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HomeMy WebLinkAboutMinutes - 19740521S~ /~~ '`' P4T_'~TUTES OF THE ORANGE COIITdTX 30ARD OF COMMISSIONERS . 2+Iay 21, 1974 The Board of Commissioners of Orange Co arty met at 8 P.M, an Tuesday, T_4ay 21, 197u, in regular session in the Commissioners Room of the Courthouse in Hillsborough, North Carolina. Members Present: Chairman C. Norman Walker, and Commissioners Henry S. Walker, Flora Garrett, Richard E. ?+iYiitted, and T4elvin 'rhitfield. Members Absent: Nona. Chairman Walker stated that with the permission of the Board he would like to recognize Mrs. Henry ?dalkar as she had a presentation she wished to make to the 3oard. It~was agreed that Mr a. ?dalker should be allowed to speak. Mrs. Walker - stated that she Bras affiliated with The American national Cvw3ellas, Inc. and that this organization was sponsoring a "BEEF FOR FATHER+S DAY" and that in order to officially proclaim Sune as the month of BEEF FOR FATH~+S DAX she had the following proclamation that she wished to have adopted by the Hoard. Chairman Walker read the following proclamation: "WHEREAS the Beef Industry is one of the most important segments of the economy of North Carolina; and WHEREAS beef is one of the most nutritious foods, rich in protein and all health-building factors, scientifically proven to be beneficial to people oP all agar, from the very young to the very old; and WRER,v,A3 it is important that the people of County recognize the importance of beef in the everyday life of our citizens; and WHEiF,AB Father+s Day, rune 16, 1974, is an appropriate time to honor the beef industry and its contribution to the strength and weifara of our. great state and nation: NOW, THEREFORE, I, Commissioner of the County of State of orth Carolina, DO Hrr-'RAY Proclaim the use of 3E~' FOR FATHER'S DAY on Suns lb, 197L}. I respectfully urge all business organizations, producers and consumers to cooperate in the observance of BEEF FOR FATHEP."S DAY, and urge the serving of beef in all homes or_ this day, that beef may have its rightful place among foods served on special days, and the importance of the beef industry to our state's economy be recognized. TN WITNESS 'rIHEREOF, 2 have hereunto set my hand and caused the Great Seal of the County of to be affixed." Upon motion of Commissioner Richard E. Whittad, seconded by Co:r.:nissionar Melvin Whitfield, the proclamation entitled "BEEF FOR FATHER+S DAY" was adopted. Tors. Walker thanked the Board for their cooperation in this matter. Chairman Walker referred the Board to Item 1 of the Agenda: (County School Superintendent To D3sauss Summer Recrsation Program.) George Tr7illiams, Superintendent of the Orange County School Unit, Charles Crowder, Assistant Superir_tandent, and A7,1ene Rap, Membsr of the Recreation Study Committee were present, Mr. Williams stated that the Summa-~ Recreation Program that had been presented by ?•;dward Mann, Chairman of the County Recreation Study Committee, was what he hoped to accomplish during the months of ~7une, Su1y and August. He then proceeded to recite how he planned to institute the program and the staff that would be needed to institute tho program. He filed the following• report: PROPOSED SUMI~R RECRTJs`^ION AND ARTS AND CRAFTS PROGRAMS FOR 1971{. AS REca,UESTED BY RECREATION COMMISSION Locations (1) Grady Brown Gymnasium and adjoining fields and outside courts. (2) Stanback School Gymnasium and adjoining fields and outside courts. (3) Northern Drange (if appraved) (1}) Arts and Crafts at above locations ~~~~ AQe and Grade Levels Grades kindergarten through 12; ogee 5 through 18. Specific designated areas for various age groups. Personnel Su~,ervision Two (three if Northern Orange approved) adult supervisors with recreational ~ backgrounds with one assigned to each school. A minimum of two student assistants I. (boys and girls as student assiatanta) tv each school area. Rfaing high school seniors or college students to be used as student assistants. Student assistants and supervisors should be interchangeable at schools. One qualified arts and crafts supervisor to work in that field at all recreational locations. Times.gf Programs A minimum program of seven hours per day. Suggested times 9 AM - 4 PM or 10 AM - 5 PM. Program Needs and Implications All activities are to contribute to the development of the child with a direct carry over of the educational system established during the regular nine months term. All activities and equipment.must be made safe. For fullest development, all recreational activities should include some form of balancing, bouncing, catching, throwing, climbing, 