1viEETINGS See attached sheet for details.
AND TRAINING 5,450
60130 DUES AND SUBSCRIP'I'[O SWICH Bulletin Board (52hrs. on-line) S 1 SO
SWANAmemborship for Recycling Div. ] 00
Town membership in N.C. and National
Recycling As~ciation 225
BioCycle SO
Envirorunental Building News 100
Reaoun:e Recycling SO
Miscellaneous Publications 125
800
60220 POSTAGE Monthly mailing costa (52,100) and costa of mailing
"Orange Waste Matters", SS,000 copies (510,900).
13,000
60230 PRINTING Multi-family recycling brochtue (52,300 cart labels
(52.000); recycling coloring books for early
elementary grade classes (5500); and miscellaneous
' t' ~ 5,300
60240 ADVERTISING Advertising costs include a series of print
adveatisements once per week, 40 weeks in Chapel
Hill Herald, Chapel Hill News, News of
Or~ange/Notthern Orange Extra (59,900); 35 weeks in
Daily Tar Heel (52,600); collection schedule changes
17,000
60370 M & R EQUIPMENT 'scellaneous container re airs S 500
A
0
Reviserl• 3/1 7199 - 4'55 PM ~'..,..•,ni r_nn i n,.,,....r.,.. , ,
FY-20Q~1 Budget /Form 4
General Recycling
Fund # Department: Division: ,
61917 Solid Waste Mana ement General Rec clia
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60390 M dt R VEFIICLES One set of replacement Gres for Crane Cattier and
McNeilus, end other vehicles as needed.
Maintenance and repair costs for recycling vehicle
fleet of collection trucks, sedan, van ,station wagon
and icku truck 9000
60420 MISCELLANEOUS ocount covers rental costs for 60 containers for
EQUIPMENT RENTS std pmgtam d public drop-off sines (513,000):
~ntals for special recycling ovents (S l ,000); and
ck rental for colbctions rs needed (52,000).
l ti 000
60450 RENTS UNIFORMS For each of 3 r cl" drivers 2,000
60699 MISC. CONTRACTED SER is coatract setvicee include:
Multi-fam$y recycling aorvices ~ 19,600
HHW program (9 cdlectiom) 110,000
Hazardous Waste Collodion Program
for Small Businessoa 7,500
0~1 Filterrecycling program 6,200
Waste oil colleotion/recycling (8 silos) 1,300
Food wasto colloctiaa program 41,000
Boy Scouts tip fen ctodit 3,000
MPA intea- foam UNC 6,100
Ooverrnnont offices recycling 13,300
Disposal of oily water fmm used motor oil 500
Miscellaneousrecylabbshauling 3,800
Contracted labor 2,500
414,800
.~
Revised: 3/17/99 - 4:55 PM Form4LF00 /Recycling / 2
FY-2000 Budget /Form 4
General Recycling
1~
~'
Fund it Department: pjvision:
61917 Solid Waste Mana ement General Recyclin
:: :.;.>,.,y; t;. :. .:. •.. ~':. ,. ,,,4,}}$$::v r/.}t(e: .
.fy~'~F~,L .:•i . :•'.";y..}•~.,t`:;' <};:•.: "; „ ••,c+.
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60700 SUPPLII:S apply items in this aooa~nt ir~olude:
Concrete and stone .• 67,000
Renovation of existing drop-off sites 2„000
Reptaceme~R of collection site signs 600
omputer:upplks, aoitwaro. hand tools I,S00
Books and videos 500
Replacement Gdshoda fm dumpsters SSO
General wording supplies (safety shoes,
fdm, otl-ico supplies, gloves, radios, etc) 8,650
20,800
60840 TIRES om to vvt us c e -see
' above 0
60845 IvIISC VEHICLE SUPPLIES Oil, fuel, etc. Internal Services Division 13,000
90010 CHARGES BY GENERAL F For use of Sanitation, Construction and othec Town
e ui ment. 4,000
TOTAL OPERATIONS 558,350
80300 Building Improvements Purchase and installation of a roof on the materials
ae lion area and baler. ?,500
80400 CAPITAL EQUIPMENT
apical equipmentpurchasea include:
1-ton pickup truck with lift-gate 524;000
24,000
TOTAL CAPITAL 31,500
TOTAL 954 876
Revised: 3/17/99 - 4:55 PM
N
Form4l.F00 / Recvclin~ / 3
53
Budget Estimates Business Meetings and Training
Account #6191?-60100
Recycling Division, Fiscal Year 1999-2000:
The proposed travel budget for. recycling for fiscal year 1999-00 is $5,500. This represents an increase of
28% above the $4,300 budgeted for the current year. The reasons for the increase are:
