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HomeMy WebLinkAboutMinutes - 19740603 r�7 - MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS June 3, 1974 The Board of County Commissioners of Orange County not in regular session on Monday, June.3, 1974, at 10 o'clock A.M. in the Commissioners Room at the Court- hoase in Hillsborough, North Carolina. Members Present: Chairman C. Norman Walker, .and Commissioners Henry S. Walker, Flora Garrett, Richard E. Whitted, and Melvin Whitfield. Members Absent: None. S. M. Gattia, County Administrator, and Betty June Hayes, Clark to the Board, were also present. The minutes of.the May.6 and May 21 meetings were approved after some deletions were made in the minutes of the 6th meeting and some insertions in the minutes of the 21st meeting. The minutes of the May 27 meeting were not considered. Chairman Walker referred the Board to Item I on the Agenda: (From County Planning Board: Minor Plate: A. Lowell Petty, B. Gail.B. Hill, C. William Lassiter, D. Carl Sparrow Estate. Preliminary Plat: A. .Section 6, Falls of New Hope. Revieion, Final Plat: A. Lockridge Community.) Clayton Haithoock, County Planning Officer, presented the following plate: Minor Plate A. Lowell.Petty, 1.91 acres, Eno Township, dated April 30, 1974- Upon motion of Commissioner Henry S. Walker, seconded by Commissioner Melvin Whitfield, it was moved and adopted, that said plht be approved. B. Gail B, Hi11, Three (3) tracts and sixty (601) foot easement, Eno Township, dated April 26, 1974. Upon motion.of Commissioner Henry S. Walker, seconded by Commissioner Melvin Whitfield, it was .moved and adopted, that said plat be approved. C. William Lassiter, 1 acre and easement, Chapel Hill Township, dated May 14, 1974. Upon motion of Commissioner Melvin Whitfield, seconded by Commissioner Henry S. Walker, it was moved and,.adopted, that said plat be approved. D. Carl Sparrow Estate. Five (5) tracts, Chapel Hill. Township, dated December 12, 1973. Mr. Haithoock stated that the dedicated road did not extend throughout the entire property, however, if any further development was continued then the road must be brought up to State specifications. He noted that a sixty foot (601) right of way had been included, but that this property was not being divided except among the heirs of Carl Sparrow. Discussion ensued. It was moved that said.plat be approved. Preliminary Plat A. Section 6, Falls of New Hope, Twenty (20) lots, Chapel Hill Township, dated May 15, 1974. Upon motion of Commissioner Henry S. Walker, seconded by Commissioner Flora Garrett, it was moved and adopted, that said plat be approved. Revision Final Plat A. Lockridge Community, Chapel Hill Township, dated May 7,1974. ' The Zoning Officer informed the Board that.the Health Department had found on the fact that all septic tanks had at one time located on this plat in one common area and that the plat had been revised to have each septic tank placed on individual lots and that this plat had been revised for the purpose of complying with the Health Departments request. Upon motion of Commissioner Richard.Whitted, seconded by Commissioner Flora Garre.tt, .it was moved and adopted, that said plat be approved. Chairman Walker referred the Board to Item II on the Agendas (Mr. I. S. V i Newton asked-to re-open the request for zoning 2.38 acres from Agricultural District to a General Cammercial District, Tax.Map 17, Lot #16-A, Community Convenience Store, property adjoins Carol Woods Retirement Center. This was tabled by the Board of Commissioners in July, 1973. Zoning request had been - approved by the Planning Board in June of 1973. Board of Adjustments approved Carol Wood! "Center on October 8, 1973. Raymond Browning, the brother-in-law of I. S. Newton, presented a copy of a Lease Agreement that had been executed between the Newton's and Carol Woods Center. He reminded the Board that the request to re-zone the 2.38 acres from residential to'general commercial had been approved by the County Planning Board, however, the Board of Commissioners had noted to table the request until the matter of the Carol Woods project was settled. He stated that the Carol Woods project had been approved and the Town of Chapel Hill had entered into an agreement with the developers of the project to furnish water and sewerage to the location as soon as it was possible to furnish these services. Commissioner Flora Garrett questioned the matter of whether or not water and sewerage would be made available to the area. Discussion ensued. Upon motion of Commissioner Henry S. Walker, seconded by Commissioner Melvin Whitfield, it was moved that the Board approve the request of I. S. Newton to re-zone 2.38 acres in Chapel Hill Township from residential to general commercial. Chairman Walker called for a vote on the motion. Commissioners