3umning, kicking, and running. Aa the participants ages become older, a higher degree of competitive activities will be included in the program. Activities should be stressed in the development of good social and emotional health. " Lan~tth of Programs Eight weeks beginning one week after the end of school and running through summer. Egui~m®nt Needs In selecting equipment, two criteria stand out above all others: (1) the piece of equipment must contribute to the development of the child; (2) The equipment is safe. i ~ Equipment should help in the areas of physical fitness, physical skills, social _ competence and knowledge and understanding. Supervising teachers should have knowledge of all equipment and run programs with a minimum of actual "commercial" equipment. Salaries of Personnel A minimum salary of $60.00 per month for each supervising teacher is suggested. Suggested pay schedules for student asaistanta,w2.00 per hour. Recreation Salaries for 2 supervisors for 2 months 0650. ea. per mo. ~ 2,600.00 Matching Retirement and Social 5®curity 38l~..80 4 assiatanta 03$2.00 per hr., 7 hrs. per day., 5 days per wk. .for 8 wka. 2,21}0.00 Matching Social Security 131.01+ Materials and Equipment 2 16 ~ ,600.00 Arts & Crafts Salary for 1 supervisor for 2 months 0$650. per mo. ~ 1,300.00 Matching Retirement and Social Security 1 2 0 ~ ~ 1, 92. 0 Materials and Equipment 207.60 ~ 1,700.D0 I Northern Orange i i Salary for 1 supervisor for 2 months Q$650. per mo. ~ 1,3D0.00 IK.atching Retirement and Social Security 192.40 2 assistants 0$2.00 per hr., 7 hrs. per da., 5 days per wk. for 8 wks. 1,120.00 Matching Social Security 65.s? Materials and Equipment 222.08 $ 2,900.00 22~ Charles Crowder spoke in behalf of the request by saying that last years program had taken at least one hundred and fifty (150) young people off the streets and had provided constructive recreation for these young people during the summer months. Ha urged the Hoard to adopt the proposed program. Chairman Walker inquired as to the date the Hoard needed to act on the request. Mr. Williams advised that an answer would be needed prior to June 10 as certain personnel committments must be made in order to astute the services of the supervisors and aids that would be needed. Commissioner Richard E. Whitted questioned Mr. Williams on the number of site locations planned in Hillsborough. Re expressed a desire to see programs located at Hillsborough, rfland-Cheeks, and Cedar Grove. Mr. Williams said he could not rule out the possibility of any sites. He stated that the Cedar Grave School is being renovated for the Head Start Program and that based upon recommendations from the Study Committee it could be then considered and programs might be instituted at each site. He stated that he was of the opinion recreation facilities were needed at all these places and that he was open to recommendations from the Study Group. Commissioner Flora Garrett questioned Mr. Williams about age grouping and the supervision involved. Commissioner Richard lJhitted wanted to pursue the matter of more work done at Cedar Grove. He wanted to know to what extent this would interfere -• with the recreation program. Mr. Williams stated that the area needed cleaning up and that the water system and bathroom facilities were not working and that the problem of securing more money had not been solved. Discussion ensued concerning the recommendations of the Recreation Study Committee. Mrs. Ray, member of the Study Committee, replied that the committee would li'se to see all three sites operated during the summer. Upon motion of Commissioner Richard E. Whitted, seconded by Commissioner Henry S. Walker, it was moved, that the Superintendent of Schools be authorized to spend up to the maximum of X11,200 on s auzr~mer recreation program and that the details as to the sites of the programs be worked oat with the Recreation Study Committee. Commissioner F7.ora Garrett stated that her hesitancy in voting for the motion was due to the fact that the Board needed to emphasize its desire to see Recreation located throughout the county, i.g. Cedar Grove, Efland-Cheeps, Hillsborough. This trial would enable the county to see the need for supervised county-wide recreation. Mr. Whitted stated this was intent of his motion -- seconded and it passed unanimously. Chairman Walker referred'the Board to Item III on the Agenda: (Mr. Robert Nichols and Mr. Turner Forrest to discuss Sedimentation Control on the Watershed of Orange-Alamanee Water System). ' Robert Niohols, Representative of the Orange-Alamanee Water System, stated that the