1. An increase in staff size and changing computer programs will require additional computer training.
2. Our safety coordinator has identified safety training needs of approximately $150 in additional costs.
3. The Carolinas Recycling Association has begun a series of formal technical tours of facilities relevant
to our staff. We have allotted one tour per recycling specialist staff member per year for $240.
3. We have identified a need for professional assistance with group staff development and conflict
resolution and have allocated $500 for such assistance.
4. We have identified some additional management development training requirements as the division
grows and duties become more complex and diverse.
5. An increase in local mileage reimbursement has caused an increase in this category of expense.
How much is for re~c iced certifications and training. $50. There are no required certifications at this time
for work in this division, but one of the recycling specialists has gained a technical certification that requires
ten contact hours per year to keep up. We estimate the cost per contact hour at $5.00.
•~• Summarize each anticipated training/meeting/conference/training event including type- and location of
• ~; event, employees planned to attend, estimates for travel, per diem, registratioq etc.
1. National Recycling Congress to be attended by Solid Waste Planner. one conference registration, one
tour, one workshop $500.
• Per diem (including hotel room) $440
• Air transportation $300, ground t<ansportation $50
• film and supplies $25
2. North Carolina Recycling Association's annual meeting to be attended by Solid Waste Planner and
Recycling Specialist II's
• Conference registration (5~ tours or workshops (S) $950.
• Per diem (includes 3 hotel rooms, $800.
• Travel will be by Town vehicle for in-state event. Film and supplies. $40
3. Local training meetings, including at least one recycling technical tour for each recycling specialist
$240, hazardous waste updates $225 and one computer upgrade training for four people $600.
4. Training contact hours for maintenance of recycling technical certification. $50
~//
54
4
5. Truck Road-E4
• Every year the state-wide SWANA holds a driver's competition and our recycling drivers are
eligible for this competition. $150
6. Safety training class for division safety coordinator $150.
7. Professional assistance with staffgroup development and conflict resolution, identified as a need by the
division during last retreat. $500
8. Individual management development training~classes. $300.
• 2 classes (a3$1 S0.
Other items, if applicable, requested to be covered by this account (for example mileage reimbursement.
Local travel and expenses using personal vehicles when Town vehicles are not available: $I80.
'~•
~~ ~
H~
LANDFILL CURBSIDE RECYCLING 55
1999-2000 BUDGE'
Base budget request
7/1/98 Budget
1/1/99 Budget
Estimated 6!30/99 Expenditures
715,450
750,000
754,710
679.500
The base budget request for fiscal veaz 1999-2000 represents a decrease of $34,550 or 4.6% below the original
1998-99 budget. This request continues existing service levels, with the following changes and highlights:
• Urban curbside recycling contract costs aze increased by $7,000, or 1.3%, based on serving x11600 new
homes projected to be constructed within town limits or annexed by the end of fiscal year 1999-00 and a
1% cost increase per household served based on the contractually negotiated escalator clause. Average
number of homes served throughout the year will be 14,250. The end of the year's projected total of homes
is 14,500. The contract cost increase excludes the cost of bins. Collection cost per household increases to
$3.11.
• Rural curbside recycling contract cost will decrease by about $36,000 or 18.4% below that initially
budgeted for the current year, due to the lower than projected cost when we rebid the program. This lower
cost for FY 99-00 includes infill expansions of about 600 units by the end of 1999-00, over current
contractual number of homes. Total homes on rural routes will be 8,300 by the end of 1999-00.