Henry S. Walker, Melvin Whitfield, Richard Whitted, and Norman Walker voted aye. Commissioner Flora Garrett voted nay. Chairman Walker then declared the motion passed. Chairman Walker asked the Board if they wished to hear Mrs. Betsy Fearrington. It was agreed that Mrs. Fearrington could make her presentation. Mrs. Fearrington stated that she and two other persons present were there in behalf of the property owners and residents of SR #1945. She stated that large trucks were using BE #1945-since highway #54 was undergoing improvements and that this traffic was creating a tremendous dust problem and that one of her requests was to have the road oiled. Chairman Walker questioned her about whether or not the oiling of a road would violate the Zoning Ordinance if the road was located in a water shed area. No one knew if this were true. It was brought out that SR #1945 was number three (3) on the 1973-1974 Priority Rating Schedule, but that in the past it had encountered right of way difficulty. Mrs. Fearrington requested that the surveyors for the Board of Transportation contact the property owners prior to the beginning of the new survey and thus give them an opportunity to discuss the matter. It was also brought out that the residents felt the trucks were overloaded and thus were violating the load limit for the bridge on the road. The Clerk was instructed to write the Board of Transportation about the request of Mrs. Fearrington and she was also instructed to advise Dwi ht Walters, Supervisor of the Weight Station, about the truck traffic on SR #1945, Chairman Walker recognized W. T. Bumphass. Mr. Bumphass inquired about the receipt of a letter from Bessie Litaker Raper concerning SR #1722 (Bumpass Road). Chairman Walker read the letter. Discussion ensued. The Clerk advised the Board that she had been corresponding with S. H. Jones concerning Mr. Bumpass's request. Commissioner Richard.Whitted asked the Clerk to make inquiry about a letter that had been written about a month ago by Robert Riley and John Springs In behalf of the property owners on -R #1320.- Said letter concerned the property owners wishes to have the road paved on a participating basis. Commissioner Richard Whitted stated he had received a complaint about.a drainage problem that was located off of Faucette Mill Road in front of the home of C. W. Moore. Chairman Walker referred the Board to Item VI on the Agenda: (Report on procedure to close public road by County Attorney). The County Attorney advised the Board he was not in a position to give an opinion on the closing of SR #1554, in that, the letter and the petition from Dr. Herbert Fox had not been received by him until Thursday, however, he noted that from his brief inspection of the petition a31 the property owners along the road had not signed the petition. He stated he would need additional time to investigate the matter. Commissioner Henry Walker suggested to Mr.- Cheshire for him to check with A. H. Graham, one of the property ownera, and that he (Commissioner Walker) would cheok with Lee and Guy Baldwin, some other of the property owners, to see if they agree with the petition. Commissioner Henry Walker stated he felt the Board should try to determine the wishes of all parties involved with the abandonment of said road. Chairman Walker referred the Board to Item III on the Agenda: (Ernst and Ernst to discuss 1973 Audit.) Tom Brafford, Partner, and John Feagan, an employee with the firm of Ernst & Ernst were present. They reviewed the "Audited Financial Statement and Other Financial Information, Orange County, North Carolina, June 30, 1973". The members of the Board chose the portions of the audit that they wished to review. Commissioner Flora Garrett and-Commissioner Richard E. Whitted requested to have the County ask the Chapel Hill-Carrboro School Unit to supply a General Fixed Assets for buildings and property. This statement is to be included in the financial accounting listing of county assets. The County Administrator stated he would ask the school unit for this statement. Commissioner Flora Garrett stated she would like to have each Fire District tax set out like the Dogwood Acres Sanitary District collection. Discussion ensued. The County Administrator stated the he felt the records could be secured from each fire district as they maintained their individual records of expenditures. Commissioner Flora Garrett stated she wanted a total receipt column and a statement of the manner in which the money is expended. II Mr. Gattis advised it was better procedure for the County to collect the revenue, turn it over to the Fire Districts, and then have the County Audit their records. Commissioner Richard Whitted stated that he wanted to have another conference with the firm of Ernst & Ernst after the 1973-1974 audit was completed. Mr. Brafford