system ha3 encountered problems that he, personally, could not explain, however, Quentin Patterson of the ASCS Office would inform the Hoard sa to the technical aspects of the situation. Mr. Patterson stated that the Directors of the Orange- Alamance Water System approached the Soil Conservation Service in 1972 to inquire about possible help with a problem of sedimentation of the Orange-Alamanee lake from McGowan Creek. The major portion of the sediment deposition was at the outlet of McGowan Creek. The request wsa endorsed by the Orange Sotl ar_d Water Conservation District. It was submitted to and approved by the Area Steering Committee of the North Central Piedmont Resource Conservation and Development Program as a project. This made it eligible for RC&D funding. It became project X207 in the RC&D work plan. As reeuested by the Soil Conservation Service, the Hoard of Directors of Orange-Alamanee Water System furnished letters from the landowners who would be involved indicating that they viewed the proposal favorably and offered their cooperation in a feasibility study. The proposed structure is ~~19 of the possible sites evaluated in "The Potentials for Outdoor Recreation Development in Orange County." It has a drainage area of x.200 acres along the north side and roughly parallel to Highway x'70 between the Eho River and Mebane. Sediment yield studies indicate that 112 acre feet are needed for 100 years of sediment storage. Cross sections of the valley have been made; and a profile of the atrea!n gradient. We have received estimates of future municipal and industrial storage needs for consideration. The next step needed is a detailed topographic survey of the notantial basin of the reservoir. We propose to put the information from this survey in computerized form - which will provide a variety of alternatives for selection of the most favorable by the sponsors. Because of limited personnel and involvement in other projects and work already underway, the Soil Conservation Service is unable to make such a survey.' If the information was available we could proceed with processing it and provide the sponsors with the alternatives they need in making a decision or. what appears to be the beat course for them. Chairman Walker inoured of Mr. Nichols exactly what he felt the Hoard could do about the problem that had been 3escribed by Mr.. Patterson. Mr. Nichols stated that the project described would ta'~e X1,500 to implement and that the Orange-4lamance :•Iater System was not financiBelly able to support the needed study and suz^vey, therefore, he was requesting the Board to donate or do whatever could be done ir_ order to work out a way to pay for the employment of a privately conducted study on the sediment control basin for the Eno River. Fa stated that this study and survey would provide contour mans and other needed technical data in order to solve the current sedimentation problem. Chairman Walker inqu;red as to haw much time was needed before an answer might be given to tY.e request. Mr. Nichols stated no time limit on an answer to the request had been established. Dissuasion ensued. ~~~J Commissioner iienrg T.~alker stated that he felt that this request would have to be considered as a budget item. Commissioner RicP~rd E. Whitted stated that if the study was done snd the sediment cantrpl structure was built then ha felt the ownership of the lard around the sediment structure could become a question. Ins. Nichols stated that he could not, at this time, answer the question of ownership of land as the study would reveal the amount of land that would be needed for the oonstruction of the sediment basin. Commissioner Flora Garrett stated that she felt a I•iemorandum of Understanding would have to be considered and that said memorandum should include Resources, Conservation & Development, - Drange-Alamance Water System and the County. Mr. Patterson proceeded to advise the Board as to the tube-of contract that would have to be signed by all parties. Commissioner Melvin Whitfield inquired if one sediment structure would take care of the problem that was currently existing. P~Ir. Patterson stated gas to Commissioner vlhitfield's eue'stion and reintarated that one structure would solve the problem. Further discussion ensued. Upon motion of Commissioner Flora Garrett, aecanded bq Commissioner Richard E. '^'hitted, it was moved and adopted, that the County Administrator place the matter of the $1,5D0 request from the Orange 4lamance Water System, Inc. as a budget item to be considered at budget time. Chairman Walker referred the Board to Item IV of the Agenda: (Appointment