~+ Total public outreach funding will increase $4,300 or 18.5% above the original 1998-99 budget We plan to
use the planned county-wide newsletter, direct mailings to curbside program users and print advertising
targeted at this group. Reaching new residents, those new to the program and reminding current residents
about the program remain important tasks with our high turnover and rapid growth. The calendar cazd for
~~ rural users is important due to the biweekly collection schedule. Curbside recycling tonnage is up 8% for
' ~ y the first half of this year compared to last year, number of households is up 3.6%. Drop-off site tonnage,
where some with access to curbside still recycle, is up 7.4%. The cost of outreach per household receiving
curbside service is projected at $0.69, up from $0.63 this year.
• Supplies have decreased $9,550, or about 95%, compared to the 1998-99 original budget; this decrease
relates to an advance purchase of new and replacement bins for the year.
Current Yeaz Summary (1998-991
The revised budget is up $4,710 compared to the beginning budget to cover carryover costs from 1997-
98 in various operating accounts. The current projected expenditures yield a surplus of 10%, or about
$75,200 below the mid- year budget This projected surplus results primarily from withheld funding
from which to pay BFI for curbside services that they claimed were properly rendered which we
disputed. They have ceased the claim. Postage and printing expenditures were significantly under the
anticipated amount as a postcard mailing has been delayed until re-routing in July 1999.
56
Overall Program Summaries
Programmatic highlights for curbside recycling services are noted below.
Current Year (1998-991
Urban curbside recycling presently serves about 13,700 homes, with an additiona1200 projected, for a total
of 13,900 planned by the end of the current year. Collections now average slightly over 257 tons per month,
up 4.5% from last year. This is slightly inflated because an estimated average of 36 tons a month of
commercial glass is combined with the tonnage from both curbside programs and the multifamily glass due
to our' lack of commercial glass processing capability so far this yeaz. Annual total urban curbside tonnage
(with a portion of the commercial glass added) is projected at 3,130 tons or 0.23 tons per household per
year. We project that the 200 additional homes to be added in the second half may account for 10 more
monthly tons than the monthly average now collected. Projected annualized contract cost per ton = $161
(or $123 with tipping fee credit of $38/ton).
~~
• Rural curbside recycling contractually serves 7,700 households, due to infill service on existing routes,
trucks pass by an estimated 8,200 homes. Monthly collections in the fu~st six months averaged about 60
tons. Projected current year total is 720 tons (including a share of commercial glass) or slightly under 0.1
ton per household annually. Projected annualized contract cost per ton = $210 (or $172 with tipping fee
credit of $38/ton).
• All curbside services are expected to yield 3,850 tons, with an average cost per ton, including contract
service, publicity and supplies of $177, or $139 including a $38 per ton tipping fee credit.
~ Weekly setout rate for urban curbside recycling is no longer reported by the current contractor as we have
determined the results to be unreliable. Rural setout count data are 31% for November and December, 1998
and are not accurate enough to compare this year to last year, however curbside tonnage is up 8% and drop-
off site recycling increased 7.4%. We assume an increase in.curbside recycling tonnage even once an
estimated tonnage of commercial glass is factored out, because the total increased six month tonnage from
the programs into which commercial glass is now combined, exceeds estimated commercial glass tonnage
for the same period by a net 163 tons or 8.9% over last year. Average number of households served by
curbside is up only 3.6% in the same period.
Diversion of recyclables from the landfill due to single family residential recycling resulted in the diversion
rates during the first half of this fiscal year shown in
Table 1.
Next Yeaz (1999-001
• The urban curbside program would serve 14,500 homes (up 9% by the end of the year from the start of the
current yeaz due to new construction and annexation); curbside recycling within Town limits next yeaz is
projected to be 3,200 tons, an increase of 2.2% above tonnage projected for 1998-99. Projected contract
collection cost per ton = $166 (rounded), or $126 per ton with tipping fee credit of $40.
• The rural curbside program is projected to serve 8,300 homes (equal to the actual homes now passed by,
plus some infill and growth along the existing routes); volume is projected to be 800 tons, an increase of
9
57
13% over collection tonnage projected for 1998-99. Projected comracted cost per ton = $208 (rounded), or
$168 per ton with tipping fee credit of $40.
• All curbside programs are projected~to recycle 4,000 tons of materials, at a total cost per ton (including
supplies and all public outreach) of $185 (rounded), or $145 with a tipping fee credit of $40 per ton.
Projected 4.5% increase per ton over this year, due to inflation plus new recycling bin costs all incurred in
f rst year.
• The projected recycling volume of 4,000 tons results in the rates of diversion from the landfill summarized
in the table below, compared with the current year.
Sammary of Estimated Curbside Recycling Diversion Rates from Landfill
Cnrreat Year FY 1999-00 Difference
Urban 23.5% 23.5% 0%
Rural 4.8% 5.3% 0.5%
Total 13.3% 13.5% 0.2%
~, NOTE: We estimate that 25% of drop-offrecycling in urban areas is from those households•receiving curbside
service. Ia rural areas as much as 50% may be from rural curbside households because service is every other
week. Drop-off tonnage is not included in calculating the diversion rates shown in the table above.
Key objectives for fiscal year 1999-00 include the following:
• Provide weekly curbside recycling for 14,500 existing and new single-family residences in Carrboro,
Chapel Hill and Hillsborough by the end of the year,
• Provide biweekly curbside recycling to 8,300 residences including those now receiving service or
immediately adjacent ~to those residences now receiving service in unincorporated Orange County;
• Provide outreach through advertising and a targeted mailing to all households in the rural and urban
curbside recycling.programs;
• Collect 335 tons per month (46% increase over this year) of newspaper, glossy magazines, glass bottles and
jars, plastic #1 and #2 bottles, steel/tin and aluminum cans from single-family homes and small multifamily
complexes in urban and more densely populated, unincorporated areas in Orange County.
5
FY 200~Budget Summary
~ •
LANDFILL FUND
BUDGET REQUEST FY 2000
DEPT: 61719 LANDFILL CURBSIDE RECYCLING
Account
1997-98
Actual Original
1998-99
Bud et Revised
1998-99
Bud et Ytd Exp
1998-99
Actual
1998-99
Estimated
1999-2000
Re nested Percent
of Original
Bud et
60000 PERS PROFESSIONAL SVCS 325 1,000 1,400 400 900 700 70.0%
60100 MEETINGS AND TRAINING
60220 POSTAGE 7,244 6,200 6,200 1200 5,700 91.9%
60230 PRINTING 11,743 6,000 7,471 3200 9,100 151.7%
60240 ADVERTISING 5,310 11,100 11,100 1,474 7200 12,800 115.3%
60699 MISC CONTRACTED SVCS 617,071 715,700 718,539 214,456 660000 686,700 95.9%
60700 SUPPLIES 6,867 10,000 10,000 160 7000 450 4.5%
OPERATIONS SUBTOTAL 648 559• 750 000 754 710 216 489 679 500 715 450 - 95.4%
CURBSIDE RECYC. TOTAL 648 559 750 000 754 710 216 489 679 500 715 450 95.4%
ao
Revised: 3/1 7199 - 4:55 PM SWBudget FY2000a / Sheett / 6
FY-2001~Budget /Form
Curbside Recyclipg
4'~)~
Ftirnd # Department. Diyis~un•
61918 Solid Waste Mana ement Curbside Re clip
. •+:• ~, K~. >'''{'•
•}}~: ~n
..
•};, rY. 2IX.v• ::jam }i'ti:
7~
:{: {
y
:;;r~,•,'•E,;::fitH!! ~~.;: .:.~: •r,~c: :r,'. k 3. .Y .r.. •:'~.: . •~~A~: #:r.:~~ .,...X::?:<
60000 PERS PROFBS4IONAI.3VC Doaign of two postcards (5400) and design of
miscellaneous rint advertisements 5300. 700
60100 MEETINGS AND TRAINING 0
60200 POSTAGE One postcard to all 14,300 urban curbside households
label and mail (53,000) and one mailing to a118,200
rural households (52,400). Miscellaneous curbside
co i ' 300. 5,700
60230 PRINfIIJG Print postcard for urban curbside progcan- (53,275);
postacard for rural program (S 1,925); and re-printing
urban residential curbside brochure (52,300) and rural .
curbside brochure 600. 9,100
60240 ADVERTISING All advertising costs related to curbside collection
programs are covered by weekly promotion in: Chapel
Hill Herald, Chapel Hill News, News of Orange (10
months). Coverage in Daily Tar Hcel (8 months).
12,800
60699 MISC CONTRACTED SERV Urban curbside collection services provided weekly at
X3.11 per unit per month for average of 14,250 units
in incorporated areas (5526,700). Rural curbside
collection service provided bi-weekly to 8,250 units in
unincoporated areas at S 1.68 per unit per month
(5160,000). 686,700
60700 SUPPLIES Design and purchase of route reminder signs (5450).
450
TOTAL OPERATIONS 715,450
.Q
~o
Revised: 3/17/99 - 4:55 PM Form4LF00 /Curbside / 1
60
Prospective Add-List Item for Solid Waste Department Budget
Fiscal Year 1999-2000
1. Construction of an additional recvcling site at the Southern Village Development.
There is currently no recycling site in the southern part of Carrboro/Chapel Hill. This site would serve not only the
residents of the Southern Village development and southern Orange County, but. also act a replacement site for the
site lost from Culbreth Middle School. Costs include:
• Site design and development: $45,000;
• Dumpsters for cardboazd and mixed paper collection (10 @$650): $6,500;
• Rolloffcontainers for newspapers, magazine, container collection 3 @$5,000: $15,000;
• Collection costs are only a marginal addition to in-house personnel, equipment and operations costs at $5,600 for
hauling containers, cazdboard and mixed paper. News and magazines are hauled by contractors in rolloffs;
• Reirnbursement for Park Bond: $22,000.
Total cost for first year: $94,100
Cost per Ton in Tipping Fee to Implement: $1.07
Revenues: Newspaper: 5175 + Cardboard: SZ25 = 5400 (cover 3 months of fast year} _
Tons recycled: assuming site complete April 2000 (equal average tonnage S~om ezisting ten sites): 60
];zest year cost per ton: $1,568 (all construction costs and revenues included in fast year cost per ton)
Second year cost for collection and site maintenance: $6,200
Revenge: ($1,600)
Tons recycled: 240
~' Cost per ton: S19
2. Eanansion of unincorporated rural curbside recycling effort $29.200 per 1.000 households.
Based on estimated costs for unincorporated curbside under a new bid. Itemized cost per 1,000 households per year
would be:
• Collection costs =$20,200 `
• Outreach and education costs (a3 $1.00 per household = $10,000.
• New collection bins (a3 $8.00 per wait = $8,000.
Expected tonnage per 1,000 households, based on current generation rates: 95. First year cost per ton = $307
including full cost of bins. Every month, households not receiving collections in the unincorporated areas of the-
county call to express interest in being on the curbside program. Many who called claim to represent their whole
street or subdivision Therefore we believe that there is demand for an addition of 1,000 homes.
Total first year cost: 538,200
Cost per Ton in Tipping Fee to Implement: 50.43
Tons recycled: 95
Cost per ton in first year, including bins: $307
Second year cost: SZZ,000
Tons recycled: 95
Second year cost per ton: S23Z
~~
61
3. Addition of enforcement personnel for counri-wide construction and demolition waste ordinance.
In the past, this item has been considered if an ordinance requiring the separation of recyclable construction and
demolition waste is applied to all construction throughout Orange County. The position would be based in the Solid
Waste Management Department and would be at the equivalent grade of a Sanitation Supervisor for the Town of
Chapel Hill. The position would require a vehicle and a computer to track data for the program. Assuming that a
county-wide ordinance was passed in August 1999 and the position was hired in October and work commenced in
November 1999, costs and potential tonnage diversion would be:
• Staff at Sanitation Supervisor level, grade 21 Begins October 1: $22,500 (including benefits)
• Vehicle with radio: $18,000
• Computer. $1,800
• Miscellaneous supplies, furniture, uniforms, etc.: $2,000
First year costs: $44,300
Cost per Ton in Tipping Fee to Implement: 50.50
Tonnage diverted: assume ordinance enforcement begins in Apri12000 for diversion of clean wood, pallet and
scrap metal and 25% of available tonnage is diverted daring first three months of operation: 430
Cost per ton first year: $103
Second year cost per ton
Fall year operations: 536,500 salary plus operations, supplies and uniforms.
Tonnage 66% of clean wood; pallets and scrap metal is diverted through separation ordinance and economic
incentives: 4,600 tons
Cost per ton: S'8
4. Work First Employee at LandSll to assist in processing recyclables. salvage work at C&D area and
~~, miscellaneous land5ll operational duties:
Tl~e Town Solid Waste Department would pay a salary of $8.25 per hour or 517,160 annually plus uniforms at $500
to a trainee in the work first progcam. No new tonnage would initially be attributable to this program from the
processing of recycfables. The position would improve recyclables quality and assist in processing. An additional
10% productivity is potentially attributable to the landfill salvage program or four tons per month up from the current
40 tons. The position would work at the salvage operation only 20% of available hours.
First year costs $17,160 salary plus 5500 uniforms
Total 5rst year cost, assuming July 1 start date 517,560
Cost per Ton in Tipping Fee to Implement: BOZO
Tonnage diversion 4 tons per month at sah-age area.
Pro-rated cost per ton (a3 20% time: $72
5. Engineering and Supervision Work for Materials Recovery Facility: 530.000
According to the timetable adopted by the Owners Group for development of the Materials Recovery Facility, a
contract will have been negotiated by the fall of 1999. Our current scope of work with RRSI, the MRF consultant
ends at this point. Given the deliberate nature of our decision process, we anticipate that the contract may not be
finalized until the spring of 2000. The current consultant could act as the Owner's Engineer in the next step,
which is to finalize construction contractual details. The fee for this is estimated by the consultant at $30,000. We
expect this work could commence during FY 1999-2000, if the local governments' decision is to build a matet•ials
recovery facility (MRF) in Orange County.
May 6, 1999 Landfill Owners Group Meeting
Major Questions and Responses on
1999-2000 Landfill Fund Budget
s_:a~.
_,.~
-.i~. t. 7,. .~
~.. ~...
A. Gordon: inquired re: G. Wilson: advised that there are four
procedures/decisions concerning separate reserve accounts
reserve funds
A. Gordon: inquired re: decisions G. Wilson: advised that attempts are
about when and how much of reserves made to maintain 10-12% of total
to use budget as undesignated reserve to
allow for contingencies (cited example
of requirement to mitigate a leachate
leak)
A. Gordon: inquired re: decision to not G. Wilson: advised that sufficient
include funds for C&D site purchase or funds would be available from the
reorganizations costs (cited example of undesignated reserves even without
need for new office space) being included in budget
J. Link: advised that, on basis of
preliminary discussions w/ Town of
Chapel Hill Manager, existing solid
waste facilities located at Chapel Hill
Public Works can continue to be used
for 1-2 years
D. McDuffee: inquired re: add items G. Wilson: advised that:
ftom 1998/99 budget, especially • fence had been completed at end of
Carrboro recycling site and fence at 1998
landfill • Carrboro Plaza recycling site has
experienced delays -hopes to
have in place by end of 1999
J. Gist: inquired re: source of funds G. Wilson: advised that each $1 added
for community benefits to tip fee produces approximately
$88,000 in additional revenue
62