agreed to such a conference. - A question concerning the personnel who would audit the record arose. John Feagan stated the firm would have a rotation of staff members, however, in order to keep one experienced man for the sake of continuity and to save time one man who had worked previously would be assigned. John Feagan will supervise the audit. Commissioner Flora Garrett inquired as to who'.audits the Alcoholic Beverage Control funds. Mr. Brafford replied "we do". She requested to see a copy of the Audit. Commissioner Flora Garrett stated she would prefer to have a`quality statement. Mr. Brafford replied that his firm would make any type of audit-.the Board wanted, however, he felt it was a matter of cost and L the Board must define the degree of what they wanted. The Audit could be made to the preference of the Board. The County Administrator stated he appreciated the Board having a conference of this nature as it takes a great deal off of his.shoulders. He then made the recommendation that the Board approve the 1973-1974 Audit Contract that had been submitted by the firm of Ernst & Ernst. Chairman Walker referred the Board to Item V on the Agenda: (Tax Refunds: A. Thomas Y. Teer $105.00. Acreage of farm was mapped incorrectly. There are only 150 acres in this 'farm, our records indicated 202 acres. B. Lawrence G. Avery $18.59. A storage area in his house. waa included as part of the living area. When corrected the valuation changed from $35,600.00 to $33,400.00. C. Nellie L. Ferrell $992.03. In 1972 the Town of Chapel Hill'condemned 11 acres of a 12`acre tract next to'Ephesus Schoole This property was listed and the tax bill for 1973 paid before the tax office was aware of the condemnation.) The County Administrator presented the matter of the tax refunds. Discussion ensued. Upon motion of Commissioner Flora Garrett, seconded by Commissioner Henry S. Walker, it was moved and adopted, that the Tax Supervisor be authorized to refund to eaoh property owner the amount that had been requested. (Said amount set out above.) The -County Administrator presented a request that had been received from the District Health Board. This Board was requesting the Board of Commissioners to adopt a Resolution that would permit the District,Health Department to institute a fee system for certain services that are performed by the Health Department. Discussion ensued. It was agreed to delay action on the matter. The County Administrator advised the Board that they must set a date for the Public Hearing on the County Budget and that the hearing must be held between the dates of June 24 - 30. Discussion ensued. It was agreed that the Public Hearing on the 1974-1975 Budget would be scheduled for Monday, June 24, 1974, at 8 P.M. in the Commissioners Room. The County Administrator stated the Board needed to set the dates for the budget presentations of the various county departments. The County Administrator was instructed to schedule the two school units for Thursday, June 6, at 8 P.M. Commissioner Flora Garrett reminded the Board that the Democratic Precinct meetings were scheduled for Tuesday, June 18, and that this was the night of the regularly scheduled Commissioners meeting, therefore, she. felt that the Board should change their meeting date to another date in order to allow the Board members to attend their Precinct Meeting. It was agreed that the Board would re-schedule the regular Tuesday night meeting to Monday, June 17th. ODD Commissioner Flora Garrett advised the Board of a meeting on Inter- governmental Relations that had been scheduled for Thursday, June 13, at 12 o'clock boon at the Research Triangle. Commissioner Melvin Whitfield stated some of the Fire Districts were interested in securing and working out some type of long range plans with the County in order to borrow money from the Federal Housing Administration. The County Administrator explained that before the Federal Housing Administration would loan money to the Fire Districts they required some committment on the part of the County and this would assure that the County would be responsible for the incurred indebtedness in case anything happened to prevent the Fire District from meeting their obligation. He stated that a copy of the Agreement should be presented to the Board. Mr. Gattis recommended that the Board approve the Audit Contract that had been submitted by the firm of Ernst & Ernst. Upon motion of Commissioner Richard E. Whitted, seconded by Commissioner Henry S. Walker, it was moved and adopted, that the County execute the Audit Contract with the firm of Ernst & Ernst. There being no further business to come before the Board the meeting was adjourned to most again on June 6, 1974- C. Norman Walker, Chairman Betty June Hayes, Clerk MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS June 6, 1974 