of Trustees for Drange Grove Rural Fire Protection District.) Chairman. Wa1'~er asked the Board members if they had any recommendations of individuals who aould be appointed as trustees for the Grange Grove Rural Fira Protection District.. Commissioner Melvin Whitfield stated that there had been same talk between - members of the Board, at one of their luncheon meetings, about who should be Hamad as Trustees and that he had suggested the names of Robert Kirk, Edward Mar_n, Jr., and Marvin Barbour. He stated that these names had been recommended to him by members of the t'olunteer group that had guided the establishment of the district. Commissioner Flora Garrett stated that aha had been given a list of six (6) names and that they included the names given by Commissioner Melvin l+Ihitfield plus ' the names of James T. Snipes, Mrs. F, A, Falconer and Malcolm McGirt and that she recommended that James T. Snipes and Mrs. F. B, Falconer be considered as appointees as Trustees for the fire district. Discussion ensued concerning the recommendations that had been received. Unon motion of Commissioner Flora Garrett, seconded by Commissioner Richard E. Whitted, it was mpved that all six names be placed in nomination and that three persona would be chosen from the list. Upon motion of Commissioner Henry 5, Walker, seconded by Commissioner Melvin Whitfield, Robert Kink's name was placed in nomination. Mr. Kirk received five votes. Unon motion of Commissioner Melvin Whitfield, seconded by Commissioner Henry S. Walter, Edward Mann, Jr's name was placed in nomination. Mr. Mann received three votes. Upon motion of Commissioner Melvin l~Jhitfield, seconded by Commissioner Henry S, Walker, Marvin L. Harbour's name was placed in nomination. Mr. Barbour received three votes. Upon motion of Commissioner Flora Garrett, aecpnded by Commissioner Richard E. ti'?hltted, James Snipes's name was placed in nomination. Mr. Snipes received two votes. Discussion ensued concerning the method in which each name was being preaerted since the names of Robert Kirk, Edward Mann, Jr., and M. L. Barbour had received the total number of votes that was needed fpr election. It was agreed that these persona vrould be named as Trustees of the Orange Crrove Rural Fire Protection District. Chairman 1•:alker referred to Iten V on the Agenda: (Appointment of member to Durham-Orange ^"anpower Council). The County Administrator advised the Board that the Town of Hillsborough had not officially named its appointee to the Durham-Crange Manpower Council, however, all of the other appointees had been named. The following list was submitted to the Board: ~ 1. Executive Director Chapel Hill-Carrboro Chamber of Commerce: Joe Augustine 2. One County Commissioner: Mrs. Wayne Garrett 3. Representive of Agricultural Interests: Sherman Shelton !~. Representative from University: Jack Gunnells 5. Representative from Tnduetry: Brian J. Theabuld 6. Appointment by Mayor of Carrboro: Donald Beswich 7, Appointment bq Mayor of Hillsborough: Not made at present 8. Consumer Representative: Phylis Barnette 9. Additional Appointee: Jim Godwin ~2s Uuan motion of Commissioner Henry S, Walker, ascended by Commissioner Melvin i+Tkatfield, it was moved and adopted, that Crange County appoint the names that had been submitted as members of the Durham-Orange Manpower Covncil. Chairman Walker referred the Board to Item VI on the Agenda: (Approval of audit contrasts for 1973-1974 Fiscal Year). The County Administrator stated that it was time to renew the annual audit contract and that he had in his possession a contract from the firm of Ernst & Ernst who had previously been employed by the County for the purpose of doing the yearly audit. Discussion ensued. Commissioner Richard E. Whin ed recommended that the Board have a conference with the auditing firm as he felt that there were some areas of concern that needed to be discussed. The County Administrator was instructed to request the firm to have someone present for the June 3rd meeting ~ and to have the item placed on the Agenda. Chairman Walker referred to Item V22 on the Agenda: (Approval of Tax Refund ordered by State Property Tax Commission. A. Margaret D. Haywood, $223.08, B, Arden Properties, $79.43.) The County Administrator advised the 3oard that an Order had been received by the County from the State Property Tax Commission relative to the appeals of~ :"Iagaret D. Haywood and Arden Properties. Upon motion of Commissioner Richard E. Whittad, seconded by Commissioner Henry S. Walker, it was moved and adopted, that the County comply with the Order that had beer_ received from the State Property Tax Commission and t'rat Margaret D. Haywood be refunded the amount of $223.09 and that Arden Properties be refunded the amount of $79.43. Chairman Walker xeferred to Item VIII on the Agenda: (Consideration of two (2) additional tracts of land for housing Refuse Collection Vehicles.) Discussion ensued concerning the proposed sites that would house the refuse collection vehicles. Mr. Gattis presented a report on each proposed site. Discussion ensued concerning site location of the greenbox program, the current garbage collectors and the density of the areas in which the boxes were being placed. Mr, Gattis advised the Board that the County had tried not to interfere in the areas that were being served-by the private garbage collectors, however, it had not always been possible to avoid getting into some of the areas served by private collectors. The County Administrator advised the Board that in order to proceed with the pu'olic hearing that had been scheduled fcr Tuesday, Suns 25, 1974, that certain legal procedures must be followed. The following Resolutions were presented: That Whereas within the arse shown on Orange County tax map: 52 D Block 3 lots 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 15, 17, 18, 19, 20, 21, 22, 23, 24, 25 Block C lots 1C, 11, 12, 13, 14, 15, 16, 17, 18 31ock D lots 9, 10, 10, 11, 12, 13, 1(} 31ock x lots 1, 2, ?, 4, 5, b, 7, 8, 9 Block F. lots 1, 2, 3, 4 block G lots 1, 2, 3, 4, 5, 6, 7, 8 There are approximately 50 single family dwelling and whereas all of this property lies without the corporate limits of any municipality; and whereas all of said property is without fire protection and where- as it is impossible or impratioal to provide Fire protection on a county wide basis and that within this territory there is a demonstr- able need for fire protection. Now, Therefore Be It Resolved that the Board of Commissioners of Crongge County shall on the 25th day of June, 1974, at B:OC P.M, in the Di.atrict Courtroom of the Chapel H311 Police 3uilding in Chapel Hill aonduat a public hearing for the purpose of considering the adoption of a resolution defining the above described property as a "County Service District" under the provisions of "The County Service District act of 1973". ;~27 BE IT FURTH~t RESOLVED that at least four weeks before the date of the public hearing theta shall be prepared a report containing a map of the proposed district showing its proposed boundaries, to- gether with a statement showing that the proposed district has a dem- onstrable need for fire nroteation and that it is impossible o^ impracticable to provide such service on a county wide basis; said report shall also provide a plan for providing fire protection with- in said area. Said report shall be available for public inspection in the Office of the Clerk to the Board for at least four weeks prior to the date of the public hearing. ~ BE ZT F'TTRTHER RESOLVED that at least four weeks before the date of the public hearing a notice shall be mailed to the owners of all property located within the propcsed district which notice shall - state the date, hour, and place of the hearing and its subjeet and shall include a map of the proposed district and a statement that the report aetforth in the proceeding paragraph is available for public inspection in the office of the Clerk to the Board; the notice shall also be published at least once not leas than one week before the date of the hearing. Upon Motion of Commidaioner_Melvin ihitfield, seconded by Commissioner • Renry S, Walker, the resolution reaeivad the following vote: Ayes: Cotmnissionera C, Norman Walker, Henry S, Walker, Flora Garrett, Richard E, Whitted and Melvin ti•12iitfield, Nays: None. That Whereas within the area of the subdivision known ea The Oaks and designated on Orange County tax map as: Tax map 54-A Block A parcel 2, 3, l}, 5, 6, 7, 8, 9, 10, 11, 12 Tea map 51}-A Block B parcel 1, 2, 3, 4, 5, b, 7, 8, 9, 10, 11 Tax map 54-B Block 3 parcel 1, 2, 3, fa., 5, b, 7, 8, 9, 10, 11, 12, 13, 11~, 15, 15, 17, 18 Tax map 54.-B Bloak C parcel 1, 2, 3, ~., 5, 6, 7, 8, 9, 10, 11, 12, l~e 1!+ Tax map 54-3 31ock D parcel 1, 2, 3, (} _.. Tax map 5!}-B Bloak A parcel 1, 2, 3, 1} there era approximately 23 single family dwellings and 124 apartment units; and whereas all of this property lies without the corporate limits of any municipality; and whereas ell of said property is without fire protection and whereas it is impossible or impratical to provide fire protection on a county wide basis and that witra.n this territory there is a demonstrable need Pot fire protection. Now, Therefore 3e It Resolved that the Board of Commissioners of Orange County shall on the 25th day of Juna, 1974, at 8:00 P,M. in the District Courtroom of. the Chapel ~a11 Police 3uilding in Chapel Hill conduct a public hearing for the purpose of considering the adoption of a resolution defining the above described property as a "County Service Distriat° ender the provisions of "The County Service District Act of 1973". BE TT k"UPTHER RESOLVED that at least four weeks before the date of the public hearing there shsll be prepared a report containing & map oP the proposed district shorting its proposed boundaries, together with a statement showing that the proposed district hoe a demonstrable need for fire protection and that it is impossible or impractical to provide such service on a county wide basis; said report shall also provide a plan for providing fire protection within said area. Said report shall be available for public inspection in the Offiae of the Clerk to the Board for at least Pour weeks prior to the date of the public hearing. BE lT FURT~R RESOLVED that at least four weeks before the data of the public - hearing a notice shall be mailed to the owners of all property located within i the proposed district which notice shall state the date, hour, and place of the ~ hearing and its subject and shall include a map of the proposed district and e statement that the report setforth in the proaeeding paragraph is available far public inspection in the office of the Clerk to the Board; the notice shall also be published at least once not less than one week before the date of the hearing. upon motion of Commissioner Melvin h^iitfield, seconded by Commissioner Henry 5, Walker the resolution received the following vote: Ayes: Commissioners C. Norman Walker, Henry B. Walker, Flora Garrett, Richard E, Whitted and Melvin Whitfield. Naves: None. :~n~ r , :~ A discussion ensued concerning the plane of the Town of Chapel Hill to ask for a tax levy of thirty cents ($.30¢) per one hundred dollar ($100.00) valuation, I4r, Gattis stated that he *,rsa not in the position to justify the request and that the matter would have to be pursued further with the Town of Chapel Hill. Discussion ensued. Commissioner Flora Garrett requested that tb.e County Administrator request the Town of Chapel Hi11 to have a representative present at the public hesrir_g that has bean scheduled on Tuesday, June 25, 19711. The County Administrator stated that he would relay.tris request to the Town Officials. Chairman Walker referred the Board to Item II on the Agenda: (A letter ~ from Dr, H, G, Fox petitioning the closing of SR #15511 from SR #1D02 North to sR #1555.) "Enclosed is & petition for the abandonment of a section of Secondary . Road 155!} from the Stat® maintained System as designated, The three property owners shown by signatures oan all of the property adjoining both aides of this section of the road, We respectfully ask your approval." Tha Board reviewed the request of Dr. H. G. Fo: for abandonment for road 'ASR 15511. It was agreed to refer the matter to the County Attorney for a 19ga1 opinion. 'The Clerk to the Board requested permission to matte a report on two road matters that involved drainage problems for the Chavia family and Mrs. Alice Wilkins. Upon motion o£ Commissioner Flora Garrett, seconded by Commissioner Henry S. j~7alker, it was moved, that the C1ork write to the Town of Hillsborough and request that the Town inveatigate the problem of the culvert thst is located on the old road that leads from 6b to the garbage dump. Commissioner Melvin Whitfield stated that there had been a number of complaints filed concerning the bridge that crosses University Lake. He stated that the bridge was narrow and some felt it was atructually not sound. The Glerk was -. requested to write the Board of Transportation acid request that they inspect the bridge in order to determine if it was atructually sound, Discussion ensued concerning the suggestion that had been made that the Board have a pre-budget conference for the purpose of discussing items that the Board felt should be included in the 197!}-1975 budget. It wsa agreed that this conference should be held and it was decided that 8 meeting would be heYd on Monday, May 27, 19711, after the public hearing with the County Planning Board, There being no further business to come before the Board the meeting was adjourned tv meet again on Monday, May 27, 1971}, at 8 P,M, in the Superior Courtroom of the Courthouse in Hillsborough for a du1? sched•~.].ed Public Hearing on rezoning and zoning requests. C, ?Ior;nan Walker, Chairman Hetty June Hayes, Clerk