The Board of County Commissioners of Orange County met in adjourned' session in the Commissioners Room of the Courthouse in Hillsborough, North Carolina at 8 P.M. on Thursday, June 6, 1974• Members Present: Chairman 0. Norman Walker, and Commissioners Flora Garrett, and Richard E. Whitted. Members Absent: Commissioners Melvin Whitfield, 'and Henry S. Walker. S. M. Gattis, County Administrator, was also present. Mary Scroggs, Chairman of the Chapel Hill School Board, Sam Holton, Mrs. Warren Wicker, Norman Weatherly, Edwin Caldwell, Kenneth Howard, members of the Chapel Hill School Board, and Robert Hanes, Superintendent of the Chapel Hill School Unit, were present. The purpose of this meeting was to begin the hearings on the 1974-1975 County Budget. Chairman Walker recognized Mary Scroggs. Mrs. Scroggs made a few introductory remarks. Then she requested Dr. Hanes to review the budget with the Board of Commissioners. Dr. Hanes reviewed a summary of the current expense budget giving particular emphasis to the new program being requested. The total per capita current expense budget requested was $1,002,712.64. In addition to this request the school board requested the district supplement be raised from 245 cents to .265 cents. This levy they estimate would produce $857,937.50. Dr. Hanes also reviewed the capital outlay budget as proposed by the school board. This budget totaled $966,402.23. A copy=of the budget request was not filed with the Clerk. At the conclusion of this presentation the board set the following meetings: Tuesday, June llth to hear the County Board of Education, the District Health Department and the Mental Health Agency. Thursday, June 13th to hear various county agencies and the Chapel Hill and Orange County libraries. " ~'~ -388 MTNlJTES OF THE ORANGE COUNTY BOARD OF EQUALIZATION AND REVIEW Suite 3, 1974 The 1974 Orange County Board of Equalization and Review convened for its sixth meeting at 7:00 P,M, on June 3, 1974 in the Commissioners Room of the Orange County Courthouse. _' Members Present: Commissioners Henry Walker, Richard Whitted, and Flora Garrett. Members Absent: Chairman C. Norman Walker, and Commissioner Melvin Whitfield. The Board heard appeals of 1974 real property tax assessments from the following individuals concerning the indicated properties: Appellant Township Tax Map Block Lot Mr. Warren W. Williams Chapel Hill 126 A 5,6 Mrs. Alice Wilkins Eno 2S C 4 Col. Frank 5. Westling & Ludmilla Chapel Hill 118A B 11 (Ms. Urena'Little) Melas corporation (David S. Reed, Treas.). Chapel Hill 118A (19 lots & pond owned by Melas Corp. Jan. 1, 1974) Mr, & Mrs. Joseph A. Circa Chapel Hi11 118A A 1,2 Mr. W. Troy Couch Chapel Hill 5 15A,15H Mr. & Mrs. Frank W. Bumphus Chapel Hill 3 20A,20J Mr. Philip C. 5chinhan Chapel Hill 116A A - F Ms. Lyda Eubanks Orgain Chapel Hill 52 2 The Board considered the appeals of Melas corporation and Lyda Eubanks Orgain although neither appellant was represented at this meeting. The Hoard took the following action in resolving the aforementioned appeals: the assessment of W. W. Williams' parcel 126-A-5 was reduced from $37,000 to 533,800 while the assessment of his parcel 126-A-6 was reduced from 520,600 to 56,300; the assessment of Mrs Alice Wilkins property was reduced #rom $15,800 to 512,600; resolution of the appeals of Col. Frank S. Westling, Me1as Corporation, and Mr. and Mrs. Joseph A. circa was postponed to allow further study of these land values; the valuation of W. Troy Couch's parcel 15A was reduced by the Hoard from $2,600 to 5600, and the .valuation of parcel 15B was reduced from 51;600 to $600; resolution of the appeal of Mr: and Mrs. Frank W. Bumphus was postponed pending Purther study; the Board decided to consider further the appeal of Mr. Philip C. Schinhan; resolution of the appeal of Lyda Eubanks Orgain was deferred pending further study. The Board determined to adjourn its 1974 session with the close of its June 13, 1974 meeting providing that any appeals heard but unresolved by that date might be finally adjudicated at a subsequent meeting. The Board adjourned to reconvene at 7:00 P.M., June 10, 1974 in the Commissioners' Room o£ the Orange County Courthouse. ~~~ s ~ ~ ,_ Henry S. walker, vice chairman Minutes taken and submitted by Bill Laws, Asst. Tax Supervisor and Archie Kelly, Tax Appraiser MINUTES OF THE ORANGE COUNTY BOARD OF EQUALIZATION AND REVIEW June 10, 1974 The 1974 Orange County Board of Equalization and Review convened at 7:00 P.M., Monday, June 10, 1974, in the Commissioners Room of the Orange County Courthouse. Members Present: Chairman, C. Norman Walker, Commissioners Henry S. Walker, Flora Garrett, and Richard Whitted. Members Absent: Commissioner Melvin Whitfield. 1 Appeals of 1974 real property tax assessment on the indicated properties were hear from the following persons: